Jacksonville Sister Cities Association 117 W. Duval Street, Suite 275 Jacksonville, FL 32202

Phone (904) 630-1858 Fax (904) 630-1019

www.jsca.org

July 16, 2018 Dear partner:

Thank you for your continuing support of the projects of the Jacksonville Sister Cities Association (JSCA). It is with great pleasure that we invite you to join members of JSCA, in a visit to Nelson Mandela Bay Municipality (NMBM), South Africa from October 13-24, 2018. NMBM has been twinned with Jacksonville for over 18 years. During this time, numerous projects have been completed and new collaborations continue to emerge.

The purpose of this trip is to engage in information sharing and best practice discussions in relation to transportation and logistics, transit, infrastructure, bilateral trade growth and cultural exchanges between Jacksonville and NMBM. We are working in collaboration with Enterprise Florida South Africa.

Interested attendees include:

➢ The Honorable Joyce Morgan-Danford, Jacksonville City Council

➢ Dwayne Sampson, President & CEO, Transportation Diversity Council (TDC) ➢ Brenda Frinks, President, JSCA ➢ Nathaniel P. Ford, Sr., Chair, American Public Transportation Association (APTA);

Chief Executive Officer, Jacksonville Transportation Authority ➢ Aisha Eccleston, Business Development, Jacksonville Port Authority (JAXPORT)

➢ Dr. Charles E. Moreland, Director of Community Affairs, Office of the Mayor, City of Jacksonville

We are requesting collaborative business meetings that include the opportunity to provide three to five 20-minute presentations to the official agencies in the areas of:

➢ Infrastructure and Operations

➢ International Trade ➢ Business Chamber of Commerce ➢ Cultural & Educational Exchanges

In addition to the business meetings, JSCA organized an art exchange project in conjunction with Nelson Mandela Bay Municipality Art Museum and the Ritz Theatre & Museum. A few of the visual artists whose work is featured in the exhibit known as

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ITINERARY for Jacksonville Sister Cities Association (JSCA) South

Africa Transportation & Trade Development Project

South Africa Group Travel October 13 – 25, 2018 $4275 Meetings in Cape Town, Nelson Mandela Bay Municipality (Pt. Elizabeth),

and Johannesburg

The trip purpose is to engage in information sharing and best practice discussions in relation to transportation & logistics, transit, infrastructure, bilateral trade growth and cultural exchanges between the United States and South Africa.

TRADE OPPORTUNITIES: South Africa represents a market of 55 million consumers whose GDP, according to the World Bank, is expected to rebound dramatically in the 2018-2020 timeframe. Without question South Africa is the most advanced and diversified economy in South Africa. South Africa is the U.S.’s third largest two-way trading partner and the Africa Growth and Opportunity Act (AGOA) affords U.S. companies duty-free access to most Sub-Saharan countries. English is widely spoken in South Africa and its logistics infrastructure, legal system and similar business practices make the market an ideal entry point for U.S. exporters. Enterprise Florida South Africa TRANSPORTION & EMERGING TRANSPORT REALITIES: Different methods of transport in South Africa include roads, railways, airports, water, and pipelines for petroleum oil. A "freeway" is different from most countries as certain things are forbidden which include certain motorcycles, no hand signals, and motor tricycles. Public transportation is considered a priority in South Africa which is why a Integrated Rapid Transit (IRT) system, MyCiTi, was invented. This is a bus system that has helped reduce traffic in Cape Town by allowing other easier ways of transportation to open up. South Africa has many major ports including Cape Town, Durban, and Port Elizabeth that allow ships and other boats to pass through, some carrying passengers and some carrying petroleum tankers. Wikipedia, the free encyclopedia

Planning for urban transport and smart cities initiatives is underway to ensure that public transport becomes the basis for providing effective access to jobs, opportunities, education and social facilities. The intension of the smart city concept is to dramatically improve the quality of public transport targeted at the current public transport market whilst ensuring that structural upgrading attracts a steady increase in market share. Department of Transport Republic of South Africa.

The Quarles Travel Group Travel More for Less

pamela@thequarlestravelgroup.com Phone: 904 743 3698 FAX: 904 743 0115

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DAY 01: SAT 13 OCT DEPART JFK

Make your own way to JFK International airport for your flight to Cape Town, South Africa

(via Johannesburg). Enjoy meals and in-flight services on board your flights.

DAY 02: SUN 14 OCT ARRIVE CAPE TOWN

Upon arrival at Cape Town, your group will be met by our local guide and will be transferred to the hotel for check in.

Cape Town is located in the southwest corner of South Africa near the Cape of Good Hope.

