Inventory With Bar Coding 10

7/22/2019 Inventory With Bar Coding 10

1/60

Bar CodesBrad Carico

Caldwell Fire De artmentCaldwell, ID

1


2/60

Why We Inventory/Check Our Apparatus

Nice to know if assigned equipment is

ac ua y on e appara us an wor ng

Helps track maintenance issues Legal liability issues

2


3/60

How Do You Track Inventory/Maintenance Checks

How many still use paper forms?- How many can you tell me where your check sheets

are at for your apparatus from five years ago?

- Can you tell me how many times did the left rear tail

searching through all checklist documents?

- Oh by the way, I have a subpoena for all your

maintenance records related to this engine because itwas involved in an accident approximately three

ears a o.

3


4/60

How Do You Track Inventory/Maintenance Checks

How many are using Firehouse for record storage? To what extent are you using Firehouse to track

apparatus inventory checks?

4


5/60

Firehouse Right Now!

5


6/60

Firehouse Modules Used

Inventory

Maintenance/Testing

Staff Activities

6


7/60

Inventory Module Review

Two Types of Inventory Records

- xe sse

- Generic

7


8/60

Inventory Module Basics Review

Fixed Asset Items

-

- Items that require Testing / Maintenance on a

periodic basis

- Items that will be specifically issued to a staffmember or an apparatus

8


9/60

9


10/60

Inventory Module Review

Generic Items- ow cos ems

- Items that are not tracked individually

-

10


11/60

11


12/60

Setting Up an Apparatus Checklist

Now Comes the Fun Part -

generic inventory records in Firehouse

- Once that is done ou can start linkin theappropriate inventory records to your apparatus

- For generic items you will use the

Linked Inventory tab- For fixed assets you will use the

n e o nven ory e

12


13/60

Linking Generic Items to an Apparatus

Select theLinked

tab

Then select

the Add

button

13


14/60

Linking Generic Items to an Apparatus

In the Generic EquipmentDetail record you will need

to enter t e o owing

information,

-

- Location on the apparatus

of the item

- located at this apparatus

location

14

- e cos o e em


15/60

Linking Fixed Asset Items to an Apparatus

To link a fixed asset item you will use the Linked toInventory ID field on the inventory item being linked

Common Error Found with Linked Fixed Assets

Assi nin a Unit ID to the Inventor Item

- The unit field should only used for apparatus

- When doing this you are actually saying the piece of

15

- Confuses the NEMSIS validation tool


16/60

If this is not an apparatus

16


17/60

Creating an Apparatus Checklist

Now that you have all of your inventory recordsentered and linked to the appropriate apparatus,

we can create an apparatus checklist using the stock

apparatus checklist report.

The stock apparatus checklist report by itself is a good

startin oint if ou do not have a standardized

form already in use.

17


18/60

Creating an Apparatus Checklist

The layout of the report can be modified in a limitedfashion due to field limitations within the query.

The query is a programmed query, using a customcomman .

knowledge will make customizing the query

difficult

18


19/60


19


20/60


20


21/60

y ,

an questions before we go on?

OK now we are going to look at the rolethe maintenance/testing module plays in

truck inventor rocess.

21


22/60

Maintenance/Testing Module Review

The maintenance module is used to record the.

tracks

- When we did it

22


23/60


If we use the maintenance/testing module as is,

- What was broken

- What was missing or misplaced

23


24/60

24


25/60


You can use the Notes section to enter the

- If specific information is needed it can be

25


26/60

26


27/60

Maintenance/Testing User Fields

You can create user fields to fit your needs

- Weekly inventory

27


28/60

28


29/60

29


30/60

Setting Up an Truck Inventory Report

30


31/60

Setting Up an Truck Inventory Report

31


32/60

Firehouse for Truck Inventories!

o ware n egra e ar o e

Inventor Scannin

32


33/60

Bar Code Checklists

Different bar-coding hardware options and

pricing are still being evaluated at this time

Fire ouse is targeting a 1s quarter 2011 release

for software updates and hardware

33


34/60

Setting Up a Bar Code Checklist

Initial Check-list

Click Add

-

add inventory

items to the

checklist

34


35/60


Initial Check-list

Setup Screen,

Auto-populates

Odometer and Hour

Meter,

Can configure,

Default Display

Status values:

Allow (Default),Require,

Do not display

35


36/60


Drag and drop from

Full Inventory List,

> Toggle Button, or

Add Compartment

Bar-code is not

required for the

compartment.

