AGENDA - Cassowary Coast Region · 14 February 2013 AGENDA Cr Bill Shannon Cr Glenn Raleigh Cr...

LOCAL GOVERNMENT MEETING

14 February 2013

AGENDA

Cr Bill Shannon

Cr Glenn Raleigh

Cr Bryce Macdonald

Cr Alister Pike

Cr Mark Nolan

Cr Ian Rule

Cr Kylie Farinelli

Mayor

Division 1

Division 2

Division 3

Division 4

Division 5

Division 6

Please find attached, agenda for the Local Government Meeting to be held in the Johnstone Shire Hall - Level 2 Board Room, 70 Rankin Street, Innisfail commencing at 9.00am.

Terry Brennan CHIEF EXECUTIVE OFFICER

AGENDA

10.00am – 10.30am Morning Tea

12.15pm – 1.00pm Lunch

1. CONFIRMATION OF MINUTES ................................................................................... 2 1.1 Confirmation of Minutes of Local Government Meeting, 17 Janaury 2013 ..................... 2

2. RECEIPT OF MINUTES .............................................................................................. 25 2.1 Minutes of Cardwell Shire River Improvement Trust Meeting, 5 October 2012 ............ 25 2.2 Minutes of Johnstone Shire River Improvement Trust Meeting, 5 October 2012 ......... 30 2.3 Minutes of Joint Cardwell & Johnstone Shire River Improvement Trusts Meeting, 5

October 2012 .............................................................................................................. 34 2.4 Receipt of Minutes of CCRC Traffic Consultative Committee Meeting, 14 January

2013 ......................................................................................................................... 37

3. BUSINESS FROM PREVIOUS MINUTES .................................................................. 41

4. MANAGEMENT .......................................................................................................... 41 4.1 Adoption of Lobbying & Advocacy Policy .................................................................... 41

5. WORKS ...................................................................................................................... 45 5.1 Variation Work to Contract 1213-015 Reconstruction of Martin and Sherwood Streets 45 5.2 Construction of New Cell at Stoters Landfill................................................................. 47 5.3 Excavation, Transport and Placement of Cyclone Generated Waste Stockpiles at El

Arish and Cardwell ...................................................................................................... 51 5.4 Variation Work to Contract 1213 - 014 Reconstruction of Ernest and Rankin Streets .. 56 5.5 NDRRA Works Program Progress Report - January 2013 .......................................... 58 5.6 Works Capital Report - January 2013 ........................................................................ 111

6. COMMUNITY ............................................................................................................ 128 6.1 Review of Libraries Collection Development Policy No. 4.6.3 .................................... 128 6.2 Review of Libraries Membership Policy No. 4.6.1...................................................... 135 6.3 Review of Public Internet Access Policy No. 4.6.2 ..................................................... 140 6.4 Update of 2013 Australia Day Celebrations ............................................................... 147 6.5 Changes to Structure of Economic Development Reference Group (EDRG)............. 149

7. PLANNING & ENVIRONMENT ................................................................................. 159 7.1 Request to Purchase Reserve for Park Recreation - Lot 8 on RP745464 .................. 159 7.2 CCRC Solid Waste Management Strategy - Community Consultation Outcomes

Report ....................................................................................................................... 164

8. CORPORATE ........................................................................................................... 167 8.1 Quarterly Progress Review - CCRC Operational Plan 2012/13 as at 31 December

2013 ....................................................................................................................... 167

9. NOTICE OF MOTION ............................................................................................... 169 9.1 Notice of Motion - Proposal to install a Covered Walkway, Edith Street, Innisfail....... 169

10. GENERAL BUSINESS ............................................................................................. 171

11. CONFIDENTIAL ....................................................................................................... 171

Agenda – CCRC Local Government Meeting

14 February 2013

2

1. CONFIRMATION OF MINUTES

1.1 CONFIRMATION OF MINUTES OF LOCAL GOVERNMENT MEETING, 17 JANAURY 2013

Recommendation:

“That the Minutes of the Local Government Meeting held on 17 January 2013 be confirmed as a true and correct record.”


14 February 2013

3


14 February 2013

4


14 February 2013

5


14 February 2013

6


14 February 2013

7


14 February 2013

8


14 February 2013

9


14 February 2013

10


14 February 2013

11


14 February 2013

12


14 February 2013

13


14 February 2013

14


14 February 2013

15


14 February 2013

16


14 February 2013

17


14 February 2013

18


14 February 2013

19


14 February 2013

20


14 February 2013

21


14 February 2013

22


14 February 2013

23


14 February 2013

24


14 February 2013

25

2. RECEIPT OF MINUTES

2.1 MINUTES OF CARDWELL SHIRE RIVER IMPROVEMENT TRUST MEETING, 5 OCTOBER 2012

Recommendation:

“That the Minutes of the Cardwell Shire River Improvement Trust Meeting held on 5 October 2012 be received.”


14 February 2013

26


14 February 2013

27


14 February 2013

28


14 February 2013

29


14 February 2013

30

2.2 MINUTES OF JOHNSTONE SHIRE RIVER IMPROVEMENT TRUST MEETING, 5 OCTOBER 2012

Recommendation:

“That the Minutes of the Johnstone Shire River Improvement Trust Meeting held on 5 October 2012 be received.”


14 February 2013

31


14 February 2013

32


14 February 2013

33


14 February 2013

34

2.3 MINUTES OF JOINT CARDWELL & JOHNSTONE SHIRE RIVER IMPROVEMENT TRUSTS MEETING, 5 OCTOBER 2012

Recommendation:

“That the Minutes of the Joint Cardwell & Johnstone Shire River Improvement Trusts Meeting held on 5 October 2012 be received.”


14 February 2013

35


14 February 2013

36


14 February 2013

37

2.4 RECEIPT OF MINUTES OF CCRC TRAFFIC CONSULTATIVE COMMITTEE MEETING, 14 JANUARY 2013

Recommendation:

“That the Minutes of the CCRC Traffic Consultative Committee Meeting held on 14 January 2013 be received.”


14 February 2013

38


14 February 2013

39


14 February 2013

40


14 February 2013

41

3. BUSINESS FROM PREVIOUS MINUTES

Nil

4. MANAGEMENT

4.1 ADOPTION OF LOBBYING & ADVOCACY POLICY

Author & Officer's Title: Terry Brennan - Chief Executive Officer

Meeting Date: 14 February 2013

Executive Summary:

The 'draft' Lobbying & Advocacy policy is provided for Council's consideration. The policy has been developed following a workshop held in November 2012 with the Councillors and the Executive Management team. The Council recognises that it will need the support and assistance of other levels of government from time to time to achieve the strategies in its Corporate Plan. To maximise the likelihood of success, the Council will need to be effective at advocating its position to other parties and to lobby for support and assistance as required. Recommendation:

“That Council adopt the 'draft' Lobbying & Advocacy policy."

Background: The Council conducted a workshop in November 2012 to discuss the development of its Lobbying & Advocacy Strategy. In conjunction with the development of the strategy it was agreed that there would also be benefit in adopting a policy relating to this area of activity. The issues and needs of the Council and the community will change periodically. What won't change is the need to build good working relationships with the State and Federal governments at both the political level and the administrative level to achieve outcomes. This will provide the Council with networks that will enable it to advocate effectively on behalf of the region to achieve the strategies set out in its Corporate Plan. Link to Corporate Plan:

Outcome 4.6 – Influence the future of our region by increasing the effectiveness of our lobbying and advocacy Key strategies

4.6.1 Build and maintain relationships with organisations and agencies that have an influence on our region to help influence decisions that will impact on our region.

4.6.2 Establish a lobbying and advocacy strategy to capitalise on the opportunities for a new region and to minimise the impact of identified risks.


14 February 2013

42

Consultation: Workshop held with Councillors and the Executive Management team on 16 November 2012. Legal Implications (Statutory basis, legal risks): Nil Policy Implications: New policy Financial & Resource Implications: Effective implementation of the policy and strategy will enable Council to meet its objectives under the Corporate Plan and obtain financial support from other levels of government. Report prepared by:

Terry Brennan - Chief Executive Officer Report created date: 29 January 2013


14 February 2013

43


14 February 2013

44


14 February 2013

45

5. WORKS

5.1 VARIATION WORK TO CONTRACT 1213-015 RECONSTRUCTION OF MARTIN AND SHERWOOD STREETS

Author & Officer's Title: Tony Rooks - Manager, Major Projects & Fleet


Executive Summary:

As a part of the 2010 NDRRA Works Program, a section of De Luca Road was to be reconstructed. Council has previously called tenders for these works, which were not accepted. It is proposed to vary the works currently being carried out by Northern Civil Earthworks (NCE) in Martin & Sherwood Streets to include these works. The contractor has proved to be most capable of carrying out the required repairs. These works were a part of the 2010 NDRRA Works Program and funding for the repair works has been approved by the QRA. Recommendation:

“That Council authorise the CEO to complete negotiations and award a variation for the reconstruction of De Luca Road to Northern Civil Earthworks as a part of Contract 1213 - 015 Reconstruction of Martin and Sherwood Streets."

Background: The objective of this report is to satisfy Council that in recommending the variation works to Contract 1213 - 015 - Reconstruction of Martin and Sherwood Streets for the reconstruction of De Luca Road, that it has complied with the relevant legislation and is in compliance with its Procurement Policy. The reconstruction of De Luca Road has previously been the subject of a tender in 2012, which Council did not accept as the tenders were assessed at the time to not provide 'value for money' to Council or the QRA. This was principally due to the relatively high tender prices and concerns with risk to Council. Negotiations with competent currently engaged contractors with relevant experience and resources have since continued. These contractors were invited to submit a price for the works in an endeavour to obtain 'value for money' for Council and the QRA. NCE submitted a price based on the design schedules, specifications and drawings, which is lower that the other current offers and below the highest ranked conforming offer originally tendered for the works in 2012. NCE has been assessed as having the technical capacity, the equipment and capabilities to affect repairs to De Luca Road. NCE advised that the works can be undertaken within the timeframe required for the completion of the NDRRA Works Program. Council's Procurement Principles require that all tenders accepted by council comply with the relevant principles of 'value for money' and open and effective competition. These were assessed as follows: -


14 February 2013

46

Value for Money: NCE is established in the area, thereby saving on establishment costs, has the qualifications, equipment, resources and expertise to ensure that the works are fit for purpose, of high quality, completed within the required timeframe and at minimal risk to Council. Open and Effective Competition: The works had previously been advertised for tender and the tender prices were considered not to provide 'value for money' to Council or the QRA due to the relatively high prices and concerns with risk to council. Negotiations were carried out with multiple contractors that are currently engaged by Council to obtain reasonable prices for the works under variation to current contracts. Link to Corporate Plan:

Outcome 4.2 – Achieve best practice asset management

4.2.4 Ensure that asset maintenance and replacement programs are fully funded. Consultation: Nil Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current and future road safety requirements in the operation of Council's road infrastructure. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: NDRRA funding has been approved for the reconstruction works. However, the works include sealing of the shoulders (i.e. widening the seal from 6.5m as approved to 8m) and although the pavement width of 8m is approved for NDRRA funding, Council is required to fund the additional bitumen seal width. Sufficient funds have been allowed in the Transport Capital Works Program NDRRA Betterment Budget for these costs. NCE is capable of delivering the project within the total project budget and timeframe for NDRRA funding. Report prepared by:

Tony Rooks - Manager, Major Projects & Fleet Report authorised by: David Trotter - Director, Works Report created date: 6 February 2013


14 February 2013

47

5.2 CONSTRUCTION OF NEW CELL AT STOTERS LANDFILL



Executive Summary:

This report was prepared based on the tender assessment prepared for Council by Council officers. The report contains a summary of the detailed assessment of the tenders offered for the project. Recommendation:

"That the conforming tender submitted by Celtic Constructions and Utility Services, in consideration of the assessment criteria and references provided and being the most advantageous to Council, be accepted for the tendered amount of $1,798,317.00 (excl. GST) for works, in respect of Tender No. 1213-011: Construction of New Cell at Stoters Hill Landfill."

