Invitation to bid on tender for Colocation Services for ...€¦ · secure data center for IT...

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Invitation to bid on tender for Colocation Services for DATA Center

Staff in charge of the Acquisition Procurement office AOS.

Inquiries regarding this tender and submission of

bids

[email protected]

Tender Title Colocation Services for DATA Center

Procurement Method Open competitive bidding

Announced Date of the Tender 29th /01/2020

Expiry Date of the Tender 28th /02/2020

INVITATION TO BID:

You are invited to offer a best bid for provision of the above tender as per attached specifications

outlined in the scope of work

Please read the instructions on the tendering procedures carefully. Failure to comply with them

may invalidate your proposal which must be returned by the date and time given below.

Electronic copy of your bid must be submitted to [email protected] no later than 28st ,

February 2020 @6 PM Rwanda Time. Late tenders will not be considered.

Note: upon request from some of international suppliers, the submission period has been

changed from 17th February to 28th February, time and channel of submission remain

unchanged.

Site Visit is voluntary.

The recipient of this invitation is not allowed to pass this invitation on to other companies.

For any additional clarification, please feel free to send your request to [email protected] look

forward to your response.

Yours sincerely,

Seong Woo KIM

Chief Executive Officer

AOS Ltd

mailto:[email protected]



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Table of Contents

1 Introduction & Background ................................................................................................ 3

2 Scope of Work .................................................................................................................... 4

2.1 Implementation Timeline ................................................................................................ 4

3 Detailed Scope of Work. ..................................................................................................... 4

3.1 Colocation Setup ............................................................................................................. 4

3.2 Cooling & Containment .................................................................................................. 5

3.3 Fire Suppression Requirements ...................................................................................... 5

3.4 Network Requirements & Pathway ................................................................................ 6

3.5 Electrical installation ...................................................................................................... 6

3.6 Facility Management ...................................................................................................... 7

3.7 Implementation Timeline ................................................................................................ 7

3.8 Qualifications. ................................................................................................................. 7

3.9 Proposal Requirement. .................................................................................................... 7

3.10 Proposal Assessment. ...................................................................................................... 8

4 Reporting............................................................................................................................. 8

5 Cost elements: ..................................................................................................................... 8

6 Annex 1 ............................................................................................................................... 9

Annex 2: Floor Plan design..................................................................................................... 15

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1 Introduction & Background

Since 2014, AOS has been operating the national datacenter offering IaaS, Colocation, Web and

Mail hosting, Domain name service. Due to a new demand in terms of increase of customers, high

availability and flexibility in service delivery, AOS wishes to revamp majority of its systems.

The current AOS data center facility is a physically controlled facility which hosts and maintains

mission and business-critical information, data, IT equipment, applications, et al for different

customers these include private, civil societies, NGO and government institutions to name a few.

The current date center is among critical GoR’hub of information and network services/resources

which comply with tier 3 data center requirements. This data center is a self-managed, reliable and

secure data center for IT operations and services. The current data center doesn’t have enough

space to provide colocation services requested by so many customers. It’s in line with the above

background that AOS is planning to extend the current data center in order to solve the issue of

colocation space in the data center, the scope of work will include among others: cooling, racks

installation & server’s colocation among others.

AOS is looking for a reliable local, international or a joint-venture company who can supply,

install, Commissioning, testing and IMPLEMENT COLOCATION SERVICES FOR AOS

DATA CENTER in good quality at AOS main site located at Telecom house.

Criteria of Supplier Selection

• Best financial proposal.

• Short Delivery Period.

• Terms of Payment.

• Local suppliers to bid in local currency

• International suppliers to bid in United States Dollars

• Warranty period.

Tender Process

• Suppliers can participate in this tender by submitting required submissions by email to

[email protected] before the expiry date, 6:00PM, 28t

h February 2020.

• The submission after the expiry date will be automatically disqualified.


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Other Conditions

• If there is a bad item among supplied in the acceptance test, the supplier must substitute

it.

