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InvercargillCITY COUNCIL

NOTICE OF MEETING

Notice is hereby given of the Meeting of theInvercargill City Council

to be held in the Council Chamber,

First Floor, Civic Administration Building,

101 Esk Street, Invercargill onTuesday 5 May 2015 at 4.00 pm

His Worship the Mayor Mr T R Shadbolt JPCr D J Ludlow (Deputy Mayor)CrR LAbbottCr R R AmundsenCr K F ArnoldCr N D BonifaceCr A G DennisCr I L EslerCr P W KettCr G D LewisCr I R PottingerCr G J SycamoreCr L S Thomas

EIRWEN HARRISMANAGER, SECRETARIAL SERVICES

AGENDA

Page

1. APOLOGIES

Cr D J Ludlow

2. PUBLIC FORUM

Mr Neil Cruickshank will be in attendance to speak about the LifelinesProject.

3. MINUTES OF THE MEETING OF COUNCIL HELD ON 31 MARCH 052015

4. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY 13BOARD HELD ON 13 APRIL 2015

5. MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL 19HELD ON 24 APRIL 2015

6. MINUTES OF COMMITTEES

6.3 INFRASTRUCTURE AND SERVICES COMMITTEE 28 APRIL 2015 21

6.4 FINANCE AND POLICY COMMITTEE 29 APRIL 2015

To be tabled.

7. REPORT OF COUNCILLOR IAN POTTINGER

7.1 USE OF CAPITAL BY INVERCARGILL CITY HOLDINGS LIMITED 29

8. REPORT OF DIRECTOR OF FINANCE AND CORPORATESERVICES

8.1 REPRESENTATION REVIEW 37

To be circulated separately

10. MAYOR'S REPORT 39

11. URGENT BUSINESS

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12. PUBLIC EXCLUDED SESSION

Moved, seconded that the public be excluded from the following parts ofthe proceedings of this meeting; namely

(a) Confirming of Minutes of the Public Excluded Session of Council31 March 2015

(b) Receiving Minutes of the Public Excluded Session of BluffCommunity Board 13 April 2015

(c) Report of the Director of Finance and Corporate Services(d) Report of the Director of Environmental and Planning Services

The general subject of each matter to be considered while the public isexcluded, the reason for passing this resolution in relation to each matter,and the specific grounds under Section 48(1)(d) of the Local GovernmentOfficial Information and Meetings Act 1987 for the passing of thisresolution are as follows:

General subject of each Reason for passing this Ground(s) undermatter to be considered resolution in relation to Section 48(1) for the

each matter passing of thisresolution

(a) Confirming ofMinutes − Council 31March 2015

Enable any local authorityholding the information tocarry on, without prejudiceor disadvantage,negotiations (includingcommercial and industrialnegotiations)

(b) Confirming of Enable any local authorityMinutes − Bluff holding the information toCommunity Board carry on, without prejudice13 April 2015 or disadvantage,

negotiations (includingcommercial and industrialnegotiations)

(c) IVEM Constitution

(d) WindsorConcept

Enable any local authorityholding the information tocarry on, without prejudiceor disadvantage,negotiations (includingcommercial and industrialnegotiations)

Village Enable any local authorityholding the information tocarry on, without prejudiceor disadvantage,negotiations (includingcommercial and industrialnegotiations)

**********

Section 7(2)(i)

Section 7(2)(i)

Section 7(2)(i)

Section 7(2)(i)

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MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THECOUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK

STREET, INVERCARGILL, ON TUESDAY 31 MARCH 2015 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R ShadboltCr D J Ludlow − Deputy MayorCrR LAbbottCr R R AmundsenCr K F ArnoldCr N D BonifaceCr A G DennisCr I L EslerCrPWKettCrG DLewisCr I R PottingerCr L S Thomas

IN ATTENDANCE: Mr R W King − Chief Executive OfficerMrs P M Gare − Director of Environmental and Planning ServicesMr D J Johnston − Director of Finance and Corporate ServicesMs M Napper − Community Development ManagerMr R Pearson − Roading ManagerMr D Booth − Financial Services ManagerMr P Homer − Manager Building Assets and MuseumMrs M Short − Manager Strategy and PolicyMiss K Graber − Planning and Policy AnalystMs L Kuresa − Committee Secretary

APOLOGIES

Cr G J Sycamore.

Moved Cr Boniface, seconded Cr Ludlow and RESOLVED that the apology beaccepted.

2. PUBLIC FORUM

Nil.

3. REPORT OF THE INVERCARGILL YOUTH COUNCIL

The report had been circulated and Co−Chairs Jennifer Forrest, MarthaBroughton and Danielle Carson were in attendance to speak to it.

3.1 Youth Council Leadership Programme

3.2 Welcome to Invercargill

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3.3

4.

Youth Council − New Zealand Flag Consideration Panel

Stephen Jones who had been appointed to represent New Zealand Youth on theNew Zealand Flag Consideration Panel was introduced to Council. Councilcongratulated him on his new appointment and wished him well.

Moved Cr Thomas, seconded Cr Boniface and RESOLVED that the report bereceived.

MINUTES OF THE MEETING OF COUNCIL HELD ON 24 FEBRUARY 2015

Moved Cr Ludlow, seconded Cr Amundsen that the minutes be approved.

Cr Kett said that the meeting started at 2.00 pm and not 4.00 pm.

Cr Pottinger said with regard to Item 3.3, he asked Cr Ludlow what the relevancewas for asking Mr Mulvey about retaining IDs from underage people whopresented them to try and purchase alcohol from liquor stores.

Cr Boniface raised a Point of Order and said that the Council was passing aresolution to approve the accuracy of the minutes and not debate the mattersoutlined in the minutes.

Cr Ludlow said he was happy to answer Cr Pottinger's question. He said he hadasked that question because the submitter raised the matter and how they likedto follow the rules. He was merely seeking clarification on this matter.

Cr Pottinger said with regard to Item 12.2, he wanted clarification as to whetherCouncil had set a precedent that it would need to charge the higher tier becausethat was a cost to this Council of monitoring it or could a liquor license holdercome to Council and ask to go to a lower tier.

Cr Ludlow said at the moment the fees and charges had been set and it was notCouncil's intention to make a profit from them. If Council found that the feeswere generating a profit then they would be reviewed and reduced. On thequestion on whether it would preclude anybody else from approaching Counciland asking for a fee reduction, the answer was no − any licence holder had theright to ask for a reduction, but added the decision regarding the ILT requestcertainly indicated where Council would most likely stand.

Cr Pottinger asked if the Government got it wrong in setting a tier structurewhere the tier structure was named as a deterrent.

Cr Ludlow said that Council's setting of fees at the maximum level was aimed athaving no rates support of the liquor licensing process.

His Worship the Mayor upheld Cr Boniface's Point of Order raised earlier andsaid Council could not reopen issues from the minutes, Council could onlyapprove the minutes at this time.

The motion, now being put was RESOLVED in the affirmative.

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5. MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL HELD ON19 MARCH 2015

Moved Cr Abbott, seconded Cr Ludlow and RESOLVED that the minutes beapproved.

6. MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL HELD ON23 MARCH 2015

Moved Cr Thomas, seconded Cr Kett and RESOLVED that the minutes beapproved.

7. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY BOARD HELDON 9 MARCH 2015

Cr Lewis said the Tour of Inspection was held yesterday which was verysuccessful.

Moved Cr Esler, seconded Cr Lewis and RESOLVED that the minutes bereceived.

8. MINUTES OF COMMITTEES

8.1 Community Services Committee 16 March 2015

Cr Abbott said with regard to Item 2.1.5, he invited all Councillors to put anyideas forward with regard to Housing Care. After all the ideas were collated apresentation would be made to Council on this matter. He said this would takeplace within the next six weeks.

Moved Cr Abbott, seconded Cr Kett and RESOLVED that the minutes beapproved.

8.2 Regulatory Services Committee 17 March 2015

Moved Cr Ludlow, seconded Cr Dennis and RESOLVED that the minutes beapproved.

8.3 Infrastructure and Services Committee 23 March 2015

Moved Cr Dennis, seconded Cr Esler and RESOLVED that the minutes beapproved.

8.4 Finance and Policy Committee 24 March 2015

Moved Cr Boniface, seconded Cr Abbott that the minutes be approved.

Cr Pottinger said with regard to Item 7.3.3, he wanted confirmation as to whetherInvercargill Venue and Events Management Limited intended to employ morestaff in administration for the management of Rugby Park.

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Cr Boniface said the three Directors of the Invercargill Venue and EventsManagement Limited Board had not discussed this matter because Council hadnot made a decision on it.

Mr Johnston said there were several conditions attached to the Council'sresolution and all parties needed to meet to discuss the conditions that involvedthem, so not all parties had reached the point where Council would take controlof Rugby Park. He said he hoped to have it completed in the next couple ofweeks.

The motion, now being put, was RESOLVED in the affirmative.

9. REPORT OF THE CHIEF EXECUTIVE

The report had been circulated.

9.1 Amendment to Standing Orders

Mr King took the meeting through the report.

Cr Pottinger outlined the process of setting up the audio link for Council.

Moved Cr Ludlow, seconded Cr Arnold and RESOLVED that Standing Ordersbe amended to provide that elected members may attend any meeting of theCouncil by audio link or audio visual link in accordance with Clause 25A(1) of the7th Schedule to the Local Government Act 2002.