Background: This report has been prepared in relation to the tenders received for Cassowary Coast Regional Council (CCRC) Contract No. 1213-011: Construction of New Cell at Stoters Hill Landfill. The construction of a new cell is necessary to compensate for the volume of debris deposited into the current Stoters Hill landfill due to the damage caused by Cyclone Yasi. The works include:

Earthworks

Supply and installation of a leachate drainage system

Supply and installation of a leachate collection and storage system

Supply and installation of a geomembrane lining system

Supply and installation of drainage structures

Miscellaneous civil works The membrane lining component is specialist works and the tenderers have all nominated the specialists for these works. Scope of Works:

Calling of Tenders:

The invitation to tender for Contract No. 1213-011: Construction of New Cell at Stoters Hill

Landfill was advertised on: -

15th and 19th December 2012 in the Cairns Post, Innisfail Advocate, and Townsville Bulletin 20th and 27th December 2012 in the Tully Times

Tenders closed on Wednesday 30th January 2012.

Seven (7) tenderers provided conforming offers that have been reviewed in this report.


14 February 2013

48

Site inspections were invited for 9th, 16th and 23rd January 2012 for tenderers to review the

site and access during the tender period.

Summary of Tenders Received:

The lump sum of each tender received is listed in Table 1.

Table 1 Tenders Received for Contract

Tenderer Lump Sum Tender Price (Excl. GST)

Skeen Constructions $2,024,259.47

JPMI $1,901,768.00

HEH $2,557,765.00

CCUS $1,798,317.00

CCUS (Alternative) $1,708,055.00

Subloos $1,841,847.00

Allciv $1,972,196.02

LDI $1,909,716.00

The alternative from CCUS was for a non-compliant geomembrane, which does not comply and was not considered further.

Conformity of Tenders with Specification:

Preliminary Comparison & Assessment

All tenders were compared for overall conformance with the conditions of tendering. All

tenderers conformed to varying degrees.

Contract Period

A Date for Practical Completion (Date for PC) was stated in the Specification. The Tenderers

nominated a construction program and completion date for the tender lump sum. Works

need to be completed as soon as possible to allow for excess debris stockpiled at El Arish

and Cardwell to be transported to this facility.

Evaluation of Tenders

General

Tenders were reviewed based on the information provided in the tenders and based upon

our recent experience with the Tenderers. The tendered prices for individual items were

compared against one another. Several components of the tenders submitted were found to

be of a similar magnitude.


14 February 2013

49

The evaluation of the tenders as detailed in the tender document has taken into

consideration the following:

Value for Money (lump sum, variation risk) (50%)

Relevant experience (20%)

Key Personnel and Experience (10%)

Tenderer's Resources (10%)

Demonstrated Understanding (5%)

Local content (5%)

Methodology:

Value for Money:

We considered both the lump sum and an estimated quantification of risk under this

parameter. We have included a component for risk in our assessment.

Comment on Quantification of Risk

The likely impact of a number of scenarios that may occur during the course of the contract

under the following categories, which may lead to variations or delays or risk to Council:

Earthworks and civil changes

Material changes to membranes or liners

Delays caused by the contractor

Delays beyond contractor control and latent conditions

Disturbance to public

Points were allocated using the above and scoring is included. The results are provided are

summarised in Table 2.

Table 2 Summary of Value for Money Assessment at 40%

Tenderer Tender Lump Sum

Assessment Ranking

Skeen Constructions $2,024,259.47 6

JPMI $1,901,768.00 =3

HEH $2,557,765.00 7

CCUS $1,798,317.00 1

Subloos $1,841,847.00 2

Allciv $1,972,196.02 5

LDI $1,909,716.00 =3

The assessment is based upon primarily the information contained in the tender and the

scoring is from 1 to 5 where 1 is a low ranking and 5 is an excellent ranking. The

assessments were undertaken by Council officers and an independent consultant. Table 3

provides the Assessment Teams Scoring and Ranking.


14 February 2013

50

Table 3 Summary of Tender Assessment Scores

Tenderer

Tender Lump Sum Scoring

Scoring for Other Criteria

Ranking for Contract

Skeen Constructions 6 7 6

JPMI =3 =4 3

HEH 7 6 7

CCUS 1 1 1

Subloos 2 =2 2

Allciv 5 =2 5

LDI =3 =4 4

Local Content:

The local content for each tender were based on the location of the contractor and the sub contactors. Contractors located within the CCRC boundaries were scored highest, and a 20% score reduction was given to contractors based outside the Council area.

Preferred Tenderer:

When considering the tender assessment criteria discussed in the previous sections it was

deemed that Celtic Constructions and Utility Services was the preferred Tenderer.

Link to Corporate Plan:

Outcome 2.4 – Striving for best practice waste management Consultation: Council officers, and consultants and referees of tenderers were consulted for this report. Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current waste regulations. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: Sufficient NDRRA funding has been approved for the works to the Stoters Hill Landfill. The preferred tenderer is capable of delivering the project within the total project budget. Report prepared by:



14 February 2013

51

5.3 EXCAVATION, TRANSPORT AND PLACEMENT OF CYCLONE GENERATED WASTE STOCKPILES AT EL ARISH AND CARDWELL



Executive Summary:

This report was prepared based on the tender assessment prepared for Council by Council officers. The report contains a summary of the detailed assessment of the tenders offered for the project. Recommendation:

"That the conforming tender submitted by IMEC in consideration of the assessment criteria and references provided and being the most advantageous to Council, be accepted for the tendered amount of $1,273,600.00 (excl. GST) for works, in respect of Tender No. 1213-012: Excavation, Transport and Placement of Cyclone Generated Waste Stockpiled at El Arish and Cardwell."

Background: This report has been prepared in relation to the tenders received for Cassowary Coast Regional Council (CCRC) Contract No. 1213-012: Excavation, Transport and Placement of Cyclone Generated Waste Stockpiled at El Arish and Cardwell. The waste transfer from stockpiles at Cardwell and El Arish to newly constructed cells at Tully and Stoters Hill in Innisfail is necessary to remove the volume of debris deposited at these sites after Cyclone Yasi. The works include:

Excavation of the stockpiled waste

Identification and sorting of regulated, recyclable and general waste

Management, loading and transporting and placing of sorted waste to appropriate facilities including new cells at Tully and Stoters Hill landfills

Placement, compaction and covering of general waste placed at Tully and Stoters Hill landfills


14 February 2013

52

Scope of Works:

Calling of Tenders:

The invitation to tender for Contract No. 1213-012: Excavation, Transport and Placement of

Cyclone Generated Waste Stockpiled at El Arish and Cardwell was advertised on: -

15th and 19th December 2012 in the Cairns Post, Innisfail Advocate, and Townsville Bulletin

20th and 27th December 2012 in the Tully Times

Tenders closed on Wednesday 30th January 2012.

Eleven (11) tenderers provided conforming offers that have been reviewed in this report.

Summary of Tenders Received:

The lump sum of each tender received is listed in Table 1.

Table 1 Tenders Received for Contract

Tenderer Lump Sum

Tender Price (Excl. GST)

IMEC $1,273,600.00

CCUS $1,517,300.00

Johnston River Excavations $588,777.00

Lodge Excavations $1,729,288.00

Lodge Excavations Alternative $1,432,288.00

Subloos $2,192,450.00

NCE $2,414,500.00

Triple S Earthmoving $2,459,237.50

WW Engineering $1,613,995.00

Civil Contractors $2,603,148.00

Silkwood Sands $932,470.00


14 February 2013

53

Johnston River Excavations withdrew their tender after reviewing mistakes within their rates for work items. Silkwood Sands delivered their tender to the CCRC Cardwell office at 14:36 advising that due to flooding issues they were unable to complete the tender in time to deliver to the CCRC Innisfail office. This does not comply with the Conditions of Tendering for Lodgement of Tenders Cl.7.6, which allows for consideration of tenders not in the CCRC Rankin Street tender box at closing time under certain conditions. The conditions evidenced in the Silkwood Sands tender do not comply with the Clause and the tender was not considered further. Lodge Excavations alternative was for alternative quantity arrangements, which did not comply with requirements and was not considered further. Conformity of Tenders with Specification:

Preliminary Comparison & Assessment:

All tenders were compared for overall conformance with the conditions of tendering. All

tenderers conformed to varying degrees.

Contract Period:

A Date for Practical Completion (Date for PC) was stated in the Specification. Works need to

be completed as soon as possible to remove the stockpiled waste at the two sites.

Evaluation of Tenders:

General: Tenders were reviewed based on the information provided in the tenders and based upon our recent experience with the Tenderers. The tendered prices for individual items were compared against one another. Several components of the tenders submitted were found to be of a similar magnitude. The evaluation of the tenders as detailed in the tender document has taken into consideration the following:

Value for Money (lump sum, variation risk) (60%)

Relevant experience (10%)

Key Personnel and Experience (10%)

Tenderer's Resources (10%)

Demonstrated Understanding (5%)

Local content (5%) Methodology: Value for Money:

We considered both the lump sum and an estimated quantification of risk under this parameter. We have included a component for risk in our assessment.


14 February 2013

54

Local Content:

The local content for each tender based on the location of the contractor and the sub contactors. Contractors located within the CCRC boundaries were scored highest, and a 20% score reduction was given to contractors based outside the Council.

Comment on Quantification of Risk:

The likely impact of a number of scenarios that may occur during the course of the contract under the following categories which may lead to variations or delays or risk to Council:

Earthworks and civil changes

Delays caused by the contractor

Delays beyond contractor control and latent conditions

Disturbance to public

Points were allocated using the above and scoring is included. The results are provided are summarised in Table 2.

Table 2 Summary of Value for Money Assessment

Tenderer Tender Lump Sum

Assessment Ranking

IMEC $1,273,600.00 1

CCUS $1,517,300.00 2

Lodge Excavations $1,729,288.00 4

Subloos $2,192,450.00 6

NCE $2,414,500.00 5

Triple S Earthmoving $2,459,237.50 7

WW Engineering $1,613,995.00 3

Civil Contractors $2,603,148.00 8

The assessment is based primarily upon the information contained in the tenders and the

scoring is from 1 to 5 where 1 is a low ranking and 5 is an excellent ranking. The

assessments were undertaken by Council officers and an independent consultant. Table 3

provides the Assessment Teams Scoring and Ranking.


