IT Paper Reduction Support
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Transcript of IT Paper Reduction Support
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IT Paper Reduction Support
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IntroductionInformation Technology has taken many steps to support University departments in the reduction of paper. This has included the implementation of document imaging, content management, and document sharing solutions. The following roadmap has been developed to reflect overall initiatives that further support business-process automation.
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July
Sept
Dec
Mar
2009
SharePoint Phase II
2010 2011 2012
July
Sept
Dec
Mar
July
Sept
Dec
Mar
University Wide Availability
New Features Available
July
Sept
Dec
Mar
July
Sept
Dec
Mar
Complex Workflow Development Available
On Going
On Going
2013 2014
Email ArchiveResearch and Find Solution to Implement Target Date
Sprint 2011
KnowledgeLakeTest Project Implementation
Testing and Developing Documentation
Pervasive WirelessImplementation and Building of Structure Target Date
2013
PAR/JDC Online Forms Target Date Dec 2010
Enhanced Financial Management Initiatives
New Paycheck Print Capability Target Date Oct 2010
SA/HR Upgrade
Alumni Development
OnBase Projects
Electronic Invoicing On Going
Financials/eSettlement
Financial Aid
IT Roadmap
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KnowledgeLakeKey Areas for Implementation
Integrated with SharePoint to increase capabilitiesProviding capture and indexing of paperSupporting electronic document mass loading
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Customer SupportUndergraduate AdmissionsTranscript Support - no longer printing electronic
transcripts
Graduate SchoolChange request form for classes – scanning into
SharePoint
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Financials/eSettlementKey Areas for Implementation
Communication with VendorsVendor Setup
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BenefitsEliminates Printing Invoices – 1752 to dateReduces Mailing cost
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SA/HR UpgradeKey Areas for Implementation
New Functionality for printing Paychecks
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BenefitsUniversity wide
Paycheck Print – no longer prints on 2 pagesPaychecks can easily be saved to a file
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SharePoint - Phase IIKey Areas for Implementation
Addressing New RequestsAddressing New Features
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Customer SupportDepartment RequestsAudit Services Brandeis School of Law Brown Cancer Center Business Affairs
Center for Predictive Medicine
Commission on Diversity and Racial Equality
Communication & Marketing
Contract Admin & Procurement
Corbitt MS Study COSW Administrative Information
Delphi Center Executive Vice President Research
Grants (PCF) Health Affairs Human Resources IACUC Committee Information Technology Kent School Kentucky Autism Training
Center Staff Louisville Putting Prevention to Work
McConnell Center National Children's Study Office of Academic Planning and Accountability
Office of Clinical Research Services & Support (OCRSS)
OHSP Task Force Registrars Office Research Integrity Office of Industry contracts Office of the Provost School of Arts and Sciences School of Dentistry School of Interdisciplinary
and Graduate Studies School of Medicine School of Music School of Nursing School of Public Health &
Information Sciences Small Grants Program Smile Kentucky! Student Affairs Student Financial Aid Office Undergraduate Admissions Undergraduate Advising
Practice University Advancement VP Finance
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Recommended 1st Features RolloutBased on customer feedback and departmental needs we have developed the
following list
WikiBlogsCustom WorkflowCustom FormsMass Loading of DocumentsBusiness Intelligence
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OnBase ProjectsKey Areas for Implementation
Alumni Development Financial Aid
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BenefitsAlumni Development
All Gifts, Pledges, and Allotments scannedWorkflow routes to 19 staff membersBatches could be from 1 page to 200 pagesEliminated Printing for all 19 staff members
Financial AidSaved Resources and $1000’s in printingRemoved file room – now office space
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Email ArchiveKey Areas for Implementation
Centralized electronic archival processAllows GroupWise archives to be move ahead of Exchange migration
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BenefitsImproves compliance with archive/retention policies and reduces paper storage of email archivesImproves ability to perform e-DiscoveryMitigates the loss of decentralized archived email Reduces disk storage requirementsImproves email system performance
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Enhanced Financial Management InitiativesKey Areas for Implementation
UBM Training for PAR/JDC Online forms
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BenefitsDepartments not required to print formsNo tracking of formsImprovement in Efficiency and Decrease Errors
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Pervasive WirelessKey Areas for Implementation
Next generation of wireless with stronger signalsExpanded service that covers nearly every area
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Expanded Customer Support3 Year Implementation Schedule
Student areas (approximately 6 months)Academic areas (approximately 15 months)Administrative areas (approximately 12 months)