10. REPORT OF THE DIRECTOR OF WORKS AND SERVICES


10.1 Inner City Rejuvenation − Next Stages

Mr Pearson took the meeting through the report.

Moved Cr Boniface, seconded Cr Ludlow and RESOLVED that the Councilapproves the preparation of preliminary design work for the Kelvin andEsk Street areas and that these designs are reported back to Council forconsultation prior to any public consultation being undertaken.

11. REPORT OF THE DIRECTOR OF ENVIRONMENTAL AND PLANNINGSERVICES


11.1 Gambling Policy Review

Cr Ludlow took the meeting through the report.

Moved Cr Ludlow, seconded Cr Abbott that the report be received.

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In response to a question by Cr Boniface as to whether all stakeholders hadbeen engaged in the Gambling Policy review, because he was concerned thatnot all stakeholders or interested parties were invited to the previous reviewprocess. Miss Graber said she had invited all stakeholders, interested partiesand public meetings would be carried out to gauge feedback on how it affectedeverybody.

In response to a question by Cr Dennis as to whether this process included Lottosales, the TAB and everything pertaining to gambling. Miss Graber said itincluded the TAB and the gaming machines but not Lotto sales. She said theway the Gambling Policy worked was that it only covered the TAB and there wasonly one Policy which was divided in two. One was specifically for TAB and onewas for establishments with gaming machines.

In response to a question by His Worship the Mayor as to whether there was away that the Policy could include the sector of people gambling online and Lottosales. Miss Graber said it was not under local government authority, it wasunder central government authority. Council could report a problem but it wouldneed to be reported to central government and the Department of Internal Affairswould undertake its own investigations.


12. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES


12.1 Representation Review

Moved Cr Amundsen, seconded Cr Abbott and RESOLVED that the report bereceived.

12.2 Activity Financial Statements

Moved Cr Boniface, seconded Cr Kett and RESOLVED that the attachedAppendix I be adopted as supporting information for the Long Term PlanConsultation Document, subject to final audit review.

12.3 Audit and Risk Committee Work Programme for 2015

Moved Cr Lewis, seconded Cr Ludlow that the report be received;

AND THAT

The Terms of the Audit and Risk Committee be amended as noted and that theAudit and Risk Committee be delegated authority to appoint an independentmember to the Committee.

In response to questions, the following answers were given:

• There are people in the community who are totally independent of Council andwho are highly skilled from various organisations around Southland.

• We have the option of putting expressions of interest out and the other optionis to recommend some good internal auditors in Southland who are notconflicted to Council in any way.

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This recommendation means that the Committee could call for nominationsand then go through the process of appointing someone who wasindependent of Council and not necessarily independent of the Committee.


13. REPORT BY COUNCILLOR KAREN ARNOLD


13.1 Emergency Accommodation

Cr Arnold took the meeting through the report.


• I can't speak on behalf of the Breathing Space Trust or Salvation Army butfrom discussions, this is very much a one year trial because nobody knows if itwill work or how it will work. I don't know what funding has been received forthe project but I do know that Council had made a $20,000 contributiontowards it.

• I will contact Mr Wood from Breathing Space Trust to get a copy of thedelivery model and make it available to Councillors.

Moved Cr Arnold, seconded His Worship the Mayor and RESOLVED that thereport be received.

14. REPORT BY COUNCILLOR PETER KETT


14.1 Events Committee Grant

Moved Cr Kett, seconded Cr Ludlow and RESOLVED that the report bereceived.

15. REPORT OF HIS WORSHIP THE MAYOR

The report was tabled and His Worship the Mayor took the meeting through it.

In response to a question from His Worship the Mayor as to what the costs werefor the water reticulation system in Southland. Mr King said the water supply forSouthland was around $330.00 per person per annum and around 90 cents perday of unlimited supply of very good water. He said that was in comparison tobuying a 1.5 litre of bottled water at the supermarket.

Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that thereport be received.

Moved His Worship the Mayor, seconded Cr Thomas and RESOLVED that thetwo supplementary items with regard to Unbalanced Budget and Submissions tothe Proposals for Regulations under the Food Act 2014 be taken under UrgentBusiness.

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16. URGENT BUSINESS

16.1 Report of the Director of Finance and Corporate Services

16.1 .1 Unbalanced Budget

The report was tabled and Mr Johnston took the meeting through it.

Moved Cr Boniface, seconded Cr Ludlow and RESOLVED that the unbalancedbudget proposal in the Draft Long Term Plan is considered by Council to beprudent in the circumstances of Council's current financial situation;

AND THAT

The Director of Finance and Corporate Services be authorised to include astatement within the Financial Strategy disclosing that there is an unbalancedbudget and the reasons for it;

AND THAT

The Consultation Document includes the statement contained within the body ofthis report to disclose the unbalanced budget and reasons for it.

16.2 Report of the Director of Environmental and Planning Services

16.2.1 Submissions to the Proposals for Regulations under the Food Act 2014

The report was tabled.

Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that theCouncil endorses the submission lodged with the Ministry of Primary Industries.

17. COUNCIL IN PUBLIC EXCLUDED SESSION

Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that thepublic be excluded from the following parts of the proceedings of this meeting,namely:

(a) Confirming of Minutes of the Public Excluded Session of Council 24February 2015

(b) Confirming of Extraordinary Minutes of Public Excluded Session ofCouncil 19 March 2015

(c) Confirming of Minutes of the Public Excluded Session of the RegulatoryServices Committee 17 March 2015

(d) Confirming of Minutes of the Public Excluded Session of the Finance andPolicy Committee 24 March 2015

(e) Report of the Chief Executive

The general subject of each matter to be considered while the public is excluded,the reason for passing this resolution in relation to each matter, and the specificgrounds under Section 48(1)(d) of the Local Government Official Information andMeetings Act 1987 for the passing of this resolution are as follows:

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General subject ofeach matter to beconsidered

(a) Confirming ofMinutes −Council24 February2015

(b) ConfirmingMinutes −ExtraordinaryCouncil19 March 2015

(c) ConfirmingMinutes −RegulatoryServicesCommittee17 March 2015

(d) ConfirmingMinutes −Finance andPolicy24 March 2015

(e) Report of theChiefExecutive

Reason for passingthis resolution inrelation to each matter

Enable any localauthority holding theinformation to carry on,without prejudice ordisadvantage,negotiations (includingcommercial andindustrial negotiations)





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Ground(s)Section 48(1)passing ofresolution

Section 7(2)(i)

Section 7(2)(i)

Section 7(2)(i)

Section 7(2)(1)

Section 7(2)(1)

underfor the

this

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MINUTES OF A MEETING OF THE BLUFF COMMUNITY BOARD HELD IN THE BLUFFMUNICIPAL CHAMBERS, GORE STREET, BLUFF ON MONDAY 13 APRIL 2015

AT 7.00 PM

PRESENT: Mr R Fife (Chair)Mrs W GlasseyMrs G HendersonM G A LaidlawMrs P YoungCr I L Esler

IN ATTENDANCE: His Worship the Mayor, Mr T R ShadboltMr R Pagan − Manager Parks and ReservesMrs N Allan − Service Centre ManagerMr L Beer − Bluff Publicity/Promotions OfficerMs L Kuresa − Committee Secretary

APOLOGY

Nil.

2. NOTIFICATION OF URGENT ITEMS

Moved R Fife, seconded Cr Esler and RESOLVED that the matter with regardto a presentation by Mr Evan Pennial to update the Board on the Bluff OysterFestival 2015 and the Club Hotel, be taken under Urgent Business in PublicExcluded Session.

3. PUBLIC FORUM

Nil.

4. MINUTES OF THE MEETING HELD ON 9 MARCH 2015

Moved G Henderson, seconded W Glassey and RESOLVED that the minutesbe accepted as a true and correct record.

5. MATTERS ARISING

5.1 Historic Places Trust

The Chairperson informed the meeting that Cr Esler had a letter with regard tothis matter which he would present to the Board under the "Chairman's Report".

5.2 Bluff Water Supply

The Chairperson said Mr Murray was to speak to this matter at tonight'smeeting, but he had already informed the Board at the Tour of Inspection thathe was no further ahead on this matter due to a change−over of personnel. Itwas a matter of work in progress which would be monitored closely.

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5.3 Community Board Conference

The Chairperson said the Board would need to discuss who would be attendingthis Conference so that all necessary arrangements could be made.

5.4 Maritime Museum Open Day

The Chairperson said that the Maritime Museum Open Day was not postponedto a date in October/November. A date would be confirmed closer to the time.

6. REPORT OF THE BLUFF PUBLICITY/PROMOTIONS OFFICER

The report had been circulated and Mr Beer took the meeting through it.

6.1 Bluff Heritage Day — Sunday 15 March

6.2 Japanese Film Crew

6.3 Bluff Oyster and Food Festival —23 May 2015

6.4 Bluff Family Gala Week − Saturday 18 and Sunday 19 April

6.5 Brochures

Moved W Glassey, seconded G Laidlaw that the report be received.

• The usual Southland nature is leaving the purchase of tickets to events to thelast minute. Tickets for the train rides are okay but not brilliant but it'sdefinitely going ahead. There is a push to sell tickets this week.

• Gavin Martin and Cherie Chapman's new venture is an interactive−typedisplay that's designed to be a quirky representation of all things Bluff.