Overnight in Cape Town at the Commodore Hotel or similar

DAY 03: MON 15 OCT CAPE TOWN – Transit, Infrastructure and Operations

International Trade Development (B)

Enjoy breakfast at the hotel and then the group will be picked up for the day’s meetings. Business Track: Meetings and transportation will be arranged by Abigail Ellary,

Director, Enterprise Florida Southern Africa Breakfast welcome meeting & business climate overview with Cape Town Economic Development Agency. Transit, Infrastructure and

Operations

Minister of Transport, Department of

Transport (responsible for overall policy)

MYCITI Bus (technical tour)

International Trade Development

Import Export Development Agencies -

Western Cape Exporters Club & South

Africa Association of Freight Forwarders to

connect with top shippers such as:

Steinhoff International (furniture), Remgro

Limited (investment holding company),

Trade Ocean (freight forwarder)

Return to your hotel.

Overnight in Cape Town at the Commodore Hotel or similar

DAY 04: TUES 16 OCT CAPE TOWN - Transit, Infrastructure and Operations B/D &

International Trade Development

Enjoy breakfast at the hotel and then the group will be picked up for the day’s meetings

Business Track: Meetings and transportation will be arranged by Abigail Ellary,

Director, Enterprise Florida Southern Africa

Transit, Infrastructure and Operations

Rail - Metrorail Train (technical tour)

International Trade Development

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Roads & Highways – South African National

Roads Agency (Sanral) road-building and

maintenance

Int’l Trade Associations - South Africa

Citrus Association, South Africa Wine

Association

Dinner at Africa Café.

Overnight in Cape Town at the Commodore Hotel or similar

DAY 05: WED 17 OCT CAPE TOWN – PORT ELIZABETH Port Economic Development Agency (B)

After breakfast, transfer to Cape Town airport for your flight to Port Elizabeth. On arrival, transfer to the hotel.

Business Track: Meetings and transportation will be arranged by Ms. Nwabisa Nkume, Manager of International & Intergovernmental Relations Afternoon: Welcome lunch & business climate overview with Port Elizabeth Economic Development Agency.

Evening: Art Museum Reception at Nelson Mandela Bay Metropolitan Art Museum featuring the exhibit Through Our Eyes from Ritz Theatre & Museum in Jacksonville, FL USA

Overnight at the Beach Hotel or similar

DAY 06: THU 18 OCT PORT ELIZABETH - Transit, Infrastructure and Operations &

International Trade Development (B)

Meetings and transportation will be arranged by Ms. Nwabisa Nkume, Manager of

International & Intergovernmental Relations, Nelson Mandela Bay Municipality

Library Book Handover Meeting: All Travelers are invited

Business Track: Meetings and transportation will be arranged departing from Library Handover Meeting.

Transit, Infrastructure and Operations

Transit - Regional Innovation Forum for the

Nelson Mandela Bay, Smart Cities Initiative

Rail – Nelson Mandela Bay Metropolitan

Municipality

Roads & Highways – Nelson Mandela Bay

Metropolitan Municipality

International Trade Development

Import Export Development Agencies -

Eastern Cape Exporters Club to connect

with top shippers such as: Tenneco Inc.

(air filtration manufacturer)

Int’l Trade Associations

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Overnight at The Beach Hotel or similar

DAY 07-09: FRI 19 -21 OCT PORT ELIZABETH – JOHANNESBURG (B)

The group will transfer to Port Elizabeth airport for your flight to Johannesburg. On arrival, transfer to your hotel. Review and discussion of past week briefings. Weekend on your own.

DAY 10: MON 22 OCT JOHANNESBURG – Transit, Infrastructure and Operations &

International Trade Development (B)

Business Track: Meetings and transportation will be arranged by Abigail Ellary, Director, Enterprise Florida Southern Africa

Transit, Infrastructure and

Operations

Transit - City of Johannesburg

Department of Transport, Rea Yaya

(technical tour)

Rail – Passenger Rail Agency of South

Africa (PRASA), Metrorail Gauteng

(technical tour)

International Trade Development

Import Export Development Agencies –

to connect with top shippers such as:

Sasol (diversified chemicals), Bidvest

Panalpina Logistics, BUMBO Distribution

(children’s toys & supplies)

Int’l Trade Associations

Overnight at the Crowne Plaza Rosebank or similar

DAY 11: TUE 23 OCT JOHANNESBURG Roads & Trade Associations (B/L)

Business Track: Meetings and transportation will be arranged by Abigail Ellary, Director, Enterprise Florida Southern Africa

Transit, Infrastructure and Operations

Roads & Highways – Johannesburg Roads

Agency

International Trade Development

Int’l Trade Associations

Overnight at the Crowne Plaza Rosebank or similar

DAY 12: WED 24 OCT DEPART JOHANNESBURG (B)

After breakfast, day on your own until transfer to Johannesburg airport for your flight.