14 February 2013

55

Table 3 Summary of Tender Assessment Scores

Tenderer Tender Lump Sum Ranking

Ranking for Other Criteria

Ranking for Project

IMEC 1 6 1

CCUS 2 1 2

Lodge Excavations 4 5 4

Subloos 6 2 3

NCE 5 7 8

Triple S Earthmoving 7 4 6

WW Engineering 3 8 5

Civil Contractors 8 3 7

Preferred Tenderer:

When considering the tender assessment criteria discussed in the previous sections it was

deemed that IMEC was the preferred Tenderer


Outcome 2.4 – Striving for best practice waste management Consultation: Council officers, and consultants and referees of tenderers were consulted for this report. Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current waste regulations. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: Sufficient NDRRA funding has been approved for the works. The preferred tenderer is capable of delivering the project within the total project budget. Report prepared by:



14 February 2013

56

5.4 VARIATION WORK TO CONTRACT 1213 - 014 RECONSTRUCTION OF ERNEST AND RANKIN STREETS



Executive Summary:

As a part of the 2010 NDRRA Works Program, a section of Eubenangee Road was to be reconstructed. Council has previously called tenders for these works, which were not accepted. It is proposed to vary the works currently being carried out by ASPIC in Ernest and Rankin Streets to include these works. The contractor has proved to be most capable of carrying out the required repairs. These works were a part of the 2010 NDRRA Works Program and funding for the repair works has been approved by the QRA. Recommendation:

"That Council authorise the CEO to complete negotiations and award a variation for the reconstruction of Eubenangee Road to ASPIC as a part of Contract 1213 - 014 Reconstruction of Ernest and Rankin Streets."

Background: The objective of this report is to satisfy Council that in recommending the variation works to Contract 1213 - 014 - Reconstruction of Ernest and Rankin Streets for the reconstruction of Eubenangee Road, that it has complied with the relevant legislation and is in compliance with its Procurement Policy. The reconstruction of Eubenangee Road has previously been the subject of a tender in 2012, which Council did not accept as the tenders were assessed at the time to not provide 'value for money' to Council or the QRA. This was principally due to the relatively high tender prices and concerns with risk to Council. Negotiations with competent currently engaged contractors with relevant experience and resources have since continued. These contractors were invited to submit a price for the works in an endeavour to obtain 'value for money' for Council and the QRA. ASPIC submitted a price based on the design schedules, specifications and drawings, which is lower that the other current offers and considerably below the highest ranked conforming offer originally tendered for the works in 2012. ASPIC has been assessed as having the technical capacity, the equipment and capabilities to affect repairs to Eubenangee Road. ASPIC advised that the works can be undertaken within the timeframe required for the completion of the NDRRA Works Program. Council's Procurement Principles require that all tenders accepted by council comply with the relevant principles of 'value for money' and open and effective competition. These were assessed as follows: -


14 February 2013

57

Value for Money: ASPIC is established in the area, thereby saving on establishment costs, has the qualifications, equipment, resources and expertise to ensure that the works are fit for purpose, of high quality, completed within the required timeframe and at minimal risk to Council. Open and Effective Competition: The works had previously been advertised for tender and the tender prices were considered not to provide 'value for money' to Council or the QRA due to the relatively high prices and concerns with risk to council. Negotiations were carried out with multiple contractors that are currently engaged by Council to obtain reasonable prices for the works under variation to current contracts. Link to Corporate Plan:

Outcome 4.2 – Achieve best practice asset management

4.2.4 Ensure that asset maintenance and replacement programs are fully funded. Consultation: Nil. Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current and future road safety requirements in the operation of Council's road infrastructure. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: NDRRA funding has been approved for the reconstruction works. However, the works include widening of the shoulders (i.e. widening from 6.0m as approved to 6.5m to conform to FNQROC Guidelines) and Council is required to fund the additional width of road pavement. Sufficient funds have been allowed in the Transport Capital Works Program NDRRA Betterment Budget for these costs. ASPIC is capable of delivering the project within the total project budget and timeframe for NDRRA funding. Report prepared by:

Tony Rooks - Manager, Major Project & Fleet Report authorised by: David Trotter - Director, Works Report created date: 6 February 203


14 February 2013

58

5.5 NDRRA WORKS PROGRAM PROGRESS REPORT - JANUARY 2013

Author & Officer's Title: David Trotter - Director, Works


Executive Summary:

The Natural Disaster Relief and Recovery Arrangements (NDRRA) Works Program is a substantial program to be delivered by 30 June 2014. The status of projects is reported to Council monthly. Recommendation:

“That Council receive the report and acknowledge the status of the NDRRA Works Program.”

Background: The Works Department is advancing the delivery of a multitude of NDRRA-funded Restoration of Essential Public Assets (REPA) projects as approved for the 2010 and 2011 natural disaster events. Some of these projects were commenced and/or completed in prior years with the majority of projects to be commenced in 2012/13. NDRRA Submission Status: Council's current approved funding for the 2010 NDRRA Works Program is $16.7M, including $0.25M for CDO/Emergent works and $16.45M for REPA works. Council's current estimate for 2011 NDRRA funding is approximately $166.5M, including $129M for REPA works and $37.5M for CDO/Emergent/Day Labour works. NDRRA REPA projects from the 2010 and 2011 events have a combined approved value to date of $145.4M as shown in Table 1. Table 1 - Approved REPA Submissions:

Event Year Approved Amount

No. Defects No. Submissions

2010 $16,448,254 33 3

2011 $128,955,501 1281 33

Total $145,403,755 1281 36


14 February 2013

59

REPA works are required to be delivered within the two year timeframe (from the end of the financial year in which the event occurred) as required by the NDRRA Guidelines. However, Council has submitted a number of business cases to extend this period to three years with a proposed completion dates as follows:

2010 NDRRA Works Program - 30 June 2013

2011 NDRRA Works Program - 30 June 2014

2012 NDRRA Works Program - 30 June 2014 NDRRA Works Program percentage expenditure to date is detailed in the graph below:

NDRRA Contract Status: There have been a considerable number of contracts tendered and awarded for the delivery of the 2010 and 2011 NDRRA Works Programs to date. The contracts proposed to be tendered and the status of those contracts that have been tendered and/or awarded are shown in Table 2 and Table 3 respectively.

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

43.11 CAT D SUBMISSION45.11 CARDWELL FORESHORE CAT B

49.11 CARDWELL JETTY REPAIRS50.11 WATER PACKAGE 2,5,6,851.11 WATER PACKAGE 1,3,4,7

62.11 BRIDGES62.12 INNISFAIL WHARF

63.12 TULLY HEADS (RP 2)64.12 COASTAL PACKAGE 266.12 AERODROMES (RP 7)

68.12 SEAWALLS & GROYNES RP 1369.12 EDMUND KENNEDY/DUNK IS

70.12 RINAUDO BRIDGE71.12 ROADS PACKAGE 3.1

71.12 PARKS & RESERVES PACK 175.12 ROADS PACKAGE 476.12 ROADS PACKAGE 377.12 ROADS PACKAGE 1

78.12 ROADS PACKAGE 2.180.12 ROADS PACKAGE 4.1

81.12 ROADS PACKAGE 583.12 ROADS PACKAGE 1784.12 PARKS & RESERVES

85.12 GEOTECH REPAIRS (RP6)86.12 ROADS PACKAGE 12

87.12 COOROO LANDS RD RP 1489.12 ROADS PACKAGE 9A

107.12 ROADS PACKAGE 4.1 RESUB108.12 LANDFILL PACKAGE 2109.12 LANDFILL PACKAGE 1

110.12 SIGN REPLACEMENT (RP11)136.12 ROADS PACK 9B-H

TOTAL ALL EVENTS

% of submission value expended

ND

RR

A S

ub

mis

sio

n

NDRRA Projects - Expenditure to Date Actual Committed


14 February 2013

60

Table 2 - Current Contract Status:

Number

Description Tenders

Opened

Tenders

Closed Contractor

TMR Reconstructing Cardwell Closed See Civil

TMR Dunk Island & Clump Point Jetties

Closed CivilPlus

1112-015 Bulgun Rd Closed Northern Civil Earthworks

1112-016 Lawrence Rd Closed IMEC

1112-016 Walter Lever Estate Rd Closed IMEC

1112-016 Jaffa Rd Closed IMEC

1112-030 Aerodrome Rd Closed IMEC

1112-031 De Luca Rd Closed TBA

1112-036 Eubenangee Rd Closed TBA

1112-037 Murray Upper Rd Closed Northern Civil Earthworks

1112-037a Middle Murray Rd Closed Northern Civil Earthworks

1112-38 & 1112-39

Bitumen Roads and Culverts Closed Downer EDI

1213-001 Butler St Tully Closed Koppens Development

1213-003 Mission Beach Generators Closed Metrobuild Constructions

1213-005 Tully Landfill Closed Celtic Constructions and Utility Services

1213-008 Edmund Kennedy Walking Track

Closed Tropical Coast Builders

1213-009 Bridges and Culverts Closed Subloos

1213-010 Tully Gorge Road Closed Downer

1213-013 Innisfail Wharf Closed JPMI

1213-014 Ernest/ Rankin St Innisfail Closed RMS NQ

1213-015 Martin & Sherwood Streets Closed Northern Civil Earthworks


14 February 2013

61

Number

Description Tenders

Opened

Tenders

Closed Contractor

1213-016 Design and Construct of Four Bridges

Closed King Concreting T/A Civform

1213-018 Small Landslips Closed GEO Construct

TMR Reconstructing Cardwell Closed See Civil

TMR Dunk/Clump Point Jetties Closed CivilPlus

1213-011 Stoter's Hill Landfill Closed TBA

1213-012 El Arish/ Cardwell Waste Transfer

Closed TBA

1213-018a Mourilyan Landslip Variation GEO Construct

1213-023 South Mission Beach Seawall 19/12/12 13/02/13 TBA

Quote Dunk Island Grounds and Track Closed G Force

Quote Dunk Island Grounds &Track Closed G Force

NDRRA Project Status: The attached table details the status of individual projects. As projects are designed, tendered and Works Delivery programs are received from contractors, a more accurate reflection of the status of these works will be provided. The Start and Finish dates in Table 4 are the proposed/actual construction commencement and completion dates. Forecast dates are subject to change dependent on factors such as weather conditions, supply times, resource availability and other unforeseen circumstances. Link to Corporate Plan:

Outcome 1.1 – Provide community services and facilities.

1.1.16 Continue to provide essential community services such as parks and reserves, aquatic centres, sporting facilities, cemeteries etc. that support the lifestyle of our communities.

Outcome 2.5 – Improving water and waste water management practices 2.5.3 Maintain and operate water and waste water facilities which provide for growth while being environmentally sustainable.