7. REPORT OF THE DIRECTOR OF WORKS AND SERVICES

The reports had been circulated and Mr Pagan took the meeting through them.

7.1 Bluff Tour of Inspection

Moved G Henderson, seconded P Young that Items 7.1, 7.2 and 7.3 bereceived together.


• There has always been a yellow AA finger sign going to the Pilot Station andSouth Port.

• As far as I know there are rubbish drums at the cemetery but I will check onthat.

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7.2 Bluff Cemetery


• We don't do stump grinding because of the amount of rocks in there.• The next plan is to contain the area where the trees have been taken out and

cleared and spray it. There is a bit of rock there so we will be a much morepleasing background at the cemetery with the natural rock and stumps thatare there at present. It will look better than it is at present.

• If you planted natives there it could enhance the area with a backdrop. Iwouldn't recommend it going into exotic trees and as much as anything else,people go there to look at old graves, see relatives graves and for the viewitself.

• There's a new group that's been set up to look at the Eastern Cemetery. Thegroup is looking at getting funding to tidy up old headstones to preserve thehistory, so that could be a project that a group in Bluff could look at doing forthe Bluff Cemetery.

7.3 Bluff Skateboard Park Land

The Board discussed this matter and agreed that the land was used extensivelyand it was an important part of Buff. The Board agreed to include in itssubmission to the Invercargill City Council Long Term Plan for the Council topurchase this land.

The motion, now being put was RESOLVED in the affirmative.

8. CHAIRMAN'S REPORT

The report was tabled and the Chairman took the meeting through it.

8.1 Tour of Inspection

The Chairperson said the Bluff Tour of Inspection was held 30 March, whichwas a success. He took the meeting through some key matters which wereincluded in the Tour of Inspection report that needed to be looked at goingforward. He thanked everybody for their attendance and input.

8.2 Anzac Day Parade

The Chairperson said the Board had received an invitation from the RSA toattend the Anzac Day Parade, which would be held Saturday 25 April at11.00 am. The Board would lay a wreath at the Cenotaph.

8.3 Invercargill City Council Long Term Plan

The Chairperson said the Board would schedule a Workshop to discuss mattersto be included in its submission to the Invercargill City Council Long Term Plan.

8.4 Councillor Lloyd Esler Letter for Discussion

Cr Esler tabled a report on various matters and took the meeting through it,copies of which are available from Secretarial Services.

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The Board discussed having somebody to handout the plaques to people whocomplete the track and it was agreed that Members would discuss this matterfurther to see who would be available to do so. With regard to how peoplecould be taken back to Invercargill after completing the Te Araroa track, theBoard was unsure what could be put in place.

The Chairperson said with regard to the dangerous walk along the roadsidefrom Awarua onwards, that issue was included in the Board's submission toCouncil's Long Term Plan last year and it would again be part of its submissionthis year. The Board needed to push this issue so that the walkway could be upand running again.

The Board also agreed that historic buildings was a difficult area, particularlyafter the Christchurch Earthquake. Cr Esler said he would investigate this areafurther in relation to historic buildings and speak to Mrs Gare about it.

The Chairperson thanked Cr Esler for his report and said that the Board hewould work closely with him on the matters raised in his report.

8.5 Christmas Tree

W Glassey said when she first arrived in Bluff in 1995, there was a lovely bigChristmas tree which was lit every year before Christmas, but after a couple ofyears it was not put up anymore. She said at the beginning of her term as aBoard Member a comment was made by a Bluff resident that Bluff should havea Christmas tree. She asked Mr Pagan of the whereabouts of the Christmastree as she was investigating a Santa Parade being held in Bluff this year and itwould be great to have a Christmas tree in Bluff again.

R Pagan said he was not aware of a Christmas tree in Bluff in previous years,but he would investigate it further and report back to a future Board meeting.

The Board discussed the matter further and agreed it was a great idea. TheBoard agreed that W Glassey would investigate this project further with theassistance of Mr Pagan, including lighting to get it on track for this year.

Moved R Fife, seconded P Young and RESOLVED that the report be received.

9. FINANCIAL STATEMENTS


Moved G Henderson, seconded W Glassey and RESOLVED that the report bereceived.

10. URGENT BUSINESS

Nil.

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11. PUBLIC EXCLUDED SESSION

Moved W Glassey, seconded P Young and RESOLVED that the public beexcluded from the following parts of the proceedings of this meeting, with theexception of Mr Beer and Mr Pagan, namely:

Presentation by Evan Pennial

The general subject of each matter to be considered while the public isexcluded, the reason for passing this resolution in relation to each matter, andthe specific grounds under Section 48 (1)(d) of the Local Government OfficialInformation and Meetings Act 1987 for the passing of this resolution are asfollows:

General subjectmatter of eachmatter to beconsidered

Update on BluffOyster Festival 2015and Club Hotel

Reason for passingthis resolution inrelation to each matter

To enable any localauthority holding theinformation to carry on,without prejudice ordisadvantage,negotiations (includingcommercial andindustrial negotiations)

Ground(s) underSection 48(1) for thepassing of thisresolution

Section 7(2)(i)

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1?

MINUTES OF THE EXTRAORDINARY MEETING OF THE INVERCARGILL CITYCOUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATIONBUILDING, 101 ESK STREET, INVERCARGILL ON FRIDAY 24 APRIL 2015 AT 9.00 AM

PRESENT: His Worship the Mayor Mr T R ShadboltCr 0 J Ludlow (Deputy Mayor)Cr R R AmundsenCr K F ArnoldCr N D BonifaceCr A G DennisCr N J ElderCr I L EslerCrPWKettCrC D LewisCr I R PottingerCr G J SycamoreCr L S Thomas

IN ATTENDANCE: Mr R W King − Chief Executive OfficerMr C A McIntosh − Director of Works and ServicesMr D J Johnston − Director of Finance and Corporate ServicesMs E Harris − Communications and Secretarial Services ManagerMrs M Short − Manager Strategy and PolicyMr R Pearson − Roading ManagerMr R Pagan − Manager Parks and ReservesMr R Lothian − Audit New ZealandMs L Kuresa − Committee Secretary

APOLOGIES

Cr R L Abbott.

Moved Cr Ludlow, seconded Cr Sycamore and RESOLVED that the apology beaccepted.

2. SUPPLEMENTARY REPORT OF THE DIRECTOR OF WORKS ANDSERVICES

The report was tabled and Mrs Short took the meeting through it.

2.1 Asset Management Plans

Moved His Worship the Mayor, seconded Cr Boniface and RESOLVED that theAsset Management Plans be adopted.

3. REPORT OF THE CHIEF EXECUTIVE

An updated copy of the Long Term Plan 2015−25 Consultation Document plusAppendix 1 and 2 were tabled.

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3.1 Adoption of the Long−Term Plan 2015−25 Consultation Document andSupporting Documents.

Mr Ian Lothian from Audit New Zealand took the meeting through the Audit NewZealand report.

Moved His Worship the Mayor, seconded Cr Boniface that Council:

Adopt the Financial Strategy and Infrastructure Strategy;

AND

Adopt the Development of Maori Capacity to Contribute to CouncilDecision−makingProcesses and the Statements on Variation between the Long Term

Plan and Assessment of Water and Sanitary Services and Waste ManagementPlan as supporting documentation;

AND

Note that the list of supporting information contained within the body of thereport will be provided on the website as supporting information;

AND

Adopt the Consultation Document for the 2015−25 Long Term Plan;

AND

Note that Council's auditors, Audit New Zealand, will issue their audit reportfollowing the adoption of the Consultation Document;

AND

Approve the process for consultation outlined in this report.

Cr Boniface said this had been a long drawn out process and he congratulatedthe Auditors working in association with Council staff in the producing of thisdocument. He took the meeting through some highlights set out in theConsultation Document as well as some matters of concern for Council. Hewas happy for the document to be put out for public consultation.

Mr King said this was carried out through a new process and in order to satisfythe requirements of the legislation it had been a complex exercise. He thankedMr Lothian and Audit New Zealand for going above and beyond. It had been alearning experience for Council and even though the process had been delayed,Council would have right for the next three years.


There being no further business, the meeting finished at 9.15 am.

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MINUTES OF A MEETING OF THE INFRASTRUCTURE AND SERVICES COMMITTEEHELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION

BUILDING, 101 ESK STREET, INVERCARGILL ON TUESDAY 28 APRIL 2015 AT4.00 PM

PRESENT: His Worship the Mayor Mr T R ShadboitCr L S Thomas − ChairpersonCr I R Pottinger − Deputy ChairpersonCr K F ArnoldCrA G DennisCrPWKett

IN ATTENDANCE: Mr C A McIntosh − Director of Works and ServicesMr R Pearson − Roading ManagerMr R Pagan − Parks ManagerMr P Homer − Building Assets ManagerMr A Murray − Water ManagerMrs M Short − Strategy and Policy ManagerMrs J Paterson − Committee Secretary

APOLGIES

Cr I L Esler.

Moved Cr Kett, Seconded Cr Pottinger and RESOLVED that the apology beaccepted.

Moved Cr Thomas, Seconded Cr Dennis and RESOLVED that the meetingmove into recess while technical issues around recording of the meeting wereresolved.

Moved Cr Thomas, Seconded Cr Kett and RESOLVED that the meeting movedout of recess and be restarted.

