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Introduction toSelf-Supporting Activities

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Agenda• Introductions• Course Objectives• Section I

- Definitions - Understanding Recharge vs. Income- Identifying Possible Self-Supporting

Activities- Identifying and Classifying Costs- Developing Effective Pricing Rationale - Understanding the Rate Review Process

HAVE

FUN!

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Agenda…….And More!

• Section II- Integrating with Kuali- Account Setup - Establishing and Maintaining Budgets- Balance Sheets- Decision Support Report Examples- Billing Process- Questions and Answers

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By the end of this course, you will be able to….

• Identify possibilities for self-supporting activities

- Differentiate between types of activities- Identify the differences for university and non-

university clients

• Establish rates to recover operation costs

- Identify costs related to self-supporting activities- Develop pricing rationale and proposal narratives

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In the near future you may be able to...

• Establish and maintain financial accountability

- Establish Self-supporting activity accounts on Kuali,

- Use the budget to manage fiscal activity,

- Select Decision Support reports to best manage your activity.

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Introductions

• Name• Department• Position• Years experience with

Campus• Experience with self-

supporting activities

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Definitions

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What is a Self-Supporting Activity?

• Products or services are provided, for a fee, by campus departments

• An activity functioning as a non-profit business.

• An activity that collects revenue sufficient to cover all costs.

• Services offered are necessary to advance the educational, research, or public service functions of the University.

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What are the Activity Classifications?

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What is an Auxiliary Enterprise?

• Provides non-instructional support to students, faculty and staff.

• Examples: Bookstore and Residence Hall

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What is a Service Enterprise?

• Provides service to campus departments and operating costs are primarily supported by recharges.

• Examples: Storehouse and Fleet Services

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What is a Sales and Services of Educational Activity?

• Income producing activities operated by academic departments in connection with the training of students or support of research activities.

• Example: Crocker Nuclear Laboratory Services, Dental Clinics.

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What is an Other Activity?

• Other sources include income sources which do not fall naturally into any of the other classifications. Primarily sales and services from non-academic departments.

• Examples: Recreation Hall (OSSSO) ,Patents (OTHER) or Research Conferences (OTHUNV).

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What is a Teaching Hospital Activity?

• Revenue-producing activities operated by teaching hospitals that support the clinical teaching and research programs.

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What is NOT a Self-Supporting Activity?

An Agency Account

- Event/activity is sponsored by a non-university entity

- Event/activity is funded by the participants through ticket sales or contributions for which a faculty, student or staff will be responsible for covering any deficit and/or the balance will not be returned to the department

• Retirement parties, award banquets, special graduation ceremonies

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What is NOT a Self-Supporting Activity?

How can I get help if I am not sure?Check General accounting website:• Step by Step instructions are located at:

http://accounting.ucdavis.edu/GA/howdoi/UniversityEvent/index.cfm

or• Contact Jim Seibert at joseibert@ucdavis.edu

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Who are your clients?

• Recharge:- UC Davis departments (including

contracts and grants)- Other UC campuses (Interdepartmental)

• Income- Non-university clients

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Non-University Clients Defined

• What is a non-university client?- A client from outside the UC

system. - Does not have a Kuali

Account- Pays non-university

differential (NUD) when purchasing goods or services from UC Davis.

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You Mentioned NUD?

• The NUD ensures that self-supporting activities recover full costs by including indirect costs.

• The NUD is charged in addition to the calculated recharge rate (direct costs).

• More on this later…….

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What about core-supported activities?

• General or Registration Fee supported departments can not recharge for a service or product that is within the scope of their core funded activities.

Why???

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What about core-supported activities?

• Shifting core-supported activities to recharge activities is typically done to free up core-funds by charging other campus departments. - Essentially shifting the cost burden to

units that are also taking reductions.

• Certain administrative positions are included in the F&A overhead rate. - If you bill Federal contracts and grants

you would be charging double. Also referred to as “Double Dipping”.

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How does this relate to our Campus?