36


37/60


Drag and drop from,

Full Inventory List

> Toggle Button

Checklist knows this

is a generic item

flag is set in the

inventory record

Checklist will auto-

populate fields

accordingly

37


38/60


Drag and drop fromFull Inventory List

Checklist knows this

is a specific itemecause t e generic

flag is not set in the

inventory record

Checklist will auto-populate fields

accordingly

38


39/60

Setting Up a Bar Code ChecklistThis is situation where

we have added

separate physical

locations within the

cab compartment.

Dra and dro from

Full Inventory List,

> Toggle Button, or

Add Compartment

u on

Bar-code is not

required for the sub-

39

compartment.


40/60

Setting Up a Bar Code ChecklistWe can add as many

sub-compartments asneeded in each

location.

Drag and drop from

Full Inventor List

> Toggle Button, or

Add Compartment

Button

The system looks at

the generic flag and

auto-populates fields

40

accordingly


41/60


To add a maintenancequestion, select the

em e ques ons s

about, and click the

Add Maintenance

Question button

Add your question

checklist items column

41


42/60

Setting Up a Bar Code ChecklistTo Add Numeric or

Valued Question,select Item the

and click the Add

Numeric Question

button

In this example the

user selects not to

auto-populate for theExpected Value, but

chooses to set up Error

42

anges, n orma ona

and Critical


43/60


The user clicks the Add

Class Item

This is functionality based

around the generic/specific

.

In this example the items

will be bar-coded but the

user only cares that thereare items in the location

and specifically which one.

43


44/60


In this example theuser needs 4 cylinders

in the rear cab

Compartment and

does not necessarily

care which 4 the

scanner will determine

the specific ones when

they are scanned

This daily scan

example is complete

user clicks Save

44


45/60


Checklist summaryafter completing

the checklist setup

45


46/60

Setting Up a Bar Code ChecklistOver time the checklist

screen will get to look like

this.

The user can view the

actual scans, by clickingthe Open button below

the Scans/Runs Check-list

Level list-box

The setup box will list all

the checklists associated

46


47/60

Initiating an Apparatus Scan

Next the barcode for the

First you

will need to

be scanned is

entered

login into

the scanner

e ec e ype

of checklist to

use

The mileage

and hours will

be entered

47

manua y


48/60

Initiating a Compartment Scan

AfterNext you willscan the bar

entering the

previous

information,

code for the first

compartment to

be inventoriedselect OK to

continue Error list at this

oint will be

blank

48


49/60

Scanning a Compartment

Once the compartment bar code is scanned

the inventory list for that compartment will

appear.

49


50/60

Changing the Scanned Quantity

This screen shows the changing of a quantity

of a generic item because of the scanned

items is represented by the out-of-service icon

Quantity is changed using the numeric spinner

field

50


51/60

Scanning Equipment Maintenance Lists

On items that have been noted as having

ma n enance e u e e ma n enance

items list will appear

,note the condition of all checklist items

Once the maintenance is done, it list can be

marked as completed

51


52/60

Missing Equipment in a Compartment

User will check-in items that are in missingstatus by scanning the item in the

compartment or check-in with the stylus (if

items is set up in system that way)

- Missing items will change from Missing statusto Present when checked-in manually

When user scans new compartment and

Missin items remain

- All remaining Missing items will be carriedover to the error-list when user moves to

52


53/60

Misplaced Inventory in Compartment

The misplacedIf an item is

misplaced

an error

item will be

highlighted in

message will

bescanner screen

o e e n

left column

53


54/60

Unidentified Inventory in Compartment

If an item

has not Theunidentified

een

entered

into

item will be

highlighted in

re ouse

yet an

error

scanner

screen

message

will be

generatedNote the ?

in left column

54


55/60

Item Not in Checklist

When the user scans item that is

on the selected check-in list

System displays message, This item is

not on the current [Daily, Weekly, or

Complete] Check In, prompts userto click OK

55


56/60

Completing a Compartment Scan

When you have completed,

scanner will tell you that there are

?# of errors

These errors are added to the

overall error list when theapparatus is completed.

56


57/60

Completing a Truck Scan

User scans truck bar-code, located in the

cab of the truck

System displays error list where the user will

scroll through the list and mark items as

.

57


58/60

Completing a Truck Scan

Once the apparatus scan is completed, the scanner

Using Microsoft ActiveSync, the data will betransferred into the Firehouse database

58


59/60

Apparatus Inventory SummaryOnce the data has

been synched back intoFirehouse a summary

screen w a ow a user

to review the results of

a scanned inventory.

Error List

Full Summary

includesDate/Times

Staff Involved

59

Truck Status

Errors

Apparatus Inventory


60/60

QUESTIONS?

60

Inventory With Bar Coding 10

Documents

Transcript of Inventory With Bar Coding 10