2. PUBLIC FORUM

Mrs Margaret Clyma was in attendance to speak on heavy traffic using FoxStreet. Mrs Clyma made the following comments:

> Resealing of the road with asphalt has increased the sound.> Signage on Dee Street which was to be moved to 600 metres from Fox

Street on Dee Street has not been completed yet.> Signage around exhaust braking is being ignored.> Increased speed of trucks travelling along Fox Street beginning from

7.30am and asks that requests be made to the Police to monitor this.Speed has impacts for:• Families with children being safe• Ability of residents to safely reverse from properties onto Fox Street.Property values on Fox Street are not keeping up with other streets.

> Damage to property caused by vibration of trucks.Types of trucks using Fox Street including LPG Tankers, mini tankers, logtrucks and stock trucks.

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In response to a question from Cr Boniface on whether Mrs Clyma thought abarrier on the road to slow traffic down would work, Mrs Clyma said no, as thiswould increase the noise levels, she would rather have an enforced speed limitand would like a 50kph speed zone sign put in place.

In response to a question from Cr Pottinger that if the speed issue was solvedwould it be the volume of traffic that would still be the concern, Mrs Clymaconfirmed that yes the volume of traffic was a big concern.

In response to a question from Cr Thomas on when the last traffic count wasdone, Mr Pearson advised that staff were currently doing a traffic count betweenLiffey Street and Dee Street to look at volumes rather than speed and that othercounts had been done over last 12−15 months.

In response to Cr Thomas' query on the signage on State Highway 6, MrPearson advised that he would follow up on the signage after the meeting. MrPearson further advised that the Heavy traffic bypass sign had been movedcloser to Fox Street.

In response to a question from Cr Thomas regarding the noise created by thesmooth road and had this stopped the vibration, Mrs Clyma advised that this hadmostly stopped but was starting to come back with the volume of traffic and shefelt the ground underneath the road wass not compacted and was subsiding.

Mrs Clyma said that the New Zealand Transport Agency advised there wasn't aneed for Fox Street to carry heavy traffic and Victoria Avenue could carry all thevehicles and therefore was wondering if the through traffic could to go back toVictoria Avenue which would keep access to the development and would stopsheep trucks and loaded sand and gravel trucks from using Fox Street.

In response, Mr Pearson advised that Council continues to seek support fromthe transport industry to use Victoria Avenue. Each HPMV or overweight permitrequired them to use Victoria Avenue. Legal trucks at 44 tonnes or under wereentitled to drive on any street other than streets which have a ban on them andthe only street where a ban is in place was Beatrice Street. Council continued toliaise and encourage the industry to use Victoria Avenue and believed there wasa high degree of compliance for local trucking firms and Council continues tofollow up with those who don't comply. To remove the other component therewould need to be a bylaw change.

Mrs Clyma said that the bylaw which was originally proposed would haveremoved the issue of through traffic and asked if there was a possibility that thiscould be looked at again and go out for consultation. In response Mrs Shortadvised that this would have to go through to entire process again because itwas turned down by Council and would be a matter of redrafting a bylaw andputting it back out for public consultation, getting feedback and Council making adecision on that. Mrs Clyma said that an issue that was not addressed was thatthe Roading Bylaw was still running under 1962 Transport Act that never gotupdated.

Cr Thomas thanked Mrs Clyma for her time in addressing the Committee.

Moved Cr Thomas, Seconded Cr Pottinger and RESOLVED that asupplementary report from Mr Murray on the proposed Asbestos CementWatermain Replacement Programme 2015/16 be accepted and addressed by

22

Mr Murray as part of the Monitoring of Service Performance section of themeeting.

3. MONITORING OF SERVICE PERFORMANCE


3.1 Levels of Service

3.1.1 Parks and Reserves

3.1.2 Public Toilets

3.1.3 Roading

3.1.4 Sewerage

3.1.5 Solid Waste Management

3.1.6 Stormwater

3.1.7 Water Supply Activity

Mr Murray took the meeting through the supplementary report and advised that afurther report would be supplied at the June meeting once tenders had beenreceived for the work.

In response to a question from Cr Boniface on the testing of the asbestos pipesand the process to determine the level of deterioration and replacement of pipesin particular areas such as Lamond Street east, Mr Murray acknowledged thatthere was a need to do more condition monitoring and the proposed 2015/16year programme had been compiled with knowledge of known failures of pipesand plan to further develop the knowledge of the local network with furthersampling. There may be other predictive methodologies that could be usedwhich don't involve taking samples of pipe such as the use of probes to try tobetter gauge the condition of buried pipes.

Mr Murray further advised that preliminary checking with colleagues in the waterindustry shows that Invercargill was typical of other areas in New Zealand usingasbestos cement pipe.

Cr Boniface further asked that following the tests, how the decision was made todetermine which pipes would need to be replaced immediately. In response,Mr Murray advised the samples were taken to be representative of the wholemain and had been taken along the whole street. The programme for the 15/16year was not totally reliant on sampling and the condition rating needed furtherwork in the coming years to justify inclusion in the proposed plan and theprogramme may alter as more information came to hand.

Mr McIntosh commented that staff were optimising the work programme for nextyear and respectfully noted that while the budget wasn't approved yet, theywanted to get a head start on talking with contractors. The work programme hadbeen developed with an understanding of which were the most strategicallyimportant pipes that were known about, such as the Airport (as part of theupgrade), Kew Road and other areas where sampling had been overlaid withburst history.

23

Staff were faced with the reality that they were unable to do as much as theywould like to do and would be looking at how to optimise the work to obtain themost effect. Other work being undertaken such as roading and footpaths wouldalso be taken into account.

Moved Cr Pottinger, Seconded Cr Dennis and RESOLVED that the report bereceived.

4. MONITORING OF FINANCIAL PERFORMANCE


4.1 Drainage

4.2 Parks

4.3 Roading

4.4 Solid Waste

4.5 Water

4.6 Financial Summary

Moved Cr Kett, seconded Cr Dennis and RESOLVED that the report bereceived.

5. OTHER BUSINESS

5.1 Report of the Director of Works and Services

The reports had been circulated.

5.1.1 Amendment to Queens Park Management Plan

Mr Pagan took the meeting through the report and made the followingcomments:

The report gives an update and timeframe on consultation for amendment to themanagement plan to allow for the building of the house for the Kakapo andTuatara.

There may be a need for a special Infrastructure and Services meeting to hearsubmissions which close on 8 May which could take place two weeks after thisdate. The next scheduled Infrastructure and Services meeting is on 8 June withthe Council meeting being on 16 June.

In response to a question from Cr Arnold on whether the submission documentswere available online, Mr Pagan advised that they were available on Council'swebsite as well as from the Library, Civic Administration Building and ParksOffice.

In response to a question from Cr Pottinger on whether the consultation wouldfree up the land for any use, Mr Pagan advised that the consultation was for aparticular development that had been proposed. Mr Pagan advised that the

24

proposal was separate to the Museum redevelopment, so there was no need toalter current boundaries and was for the display of animals and birds. Themanagement plan currently allowed this, however because it was a majordevelopment removing a large number of trees it was important that the public,via the management plan, have a say.

Mr McIntosh advised that for clarity, these submissions would only be to do withthe reserve plan for Queens Park and not any other element of the proposal. Acopy of the consultation document would be provided to the next Councilmeeting for approval to go out for public consultation.

In response to a question from His Worship on whether the new caravan wouldbe used, Mrs Short advised that the caravan would be used for this and for theLong Term Plan consultation as well and she would be setting a timetable forcirculation to Councillors who could then attend any consultation session thatthey wished.

In response to a question from His Worship that if during the submission processa better site was identified would this then require another process, Mr Paganadvised that the process would start again as this was a particular site for aspecific development.

Cr Thomas requested clarification on who the applicant was for the project at theCouncil meeting of 5 May.

Moved Cr Thomas, seconded His Worship The Mayor and RESOLVED that thereport be received.

5.1.2 New Fire Tanker

Mr Pagan took the meeting through the report.

In response to a question from Cr Kett on who bears costs, Mr Pagan advisedthat the three Territorial Local Authorities, Department of Conservation andForest Owners all contribute. Capital replacements are taken out of areplacement fund and also subsidised by Central Government. The previousmachine was going to Wyndham to replace the ageing one there. Vehicles weresent from high use to low use areas to obtain maximum use of them.

In response to Cr Kett's question on how much Council contributed annually,Mr Pagan advised that the amount had been approved in the budget and wasapproximately $50,000.

In response to a question from His Worship if the forests owned by Councilcontributed, Mr Pagan advised that contributions came from the commercialforests and Sandy Point Forest.

Moved Cr Dennis, seconded Cr Kett and RESOLVED that the report bereceived.

5.1.3 Invercargill Cenotaph and Anzac Day Preparation

Mr Pagan took the meeting through the report.

Moved Cr Thomas, seconded Cr Pottinger and RESOLVED that the report bereceived.

25

5.1.4

Note:

5.1.5

2015−2018 National Land Transport Programme

Mr Pearson took the meeting through the report.

Cr Amundsen left the meeting at 5.00 pm.

In response to a question from Cr Boniface on indicative funding for three years,Mr Pearson advised that what had been proposed by New Zealand TransportAgency was that the amount of funding that Council had requested will be 1%less than asked for over the next three years but the funding assistance rates forthis subsidy (being 60% next year, 59% the following year and 58% for the yearafter that). Staff would need to see where this lined up with current budgets forthe next three years of the Long Term Plan.