DAY 13: THU 25 OCT ARRIVE USA JFK

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All-inclusive pricing from New York, JFK Airport: Based on 10-14 paying passengers: USD $ 4725.00 per person (Twin/Double share) Single Room Supplement: USD $ 1090.00 per person Upgrade to Business class on the International Flights: USD $ 5350 per person (Additional to above prices) Travel from a city near you can be arranged for a little more

We anticipate RT from JAX is an additional $300

Additional $1,000 per participant for Enterprise Florida South Africa Gold Key Matchmaker and business meeting itinerary service. Trade grants are being sought to cover this cost. Gold Key/Matchmaker Services typically offer:

Customized market and industry briefings with qualified trade specialists. Timely and relevant market research. Appointments with prospective trade partners in key industry sectors. Post meeting debriefing with trade specialists and assistance in developing

appropriate follow up strategies.

Ground transport to meetings and clerical support.

Inclusions in above prices:

International air from JFK inclusive of taxes Domestic air: Cape Town – Port Elizabeth; Port Elizabeth - Johannesburg Hotel accommodation as per itinerary based on twin / double occupancy Group transfers and transportation by private, air-conditioned coach with driver/guide

(Any individuals travelling outside the group arrangement must organize own transportation)

Arrival Meet & Greet Sightseeing and entrance fees as per the itinerary Local taxes

Meals as indicated on itinerary (B-Breakfast, L-Lunch, D-Dinner) (Breakfast daily, one dinner and two lunches are included)

Exclusions in above prices:

Seat selection Personal expenses such as laundry, telephone calls, mini-bar etc. Optional Tours Meals unless listed in itinerary Tips & Gratuities Early check-in & late check-out of rooms (standard check-in time is 2pm and check out

10am)

Medical / Travel Insurance Visa fees / Passport handling fees

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Tentative Flights: 1 SA 204 13OCT JFK-JNB 1115 0805 14OCT

2 SA 323 14OCT JNB-CPT 0955 1205 14OCT

3 BA 6323 17OCT CPT-PLZ 1135 1245 17OCT

4 BA 6248 19OCT PLZ-JNB 0825 1000 19OCT

5 SA 203 24OCT JNB-JFK 2100 0640 25OCT

Important Notes:

All international and domestic fares are subject to change with confirmation of flights Air Taxes and fuel surcharges are subject to change without notice and are not guaranteed

until tickets are issued. These will be re-quoted at time of ticketing / final invoicing. Additional deposits for airfare confirmations and airfare guarantees will apply

Baggage allowances for Domestic Flights may be considerably less than the allowance on International flight. Baggage allowance on the intra country flights is 48lbs.

TERMS & CONDITIONS

DEPOSIT & FINAL PAYMENT:

I. DEPOSIT: A deposit of $1000 is required in order to reserve your space on this trip. $600 of this is

non-refundable. Payment may be made by major credit card.

II. FINAL PAYMENT AND DOCUMENT ISSUANCE: Final payment and valid passport copies* are due no later than JULY 27, 2018. Normally

air tickets and travel documents are sent out 30 days prior to departure.

III. Payments received after July 27, 2018 are subject to rate changes based on availability.

INSURANCE:

It is strongly recommended that clients purchase COMPREHENSIVE TRAVEL INSURANCE to

protect themselves against unforeseen circumstances prior to, or during travel. E.g. In the event

a traveller becomes ill during a tour and has not purchased insurance, all hospital and medical

expenses are the traveller's responsibility, and will have to be paid out of pocket as U.S. Medical

Insurance does not provide international coverage. Based on current cancellation policies the

passenger may incur up to 100% cancellation penalties and should protect themselves with

cancellation insurance.

You will be provided with a Comprehensive Travel Insurance Quote upon receipt of

your completed trip registration. Insurance must be purchased within 7 days of your

completed trip registration.

PASSPORTS

Passports are required for this trip. All passports must be valid for a minimum of 6 months

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from your scheduled return date (can not expire prior to April 24, 2019), and must

contain a minimum of 2 blank “Visa” pages.

GENERAL:

I. CURRENCY AND PRICING FLUCTUATIONS Should there be considerable currency fluctuations, we reserve the right to apply any

necessary surcharges. In the event of any additional fuel surcharges by the Land Suppliers

and/or airlines we reserve the right to add these to the costs of the land package and/or

airfare. Any applicable increases will be advised in writing prior to final payment. Prices

are guaranteed once final payment has been made.

HOW DO I REGISTER FOR THE TRIP?