• If suppliers have any inquiries about this tender, please email to [email protected]

Required Submission documents :

1. Detailed Quotation for supply with DDP(Delivery Duty Paid) and delivery period schedule

2. Introduction of each and every item to be proposed (Datasheet).

3. Manufacturer Authorization certificate / Partnership for main items like PDU,

Rack,CRAC, Fire Suppressions System.

4. Biodata and CV of the technical implementers (National ID or Passport)

5. Valid Tax Clearance Certificate.

6. Copy of Rwanda Social Security Certificate

7. Copy of Trading License

8. Company Profile.

9. Warranty Period for each and every item in scope of work.

Note: required documents no 5 and 6 are not required of international companies.

2 Scope of Work

The scope of work comprises colocation services for the new AOS data center.

This scope will be:

− Colocation services which can accommodate 22 racks, including cooling, network, fire

detection and suppression systems, monitoring and containment system.

2.1 Implementation Timeline

− 3 months

3 Detailed Scope of Work.

3.1 Colocation Setup

The current IP operation room and monitoring for AOS IDC will be transformed and become the

new collocation. Some civil works will be needed to customize this room to meet standards for

DataCenter Colocation room.

Below are the minimum works to be conducted by the successful bidder:

− The room will accommodate 22 racks with their associated peripherals,


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− The supplier will provide and install the 22 racks to be used the colocation, this including

powering them with appropriate PDU (preferably IEC-309 Blue type)

− Precision air conditioner will be provided to the colocation room

− Ductwork with appropriate environmental controls for IT equipment will be provided

− No water sources traversing, entering or residing in or directly above the colocation room

− No sinks, furnaces or other moisture-producing devices

− Supply an automatic fire detection and suppression system

3.2 Cooling & Containment

− Supply, delivery, installation and commissioning of Environmental protection system for

Data Center

− The system should be Cold Aisle containment to maximize airflow efficiency

− The containment system should provide a flexible solution which can be easily upgraded

as demand in cooling increases

− Supply and install mechanical Systems as needed, the vendor is expected to include all

auxiliary works like ducting, inlet and drain piping, piping between indoor and outdoor,

cabling acoustic and thermal insulation etc with related civil works as per the site

requirements

− The heating and cooling capable of controlling and sustaining a constant temperature

between 15-21 degrees Celsius, dry-bulb temperature between 10-35 degrees Celsius

− Adequate equipment to control, maintain and sustain humidity range between 48-52% with

maximum dew point of 15 degrees Celsius with humidifier capacity of 5kg/hour

− Humidity and temperature monitoring and control (with console alerts if possible)

− Sound/noise control of the HVAC system and adequate insulation of ductwork

− Having a local or regional maintenance and support presence

3.3 Fire Suppression Requirements

The successful will supply and install a cabinet types for fire detection and suppression system. A

total of 2 fire suppression cabinets with 3 gas bottles will be supplied, 1(one) 1B/T type and 1(one)

2B/T type.

The fire detection and suppression systems will have the following functionalities:

− Fire detection and early warning system and should be a cabinet type with two cylinders

of gas inside. The below will be the minimum requirements:

o Fire detector, discharger, discharge inducing duct, extinguishing power storage,

receiver and operator.

o Ability to detects fire and smoke and automatically sprays extinguishing powder.

o In case of a blackout, it switches to backup power (DC24V) and will performs the

same function.

o Having a fire alarm with siren and voice alarm

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o Discharge time from 10 sec min to 30 sec maximum

o Independent external connection parts

− External input will be connected to the insulated circuit to minimize external noise and

interference

3.4 Network Requirements & Pathway

The data center’s wired local area, and storage area networks must link with the existing data

center. Before the actual implementation, the successful bidder will provide a plan for designing,

installing and maintaining the system pathway plan based to the colocation room layout

specifications. The systems pathway plan must be provided in both AutoCad and PDF format.

The system pathway plan is subject to final approval by AOS.