Moved Cr Pottinger, seconded Cr Kett and RESOLVED that the report bereceived.

Update on Branxholme Upgrade Project

Mr Murray took the meeting through the report.

Cr Boniface advised on a meeting with the Auditors around carry forward figureamounts and completing work in the year funds were allocated for. He asked ifCouncil had the resources to do the work for water and other projects goingforward to ensure that that the budgeted programme could be delivered. Inresponse Mr Murray advised in respect of the Branxholme upgrade there hadonly been a budget for this current financial year. A report went to Council inFebruary of last year requesting to defer the emergency water supply and carryforward the monies that were scheduled for equipment replacement atBranxholme to use these to fund the overall improvement of the WaterTreatment Plant. Currently the preliminary design had been done, and would besubject to a final detail design before going out for construction tender. Prior tothis, a trial was conducted to look at reutilising current infrastructure so as tomake some major cost savings namely the reinforced concrete cells which holdthe filter media. Before engaging in this trial, earthquake testing on thatinfrastructure was also undertaken. The trial, using a new filter media, wasundertaken for three months to see if it would work. As a result, in respect toexpenditure, this current year's budget would not be fully expended thusrequiring a carry forward budget into the 2015/16 year.

Mr Murray provided an update around the project on the strengthening of theWater Tower, advising that staff were waiting for legislation to become enactedbefore committing funds.

Other projects included the asbestos cement mains, as previously discussed.Other factors that could influence progress of projects included resource in thecontracting industry to be able to complete work on time.

In response to a comment from Cr Boniface on planning delivery of worksprogrammes, Mr McIntosh advised Mr Keen, as part of his role would be workingto see that the project was delivered and that a further $150,000 would beexpended by the end of the year. Mr McIntosh advised that there were otherprojects that would span multiple years because of their size. Mr McIntosh alsoadvised that during the long term plan process it had been identified that therewould be a significant increase in work with drainage and water and weeklymanagement production meetings were now taking place.

26

In response to a question from Cr Pottinger on the Branxholme project and oncecompleted where would Invercargill rank nationally providing quality A l water,Mr Murray advised that grading was less prominent and it was now becomingabout demonstrating compliance with drinking water standards. The city's waterdid not always comply with national drinking water standards. Pasttransgressions had been sufficiently minor and consultation with the waterassessor takes place who makes a decision on what to do. There were anumber of cities not compliant and once this project was completed the aim wasto be fully compliant and would be in−line with most other cities such as Aucklandand Wellington.

In response to a question from Cr Arnold as to whether costs of Branxholmeworks fell on people receiving the water or across all ratepayers, Mr McIntoshadvised that the cost was only on people connected to the water supply, orserved by the network.

Moved Cr Kett, seconded Cr Dennis and RESOLVED that the report bereceived.

6. URGENT BUSINESS

Nil.

There being no further business, the meeting finished at 5.25 pm.

27

TO: COUNCIL

FROM: COUNCILLOR IAN POTTINGER

MEETING DATE: TUESDAY 5 MAY 2015

USE OF CAPITAL BY INVERCARGILL CITY HOLDINGS LIMITED

Report Prepared by: Cr I R Pottinger

SUMMARY

This is a report by Councillor Pottinger on the use of capital by ICHL raised from the issue of32350,000 shares on December 2, 2014.

RECOMMENDATIONS

That the report be received;

AND

That Council passes a resolution seeking advice from Simpson Grierson on the questionsincluded with in this report;

AND

That this advice be brought to Council at its next meeting.

BACKGROUND

On 16 April 2015, Invercargill City Holdings Limited (ICHL) presented to Council a brief fromeach of its subsidiary companies outlining their projected three year business plans. Thereport from Electricity Invercargill Limited (EIL) announced that it had entered into a jointventure partnership called Southern Generation. (This information later featured in aSouthland Times article on April 24 announcing that EIL had invested in alternative energywind farms)

Following the EIL report questions were then sought by the ICHL Chair and the followinginformation was forthcoming:

(1) That the extra 3% share holding (approximate) in OtagoNet recently purchased by EILhad been sold back to the Power Company for the original purchase price of$9.5 million.

(2) That the financing of the Southern Generation investment came from the $9.5 millionmade available from the sale of the fore mentioned OtagoNet shares.

29

THE REASON FOR THIS REPORT

Last year Council undertook public consultation in regards to increasing the uncalled capitaloffered to ICHL and the details regarding the use of the increase in funding were stated veryclearly in those consultation documents. One of the listed funding requirements was for anadditional $9.5 million of OtagoNet shares. I have real concern that this new investment inSouthern Generation is contrary to the Invercargill City Council resolution on December 2,2014, which authorised the $9.5 million as part of the additional $32,350,000 in uncalledcapital for ICHL.

Following the consultation Council approved Option 2, one of three options consulted on.Option 2 in the revised consultation document stated that the additional $32.35 million wouldsecure funding for investments that had already been specifically approved by Council, thatis $13.5 million for the airport and $9.5 million for OtagoNet, with the difference being a bufferrequested by the bank.

Option 3 asked the council to indicate a willingness to extend the uncalled capital in furtherpotential investments, such as smart meters and alternative energy JVs.

Councils 2 December 2014 resolution rejected option 3.

The ICHL Board resolution included in the 2 December 2014 Council minutes states atparagraph "A" that the Board wishes to issue $32.35 million in uncalled shares:

"To provide support for bank borrowings by the company to finance investments by thecompany that have been approved by Council."

Council has not approved EIL's alternative energy investment in Southern Generation.

I am very concerned that this undermines the credibility of Council. We made a decisionbased on telling the public that the uncalled share capital would not be used to supportalternative energy investments by EIL, but that is what has happened.

I am also concerned about the legality of the situation.

I request that Council obtain advice from Simpson Grierson on the implications of thesituation for Council on the following

(1) Is the Southern Generation investment inconsistent with or contrary to Council's 2December 2014 resolution and ICHL's board resolution;

(2) If it is, what are the legal implications for Council and ICHL; and(3) What are the Council's options to resolve the situation?

Attached for reference are the resolutions from the minutes of the Extraordinary CouncilMeeting 2 December 2014 and the Southland Times article on the Southern Generation JV.

30

MINUTES OF THE RECONVENED EXTRAORDINARY MEETING OF THEINVERCARGILL CITY COUNCIL (21 OCTOBER 2014), HELD IN THE COUNCIL

CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET,INVERCARGILL ON TUESDAY 2 DECEMBER 2014 AT 5.00 PM

PRESENT: His Worship the Mayor Mr I R ShadboltCr D J Ludlow (Deputy Mayor)CrR LAbbottCr R R AmundsenCr K F ArnoldCr N D BonifaceCr I L EslerCrPWKettCr G D LewisCr I R PottingerCr G J SycamoreCr L S Thomas

IN ATTENDANCE: Mr R W King − Chief ExecutiveMr D J Johnston − Director of Finance and Corporate ServicesMs E Harris − Communications and Secretarial Services ManagerMs L Kuresa − Committee Secretary

APOLOGIES

Cr A G Dennis.

Councillors Sycamore, Thomas, Ludlow and Boniface declared a conflict ofinterest and withdrew from the table.

Moved His Worship the Mayor, seconded Cr Abbott and RESOLVED that theapologies be accepted.

2. RESUMPTION OF CONSIDERATION OF THE UNCALLED SHAREHOLDINGPROPOSAL ITEM FROM THE ADJOURNED EXTRAORDINARY MEETINGOF 21 OCTOBER 2014, FOLLOWING FURTHER CONSULTATION HAVINGTAKEN PLACE

Moved His Worship the Mayor, seconded Cr Lewis that the Council adopts thefollowing resolutions:

Notes that Invercargill City Holdings Limited (ICHL) has presented itwith an offer for the issue of 32,350,000 ordinary shares (Shares) toCouncil for an issue consideration of $1.00 per share on the terms ofan ICHL Board resolution dated [date];

2. Notes that ICHL wishes to issue the Shares to provide support forbank borrowings by the Company to finance investments by ICHLthat have already been approved.

3. Notes that ICHL requires the approval and acceptance of the Councilbefore it may issue the Shares;

31

4. Notes that the Council has carried out consultation for the purposesof section 78 of the Local Government Act 2002 (LGA 02) onincreasing its holding of unpaid shares in ICHL from its existingholding of 67,650,000 shares to an amount of up to 200,000,000unpaid shares, and this consultation covered the Shares and thepotential issue of further unpaid shares to support otherinvestments by ICHL from time to time approved;

5. Notes that ICHL has since notified the Council that it is presentlyonly seeking to issue the Shares, and does not propose to issue anypart of the balance of unpaid shares consulted upon untilappropriate investments require this;

6. Notes that ICHL has also advised that its anticipated futureinvestment amount has reduced by $70,000,000, and that it currentlyanticipates a future further request to issue up to 30,000,000 unpaidshares when appropriate investment opportunities arise;

7. Notes that ICHL also now seeks an indication as to whether theCouncil might be willing to consider an extension of its uncalledcapital support in the future in relation to certain investments(alternative energy joint ventures and smart meters) that wereidentified in the original request and the consultation materials;

8. Determines, in accordance with its discretion under section 79 of theLGA 02, that the Council's reasonably practicable options undersection 77 of the LGA 02 are:

Option I Status Quo. No further shares are taken up and thecontingent liability remains at $67,650,000.