Outcome 4.4 – Compliance with legislative obligations

4.4.1 Ensure compliance with our legislative obligations. Consultation: Nil


14 February 2013

62

Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Complies with Council's Purchasing Policy, the Local Government Act, Local Government (Finance, Plans and Reporting) Regulation 2010 and the Queensland Reconstruction Authority's (QRA) Value-for-Money framework. Financial & Resource Implications: All projects will be funded through NDRRA as approved by the QRA. Additional funds may be required from Council for complimentary works not approved by the QRA or in addition to the approved NDRRA works. These complimentary works will be funded from the NDRRA Program - Betterment Works or specific projects within the Transport Capital Works Program. Report prepared by:

David Trotter - Director, Works Report authorised by: Terry Brennan - Chief Executive Officer Report created date: 7 February 2013


14 February 2013

63


14 February 2013

64


14 February 2013

65


14 February 2013

66


14 February 2013

67


14 February 2013

68


14 February 2013

69


14 February 2013

70


14 February 2013

71


14 February 2013

72


14 February 2013

73


14 February 2013

74


14 February 2013

75


14 February 2013

76


14 February 2013

77


14 February 2013

78


14 February 2013

79


14 February 2013

80


14 February 2013

81


14 February 2013

82


14 February 2013

83


14 February 2013

84


14 February 2013

85


14 February 2013

86


14 February 2013

87


14 February 2013

88


14 February 2013

89


14 February 2013

90


14 February 2013

91


14 February 2013

92


14 February 2013

93


14 February 2013

94


14 February 2013

95


14 February 2013

96


14 February 2013

97


14 February 2013

98


14 February 2013

99


14 February 2013

100


14 February 2013

101


14 February 2013

102


14 February 2013

103


14 February 2013

104


14 February 2013

105


14 February 2013

106


14 February 2013

107


14 February 2013

108


14 February 2013

109


14 February 2013

110


14 February 2013

111

5.6 WORKS CAPITAL REPORT - JANUARY 2013

Author & Officer's Title: Kerry Osmond - Co-ordinator, Productivity & Performance


Executive Summary:

The Works Department has adopted its capital works program for the 2012-13 financial year. The status of individual projects is reported monthly. Recommendation:

“That Council receive the report and acknowledge the status of Capital Works projects managed by the Works Department.”

Background: The Works Department is advancing the delivery of several large scale capital works projects commenced in prior years, as well as the delivery of new projects in 2012-13. The department's capital works program for 2012-13 contains 154 projects (excluding NDRRA) with a total budget of $37.4 (including carryover projects). As of January 2013 works has expended approximately $13 million (including commitments) of the programmed capital works budget, which equates to approximately 35% of the deliverable program. Excluding the Cardwell Sewerage Project approximately 42% of the deliverable program has been expended.

The following tables contain the status updates for individual projects within the works department capital works program. Commencement and completion dates have been included; however, forecasted dates are subject to change dependent on factors such as weather conditions, supply availability and other unforeseen circumstances

0% 20% 40% 60% 80% 100%

Assets

Depots

Fleet & Plant

Transport

Drainage

Marine Facilities

Water

Sewerage (ex Cardwell)

Cardwell Sewerage

ALL PROGRAMS

% of Works Capital Program Expended Actual

Commited


14 February 2013

112

Job Title Job Description Status

Construction

Start Date

Finish Date

WORKS CAPITAL

DEPOTS

INNISFAIL DEPOT

Innisfail Depot Roof

Repair and refurbish workshop roof Commenced

<25% Nov-12 Mar-13

Innisfail Depot Resource Room

Design and construct resource room at the Innisfail Engineering Depot, including file/records storage area

Completed Jan-12 Aug-12

Innisfail Depot Poison Wash-down Bay

Construction of wash-down bay, stormwater drainage systems and collection tanks at Innisfail Depot

<50% complete

Nov-12 Apr-13

Innisfail Depot Stores Relocation

Relocate Water Stores to Corporate Stores in the Depot Building (audit point), install pallet storage and hand controlled forklift, improve office space, construct fence to secure outside stores items

Commenced <25%

Nov-12 Jun-13

TULLY DEPOT

Tully Depot Vehicle Shed

Replacement of Tully Depot vehicle sheds and roofing destroyed by Cyclone Yasi

>75% complete

Oct-12 Feb-13

Tully Archive Storage

Design and construct supports to the Tully records archive facility

Completed Jan-12 Aug-12

Tully Depot Fuel Storage

Installation of new above ground fuel storage at the Tully Depot to meet DERM Regulation (30 June 2013)

Commenced <25%

Mar-12 Jun-13

Tully Depot Stores Relocation

Relocate Water Stores to Corporate Stores in the Depot Building (audit point), improve office space, construct fence to secure outside stores items, relocate Civil Works storage facilities and outdoor lunch facilities

<50% complete

Sep-12 May-13

Tully Depot Wash-down Facility Security

Secure the oil separator for the vehicle wash-down bay for security after hours (oil separator is currently accessible to the public)

In Design Feb-13 Mar-13

Tully Poison Wash-down Bay

Construction of wash-down bay, stormwater drainage systems and collection tanks at Tully Depot

In Design Mar-13 Jun-13


14 February 2013

113


Construction

Start Date

Finish Date

TRANSPORT

SEALED ROAD REHABILITATION

Bingil Bay Road Repair and Bitumen Reseal Ch. 2.85 to Ch. 6.71

<75% complete

Oct-12 Mar-13

Bicton Road - Barrier Fence Renewal

Replacement of barrier fence between grade separated carriageways

In Design May-13 Jun-13

Martin Street - NDRRA Betterment Works

Replacement of K&C, drainage pit inlet upgrades, install pedestrian access ramps at Ryan St intersection, and traffic island or power pole relocation at Sherwood St bend

Commenced <25%

Jan-13 Jun-13

McGowan Drive Rehabilitation

Pavement rehabilitation and asphalt surfacing from Rankin St to Bruce Hwy

In Design Jun-13 Sep-13

Roads Reseal Program 12/13

Resurface bitumen and asphalt roads based on condition assessment and priority

In Planning Feb-13 Jun-13

Tully High School K&C Renewal

Renew K&C at Tully High School - Frontage to MPC

Completed Oct-12 Nov-12


14 February 2013

114


Construction

Start Date

Finish Date

TRANSPORT

SEALED ROAD IMPROVEMENTS

Aerodrome Road & Mundoo Road - Road Upgrade

Road pavement widening and reconstruction, new K&C and drainage from QR Crossing on Aerodrome Rd to 10 Mundoo Rd

Completed Sep-12 Dec-12

Blackwood Street Upgrade

Reconstruction of K&C, concrete pathway and associated infrastructure in conjunction with the NDRRA Road Reconstruction and Linked to Dept. Transport and Main Roads intersection upgrade

In Design TBA TBA

Balliol Street Upgrade

Reconfigure roadway and parking to suit Cardwell Vision planning


Butler Street Vision

Implement Butler Street Vision in conjunction with the 2010 NDRRA Works Program - Construct roundabout at Murray St/ Tully Mill Entrance, realign and reconstruct Murray St to Richardson St, Butler St median, concrete pathways and drainage upgrade

Commenced <25%

Nov-12 Jun-13

Clancy Street - Road Widening

Widen road, K&C and stormwater for a section of Clancy Street, (Including replacement of 1939 100mm Cast Iron water main in Breen St (179m) - $25k for water main)

In Design Apr-13 Jun-13

Etty Bay Road Upgrade Design

Design of Etty Bay Road Upgrade to Rural Collector Road Standard, including widening and shoulders

In Design TBA TBA

Flying Fish Point Road Upgrade Stage 1 (Ch. 0.59 - 0.98)

Widen and asphalt resurfacing of road pavement, K&C and underground drainage - Bergin Rd to Aluart Rd

Completed Aug-12 Jan-13

Flying Fish Point Road Upgrade Stage 2 (Ch. 0.15 - 0.59)

Reconstruction of road pavement, K&C, drainage inlets, concrete pathway and retaining wall - Geraldton Bridge to Bergin Rd

<50% complete

Nov-12 Jun-13

Grace Street -Traffic Improvements

Line marking, traffic islands, K&C and concrete pathway reconstruction - Rankin St to Owen St

Completed Aug-09 Sep-12


14 February 2013

115


Construction

Start Date

Finish Date

TRANSPORT

SEALED ROAD IMPROVEMENTS (CONT'D…)

Horsford Road - Drainage Upgrade

Upgrade road drainage at the Harbour Line Rd intersection and along Horsford Rd to reduce flooding

In Design Apr-13 May-13

McGowan Drive - Carpark Upgrade

Construct formalised carpark opposite the town pool (including limited RV parking) - Aligns to McGowan Drive Rehabilitation and Shared Pathway Projects


Tully Gorge Road Upgrade

Rehabilitate and widen road pavement to current standards

Deferred TBA TBA

Walter Lever Estate Road Improvements

Construction of K&C and pathways in conjunction with the 2010 NDRRA Road Pavement Reconstruction


Tully Subdivision - Campbell Street

Completion of subdivision works including electrical services

>90% complete

Aug-11 Mar-13

UNSEALED ROAD REHABILITATION

Fitzgerald Creek Road

Road pavement and drainage improvements

In Design TBA TBA

UNSEALED ROAD IMPROVEMENTS

Hernon Road -Bitumen Seal Extension

Upgrade road to bitumen seal standard - Includes realignment, cuttings and drainage works


Intermittent Bitumen Sealing Program

Council Allocation - Intermittent Bitumen Sealing Policy for upgrade of unsealed roads

In Planning TBA TBA

Nyleta Road - Realignment

Realignment of unsealed road out of private property

Completed May-12 Aug-12

NDRRA Betterment Program

Augmenting NDRRA projects to achieve the most cost effective outcomes for Council

Commenced <25%

Dec-12 Jun-13

ROAD ANCILLIARIES

Qld Rail Level Crossing - Signage Improvements

Signage installation and upgrades to current standards in accordance with the CCRC QR Interface Agreement

Commenced <25%

Jun-09 Jun-13


14 February 2013

116


Construction

Start Date

Finish Date

BRIDGES

Rinaudo Bridge Betterment works in conjunction with NDRRA project

In Design Apr-13 Dec-13

Zonta Bridge Betterment works in conjunction with NDRRA project

In Design Sep-13 Dec-13

Ronlund Bridge Betterment works in conjunction with NDRRA project

In Design May-13 Sep-13

Faraday's Bridge Asphalt surface Completed Aug-12 Sep-12

Wheatley Road Bridge

Replacement of single lane timber bridge with new two-lane concrete bridge and shared pathway

Completed Feb-11 Aug-12

Midgeree Bar Road Bridge

Replacement of single lane timber bridge with new concrete bridge

In Design Feb-13 Jun-13

Geraldton Bridge

Renewal of deck joints and minor repairs and maintenance to correct issues identified in 2010 ARRB Level 2 Inspection Report - Commencement is subject to availability of under-bridge inspection unit (Deck joints completed October 2012)

<50% complete

Oct-12 Jun-13

Tully Gorge Road - ARMCO Culverts (Ch. 3.6)

Replacement of corroded ARMCO culvert with RCP Culvert

Commenced <25%

Jan-11 Feb-13

Tully Gorge Rd Culvert (Ch. 47.3)

Replace culvert Not

Commenced Jan-13 Feb-13

Tully Gorge Rd Culvert (Ch. 45.5)

Replace culvert In Design Jan-13 Feb-13

Kirrama Range Road Project

Upgrade bridge/s In Design TBA TBA

Mackay's Bridge Refurbish timber bridge - TRS Solution (asphalt overlay remaining)

>90% complete

Oct-12 Feb-13

Mars Creek Bridge Strengthen girders, realign kerb - TRS solution

>75% complete

Oct-12 Mar-13

McFadden's Bridge Strengthen girders - TRS solution Completed Oct-12 Jan-13

Timber Bridge Renewal Program

Implementation of TRS solutions on timber bridges - strengthening joints, decay stop, etc.