The system pathway plan must include one or more diagrams which display the building’s

proposed floor plans with the physical different wiring system elements. The wiring system

elements include but are not limited to horizontal wiring and distribution system cables, intra-

building wiring (if needed), backbone wiring, equipment location/disposition in the rooms,

operation and monitoring rooms, building main distribution frame (MDF), entrance facility (EF),

demarcation point with the existing date center, wiring support racks with central points, patch

panels, cross-connects, raceways, conduit, sleeves, lan & network fiber, data management

connections (outlets/drops/jacks), cctv system connections and power poles/drop.

For LAN cabling UTP cables (Cat6A or CAT7) will be required of the proposed facility. The type,

size, rating, location, spacing, placement, fill rate, tracking, continuity, origin, construction,

fastening, grounding, administration, installation and labeling of all rooms, , support racks, wiring,

cable, fiber, conduit, patch cord, ports, interfaces, cross connects, outlets, jacks, faceplates, and all

related hardware must meet the specifications and requirements for data center tier III.

3.5 Electrical installation

− Assess the current electrical installation and recommend any improvement if required for

− Provide appropriate electrical provisions and protections for the 22 racks to be installed in

the colocation room

− Provide adequate electrical supply for equipment racks not limited to power distribution

modules for PDUs

− Supply and install appropriate circuits breakers & panels serving the new colocation room

and must be located within the controlled space of the colocation room and any panel not

serving the data center must not be located within the controlled space of the colocation

room

− Provide appropriate lightings for the colocation room

− Cable trays

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− Emergency lighting of room and related access hallways with rechargeable batteries with

no less than 90 minutes of backup power per 2000 IBC

3.6 Facility Management

− Water Detector Sensor

− Appliance System

− Temperature & Humidity Sensor

− Development

− Sensor Port

N.B: Supplier are free to provide better and more efficient facility management system

3.7 Implementation Timeline

− 3 months including delivery and implementation after AOS issues a purchase order

3.8 Qualifications.

− At least 3 references of the work scope 4.1, 4.2, 4.3 and 4.4 in Rwanda or any other country

over the last five years

− Stable Financial status for the last 3 years

− Preferably the bidder or bidder’s partner (third party) has a local presence or partnership with

local company

3.9 Proposal Requirement.

− Technical Proposal

o General Information

▪ Company introduction (including financial performance of three years)

▪ Partners (third parties) company information

▪ Project experience relevant to the work scope (including its proofs)

o Implementation plan

▪ Key milestones and implementation timeline

▪ Equipment arrangement plan of 4.1, 4.2 and 4.3 (CAD)

▪ Network connection plan of 4.4 not only for new colocation but also for the

connection to main center

o Manpower allocation plan (Manager and engineers)

▪ Brief CV of allocated manager and engineers (including experiences relevant

to the work scope)

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o Skills transfer plan of equipment maintenance

o Project management plan (Reporting plan, quality assurance plan etc.)

o Warranty and technical support plan

− Financial proposal (including detailed bill of material)

3.10 Proposal Assessment.

− Technical Proposal (70%)

o Project experience: 30%

o Quality of allocated manpower (manager and engineers): 20%

o Implementation plan: 10%

o Skills transfer plan of equipment maintenance: 5%

o Project management plan: 5%

− Financial proposal (30%)

4 Reporting

− The successful bidder will report to the Director of AOS IDC

− Provide a weekly report during the implementation of the project

− The successful bidder shall provide as-built drawing for electrical wiring, network, topology

and pathway design after the installation

− These reports may be furnished electronically, but a paper copy will be used during acceptance.

5 Cost elements:

For international companies that wish to participate in the this tender, the following are costs that

will associate with their offer:

Transportation costs, insurance costs during transit, customs clearance costs, delivery

costs and cost for the living in case an expert from another country comes to Rwanda:

flight costs e.g. air ticket, accommodation, local transport, food and etc.

In regard to the incoterm DDP,(Delivery duty paid) below is its explanations:

DDP – Delivered Duty Paid

The seller delivers the goods when the goods are placed at the disposal of the buyer,

cleared for import on the arriving means of transport ready for unloading at the named

place of destination.