Option 2 − A further 32,350,000 shares are taken up at $1.00 each. Thiswill increase Council's contingent liability to $100,000,000.Also, Council determines that it is not willing to consider anextension of its uncalled capital support in the future forinvestments concerning alternative energy joint ventures andsmart meters.

Option 3 A further 32,350,000 shares are taken up at $1.00 each. Thiswill increase Council's contingent liability to $100,000,000.Also, Council determines that it is willing to consider anextension of its uncalled capital support in the future forinvestments concerning alternative energy joint venturesand smart meters.

9. Determines, in accordance with its discretion under section 79 of theLGA 02, that the discussion of the options, albeit in a somewhatmodified form, in the consultation materials is sufficient for thepurposes of sections 77 and 78 of the LGA 02;

10. Approves Option 2, [and accordingly approves and accepts theissue of the Shares];

11. Agrees that giving approval of Option 2 will ensure prudentmanagement of the Council's investments in a manner thatpromotes the current and future interests of the community, in

32

accordance with section 101 (1) of the Local Government Act 2002;and

12. Agrees that the Council shall sign a written resolution asshareholder of ICHL accordingly and authorises the Mayor to signsuch a written resolution on behalf of the Council and to sign anacceptance of the offer of the Shares on behalf of the Council.

13. The Council is making a decision acknowledges it is making inconsistentdecision (s80 LGA2002) as identified in the consultation documentadopted by Council as its meeting 23 September 2014 for consultationpurposes under the heading "Inconsistency of Council's Proposal with itsfinancial strategy" and for reasons set out under that heading, that it willamend its Long Term Plan 2012 − 2025 as set out under the heading"Securities Borrowing" and it will include reference to the implications ofthe potential liability in its 2015 − 2025 Long Term Plan as set out underthe heading "Limits on Rates and Borrowing".

INVERCARGILL CITY HOLDINGS LIMITED (Company)

SHAREHOLDERS' RESOLUTION REGARDING ISSUE OF SHARES

Special resolution as required pursuant to clause 2.1.2 of the Company'sConstitution, passed in writing pursuant to section 122 of the Companies Act1993 (Act) and clause 13.3 of the Company's constitution.

RESOLUTIONS

It is resolved as a special resolution that:

The Board is authorised to issue 32,350,000 ordinary shares (Shares).

2. The Board is authorised to issue the Shares for $1.00 per Share.

3. The following terms of issue are approved as the terms of the issue:

3.1 That the shares are ordinary shares ranking pari passu with theexisting ordinary shares of the Company and having the rights setout in section 36(1) of the Act;

3.2 That the consideration for the shares be payable upon a call underclause 8 of the Company's constitution, provided that such a callmay only be made if required to repay a debt facility the Companyhas in place to fund investments by the Company, in whole or inpart; and

3.3 Calls may be made under clause 3.2 in respect of the whole or apart of the amount unpaid on the shares.

2. ACCEPTANCE OF OFFER AND CONSENT TO HOLDING OF SHARESIN INVERCARGILL CITY HOLDINGS LIMITED

33

INVERCARGILL CITY COUNCIL hereby:

Accepts the offer of 32,350,000 ordinary shares (Shares) inINVERCARGILL CITY HOLDINGS LIMITED made to it in the Boardresolution of INVERCARGILL CITY HOLDINGS LIMITED dated the

day of 2014 on the terms of issue specified in thatresolution;

2. Consents to becoming the holder of such shares in terms of section50 of the Companies Act 1993; and

3. Waives its rights under clause 2.1.3 of the Company's constitutionand section 45 of the Companies Act 1993 to receive the offer of theShares by notice and for the offer to be open for a reasonable time.

3. INVERCARGILL CITY HOLDINGS LIMITED (Company)

BOARD RESOLUTION REGARDING ISSUE OF SHARES

Resolution in writing pursuant to clause 18.7 of the Company's constitution

BACKGROUND

A The Board wishes to issue 32,350,000 new ordinary shares to itsshareholder, Invercargill City Council (Council), for an issue considerationof $1.00 per share, payable when called in accordance with the terms ofissue specified below, to provide support for bank borrowings by theCompany to finance investments by the Company that have already beenapproved by the Council.

B The Board has considered a report of the Chief Executive of the Companyrelating to uncalled capital. The report outlines the benefits to theCompany of issuing further uncalled capital to support investments in itssubsidiary companies.

RESOLUTIONS

It is resolved that:

1. 32,350,000 ordinary shares (Shares) in the Company be and arehereby offered for issue to Invercargill City Council for aconsideration of $1.00 per Share.

2. The terms on which the Shares are to be issued are:

34

2.1 That the shares are ordinary shares ranking pari passu with theexisting ordinary shares of the Company and having the rights setout in section 36(1) of the Companies Act 1993;

2.2 That the consideration for the shares be payable upon a call underclause 8 of the Company's constitution, provided that such a callmay only be made if required to repay a debt facility the Companyhas in place to fund investments by the Company, in whole or inpart; and

2.3 Calls may be made under clause 2.2 in respect of all or part of theamount unpaid on the shares.

3. In the opinion of the Board, the consideration for and terms of theissue are fair and reasonable to the Company and to the existingshareholder.

4. The shareholder be requested to approve the issue in accordancewith clause 2.1.2 of the Company's constitution.

5. On approval and acceptance of the offer of Shares specified above,the shares be issued in accordance with the terms of issue.

35

Companieslook towindgenerationM McCUThY

Two Southland−based linescom−panie6a r e i l P t e L l g lOjopower

generat ion ,iftor signing u p to a$30 m o o wind generationinves tment p r i n e r s h t withPionu−t Generation.

The Power C o r n p a n t L t d andElectrici ty Invercargill Ltd'andCetitnid (Xssgcsbased PioneerGen−oration

l t d h a s , fotnisil a windgere−ratlon i n v e m e n tpartner−ship

called Southern GenerationU d Parin−iwlujo Panasw will holda 50 per cent stake with cite other50 pe r cent h I d by The PowerCompany and Elttri,itylnverearilt.

PowerNet chiofesi−cutiveJ a s o n FrasI t l ln sa id t h eiOvst−metot

in S ,othtnn Gecwrtit sot WaSa low−risk strategic anddiversi−fied

iuvestnunit o l t i t i 0 W * i l e thecompanle cots electricity Urtesbusinesses

The psu−Irtership b d a value ofabout $ttiim at peaseti represent;ting the ronchwed value if the twowind farms itaceioted si l ls I t ForThe Power Cetitpanv_ it was are tu rn to power genci−tition a s ith a d been involved i n t h eMono−soil

scheme some years ago.Franklin said

( n " r a s i c e t was one o fPion−eer,core areas bf expertise.task−ingthe lceesrn−ieitt a low−risk

entry pasitiern wtiielee−tncitvgen−erationfor Med.rtctty b e s s coiB

and The P u r e r Company. he said.As pact of the tii−insaction,

Pioneer sold tOe nine −lw−line MtStuart Wind k'arm. construr−tixi in2010 n e M 1 t c t n , to Southera

Generat ion The underconstruct ion, P loneez ,eight−turbine

Flat hill wind farm wouldMoo be sold to SouthernGetter−atlas

on cutnpls° on, currentlyscheduled for August. Anyfu r the r development of wind

r m s in Southland and Otago willbe done In the newly Itirmedpart−nership

The partners said the two windfarms would generate enoughelectricity to s u p p l y abcliL 50(5) to6000 houe−eitolda and f iped wellwi th in t h e geographicalelec−tricity

net−ant−k oupply areas ofThe Power Cioriponv. ElectricityInvercargill and Otapoeet

The Power Camps no chairmanAlan Harp−,r said it was a verysusta inable investment in anindtitry The Power Companywas al ready p a r t of, a n d whenconsidered agains t its total assetbase It was not a 'materialinvest−ment".

It was also a pass iveinvest−menda s Pioneer built, operated

a n d managed t h e wind farmassets, h e said.

Pioneer chief executive PresetJonkt t r s a i l pa r tne r ing withaligitol hasoamsic's was importantfor Picneeoi to i−ca− tdiue to developand grow i n bnsln.ss, leveraginge x e r i e n i w ottI sore expertise.

Wind rnrrg− c mpsted verywell in the run−cot marke t andwould : ( r i t i n i e to replace theolder non −reisewable a n d moreexpensive sources o f electricitygeneration, tie said

Pioneer, with its h e a d officebased to Alexandra, is owned bythe Central akna Trust

31

TO:

FROM:

MEETING DATE:

COUNCIL

DIRECTOR OF FINANCESERVICES

TUESDAY 5 MAY 2015

AND CORPORATE

REPRESENTATION REVIEW

Report Prepared by: Kari Graber − Planning and Reporting Analyst

SUMMARY

As part of the Representation Review a brochure has been developed by staff with input fromthe independent panel assigned to the Representation Review. This booklet will bedistributed throughout Invercargill and available at all City Council Locations. The booklet willalso be handed out at different events throughout Invercargill and Bluff and when Panelmembers are out doing consultations with the public.

RECOMMENDATIONS

The report is received.