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State Government28%

Federal Government20%

Student Fees and Tuition

20%

Self-Supporting

20%

Private Gifts/Contracts &

Grants9%

Other3%

Revenues(Excludes Medical Centers)

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Revenue Break-Out by Activity Type

Auxiliaries34%

Educational Activities

15%Teaching Hospitals

2%

Other33%

Service Enterprises

16%

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Understanding Recharge vs. Income

VS

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Recharge vs. Income

Recharge• Provide products /

services to other UC departments.- Kuali Inter-

departmental bill (IB)- Kuali Feed (GLIB)

• Financial object=3900• Budget object =SUB9

Income• Provide products /

services to non-UC clientele only. - Cash (SCC)- Banner (Invoice)- DaFIS A/R (Invoice)

• Financial object= 0060

• Budget object =INCO

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Recharge vs. Income

Recharge• Governed by

federal costing guidelines - OMB A-21

allowable cost principles.

• Required to recover direct costs.

Income• Not subject to federal costing

guidelines.

• Required to recover all costs; direct and indirect (e.g., NUD).

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Recharge vs. Income

Recharge• Limited to operating

reserves equal to 8.33% of annual revenue.

• Required to consider operating reserves and deficits in pricing rationale.

Income• Can accumulate

operating reserves.

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Common to both Recharge and Income Activities

• Rates must be established on a per hour or per unit basis.

• Pricing rationale worksheets are used to itemize and calculate costs.- Different rates should be established for

different levels of services.

• Base & Current Budgets are required for all self-supporting activities.

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Let’s Test Your Knowledge!

With a Few Questions…..

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True or False?

UCD attempts to compete with local businesses when a profit can be made.

FalseSelf-supporting activities are an effective tool in early retirement planning.

FalseBase & Current Budgets are required for self- supporting activities.

True

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True or False?

Non-university clients pay the non-university differential (NUD).

True Core support activities can become

recharge activities without much consideration.

False

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Income or Recharge?

Sale of olive oil to Paesano’s restaurantIncome

Reprographics printing of department handbook.

RechargeBookstore sells grammar book to

Budget Office.Recharge

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Income or Recharge?

Surgery performed by the VMTH to correct my dog’s “cherry eye”.

Income

Sale of T-shirts to public that were made during class.

Income

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Income or Recharge?

Analytical services charged to a Federal grant for your PI’s research project.

Recharge

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Identifying and Classifying Activities

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Identifying Possibilities

Market Assessment Questionnaire can be used to assess:

• Core support issues• Relationship to department

mission (Unrelated Business Income Tax)

• The market potential • If criteria for operation will be met• Start up costs

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Identifying Costs

The following must beidentified for each

activity:

• Direct Costs

• Indirect Costs

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Direct Costs

• Costs that can be directly and consistently traced to the product or service.

• Examples- Personnel costs

• General Administration, if >5% effort

- Materials for the end product- Equipment Depreciation

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Indirect Costs

• Costs of conducting business that are incurred for common or joint objectives.- Also known as Facilities & Administration

(F&A) Costs

• Cannot be identified readily and specifically with particular projects or a specific activity

• Indirect costs must be charged to non –University clients by assessing the NUD.

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WHY do I have to charge NUD?

• Consumers must be charged no less than what the Federal Government is charged on contracts and grants.

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How is the NUD calculated?

• The F&A Sponsored Project Rate is the basis for calculation.

• Two NUD rates are available:

- Full NUD• Deducts services typically not utilized by

outside clients

• Department receives percentage back for departmental administration.

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How is the NUD calculated?

• Reduced NUD at 8% - Exception required

- Cannot charge Federal clients- Departmental Markup cannot be applied- Department does not receive

departmental administration component- Additional data must benefit the campus

research mission

How is the NUD rate calculated?

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NUD Flowchart

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Allowable Costs• All costs charged to the Federal Government must

be allowable under OMB A-21 guidelines.