The seller bears all the costs and risks involved in bringing the goods to the place of

destination. They must clear the products not only for export but also for import, to pay

any duty for both export and import and to carry out all customs formalities.

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6 Annex 1

MODEL SPECIFICATION Unit Q'ty

1. Electric/ Fire Protection

1.1 1st Power Cabling SET 2

MAIN Distributor Panel UPS OUTPUT, Power

Meter SET 1

Normal Distributor Panel CRAC & Normal Power,

Power Meter SET 1

Main Cable & Tray Old Center to New Center

(Only Ground Floor) M 640

Power Cable

0.6/1kv F-CV 1C×70 ㎟

[L-UPS OUT A/B MAIN]

Average length 80m

Standard A, B or

equivalent

M 60

Power Cable 0.6/1kv F-CV 4C×25 ㎟

[CRAC INPUT] 2 lines M 300

Ground Cable 35㎟ [GROUND] EA 40

Terminal lug Copper 1 HOLE 70 ㎟ EA 40



Terminal lug Copper 1 HOLE 35 ㎟

1.2 Cable Tray(New center) M 21

Mesh Tray STRAIGHT,

W300x150Hx1.2t EA 2

Mesh Tray Accessories HOR. ELBOW, W300 x

H150 EA 2

Mesh Tray Accessories HOR. TEE, W300 x H150 EA 70

Mesh Tray Accessories JOINER SET, W300 x

H75 SET 1

Tray Support Accessories W300-1way M 21

Mesh Tray STRAIGHT,

W500x150Hx1.2t EA 4


H150 EA 70

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H75 SET 1

Tray Support Accessories W500-1way M 21

Mesh Tray STRAIGHT,

W100x60Hx1.2t EA 4


H60 EA 70


H75 SET 1

Tray Support Accessories W100-1way

1.3 2nd Power Cabling M 600

Power Cable

0.6/1kv F-CV 3C×6 ㎟

[SERVER RACK UPS

POWER A/B]

EA 40

Receptacle Open-type 32A 250V 3P EA 10

Consent Closed-type, 250V 2hole EA 150

Terminal lug 6 ㎟ SET 1

Cable Label Port No.

1.4 RACK ATS EA 2

RACK Auto Transfer Switch

for single Power

system(Supply Power

Capacity 32A)

1.5 Fire Protection SET 1

HFC227ea Package 68L/50KG*2B/T SET 1

HFC227ea Package 68L/50KG*1B/T EA 1

Self control Panel DC-24V EA 1

Led Lamp display DC-24V EA 1

Siren DC-24V EA 2

Detector Differential Temperature

detector EA 2

Detector Smoke detector EA 2

Leading Light Medium SET 1

Solenoide Velve Control Panel DC-24V M 100

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Flexible(SF) 16C M 100

Flexible(SF) 22C EA 20

Outlet BOX Box type 54mm M 600

Power Cable HFIX 1.5sq M 900

Power Cable HFIX 2.5sq M 100

Power Cable F-CV 4SQ/3C SET 2

Crac Interlock SET 1

F.M.S Interlock

1 - Sub Total

2. Rack/ Containment/ Access

Floor EA 20

2.1 SERVER RACK

W600 x D1200 x

H2030(42U), Vertical

Cable Management Kit

EA 20

Horizontal Cable

Management Kit, 1U EA 200

1U Blank panel EA 2

2.2 NETWORK RACK

W800 x D1200 x

H2030(42U), Vertical

Cable Management Kit

EA 2

Horizontal Cable

Management Kit, 1U EA 200

1U Blank panel

2.3 Containment Frame M 20

Top Frame Aluminum/ Powder

Coating M 20

Bottom Sub Frame Aluminum/ Powder

Coating SET 1

Accessories Material

2.4 Containment Finish SET 2

Auto Sliding Door

Aluminum/ Powder

Coating / Sub Battery

Included / W1800mm

SET 4

Basic Top Box Frame 1600*900mm SET 2

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Different Size Frame Different Size Frame EA 2