IMPLICATIONS

1. Has this been provided for in the Long Term Plan/Annual Plan?Yes

2. Is a budget amendment required?No

3. Is this matter significant in terms of Council's Policy on Significance?No

4. Implications in terms of other Council Strategic Documents or Council Policy?Yes

5. Have the views of affected or interested persons been obtained and is any furtherpublic consultation required?Yes, further community input is required.

FINANCIAL IMPLICATIONS

This has been included in the Corporate Planning budget.

REPRESENTATION REVIEW

Attached is a copy of the brochure that will be distributed.

*********

3?

TO: COUNCIL

FROM: HIS WORSHIP THE MAYOR, MR T SHADBOLT

MEETING DATE: TUESDAY, 5 MAY 2015

MAYOR'S REPORT

Report Prepared by: His Worship the Mayor, Mr T Shadbolt

SUMMARY

List of engagements and current issues.

RECOMMENDATION

That the report be received.

IMPLICATIONS

1. Has this been provided for in the Long Term Plan/Annual Plan?

N/A

2. Is a budget amendment required?

N/A

3. Is this matter significant in terms of Council's Policy on Significance?

N/A

4. Implications in terms of other Council Strategic Documents or Council Policy?

N/A

5. Have the views of affected or interested persons been obtained and is any furtherpublic consultation required?

N/A

FINANCIAL IMPLICATIONS

N/A

ENGAGEMENTS

• Meeting with Venture Southland• Representation Review• Te Radar Documentary• Sister Cities New Zealand Workshop• Sister Cities New Zealand Conference• Bluff Community Board Meeting

39

o Planning for the Future Workshopo Meeting with Dr Natalie Jacksono Meeting with Hon Minister Michael Woodhouseo Meeting with T Conroyo IHCL Meetingo 2015 Southland Balance Farm Environment Awardso Meeting with Hon Minister Paula Bennetto Attend opening of the Opening of Pukeahu National War Memorial Parko Bluff Family Gala Weekendo Forsyth Barr receptiono Venture Southland Meetingo Southland Civil Defence Emergency Management Group Meetingo North Coffee Club Luncheono Invercargill Airport Board Meetingo SIT Sinhala and Tamil New Year Celebrationso Citizenship Ceremonyo Meeting with The Southland Timeso SIT Business Consultative Group Meetingo Southland Youth Futures Meetingo Chunuk Bair − Open Arts Festivalo Carol's Farewello Judge Market South bake offo Extraordinary Council Meetingo Meeting with Dr Christine Jones − Soil ecologisto Invercargill ANZAC Service at Dawno Bluff ANZAC Serviceo Workers Memorial Remembrance Dayo SIT Nepalese Student visito Infrastructure Meetingo Woodend Combined Probus Club

REPORT

Consultation

Surely no one can claim that this Council doesn't make a genuine effort to encourageconsultation. We are now broadcasting on ICC TV through You Tube. We also have aconsultation caravan that will attend major events. Regardless of these initiatives we still getcriticised on a regular basis for not consulting enough.

The CBD Upgrade is a classic example. Our senior staff, councillors and consultants madea determined effort to engage the community. They opened a shop, had regular publicpower point presentations and walked around the CBD discussing the issues withstakeholders. Apparently this was not good enough.

Encouragement

I'm occasionally asked whether or not I feel discouraged by public criticism, defamationproceedings and negative reactions to Mayoral activity, my response is 'not at all'. I regularlyreceive praise, thanks and recognition which reflects well on the Office of the Mayor.

**********

40

4 Thursday January 8 2015 SOU7HLANDWRE

O U R CO−M−MUNI−TY., O U R PEOPLENO TICEBOARD

What Lawrence DistrictSchools 150th ReunionFor former pupils/families ofBeaumont St PatncksTuapeka West or Lawrenceschools

When January 9.11Contact Phone 03 485 9834 or email

[email protected], or phone03 485 9776, or [email protected]

What Metropolitan Cricket Club25th anniversary celebration

When January 9 and loWhere Club grounds, Queens Park

Contact Logan Savory, 027 904 5726What Healthtine

Free health advice 2417. FreeHealthline symptom checkerapp for Apple IPhones iPads,and online symptom checker

Contact Phone 0800 611 116. To viewonline Health line symptomchecker or to download appgo to www heatthline govt nz

What Winton A,&P ShowWhen Saturday, January 17, from

830am. Grand parade230pm

Where Winton Racecourse

Role model retiresBYLYNNEHUNT I − ;THE woman who has often •

_________ ________been the first point of contactfor many Southland familiesaffected by Multiple Sclerosisand other progressiveneuro−logical

disorders has retired. : ' ...• ..4.

Mary Burn has spent almost −−−−−25years as office manager for

Multiple Sclerosis, somethingshe has managed alongside herown health issues.

"When people came into the 1office and saw I had a disabilitymyself they seemed to feelmore comfortable sharing theirconcerns with me before con−tact with our field workers,"she said. 1.

...

Her 10 years as a member of. , . ..

the society's committee before .she became office managergave her an insight into the ' J.office manager's role, she said. . ' ...

"The role was really flexible Retired: Southland Multiple Sclerosis Society office managerand I have really enjoyed con− Mary Bum at her home just before her retirement last month.tact with members of the publicwith many challenges." urceCentre for the first time had a very successful year

In 1996 it was "quite an that year," Mrs Burn said. financially as a result of that."honour" for her to be chosen as Another highlight for her When asked about her plansa positive role model, from was when Invercargill Mayor for retirement, her reply wasamong other people with dis− Tim Shadbolt took part in the considered.abilities, to receive a special Dancing with the Stars tele− "I'm just looking forward toaward on the International Dayi vision series and named the a bit more time to relax, havefor People with Disabilities. Southland Multiple Sclerosis less stress, take part in hobbies

"It was awarded by the Society as his charity of choice, and spend more time withSouthland disAbilities Reso− "It raised our profile and we family."

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JAMES HARGEST COLLEGE

12 JAN 2015

1 2 JAN 2015Consulate−General o f the People's Republic of China in Christchurch

106 Hansons Lane, Christchurch, New Zealand. Tel: (03) 341 8536, Fax: (03) 3418071SCANNED

9 January 2015

Mr Tim SbadboltInvercargill City Council101 Esk Street Private Bag 90104Invercargill 9840

Your Worship Mayor Tim Shadbolt,

I would like to thank you for what you've been doing for the three Chinesestudents and their families after the unfortunate car crash and for taking goodcare o f all the Chinese students living in Invercargill. Your efforts to help saveJessica's life, meeting her mother at the airport, showing your great sympathyand condolences to her family and choosing a resting place for her in personhave showed how much you care about the students and their families. Thismust have made Jessica's mother feel better. I am sure that your other effortswill also bring blessings to Ying, Esther and their families too. All you've beendoing, especially in your most important holiday, is appreciated by us all.You've made Invercargill a new home to the Chinese students there.

We deeply value our relationship with Invercargill city council and appreciateyour dedication to promoting collaborations with China in all fields. I believethat with our joint efforts, the collaborations between China and Invercargillwill continue to be strengthened.

I'm looking forward to working with you more closely in the future.

Yours Sincerely,

4MAn ZhijianConsul General of the People's Republic of China in Christchurch

43

26 FR 2015

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Morina Colyer

From: James McNeish <[email protected]>Sent: Thursday, 5 February 2015 4:46 p.m.To: Tim ShadboltSubject: your book

Tim

Many thanks for A Mayor of Two Cities. It's just come, looksfascinating. I'll reciprocate when I get my hands on a spare copyof the memoir: Random House has merged with Penguin and they arebeing slow. Bestest. James

James McNeish, KNZMP0 Box 10628Wellington 6143New Zealand

Fax 00 64 4 499 7837

1 45

Morina Colyer

From: Nyalle Paris <[email protected]>Sent: Thursday, 5 February 2015 11:16 a.m.To: Morina ColyerSubject: Re: Ministers Breakfast

Good morning MorinaI'm pleased to report back that Mayor Tim spoke very well to some 35 Church Leaders @ Global ByteCafe this morning,with plenty of tears and laughter!

We acknowledged that our long serving Mayor was true believer in the genuine merits of our fair city.We share his faith too!

We also acknowledge the bitter/sweet that life sometimes brings people,as Mayor Tim shared about the joy of the Christmas Community Luncheon one day andthe tragic road accident involving 3 Chinese SIT Students the next day.

Our thoughts and prayers go out to you all

Nyallle (Rev)on behalf of the Invercargill Minister's Association known as FAITH LINK SOUTH.

From: Morina ColyerSent: Wednesday, February 04, 2015 4:15 PMTo: '[email protected]'Subject: Ministers Breakfast

Good afternoon Nyalle,

I am happy to advise His Worship is available to attend the Ministers Breakfast tomorrow morning at 7.30 am at GlobalByte Café. Can you please advise if you wish His Worship to speak at the breakfast?

Regards

Mo rina

Inveicargill

This e−mail message has been scanned for Viruses and Content, and cleared by MailMarshal at InvercargillCity Council

1

46

Jo Affleck

From: Jo AffleckSent: Tuesday, 20 May 2014 8:36 a.m.To: 'Michele Simpson'Subject: RE: Filming for Breakfast Monday May 19

Good morning Michele.

Thank you for your kind words which have been passed on to His Worship.