• If unallowable costs are included in rates, they will be rebated to Federal sources by General Accounting.- Examples: Reserve for Improvements

General/Auto/Employment Practices Liability (GAEL)

• How do I know what is unallowable?• The Charging Practices for Federally Funded Grants and

Contracts guide located on-line at http://accounting.ucdavis.edu/EX/casbman.pdf

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Is it allowable?

• After reviewing the Charging Practices guide and you are still unsure if a cost is allowable, you should apply the “Prudent Person Test”.

• What does “prudent” mean?- Reasonable - Careful

Which hat belongs to a

prudent person?

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Is it Allowable?

• What questions should a “prudent person” ask?- Is it necessary for the operation of

the activity?- Can the cost be identified

specifically to an activity?- Is the cost consistent with

institutional policies, procedures and practices?

• Still not sure?- Contact Extramural Accounting

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Costing Resources: Details, Details!

UC Davis P&P Manualhttp://

manuals.ucdavis.edu/ppm/contents.htm#340-25

OMB A-21 Circularhttp://

www.whitehouse.gov/omb/circulars/a021/a021.html

Extramural Accounting

http://accounting.ucdavis.edu/EX/ca

sbman.pdf

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Let’s Test Your Knowledge!

With a Few Questions…..

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Would a Prudent Person Include in Rates if Federal clients are Charged?

Coffee service for morning technical staff. No, not necessary for the operation of the

activity.Costs for direct supplies used while providing a service.

YesReserve for improvement to renovate office.

No, specifically disallowed by the OMB-A21

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How about ….

• The bar tab accumulated by graduate students while developing the product.

No• Benefit costs for the

Administrative Assistant who does purchasing for the service.Yes, if percentage of time is > 5%

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To NUD or not to NUD?

• Special reports by A&FS for campus departments only.

No NUD – only recharged to campus departments

•US Geological Service brings injured snake to UC Davis for surgery

Yes – Full NUD

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To NUD or not to NUD?

• VMTH service needed to provide research data on the growth of tumors in small dogs .

Yes - Reduced NUD(must be approved by Campus Rate Committee)

• Chemical cleansing process sold to outside companies

Yes – Full NUD

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Where we have been...

We have learned to:• Identify and assess

opportunities,• Identify costs,• Determine

allowability of costs,And Now….

Lets CALCULATE costs.

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Developing Effective Pricing Rationale

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Developing a Pricing Rationale

• Once costs have been identified, they must be calculated.

What does pricing rationale mean? (also known as rate methodology)

• How were the existing rates calculated? What cost categories were used? (e.g.,

salaries, benefits, supplies) How are the costs allocated? (e.g.,

number of tests performed, number of widgets produced)

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• The Pricing Rationale worksheet helps organize costs. Included in this worksheet:

- Personnel costs directly supporting the activity

- Direct materials used in production

- Indirect or overhead costs – must be able to track and account for costs.

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Let’s look at an example

• Molly MSO has completed her market assessment and is ready to develop an hourly rate to charge for servicing specialized lab equipment.

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Step 1: Identify Employee(s) and Billable Hours

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Step 2: Personnel Expenses and FTE

Remember:

If Federal contracts or grants are charged:

1. General Administration costs can only be included if direct support is 5% or greater.

2. GAEL Assessment not included

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Step 3: Expense Calculation

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Step 4: Calculate rate

Is it Easy to Enter on the Forms?

• Let’s take a look!• First we need the forms from the

website…

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While You’re Here……

• If possible, rates should be rounded up to the nearest dollar or 50 cents.

• Review your market assessment or your actuals from the prior-year to determine the actual billable hour or units. They may not be the same as the calculated billable hours.

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While You’re Here……

• Can only depreciate equipment from Non-Federal Funds.

• New equipment and start-up costs are unallowable to federal clients.

• More on this in the Advanced Self-Supporting Class!

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Narrative for all rate proposals

• Brief description of the proposed service

• Brief description of the rate methodology including the basis for estimating sales

What should I say in the narrative?