Top Sliding Window 1694*900mm EA 4

Space Panel

2400*600mm 4T PC

Compounding

Panel+Aluminium Frame

2.5 Control Panel Installation SET 1

Control Panel 1 Containment Group 1

Control Panel EA 1

Sliding Motor SET 1

Sliding Motor Interlock Sliding Install & Sliding

Guide EA 44

2.6 Power Distributor Unit

P.D.U Metered 32A/3P

CEE C13(36), C19(6)

AP8853, Network

monitoring

2.7 Access Floor ㎡ 60

Wood Type 600*600*38T(H400mm) EA 22

Air Grating Panel Steel / Poudercoating EA 22

Koldlok Cable Hole End Material SET 1

SLOOP Moving Sloop

2 - Sub Total

3. CRAC/ Access Control/

CCTV

3.1 CRAC INDOOR UNIT SET 2

Indoor Unit 10R/T Down Floor TYPE

or equivalent

M/f AR

Model PA010-A2ST

Power : 3P4W 400V 50㎐

Cooling : Air Cooled

System

Capacity : 35.1kW

Compressor : 2

Ref. Circuit : 2

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Max Air Volume :

110CMM

Electric Reheater : 15kW

Humidifier : 8lit/Hr SET 4

Outdoor Unit Cap : 5R/T

Model CD005-A Input Power :

1Ph/220V/60Hz

3.2 CRAC Installation M 200

Gas Pipe 10R/T IN/OUT SET 2

Base Frame steel / Underfloor SET 1

Drain & water pump Drain(stainless steel) SET 1

Supply Water Pipe Humidification

3.3 Access control EA 2

BIOSTATION L2 CARD + F/P + Number

Lock Reader EA 2

Power Adapter 12V 5A EA 2

Lock Accessory MAGNETIC EA 2

Lock Bracket LZ

3.4 CCTV EA 10

IP Dome Camera 2Mpixel , Infrared ray ,

4mm EA 1

Switch Hub Gigabit POE 24PORT EA 1

NVR Recorder

16CH , ( Include HDD

4TB, Monitoring Soft

Ware SSM )

BOX 3

UTP CABLE CAT 6 EA 2

CD PIPE ROLL 22C EA 2

CD PIPE ROLL 28C EA 1

Flexible 22C SET 1

Accessories PVC Mold

3 - Sub Total

4. Data Cabling / Facility

Management System

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4.1 Main Patch Zone EA 4

FDF FDF(4 MPO CASSETTE)

1U EA 16

CASSETTE MPO CASSETTE(OM3

MPO-12core LC) EA 16

MPO Cable MPO Trunk Cable 80m EA 200

F/O Patch Cord OM3 LC-LC F/O Patch

Cord 10m EA 40

Patch Panel Cat.6A UTP 24port Patch

Panel 1U Box 30

UTP Cable Cat.6A UTP Cable EA 960

UTP Patch Cord Cat.6A UTP Patch Cord

3m PORT 960

LABEL LABEL_Cable Tag

4.2 Sub Patch ZONE EA 40

Patch Panel Cat.6A UTP 24port Patch

Panel 1U EA 960

UTP Patch Cord Cat.6A UTP Patch Cord

3m PORT 960

TEST LINK TEST Report PORT 960

LABEL LABEL_Cable Tag

4.3 Facility Management EA 1

Appliance system 2LAN, 1RS232, 1RS485,

5DI, 2RO, Dashboard EA 3

Sensor Port

Ethernet, IP WatchDog,

DI 2Port, Relay 2Port, AI

2Port

EA 1

Development

Power/ Crac/ Fire/ Temp/

Humi/ Water/Door

Customizing

Development

EA 2

Water Detector Sensor Cable Type 30M EA 4

Temp/Humidity Sensor Cable size 10m Type EA 1

Installation Hardware & Software SET 1

3D Layout 3D Design

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Annex 2: Floor Plan design

Colocation

Invitation to bid on tender for Colocation Services for ...€¦ · secure data center for IT...

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