1. Complete and return the Travel Registration Form. If you have selected a roommate, please note the name of the roommate on the Travel Registration Form. Please note any special travel accommodations requested, such as airport wheel chair assistance.

2. Complete the Credit Card Authorization Form 3. Send a copy of your passport 4. Return all of the above to: pamela@thequarlestravelgroup.com.

Should you have any questions, please contact the Quarles Travel Group, 904 743 3698 or email

pamela@thequarlestravelgroup.com.

TRAVEL REGISTRATION FORM Please complete all information (one form per traveler) and Return with Deposit

First Name: Middle: Last Name: Title:

Birth date: State of Birth: Male: Female: Current JSCA Member:

Home Street Address:

City: State: Zip Code:

Home Phone: Cell Phone:

Place of Employment:

Work Address:

City: State: Zip Code:

Work Phone: Cell Phone:

Email:

Emergency Contact: Relationship:

Name: Phone Mobile: Phone Work:

Prefer smoking room Prefer non-smoking room (check one) Room Type: Prefer 2 beds Prefer 1 King (check one) Roommate Name: If no roommate is selected assign a match to me circle one : Yes No I prefer a single room Specify any special needs: e.g. wheelchair assist, food allergies, etc.

Airline Frequent Flyer Numbers:

Airline seat preference: (circle) Aisle Center Window Coach Business Class

Passport Information: Attach a copy of your Passport

Name as shown on Passport or ID: Passport #

City of Issuance Country Expiration Date Date Issued

Do you have a green Card? Yes or No if Yes#

Do you have 2 Blank pages in your Passport booklet?

In order to protect your investment, Travel Insurance is highly recommended and must be purchased

within 7 days of deposit. Insurance is based on a number of factors age, time in country, etc. Contact The

Quarles Travel Group for details (904) 743-3698.

Travel Insurance Plan (circle one): I/We Accept I/We Decline

Preferences are requests, and while we will try to meet them, there is no guarantee.

The Quarles Travel Group Travel More for Less

pamela@thequarlestravelgroup.com PHONE: 904 743 3698

FAX: 904 743 0115

Tlie Q.uar(es Trave( (iroup (904) 743-3698, Fax: (904) 743-0115

http ://www.the uarlestravel rou .com email: Pamela@thequa rlestrave lgroup .com AGENT NAME: _Pamela D. Quarles

IN LIEU OF MY CREDIT CARD IMPRINT, 1:

CREDIT CARD CHARGE AUTHORIZATION FORM

~PRlNT FULL NAME AS ON CARD)

HEREBY AUTHORIZE CRUISE and TOURS UNLIMITED OR ITS AFFTLIA TE, The Travel

Insurance Company, The Transporting Airline, Hotel or Tour Company, TO CHARGE$:

ON MY CC #: , EXPIRATION DATE: _____ , CCV#: __ _

FOR TilE PAYMENT OF MYSELF AND/OR:

(PLEASE LIST EACH PARTY YOU AlH HORIZE TO BE CHARGED TO YOUR CC# FOR THE FOLLOWING ITINERARY)

DATE OF DEPARTURE: ___________ DEPARTURE CITY: ________ _

DATE OF RETURN: ____________ DESTINATION: __________ _

MY BILLING ADDRESS IS: ____ _______ ____________ _ (TF TICKET ISSUED IS NOT AN E-TICKET, THE DOCUMENTS WILL BE MAU.ED TO THE ABOVE ADDRESS)

TELEPHONE: (HOME) _ _____ _ __ _ (OFFICE). __________ _

By signing below, I acknowledge charges described hereon, payment in full to be made when biHed or in extended payments in accordance witb standard poli~.o·y of company issuing card. I am also a\\ arc of all restrictive conditions on the ticket that I am purchasing. (Non Refundable, No ChangeablefChangeable with a tee. etc.), including 10% cancellation fee on all bookings as well as other airline conditions for which The Quarles Travel Group is not responsible. For these reasons travel insurance is strong!~· recommended . T recognize that the above amount may be different from the amount that appears on my tickets. Please note that all taxes & service charges are included in the above amount. I have read and agree to the The Quarles TrneJ Group terms and conditions.

SIGNATUREOFCARDHOLDERX: _ __________ _____ DATE: _ ___ _

In order to protect yourself and our company against the fraudulent use of Credit and Debit Cards, please complete, sign, and return this form (a photocopy of both the front and back of your credit card or debit card is required for transactions in which the cardholder is not the traveler). The personal information supplied by you will be treated in the strictest confidence and will only be used for this transaction.

FOROFFICEUSEONL Y: _ _______________________ _

INVOICE: -------~-=~~'--------------------~~------------------------Fax this form to 904 743 0115

CRUISE LINES INTERNATIONAL ASSOCIATION. INC ®arta