<50% complete

Nov-12 May-13


14 February 2013

117


Construction

Start Date

Finish Date

FOOTPATH & CYCLEWAYS

Bryant Street, Tully - Pathway (Western side)

Replacement of existing path with modern equivalent (FNQROC standard)

Completed Jun-12 Oct-12

Charles Street & Alice Street, Innisfail - Pathway

New pathway from Warrina Lakes to the Community Centre in Donald St (FNQROC standard)

In Design Feb-13 Apr-13

Emily Street, Innisfail - Pathway

Construct new pathway connecting Innisfail State Primary School and Ernest Street

In Design Feb-13 May-13

Fitzgerald Esplanade (Alice St), Innisfail - Pedestrian Build-out/ Refuge

Install pedestrian build-out/ refuge adjacent to Alice Street intersection to connect pathways either side of Fitzgerald Esplanade

In Design Mar-13 Apr-13

Feluga Road, Feluga - Pathway

Replacement and upgrade of pathway adjacent to the Feluga State School

Completed Jan-13 Jan-13

Geraldton Bridge, Innisfail - Footway

Assessment and/or design of extended pedestrian/cycleway pathways

In Planning TBA TBA

Ibis Street, Innisfail - Pathway & K&C

New pathway from bridge to the Tramway St Pathway, including K&C and drainage upgrades

>90% complete

Aug-12 Feb-13

Innisfail State College Shared Pathway

Construct shared pathway from Geraldton Bridge to Innisfail State College driveway

Commenced <25%

Nov-12 Jun-13

Porter Promenade, Mission Beach - Pathway Extension

Construct concrete footpath on the western side (missing link section) in the village centre


Mars St, Tully - Pathway (Northern side)

Replacement of existing path with modern equivalent (FNQROC standard)

Completed May-12 Nov-12

McGowan Drive, Innisfail - Shared Pathway

Construct Stage 1 of the Principal Cycleway Network Shared Pathway along the river side of McGowan Drive from Rankin St to the Bruce Highway



14 February 2013

118


Construction

Start Date

Finish Date

FOOTPATH & CYCLEWAYS (continued)

McGowan Drive, Innisfail - Pathway Extension

Extension of existing pathway from the Innisfail Pool past Chjowai Hall to existing western pathway for elderly access to community facility - Full width to K&C in front of hall


Murray Street, Tully - Pathway to Caravan Park

Construction of pathway from Richardson St to the caravan park

Completed Aug-12 Oct-12

Silkwood-Japoon Road, Silkwood - Pathway

Renew pathway section adjacent to Silkwood School (Incl. K&C)


Still Street, Tully - Pathway (Eastern Side)

Replacement of existing pathway with modern equivalent (FNQROC standard)

In Planning TBA TBA

Tully CBD Pathway Upgrades

Renewal of footpath sections by condition

Completed Jun-12 Nov-12

PUBLIC TRANSPORT

Butler St & Morris St Intersection, Tully - Pedestrian Refuge

Construct pedestrian refuge and upgrade pedestrian access ramps and line marking

Completed Dec-11 Aug-12

DDA Bus Shelter Upgrades

Program to upgrade bus stops to meet Disability Discrimination Act Guidelines - Externally funded program with agreement

<50% complete

Sep-12 Jun-13

TOWN CENTRES

Innisfail CBD Bin Enclosures

Replacement of bins in Innisfail CBD with Wheelie Bin Enclosures to improve service levels and WH&S

<75% complete

Jun-12 Apr-13


14 February 2013

119

DRAINAGE

STORMWATER DRAINAGE

Clancy Street, Innisfail - Drainage Upgrade (2010/11)

Design and purchase of pipes for correction of drainage issue between Clancy St and Heavey St - Works condition of Development Approval

In Design Mar-13 May-13

Fahey Street, South Johnstone - Stormwater Upgrade

Design and construct 450 and 600 RCP stormwater pipes to address flow constrictions and property flooding


Flying Fish Point - Beach Outlet Security

Installation of a fencing or stormwater pipe grating system on the Elizabeth Street stormwater pipe beach outfall


Henderson Street, South Johnstone - Stormwater Upgrade

Design and construct stormwater inlet pit, 25m of 375mm pipe, 2 culverts, driveway conversions to culverts and road shoulder reprofile to correct drainage of lots from 2 to 6 Henderson St, South Johnstone


Nerada Road - Drainage Upgrade

Upgrade of cross drainage structure to prevent washouts of the road during flooding

In Design Jun-13 Jun-13

Porter's Promenade, Mission Beach - Stormwater Upgrade

Replace stormwater drainage pipework in Porter Promenade adjacent to Central Avenue removed as part of the Sewerage Scheme


Reynolds Road, Innisfail - Drainage Security

Install fencing or upgraded trash screens for under road drainage - Removable system required for mechanical extraction/ cleaning

In Design Mar-13 Apr-13

MARINE FACILITIES

COASTAL STRUCTURES

Flying Fish Point Seawall Remediation

Reconstruction of Flying Fish Point Seawall

>90% complete

Sep-11 May-13

BOATING FACILITIES

Clump Point Jetty

Council betterment contribution towards the reconstruction of the Clump Point Jetty - CEMIR, Category D NDRRA Works Program

Commenced <25%

Aug-12 Jun-13


14 February 2013

120


Construction

Start Date

Finish Date

WATER CAPITAL

WATER INTAKES

Boulder Creek Access Road

Reconstruct culvert Completed Nov-12 Dec-12

Boulder Creek Weir Renewal

Renew weir in Boulder creek Commenced

<25% Nov-12 Jun-13

Bulgun Creek Intake Screen

Replacement intake screen at Bulgun Creek

<75% complete

Oct-12 Mar-13

Innisfail Intake Raw Water Delivery Main

Design of new raw water delivery main from splitter to Innisfail WTP - DN300 to replace existing 2 No DN250 steel mains

In Planning TBA TBA

Intake Access Roads

Maintenance of south area access roads

Commenced <25%

Dec-11 Jun-13

River Pump Rebuild

Overhaul to improve efficiency and extend asset life

<50% complete

Oct-12 Apr-13

WATER TREATMENT

Innisfail Water Treatment Plant Clear Water Storage No.2

Install liner in Water Treatment Plant Clear Storage No. 2

In Planning Mar-13 Jun-13

Innisfail Water Treatment Plant

Continued construction and commissioning of Innisfail Water Treatment Plant

>75% complete

May-11 Mar-13

Nyleta DISC filtration

Purchase and install (DISC) filtration plant at Nyleta Water

Completed Jul-11 Sep-12

Palmerston Hwy Main Connection

Construct connection from the WTP to the DN300 main along the Palmerston Hwy

In Planning Jan-13 Jun-13

Water Fluoridation Project

100% funded by the Queensland Fluoridation Capital Assistance Program.

>90% complete

Dec-11 Mar-13

WATER DELIVERY

Bell Street Water Delivery Main Upgrade

Upgrade delivery infrastructure to Bell St Reservoir

Commenced <25%

Oct-12 May-13

Stoter's Hill Water Delivery Main

Design a reticulation main from the Stoter's Hill Reservoir to the reticulation system

<50% complete

Jan-13 May-13


14 February 2013

121


Construction

Start Date

Finish Date

WATER MAINS

Bruce Highway near Bells Creek Water Main Replacement

Replacement of section of 100mm water main on the Bruce Highway near Bells Creek Dump.

Completed Jun-12 Aug-12

Bruce Hwy, Goondi Hill Water Main Upgrade

System upgrade to meet fire flow DSS

In Planning TBA TBA

Bruce Highway Tully State High School DN225 Water Main Replacement

Replacement of failing DN225 trunk water main

Completed Jun-12 Jun-12

Ernest St DN100 Water Main Replacement

Replacement of 1930 Cast Iron water main

>90% complete

Nov-12 Feb-13

Flying Fish Point Road Main

Realignment of 225mm main Completed Nov-12 Jan-13

Innisfail Depot Flow Meter

Install water supply flow meters on the Innisfail Depot as identified IN SLMP


Innisfail Estate Pressure Zone

Install Reservoir control valve to service Innisfail estate from FFP reservoir

Completed Sept-12 Dec-12

Innisfail Swimming Pool Flow Meter

Install water supply flow meter on the Innisfail Swimming Pool as identified IN SLMP


Jaffa Road PRV installation

Install PRV at Jaffa Rd. Identified as part of the SLMP.

In Planning Feb-13 May-13

Jones Rd (Big Maria) DN100 Water Main Replacement

Replacement of 100mm water main at Jones Road east of Big Maria Bridge

Completed Jun-12 Aug-12

Lily Street DN100 Water Main Replacement

Continuation of works carried out 11/12 on main in Lily St Innisfail

Deferred Mar-13 Jun-13

Kelly Rd Water Main Replacement

Replacement of water main located along Kelly Road off Tully-Hull Heads Road

<75% complete

Aug-12 Mar-13


14 February 2013

122


Construction

Start Date

Finish Date

WATER MAINS (continued)

Kurrimine Beach Auto Scours

Installation of an adjustable timer controlled water reticulation system scour

Completed Mar-12 Aug-12

Old Tully Rd Main replacement

Repair Broken Main under culvert and replace 100m of main

<75% complete

Jan-13 Feb-13

Palmerston Highway DN100 Water Main Replacement

Replace failed section of water main and bore under highway culvert

Completed Oct-12 Nov-12

Rankin St DN100 Water Main

New main to remove water service road crossings

<50% complete

Dec-12 Mar-13

Skardon Rd Main Replacement

Renew Water 32mm Water Main along Skardon Rd

In Design Jan-13 Apr-13

Tully-Mission Bch Rd PRV Installation

Pressure Reducing Valve on Tully Mission Beach Road to reduce high pressures in Wongaling Beach during low demand periods

Commenced <25%

Feb-13 Jun-13

Tully Mission Bch Rd Trunk Main

Replace trunk main on Tully Mission Beach Road from Rainforest Drive to Mission Circle. Upgrade from 100mm to 225mm pipe for interconnection to northern scheme. Current PVC failing

In Design Jan-13 Jun-13

South Mission Bch Rd DN225 Water Delivery Main Renewal

Replace trunk main on South Mission Beach Road (turnoff) toward Tully 2.2km. Replace section with 225mm

In Design Feb-13 Apr-13

Upgrade fire flow DSS

Water System Upgrades identified in the Water Supply Scheme Planning Report

In Planning TBA TBA

Water Model Validation

Validate CCRC Water Planning Model and review planning upgrade requirements

Commenced <25%

Jan-13 May-13


14 February 2013

123


Construction

Start Date

Finish Date

WATER RESERVOIRS

Flying Fish Point Reservoir Relining

Reline Flying Fish Point Reservoir In Design Mar-13 Jun-13

Nyleta Scheme -Reservoir Land Acquisition

Purchase of land for the Nyleta Creek Water Supply Scheme Water Treatment Plant and reservoirs

Commenced <25%

Jan-13 TBA

Pingin Hill Reservoir Replacement

Replace reservoir at Pingin hill <50%

complete Jan-13 May-13

Tully Heads Reservoir Land Acquisition

Purchase block of land for booster pump station and reservoir near intersection of Tully/Hull Heads Road