Narrative for new rates and existing rates not submitted for 5 years:

• How the service was provided in the past

• Why the service is needed• Why the service should be provided by

your office rather than purchased from another unit or from the private sector 

• If applicable, comparison of rates with private sector prices 

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Narrative – Help is a click or phone call away

• Check with your Dean or Vice Chancellor’s office for requirements and forms.

• Use rate forms on BIA website.

• The Market Potential Assessment tool is helpful.

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In-Class Exercise

• Rate Scenarios• Decide if a rate can be developed. If

not, why? •

• Divide into groups of three (if you want).Time allotted: 10 minutes to complete

10 minutes to discuss

Rate Exercise – Scenarios

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• A list of common compliance issues and real scenarios are provided.

• Names have been changed to protect the innocent!

• Read each scenario and decide if they can submit a rate and if not which compliance issue fits the scenario.

Agency Account

Shifting Core-Support

None – Rate can be developed

OMB-A21 – unallowable

Included in F&A Rate

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In-Class Exercise 1 - Answers

AGENCY ACCOUNT

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• Scenario One:• The Center for Acrobat Science (CAS) is hosting an

event sponsored by Cirque de Soele. Cirque de Soele would like to charge a nominal fee to cover basic costs. CAS wants to establish a rate for this event.

• Submit Rate (circle one): Yes or No Compliance Issue:

• Scenario Two:• A campus unit that provides free technical

support for a campuswide program wants to off-set some of their budget cuts by charging campus units for help desk phone calls.

• Submit Rate (circle one): Yes or No

Compliance Issue:

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SHIFTING CORE SUPPORT

• Scenario Three:• The Lab for High Level Testing (LHLT) has

developed a new test. This test is very sensitive and very few customers have expressed interest, but LHLT believes that this will become popular once it is available. The clients that have expressed interest are Non-University entities.

• Submit Rate (circle one): Yes or No Compliance Issue:

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None-Rate can be developed

• Scenario Four: • The Analytical Services Lab (ASL) has a special

statistics computer that has finished its federal grant cycle. The ASL would like to make it available to other researchers and only want to cover the cost of replacing this machine by setting up 10 year depreciation. The main clients are other campus departments and other federal contracts and grants

• Submit Rate (circle one): Yes or No Compliance Issue:

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OMB A-21 – Equipment was purchased with Federal Funds

• Scenario Five:• The technology group for flower research has an

ace programmer on core funds that is great with web design. Facing budget cuts, the department wants to charge 35% of his time to federal contract and grants.

• Submit Rate (circle one): Yes or No

Compliance Issue:

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Included in F&A Rate – Part of Department Administration costs already included in the overhead rate on the contract or grant.

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Discussion

• Any surprises?• Any questions or comments on

different approaches?

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Understanding the Rate Review Process

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Does activity meet the establishment criteria in

PPM 340-25?

Consistent with existing or campus pricing rationale?

Charge federal contracts or grants?

Charge campus departments?

Existing rate: Increases higher

than planning guidelines?

Rate group review not required; Dean/VC approval required

No

Yes

Rate group review required

Overview of Rate ProcessOverview of

Rate ProcessNo

Business Contract

Activity should be approved by Office of Research or

Purchasing

Yes

Is this a New Rate ? Yes

Non-university clients Only?

Yes

No

No

Yes

No

No

No

Yes

Yes

New activities

• BIA must approve new activities that represent a higher level of risk

The good/service being provided is mandated or the unit is the only reasonable provider

The activity generates more than $50,000 in annual federal recharge

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Existing activities

• Approval by BIA is no longer required for all rate modifications

• The office of the D/VP/VC has the authority to approve certain modifications

• Office with final approval depends on the type of modification & risk profile of the activity

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Recharge activity modification scenarios – office with final approval

Mandated OR >$50,000 federal recharge

Not mandated AND <$50,001 federal recharge

New rate consistent with existing pricing rationale

Mandated: BIAD/VP/VC

>$50k: D/VP/VC

New rate inconsistent with existing pricing rationale

BIA D/VP/VC

Rate increase consistent with budget planning guidelines

D/VP/VC D/VP/VC

Rate increase inconsistent with budget planning guidelines

BIA D/VP/VC

Rate decrease D/VP/VC D/VP/VC

Change pricing rationale BIA D/VP/VC

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•Consistent with existing pricing rationale:•Same cost categories + same allocation method = same pricing rationale