Regards

Jo AffleckEXECUTIVE ASSISTANT TO THE MAYOR

From: Michele Simpson {mailto:[email protected]]Sent: Monday, 19 May 2014 5:41 p.m.To: Jo AffleckSubject: Re: Filming for Breakfast Monday May 19

JoPlease pass in my thanks again to Tim for joining us for a fantastic morning.He was the star of the show and we had a ball!All the bestMichelePs oysters for dinner in Nelson

Sent from my iPhone

On 16/05/2014, at 8:23 am, "Jo Affleck" <[email protected]> wrote:

Good morning Michele.

On behalf of His Worship the Mayor Tim Shadbolt, thank you for emailing through full details of theGrabaseat tour that pertain to Monday 19 May 2014.

In the event you may need to reach His Worship outside office hours, you are welcome to phone hismobile on 027 277 1947.

All the best for Monday.

Regards


<imageoOl.jpg>

From: Michele Simpson [mailto: Michele. Simpson tvnz.co.nz]Sent: Thursday, 15 May 2014 2:52 p.m.To: Jo Affleck

47

Jo Affleck

From: Tim ShadboltSent: Friday, 30 May 2014 11:04 a.m.To: Shane Stoneman'Subject: RE: The Great Kiwi Road Trip and Mayor Tim

Good morning Shane.

Thank you for the update, much appreciated. I have also forwarded your email onto His Worship the Mayorfor his information.

Regards


Invercargill

From: Shane Stoneman [mailto:[email protected]]Sent: Friday, 30 May 2014 10:40 a.m.To: Tim ShadboltSubject: RE: The Great Kiwi Road Trip and Mayor Tim

Hi JoI'm looking forward to the long weekend. Thought you would like to know that 20,000 people saw the post ofMayor Tim on Arrival Facebook.

CheersShane

Shane StonemanTel: +64 9 281 4632Mobile: +64 21 310 228Email: shanepeoplemediaqroup.co.nz

From: Tim Shadbolt [ma ilto:[email protected],nz]Sent: Wednesday, 28 May 2014 2:46 p.m.

48

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CL'PLASTICSN

E W 2 C A L A N DP 0 Box 76 378, Manukau City, MANUKAU 2241

Phone: 649 255 5662 Fax: 64 9 255 5663 Email: infoclastics.org.nzwww.plasticsnz.com www.plastics.org.nz

His Worship the MayorInvercargill City CouncilCivic Administration Building101 Esk Street Private Bag 90104Invercargill 9840New Zealand

16 th May 2014

Plastics New Zealand Annual Conference

Dear Tim

On behalf of Plastics New Zealand I would like to thank you most sincerely for entertaining us at our701h Anniversary Annual Conference last week.

As Key Note Final Speaker you absolutely complemented what was a great Conference. Yourpresentation was really well crafted, very funny and thoroughly enjoyed by everyone in the room.

The hour just seemed to pass so quickly and I loved the way you kept returning to the "heroes"theme after each of your stories. We all left on a real high and it was a great entrée to our dress upGala Dinner.

Once again thanks very much.

Kind Regards

i

Eddie DevinePNZ President

Ken SowmanPNZ Interim Business Manager

S

50

James Hargest College6 Layard StreetInvercargill

20 May 2014

Dear Mayor Tim

I am writing this letter on behalf of the year seven students to thank you forcoming to speak about your career as mayor.

I enjoyed the par t where you talked about the dung beetle it was veryfunny! I also enjoyed when you talked about the qualities about being amayor. It's amazing you've been the longest mayor in Southland.

I like how you're a comedian as well as the mayor. I found it funny how youtold us your schedule and you didn't know what you were going to do next.It's interesting how you grew up in a Dutch school and you got taught yourEnglish by an opera singer.

It was a pleasure having you at our school. Thanks for taking the time tovisit us.

Yours sincerely

Thomas Christensen

51

Thursday 21 August, 2014.

Tim ShadboltMayorInvercargill City CouncilPrivate Bag 90104INVERCARGILL 9810

Dear Tim

U N I V E R S I T Y IOTAGO

aq2mpjf r Ota

NEW ZEALAND

Re: Community contact Week for third year medical students

25A0&jg14 SCANNED

On behalf of the students and staff I wish to thank you most sincerely for sharing your time,expertise and experience with our students.

Without your help we would not be able to offer the students such a rich and variedprogramme of encounters which all contributes to their training and development.

If you have any comments or suggestions regarding the students' interviews, publicpresentations or administration of the programme please do not hesitate to email me so thatthese may be passed on to our students and considered in the arrangements for next year'sprogramme.

Yours sincerely

Colette M BolgerCommunity Contact Week Coordinator479 5765 [email protected]

End, a reply paid envelope is included for those who have indicated they prefer tocommunicate through the mail.

Department of General Practice and Rural HealthTe Tan Matauranga Rata Whãnau me te Hauora Taiwhenua

Dunedin School o f Medicine, P 0 Box 56, Dunedin 9054, New ZealandTel +64 3 479 5765 Fax +643 479 7431 'Email [email protected]

52

I,

Morina Colyer

From: Eirwen HarrisSent: Tuesday, 28 April 2015 1:36 p.m.To: 'CEO's Office'; 'Cr Abbott'; 'Cr Amundsen'; 'Cr Arnold'; Neil Boniface; 'Cr Dennis'; 'Cr

Esler'; 'Cr Kett'; Graham Lewis; Darren Ludlow; Ian Pottinger; Graham Sycamore; 'CrThomas'; Morina Colyer

Subject: FW: Southland Times

Hi All

The Southland Times has been asking about ICC TV and may ring you. Here is the explanation I have given them, so youare aware.

Kind regards,

E irwen.

From: Eirwen HarrisSent: Tuesday, 28 April 2015 11:15 a.m.To: 'Evan Harding'Subject: RE: Southland Times

Hi Evan,

With the cessation of CUE TV's broadcasting arm, a concept called ICC TV has been developed to replace City Talkback.

ICC TV is planned to be a regular series of short videos on topical matters, filmed and edited professionally by CUE TVand uploaded to You Tube. These can be accessed via a promotional tile on Council's website.

The first episode was uploaded on 24 April features His Worship the Mayor speaking about events and initiatives that arecurrently underway. In the first four days this had 73 views.

The second episode, is about public consultation over the Long Term Plan and explains the issues. It was uploadedready for viewing on Saturday 25 April, the day that consultation opened. In the first three days over Anzac weekend, thishad 128 views.

This will be funded out of existing budgets. Shorter items will cost less and longer items will cost more, but the budget weare working under equates to $4,000 a month − the same as City Talkback. A useful comparison to put this in context isthat for the month of March, Council spent approximately $8,500 advertising in The Southland Times.

The ICC TV initiative will be trialled for six months and then reviewed.

Other ideas for topics include:

. ICC Profiles − Meet the Team

Putting a face to ICC councillors and employees, having them explain their roles. This will be a very simple exercisewhere CUE effectively interviews the office holders responsible for Dog Control, Parks and Reserves, Civic Theatreetc.

. ICC Facilities

Visual tours of facilities and locations under the council's control along with contact details. Regularly updated toreflect change e.g. progress reports on the inner city upgrade.

. Event Coverage

1

53

Videos depicting key moments of events where ICC councillors or personnel are either present in person or have avested interest i.e. provided funding. This would include anything from Mayoral visits to activities the ICC may havesponsored, thereby showing the range of events supported by the Council.

• Event Promotion

This is the vehicle to promote events coming up. Again these could be activities either run by council staff or funded(completely or partially via a grant) by the 1CC.

• Civil Defence

Civil defence advice on action to be taken in the event of emergency. Should an actual emergency occur, this iswhere CUE can load all the updates and advisories from key personnel throughout the event.

• Issues of the Day

This is the avenue for vox pop surveys of ratepayer concerns. CUE will capture public questions and opinions onmatters as they arise, then work with the designated ICC contact to source an answer that can follow the question oropinion. This is also where ICC staff or councillors can answer queries submitted either by phone or on−line.

• Public Information

This is where the ICC can make announcements regarding activities and key dates of which the public need to beaware. As simple as a newsreader' style fronting to camera with the facts.

From: Evan Harding [mailto:[email protected]]Sent: Tuesday, 28 April 2015 9:14 a.m.To: Eirwen HarrisSubject: Southland Times

Hi Eirwen,Can you please pass this email on to the relevant person.QUESTIONS

− Has ICC started its own TV station?

− I f yes, what does it entail?

− How much has it cost?Deadline is 4pm today i f possible please.Thanks very much, evan

Evan Harding I Reportere evan.hardingstl.co.nz t 03 21110321 m 0274534182f 03 21499051 w www.southlandtimes.co.nz67 Esk Street, Invercargill 9810, New Zealand I P 0 Box 805, Invercargill 9840, New Zealand

uthLuwl I

The information contained in this e−mail message and any accompanying files is or may be confidential. If you are not the intended recipient, any use,dissemination, reliance, forwarding, printing or copying of this e−mail or any attached files is unauthorised. This e−mail is subject to copyright. No part of it shouldbe reproduced, adapted or communicated without the written consent of the copyright owner. If you have received this e−mail in error please advise the senderimmediately by return e−mail or telephone and delete all copies. Fairfax Media does not guarantee the accuracy or completeness of any information contained inthis e−mail or attached files. Internet communications are not secure, therefore Fairfax Media does not accept legal responsibility for the contents of this messageor attached files.

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