Not Commenced

TBA TBA

Wheatley’s Hill Reservoir Land Acquisition

Acquire new land for Reservoir at Wheatley’s Hill

>90% complete

Aug-12 TBA

WATER PUMP STATIONS

Church St WPS Flow Meter

Install a flow meter at Church Street water pump station

Not Commenced

Jan-13 Mar-13

Mission Circle WPS Pump Station Upgrade

Upgrade Mission Circle Pump Station

Commenced <25%

Jan-13 May-13

WATER CHLORINATION SYSTEMS

Bulgun Creek Chlorinator

Bulgun Creek Chlorinator Upgrade Not

Commenced Jan-13 Apr-13

Cardwell Chlorine Pumps Upgrade

Replacement due to capacity requirements

Completed Nov-12 Jan-13

Jaffa Road Chlorinator

Install treatment process Not

Commenced Jan-13 Mar-13

Tully Depot CI2 Storage Upgrade

Increase wet season storage capacity for Chlorine at the Tully Depot

Completed Jul-12 Sep-12


14 February 2013

124


Construction

Start Date

Finish Date

WATER MONITORING SYSTEMS

No. 4 Branch Chlorine Analyser

Purchase new chlorine analyser for installation in accordance with DWQMP

Completed May-12 Oct-12

Cowley Beach Radio Repeater Installation

Install SCADA repeater station on Cowley Radio Tower

<50% complete

Oct-12 Mar-13

Innisfail WTP Flow Meter

Install supply flow meters at Stotter Hill Reservoir to measure network flow to Innisfail and surrounding supply areas

>90% complete

Jul-12 Mar-13

Innisfail Water Intake SCADA

Upgrade existing SCADA for interfacing with new WTP

Commenced <25%

Jul-12 May-13

No. 4 Branch Chlorinator SCADA

Upgrade existing SCADA for interfacing with new WTP

Commenced <25%

Jan-13 May-13

Stoter's Hill Reservoir SCADA

Install new control board and SCADA for interface with new WTP

Commenced <25%

Jul-12 May-13

Tully Scheme Water Computer

Install and configure new SCADA computer for Tully Water Supply Scheme

Commenced <25%

Jan-13 Jun-13


14 February 2013

125


Construction

Start Date

Finish Date

SEWERAGE CAPITAL

SEWER MAINS

12/13 Sewer Relining Program

Reline sections of pipe in catchment around SPS25 - targeting inflow and infiltration and collapsing pipes

<75% complete

Nov-12 Jun-13

12/13 Sewer CCTV Program

Preliminary CCTV works to be carried out in all areas. CCTV lines in catchment around SPS25 and SPS16 to identify possible issues for future relining program

<50% complete

Oct-12 Jun-13

Innisfail T1112-004 Sewer Relining Program

Program for the relining of sewers Completed Jan-12 Aug-12

Innisfail SPS 01 Rising Main

Design, then construct new DN 600 DI Rising Main form SPS 01 to the Sewage Treatment plant

In Planning TBA TBA

Innisfail Overflow Upgrades

Upgrade to increase the size of pump station overflows to reduce sewage surcharge in private property

Commenced <25%

Oct-12 Mar-13

Innisfail SPS 23 Overflow Upgrade

Upgrade size and screening capacity <75%

complete Nov-12 Feb-13

Mission Beach/ Tully Sewer Rising Main

Replace failed section of rising main Completed Oct-12 Jan-13

Tully T1112-0004 Sewer Relining Program

Program for the relining of sewers Completed Jan-12 Aug-12

Tully Showgrounds PS VSD Install

Install new Drives into showgrounds Pumps station to dampen flow to Tully STP

Completed Dec-12 Feb-13

Campbell St Tully Sewer Relining

Reline and/or refurbish all manholes in Campbell Street (Tully) sewer reticulation zone

Completed Aug-12 Jan-13

Tully Sewerage Scheme Upgrade Stage 2

Stage 2 upgrades of the Tully Sewerage Scheme

Completed Jan-12 Dec-12


14 February 2013

126


Construction

Start Date

Finish Date

SEWAGE PUMP STATIONS

Innisfail SPS 11 Replacement

Design Sewage Pump Station structure, mechanicals and electricals

In Design Jan-13 Mar-13

Innisfail SPS 05 Upgrade

Upgrade Sewage Pump Station structure, mechanicals & electricals

Completed Nov-10 Jul-12

Innisfail SPS 04 Upgrade

Upgrade Sewage Pump Station structure, mechanicals & electricals

Completed Sep-10 Jul-12

Innisfail - SP016 Upgrade

Renew Sewage Pump Station structure, mechanicals and electricals

Completed Jan-11 Sep-12

Innisfail SPS 21 Blackwood Street

Design and Construct Sewage Pump Station structure, mechanicals & electricals. Align to road upgrade project and TMR intersection works.

<50% complete

Oct-12 Mar-13

Nicotra Rd, Tully SPS Enclosure

Construction of enclosure for WH&S issues

Deferred TBA TBA

Innisfail SPS 24 Odour Control

Odour control unit to be fitted Not

Commenced Apr-13 Jun-13

Innisfail SPS Paging Systems

Install paging system on SCADA computer

Completed Sep-12 Jan-13

Tully SPS 02 refurbish

Refurbish SPS Pump 2 Main Transfer PS

>90% complete

Aug-12 Mar-13

Tully High School SPS Upgrade

Switchboards, pumps and ancillaries Completed Jan-12 Oct-12

Tully STP Septic Rec Facility

Modify Tank Protection Structure Completed Dec-12 Jan-13

Tully Wildsoet SPS Upgrade

Switchboards, pumps and ancillaries Completed Jan-12 Dec-12

SEWAGE TREATMENT PLANTS

Innisfail - STP Upgrade

Construction of Innisfail STP >90%

complete Oct-10 Feb-13

Tully Gear box clarifier bridge

Replacement of the gear box on the clarifier bridge

Completed Jul-12 Jul-12

Tully STP Redundancy Design & Construct

Design augmented STP elements for redundancy

In Planning TBA TBA

Tully Showgrounds Pump Station VSD Install

Augment showgrounds pump station with VDS to increase control of and stability of flow into Tully STP

>90% complete

Nov-12 Mar-13

Cardwell Treatment Plant

Design and Construct Cardwell Sewage Scheme

In Planning TBA TBA


14 February 2013

127


Outcome 4.2 – Achieve best practice asset management Outcome 2.5 – Improving water and waste water management practices Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Nil Financial & Resource Implications: 2012-2013 Budget Tracking Report prepared by:

Kerry Osmond - Co-ordinator, Productivity & Performance Report authorised by: David Trotter - Director, Works Report created date: 7 February 2013


14 February 2013

128

6. COMMUNITY

6.1 REVIEW OF LIBRARIES COLLECTION DEVELOPMENT POLICY NO. 4.6.3

Author & Officer's Title: Alexis Adams - Manager Library Services


Executive Summary:

Council's Libraries Collection Development Policy, applying to all branches of the Cassowary Coast Libraries, was adopted 10 September 2009 and is now due for review. The changes are minor and include the alteration of the title of the Responsible Officer to Manager Library Services and some minor grammatical corrections. Recommendation:

“That Council adopt the revised Libraries Collection Development Policy No. 4.6.3.”

Background: The current policy was prepared during the review of library services conducted in 2009. Since then the title of the Responsible Officer has changed from Library Services Coordinator to Manager Library Services. Some minor grammatical errors have been identified and the opportunity taken to correct these. Link to Corporate Plan:

Outcome 1.1 – Provide community services and facilities. Outcome 4.5 - Provide great customer service across the region. Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: A revised Libraries Collection Development Policy needs to be adopted by Council. Financial & Resource Implications: Nil Report prepared by:

Alexis Adams - Manager Library Services Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 23 January 2013


14 February 2013

129


14 February 2013

130


14 February 2013

131


14 February 2013

132


14 February 2013

133


14 February 2013

134


14 February 2013

135

6.2 REVIEW OF LIBRARIES MEMBERSHIP POLICY NO. 4.6.1

Author & Officer's Title: Alexis Adams - Manager Library Services


Executive Summary:

Council's Libraries Membership Policy, applying to all branches of the Cassowary Coast Libraries, was adopted 10 September 2009 and is now due for review. The changes are minor and include the alteration of the title of the Responsible Officer to "Manager Library Services". Recommendation:

“That Council adopt the revised Libraries Membership Policy No. 4.6.1.”

Background: The current policy was prepared during the review of library services conducted in 2009. Since then the title of the Responsible Officer has changed from Library Services Coordinator to Manager Library Services. The 2009 Policy offers free membership to any permanent resident of Queensland. Although staff have always offered free membership to Cassowary Coast Regional Council ratepayers who are residents of other jurisdictions, it is appropriate that this circumstance is included in Council's policy document. The qualification relating to rental receipts - "minimum 8 weeks including caravan rentals" - has been removed. Staff have found this confusing and of no assistance in determining eligibility for membership. Link to Corporate Plan:

Outcome 1.1 – Provide community services and facilities.

Outcome 4.5 – Provide great customer service across the region Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: A revised Libraries Membership Policy needs to be adopted by Council. Financial & Resource Implications: Nil. Report prepared by:

Alexis Adams - Manager Library Services


14 February 2013

136

Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 23 January 2013


14 February 2013

137


14 February 2013

138


14 February 2013

139


14 February 2013

140

6.3 REVIEW OF PUBLIC INTERNET ACCESS POLICY NO. 4.6.2

Author & Officer's Title: Alexis Adams - Manager, Library Services


Executive Summary:

Council's Public Internet Use Policy, applying to all branches of the Cassowary Coast Libraries, was adopted 13 May 2010 and is now due for review. The changes recommended relate to Section 7.5 Bookings. The major change being considered is to remove the charge for internet access at all library branches. At present limited free access is provided to local residents and other users are charged an hourly fee. Recommendation:

“That Council adopt the revised Public Internet Use Policy No. 4.6.2.”

Background: The current policy was prepared during the review of library services conducted in 2009. Since then there has been a significant increase in materials no longer offered in print format, but only in an online format. A new Services Level Agreement with the State Library of Queensland has also come in to effect. The provision of free internet access is now specifically named as a core public library service in the Service Level Agreement between Council and the State Library Board of Queensland and therefore, under the terms of this Agreement, should be provided free of charge. Many other Queensland public libraries, including the neighbouring Hinchinbrook Library, provide free internet access. All Victorian public libraries also offer this as a free service. The philosophy behind public libraries is to provide free access to information for all, regardless of format. In recent times the availability of print materials has begun to decline as more material (Including much government information) is exclusively available in electronic format. Already many job applications, driving license tests and work qualifications can only be conducted online. Considering the rapid development and uptake of technology, this situation will not reverse. A recent survey conducted by State Library of Victoria (SLV) and Public Libraries Victoria Network (PLVN) on internet and PC usage in Victorian public libraries found that public libraries play a critical and unique role in supporting citizens in this digital age by providing free, reliable access to the internet in a safe and comfortable environment with access to staff who can assist them in its use and provide access to unique information sources not readily available to the general public. By charging for internet access Council is re-enforcing the "digital divide" between those with easy access to technology and those without. This directly disadvantages almost half of the population of our region who do not have home internet connections and is in direct opposition to the purpose of providing a public library service.