•Consistent with budget planning guidelines:•Annual guidance from BIA that includes specific policy adjustments/updates related to recharge activities

Examples:

Increases in employment benefit costs

Collective bargaining unit salary increases

Campuswide salary programs (Automatic Merits and Ranges)

Scenario Definitions

What does a change in pricing rationale look like?

• New cost category: a new rate includes depreciation or a reserve for improvement & the old rate does not

• Change in allocation method: a new rate is calculated on the number of widgets produced & no longer on the number of hours worked

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Office of Record

• Office of the D/VP/VC serves as the office of record Ensure that documents are maintained

related to the establishment, modification & termination of recharge activities

• File for each activity includes List of current rates Most recent approval letter & pricing

rationale Hold historical records for a minimum of

five years

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What is the timeline for approval?

• Rate Group Required:- Minimum of 60 days from

the submission of the rate proposal by the dean, vice chancellor or vice provost to the Budget & Institutional Analysis and Planning.

• Dean/VC Approvals: - Check with your Dean/VC office

• Retroactive rate approvals are not allowed.

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Don’t Forget……….

• Clients must be properly notified before rates can be charged!

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Accounting and Kuali

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Integrating with Kuali

To establish a Kuali account:- Obtain rate approval.

- Rate Committee sends info to General Accounting.

OR

- Dean’s/Vice Chancellor’s office sends letter approving rate to BIA and General Accounting.

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And then….

• General Accounting:- Requests Department’s Organization and

Account Manager information- Assigns an OP fund based on the activity.

• OP fund number drives Sub-fund group.- Establishes the Unexpended Balance Account.- Establishes the Provision for Allocation

account (PR+fund#).- Establishes reserve funds, if necessary.

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Last steps….• Dept. initiates a Kuali

Account document for an operating account.

• Dept. assigns correct account attributes:- OP Fund - OP Account (6 digit ‘legacy’

acct)- Rate Information- NUD

• Call General Accounting for help.

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Required Tabs: Assessment Type

Standard Codes:Non-University Differential (NUD):- NUD3 = Full NUD

Campus Assessment:- CAI1= Assessment on Income- CAR1=Assessment on Recharge

Exceptions – Contact Annette Davis at BIA – AMADAVIS@UCDAVIS.EDU

Make sure to click on the add button

Required Tab: Rate Names

• Rate Name A name for every rate is not required. A name for each group of rates that are presented/reviewed together should be entered.

• Review Date last date that the rate was reviewed by the campus rate group or your Dean's/Vice Chancellor Office.

• Next Review Date indicates the next time the rate should be reviewed This date should be no more than 10 years later than the Review Date .

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Required Tabs: Account Indicators

• Depreciation: check if the approved rate includes depreciation expense. • Reserve for Improvement: check if the approved rate includes a reserve for

improvement expense. • Income Authority Code: Dean or Vice Chancellor or Professional Staff Rate Group• Income Type Code Select the appropriate option for the source of income

- Internal and External Sources, External Only (income), Internal Only (recharge)

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DETAILED INFORMATION

• Setting up an account:- Kuali website- http://accounting.ucdavis.edu/doc_Help/

COA/account/self-support.cfm

`

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• Rate Indicators:• BIA website:• http://budget.ucdavis.edu/rat

es

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Operating Account(s)

• Revenue and expenses must be traceable to Kuali General Ledger by rate- Different accounts or sub accounts for

each rate within the same fund- More details in Advanced Self

Supporting Funds class

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Budgets

• We have the accounts now what?

100

Budgets are the key to success

• The budget is an important planning tool.- Requires accumulation of

rates, customer projections & account profiles.