14 February 2013

141

The cost of providing an internet service to the public is no different in principle to the cost of acquiring and housing the print collections that were the core of public libraries' services through the 19th and 20th centuries. Link to Corporate Plan: Outcome 1.1 – Provide community services and facilities. Outcome 1.2 – A connected and engaged community. Outcome 4.5 - Provide great customer service across the region. Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: A revised Public Internet Use Policy needs to be adopted by Council. Financial & Resource Implications: During his recent review of IT Services, Brett de Chastel was surprised to learn that this service was not free and asked whether the income of the fee-based service was actually more than the cost of administration. On average only 10% of internet bookings are paid bookings. The average annual income from internet fees over the last three years has been 15% of the libraries' income from fees and charges (approximately $2,500 per annum). The staff time expended in explaining the fairly complicated rules and taking money when required means it costs approximately 25% more than the income received to administer the current booking system. There will, therefore, be negligible financial impact from the removal of fees for internet access. There are private enterprises that offer internet access, but not all of them charge for this service. The Libraries regularly refer customers to other service providers when access is not available or the service required is not offered by the Libraries. Report prepared by:

Alexis Adams - Manager, Library Services Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 23 January 2013


14 February 2013

142


14 February 2013

143


14 February 2013

144


14 February 2013

145


14 February 2013

146


14 February 2013

147

6.4 UPDATE OF 2013 AUSTRALIA DAY CELEBRATIONS

Author & Officer's Title: Kathryn Barnett - Cultural & Recreational Development Officer


Executive Summary:

The purpose of this report is to update Councillors on the proceedings that occurred for the Cassowary Coast Regional Council's Australia Day celebrations for 2013. Recommendation:

“That report be received.”

Background: The purpose of this report is to update Councillors on the proceedings that occurred for the Cassowary Coast Regional Council's Australia Day 2013 celebrations held in the dual locations of the Flying Fish Point CWA Hall and the Innisfail Shire Hall. A free public breakfast was hosted by the Flying Fish Point Country Women's Association celebrating both their 25th and final year of hosting Innisfail's Australia Day breakfast and attracted approximately 500 people. This was followed by Council's official Australia Day awards ceremony which also welcomed seventeen (17) new citizens from across the Council region. There were in excess of 300 people in attendance for the ceremony. The Award winners are listed below:

Citizen Award (Senior) Thelma Mellick

Citizen Award (Junior) Jack Marturia

Community Event of the Year Peers of Support Signature Ball & Masters Match

Sports Award (Junior) Layne Bennett

Sports Award (Senior) Brenton Edwards

Sports Administrator Award John Stacey

Cultural Award (Junior) Emma Stewart

Cultural Award (Senior) Lesley Elliott

Environment Award (Junior) Briony Kopp

Environment Award (Senior) Bernard Holden

Achievement Award - 1 Friends of the Foundation

Achievement Award - 2 Mission Beach Community Arts Centre

Achievement Award - 3 Stephanie Berger

Achievement Award - 4 Zoe Dunne

Achievement Award - 5 Montanna McAvoy

Excellence Award Radio 4KZ

Australia Day Award nominations were first promoted in September 2012. On the closing nomination date of 21 December 2012, thirty-two (32) nominations were received covering all categories. Promotion of the awards process was sought through the Council's website, radio, local papers, 'At Your Leisure' community newsletter and community meetings.


14 February 2013

148


Outcome 1.3 – Build on our sense of community and pride

1.3.4 Continue to support community groups and organisations which provide services to their local communities.

1.3.5 Assist in building capacity and provide an appropriate level of support to community groups and organisations which provide services to their local communities. Consultation: Meetings were held through 2012 with both Council officers and Flying Fish Point Country Women's Association (CWA) to establish commitment to the celebrations and to engage local entertainment. Consultation with community stakeholders has identified the Lions Club of Cardwell as the most appropriate organisation to facilitate the 2014 Australia Day breakfast and to work with the Community Development Officer to deliver a collaborative community event. At the awards assessment meeting held 10 January 2013, the Assessment Committee determined the location for the 2014 event rotation be moved forward to Cardwell to coincide with and enhance the Cardwell 150 year celebrations. As per the Australia Day rotation model, future event locations will be: 2015 Mission Beach 2016 Tully 2017 Innisfail Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Nil Financial & Resource Implications:

An allocation of $5,250.00 has been provided for in the 2012/2013 financial year budget. Report prepared by:

Kathryn Barnett - Cultural & Recreational Development Officer Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 30 January 2013


14 February 2013

149

6.5 CHANGES TO STRUCTURE OF ECONOMIC DEVELOPMENT REFERENCE GROUP (EDRG)

Author & Officer's Title: Shenal Basnayake - Economic Development Officer


Executive Summary:

The Economic Development Officer (EDO) following on from a period of consultation with members of the Economic Development Reference Group (EDRG) has made some changes to the structure of the EDRG resulting in the reduction of meetings from monthly to quarterly, thereby making the EDRG more strategically focussed and establishing three independent operational groups. Recommendation:

“That Council note the changes to the Economic Development Reference Group (EDRG).”

Background: The EDRG has been in existence since late 2010 and was one of the first initiatives that the EDO undertook upon joining Council in mid 2010. The role of the EDRG at the time of establishment was to basically provide the EDO with access to a group of industry and business community leaders that would assist the EDO in discharging his duties. Upon establishment of the EDRG, the EDO provided Council with an outline of the reference group, including its charter. The EDRG was only established for a few months before Cyclone Yasi devastated the region, as such the group was able to readily convert to the economic recovery group. This however resulted in the EDRG being involved for much of its time in natural disaster recovery activities, at the cost of its normal duties. In mid 2012, the Economic Development Officer (EDO) based on discussions with members of the Economic Development Reference Group (EDRG) undertook a survey to gauge the relevance, structure and operations of the EDRG. Members felt that based on the experience of the previous years and based on the changing nature of economic development and local government involvement in economic development activities, that it was time to undertake a review of the group. As such the EDO developed an online survey that was sent to members of the EDRG. The survey results indicated clearly that the EDRG was an important forum for discussing both Cassowary Coast and far north Queensland economic development matters. All respondents felt that the meetings provided a forum for discussing topics of interest to local industry, keeping up to date on developments within the Cassowary Coast region, helping participants understand the best ways to assist the development of the Cassowary Coast region and helping participants understand how best to integrate the work being carried on at a broader FNQ regional level into the Cassowary Coast region.


14 February 2013

150

Major Changes The survey results indicated that the previous format of monthly meetings was not deemed effective and the choice of quarterly meetings was the most preferred option as this would enable participants to focus on the most strategic and critical of matters. This would therefore mean a maximum of four (4) meetings per year. Timeframes for meetings are to remain the same, commencing at 11am and finishing at 2pm. Meetings are to continue to be held throughout the region, with the first meeting being held in Cardwell in January 2013. A new concept is to introduce site visits to points of interest, for example at the first meeting in Cardwell, participants will be taken on site to the Cardwell foreshore development to experience and understand first hand the work being undertaken. The survey results further indicated that the previously established three sub groups (Investment Attraction; Infrastructure & Planning: Jobs, Training and Business Events), should be reorganised and given more independence to operate. As such three new groups were organised (Cassowary Coast Investment Attraction, Cassowary Coast Industry Taskforce, Cassowary Coast Business Events). The Cassowary Coast Industry Taskforce (CCIT) was established prior to the reorganisation of the EDRG but being mindful of its possible integration into the EDRG. The benefit of the new group structures are that they are led by industry but provide reporting to the EDRG. This provides industry and the business community with direct control over the projects they wish to pursue, subject to all projects addressing one or more of the priority actions within the pillars of the Cassowary Coast Economic Development Plan, Tropical Futures 2016 and any subsequent plan. As such any major projects that the three groups wish to undertake can be officially endorsed by the EDRG and included by the EDO during budget planning time. Attached for the information of Councillors is the new EDRG charter. Link to Corporate Plan:

Outcome 1.2 – A connected and engaged community

1.2.3 Establish a process for community input and feedback as a means of listening to community needs and issues across the whole region.

1.2.5 Consult with the community in the development of new policies, plans or strategies, where practical.

Outcome 1.5 – Build partnerships with the Cassowary Coast community

1.5.1 Identify opportunities to partner with community organisations (e.g. Chambers of Commerce, Traditional Owners, environmental groups, cultural groups, sporting associations etc) in the Cassowary Coast Region to assist with delivering strategies in this Corporate Plan.

1.5.3 Partner with key agencies in the region (e.g. Terrain) in the provision of services that will benefit the region.


14 February 2013

151

Outcome 3.1 – Encourage development of new business and emerging industries

3.1.2 Develop and implement a Regional Economic Development Strategy to encourage new investment to the region and to support the expansion of existing business and industry.

Outcome 3.2 – Foster development and expansion of existing business and industry

3.2.4 Support existing business enterprises through the provision of information and networks using Council’s economic development resource. Consultation: Members of the Economic Development Reference Group Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Nil Financial & Resource Implications: Nil Report prepared by:

Shenal Basnayake - Economic Development Officer Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 8 January 2013


14 February 2013

152


14 February 2013

153


14 February 2013

154


14 February 2013

155


14 February 2013

156


14 February 2013

157


14 February 2013

158


14 February 2013

159

7. PLANNING & ENVIRONMENT

7.1 REQUEST TO PURCHASE RESERVE FOR PARK RECREATION - LOT 8 ON RP745464

Author & Officer's Title: Aletta Nugent - Manager Strategic Planning


Attachment 1 - Map of Lot 8 on RP745464

Attachment 2 - Aerial photograph of locality

Executive Summary:

Council has received correspondence from a person (the "applicant") interested in using the Reserve for Park Recreation described as Lot 8 RP745464, located on Old Tully Road, Maadi for rural residential purposes. The applicant has asked whether Council would be willing to relinquish its trusteeship of the reserve to allow the reserve to be sold or leased for this purpose, or otherwise whether Council would be willing to lease the land to the applicant. Recommendation:

“For Council's determination."

Background: Council is in receipt of correspondence from a person (the "applicant") in relation to the Reserve for Park Recreation described as Lot 8 RP745464 and located on Old Tully Road, Maadi. The applicant has an interest in purchasing the property, which is currently vacant parkland. The land was set aside as a Reserve for Park Recreation in 1990 as part of the establishment of a 7 lot rural residential subdivision at the corner of Hogan Road and Old Tully Road. The applicant has asked whether Council has any future interest in the property and whether Council would have any objection to relinquishing trusteeship of the reserve. If Council is willing to relinquish trusteeship, the applicant intends to apply to the Department of Natural Resources and Mines (DNRM) for the revocation of the reserve and then apply to either lease or purchase the land for rural residential purposes. The applicant has also asked whether Council would be willing to issue a trustee lease for the land. This is unlikely to be feasible, given that the use of the land for rural residential purposes is clearly inconsistent with the purpose of the reserve (Park Recreation). A full land management plan would be required, and even then there is no guarantee that Council would be allowed by the DNRM to issue the trustee lease given the inconsistency between the purpose of the reserve and the intended secondary use.


14 February 2013

160

As stated, the subject lot was created as part of a rural residential subdivision established in the late 1980s - early 1990s. The lot was dedicated as a park to fulfil the park contribution obligation for the subdivision. Often, land set aside as park in fulfilment of the park contribution is chosen by the developer due to its unsuitability for use for residential purposes. It is common for such lots to be flood prone, accommodate drainage from adjacent land or contain watercourses. Based on the information included in the original subdivision application file, there is nothing to suggest that this is the reason the subject lot was chosen as the park contribution. A visual inspection and information from the Council officer responsible for slashing the lot indicate the lot is relatively unconstrained, however Council cannot guarantee that the lot is not affected by some constraint that would impact on its use for residential purposes. We are aware that in 2000 Council approved the construction of electricity infrastructure on the lot, in the form of an extension of the existing overhead power lines to service the lot behind the park. This electricity infrastructure is unobtrusive, and appears to run along the northern edge of the lot. Should the conversion of the lot to freehold proceed, an easement will need to be established over the land containing the electricity infrastructure. All of the rural residential lots created as part of the subdivision were provided with a reliable water supply through the installation of a bore. The subject lot contains no such infrastructure, and the provision of reliable water supply would need to be made prior to the establishment of a residential activity on the site. The lot does not contain any park infrastructure, nor does it appear to be used for its dedicated purpose. The lot is periodically slashed by Council, but this activity is complicated by the current (unauthorised) use of part of the lot by an adjacent landholder as a storage facility and cropping area for that landholder's commercial nursery business. Council's Manager Community Facilities has advised that he has no objection to Council relinquishing trusteeship of the reserve. A visual inspection of the lot shows that its configuration is irregular, but that it still may be suitable for a residential purpose. A heavily vegetated area, which appears to contain a gully, separates the front cleared section of the lot from the rear cleared section of the lot. Access to both cleared sections is poor and would need to be improved to allow any meaningful use of the lot. Access is currently obtained from the unconstructed road reserve containing Hogan's Creek which runs along the northern edge of the lot. A basic gravel track runs along this road reserve which provides access to the lot behind the reserve. Establishing access from Old Tully Road would be impractical as the subject lot is elevated from the road surface. Overall, the appearance of the land is that of a private lot, with this impression enhanced by the use of the land by the adjacent landholder. The land would not appear suitable for use as a standard park without improvements to its appearance and access. It should be noted that Council does not stand to benefit financially from any sale of the property by the State. Council will however be relieved of the obligation to maintain the lot. Council has no policy on how to deal with requests of this nature. There are apparent benefits to the relinquishment of the lot as a Reserve for Park Recreation and it seems clear the reserve is not required or used as a park. However, there are some obstacles that would need to be overcome to allow the use of the land for residential purposes, such as the establishment of access and a reliable water supply, and the creation of an easement over existing power infrastructure. These issues are able to be resolved and it would not be Council's responsibility to oversee their resolution.


14 February 2013

161

Ultimately, Council needs to consider this matter and how it wishes to deal with requests of this type. Council's response will be dependent upon the adoption of a policy position by Council in relation to these sorts of matters. Following Council's consideration and decision in relation to this request, a Council policy will be developed to guide the handling of future requests of this type. Link to Corporate Plan: Key strategy 1.1.16 - Continue to provide essential community services such as parks and reserves, aquatic centres, sporting facilities, cemeteries etc. that support the lifestyle of our communities Consultation: Officers within the Planning and Environmental Services Department and the Community Services Department were consulted in preparing this report. Legal Implications (Statutory basis, legal risks): Nil. Policy Implications: Council's decision in relation to this matter will inform the preparation of a Council policy to guide the handling of future requests of this type. Financial & Resource Implications: Relinquishment of trusteeship will absolve Council's management and maintenance responsibilities in relation to the reserve. However, Council will not benefit financially from any sale of the land by the State. Report prepared by:

Aletta Nugent - Manager, Strategic Planning

Report authorised by: John Pettigrew - Director, Planning & Environmental Services Report created date: 25 January 2013


14 February 2013

162

Attachment 1 - Map of Lot 8 on RP745464


14 February 2013

163

Attachment 2 - Aerial photograph of locality


14 February 2013

164

7.2 CCRC SOLID WASTE MANAGEMENT STRATEGY - COMMUNITY CONSULTATION OUTCOMES REPORT

Author & Officer's Title: Geoffrey Wilson - Manager, Environmental Services


Executive Summary:

The Council's 'draft' Waste Management Strategy was available to the Cassowary Coast community for public comment during the period 30/10/12 - 9/12/12. The Community Consultation Outcomes report outlines the consultation process, the process which was undertaken to capture community input and the feedback provided by the community. The report contains the proposed strategic actions presented to the community and their response. This report is provided 'Under Separate Cover' due to its size. The next step is to consider the community responses in the final strategy for Council. Recommendation:

“That: 1. the report be received and noted; and 2. the recommendations put forward by the community be considered in the

development of the 'final' Cassowary Coast Solid Waste Management Strategy.”

Background: The Council was established in 2008, following amalgamation of Johnstone and Cardwell Shire Councils. Prior to amalgamation both Councils had their own Waste Management Strategies and different Waste Management Programs. A 'draft' Strategy has been prepared for the new Council providing an assessment of the existing Waste Management facilities, operations and Resource Recovery Programs. The 'draft' Strategy recommends the implementation of programs which are common throughout the Council and provide opportunities to improve the Waste Management Program in line with best practice. As well as being sound business sense, it is also a legislative requirement (Waste Reduction and Recycling Act 201) to have a Solid Waste Management Strategy in place. Community Consultation Legislation requires the Council to conduct a community consultation process on the 'draft' Strategy and to consider community feed back when adopting the 'final' Strategy. Consultation took place between 30/10/12 and 9/12/12. The process was designed to receive comment from the community in relation to the actions being proposed in the Strategy, to generate discussion within the community and to capture ideas for the Council to consider.


14 February 2013

165

The consultation process was multi-faceted:

The 'draft' Strategy in its entirety was placed on the CCRC website (30 October 2012) to allow the community the opportunity to respond;

The 'draft' Strategy was also made available on the Council’s Facebook for comment;

A Community survey was placed on-line and also made available at community events;

Five Community meetings were held at population hubs throughout Cassowary Coast where the Strategy was formally presented and community input was received;

Community members and Industry groups were invited to participate in Focus groups to workshop the Strategy. Due to an overall lack of response from the 'industry' sector, this workshop was cancelled and replaced with two face-to-face meetings with interested stakeholders;

CCRC staff set up an Information Booth at the Community markets in Innisfail, Tully, Mission Beach and Cardwell during November; and

Information packages were made available at each of the Council's Libraries and Customer Service points.

The Consultation process was developed by consultants, Working Visions to provide the maximum opportunity for community participation. Extra emphasis was placed on Waste Industry and interested community groups to participate. The community were made aware of the consultation process through:

The local newspapers weekly using advertisements and local stories;

The local ABC rural radio and 4KZ;

Some school newsletters;

Direct email to community groups and organisations;

Advertisements in each of the libraries and community service centres.

CCRC website and Facebook;

Direct email to all Council staff. Participation The following table is a summary of the participation numbers recorded by the consultant. Details of participation data are included in the attachments to the report.


14 February 2013

166

Activity Numbers

Individuals consulted with during the process 257

Documents downloaded from the CCRC website 201

Number of persons downloading the WMS from the CCRC website 88

WMS website visits 450

Number completing the WMS survey 42

Ideas from the ideas wall (ideas or dot responses) 652

Report Outcomes The community were presented with seventeen actions proposed in the strategy. These are detailed in Chapter 6 of the attached report. Only one proposed action was not supported. This action involved the transportation of all waste to Stoters Hill, Innisfail once the life at the current Tully landfill was expended. The alternate proposal for the investigation of expansion of the current site was strongly supported. Of the remaining fifteen proposals four were supported and eleven strongly supported. Link to Corporate Plan:

Outcome 2.4 – Striving for best practice waste management Outcome 4.2 – Achieve best practice asset management Consultation: Councillors, relevant Council officers, other like Councils and other agencies, including State Government officers and the Cassowary Coast community were consulted. Legal Implications (Statutory basis, legal risks): The Strategy is a legislative requirement of the Queensland Waste Reduction and Recycling Act 2011 and its regulation. Policy Implications: To be determined Financial & Resource Implications: The outcome of the Strategy will determine the financial and resource implications of the Solid Waste Management program within Environmental Services. Report prepared by:

Geoffrey Wilson - Manager, Environmental Services Report authorised by: John Pettigrew - Director, Planning & Environmental Services Report created date: 1 February 2013


14 February 2013

167

8. CORPORATE

8.1 QUARTERLY PROGRESS REVIEW - CCRC OPERATIONAL PLAN 2012/13 AS AT 31 DECEMBER 2013

Author & Officer's Title: Nancy Gassin - Corporate Governance Coordinator


Executive Summary:

The Council adopted its 2012/13 Operational Plan on 26 July 2012. The Operational Plan outlines the activities proposed to be undertaken during the 2012/13 financial year which will contribute to the achievement of the strategies outlined in the Corporate Plan. The second quarterly review of the 2012/13 Operational Plan has been completed and a copy is provided 'Under Separate Cover' due to its size. Recommendation:

“That the quarterly review of the 2012/13 Operational Plan to 31 December 2012 be received and its contents noted.”

Background: Attached for the information of Councillors is the second progress report for the 2012/13 financial year which highlights the outcomes achieved against the individual activities contained in the organisational responsibility for the nominated activities. You will note that a colour-coded system has been used to illustrate the status of the activity or projects. Officers have been asked to categorise the status of the activities as follows: 1 Green - On Target (where an activity has been completed or is on track to meet the

targets) 2 Yellow - Monitor (where an activity is progressing or has not commenced) 3 Red - Requires Action (where an activity is not on track and will require action in

order to achieve the targets) Brief comments have been included when considered appropriate. Link to Corporate Plan:

Outcome 4.4 – Compliance with legislative obligations

4.4.1 Ensure compliance with our legislative obligations.

4.4.2 Enforce the Council’s own regulations in a consistent and fair manner. Consultation: Each Department has provided input into the preparation of the progress report.


14 February 2013

168

Legal Implications (Statutory basis, legal risks): Compliance with the requirements of Section 122 (2) of the Local Government (Finance, Plans and Reporting) Regulation 2010. Policy Implications: Nil Financial & Resource Implications: The 2012/13 budget reflects the activities outlined in the Operational Plan. Report prepared by:

Nancy Gassin - Corporate Governance Coordinator Report authorised by: Peter Cochrane - Director, Corporate Services Report created date: 4 February 2013


14 February 2013

169

9. NOTICE OF MOTION

9.1 NOTICE OF MOTION - PROPOSAL TO INSTALL A COVERED WALKWAY, EDITH STREET, INNISFAIL

Recommendation:

“That Council officers be asked to prepare a report that includes design concepts and costings for an 'Edith Street covered walkway' and this report then be referred to the 2013/14 budget deliberations for consideration by Council."


14 February 2013

170


14 February 2013

171

10. GENERAL BUSINESS

Nil

11. CONFIDENTIAL

Nil

AGENDA - Cassowary Coast Region · 14 February 2013 AGENDA Cr Bill Shannon Cr Glenn Raleigh Cr...

Documents

Transcript of AGENDA - Cassowary Coast Region · 14 February 2013 AGENDA Cr Bill Shannon Cr Glenn Raleigh Cr...