• Budget at the object consolidation level; salaries at the object level.- E.g., income=INCO, general

assistance salaries=SUBG

101

When is a base budget needed?

• Establish a base budget for all new activities.

• The base budget establishes the annual operating budget.

• Use rate proposal.

ALWAYS!

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Budget Format

• Revenue budgets are debits (+).- INC0 (Income) and SUB9 (Recharge)

• Expense budgets are credits (-).- SB%,SUBS,SUBG, SUB3, SUB6 etc.

• Base Budgets should total to zero.• Budgets are created and modified in

Kuali.

One-sided Budget Entry:Setting Up Self-Supporting Account

• All entered in the TO Section - aka - the Increase section

• TO Section: Object Code INCO (object type of IN-Income) $8,000

• TO Section: Object Code SUB9 (object type of IC-Income, not Cash) $2,000

• TO Section: Object Code SUB3 (object type of EX-expenditure) $10,00

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Revenues match

Expenses!$8000+ $2000=$10000

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Example BB - Self-Supporting

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Example Decision Support Report – Self-Supporting Base Budget

Total = zero

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Current Budget

• The current budget is used to manage current year operations.

- Current budget activity is reflected in general ledger reports.

- Minimum requirement – review budget to actual expense at mid-year.• DS Report 210 is helpful

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Budget - Self-Supporting

• Can do Base & Current on same doc.• Remember:

- To establish/increase budget – use the TO section of the BA

- To decrease budget – use the FROM section of the BA

• Income + recharge must equal total expenses

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Budget - Self-Supporting: Example

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DS Tool for Mid-Year Review: Report 210

• Features- Percent Available or Spent- Projections to Year End

• Based on prior year or avg.-to-date

- Can be put into Excel spreadsheet

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DS Report 210: Percent Budget Available

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DS Report 210: Projections

More on Reports

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Remember when reviewing Kuali reports

General Funds

• Budgets are appropriations.

• Expenditures are limited by budgets.

• GL reports are analyzed left to right .(budget vs. expense)

Self Supporting Funds

• Budgets revenue estimates.

• Expenditures are limited by earned revenue.

• GL reports are analyzed downwards (revenue vs. expense).

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Self-Supporting – Top to Bottom

Current Year

Balance

Account Balance

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Remember when reviewing Kuali reports

• Include Balance Sheet in reports when:- Reconciling your ledgers. - Reallocating the unexpended balance from

the prior year.

• Exclude Balance Sheet in reports when:- Budgeting for the year or revising the

budget.- Monitoring your revenue and expenses.

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Which Decision Support Reports?

• 193 - Statement of Operations−High level summary of operations at a point of

time.

• 55 - Sub Fund Summary by Consolidation−Use to reallocate balance carried forward−Cannot drill down for detail

• 1 - Balance Summary Report−Use this report if you don't need transaction detail−Provides account balance and total charges

accumulated.

• 2 - Transaction Listing by Consolidation−Use to see transaction details of the charges and

credits which have hit your accounts.

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Report 193 Example

BeginningFund Balance

Ending Fund Balance

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Report 55 Example

FIS 1 Report Example

119

FIS 2 Report Example

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Unexpended Balance Accounts

• What are those unexpended balance accounts and what do I do with them?

122

Unexpended Balance Accounts

• Annually:- Income- Expenses (not encumbrances)- Net income/loss

• At year end: income & expense totals for all accounts within a fund are ‘closed’ to a single unexpended balance account.

• Unexpended balance – accumulation of net revenues (profit) or deficit (loss).

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Unexpended Balance Accounts

• Kuali Account:- A single unexpended balance account for each

fund: OP Fund number + “00” or ‘UB’ (For example, 6601600 or 66016UB).

- Budget is reappropriated to unexpended balance account and PR+fund# (provision for allocation).

• In August of the new year - Departments must reappropriate Provision account balance into operational account(s) prior to spending.

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Report 55 June Final - 2011

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Report 55 July - 2011

126

Budget Entry to move funds to the Operating Expense Account

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Report 55 August - 2009

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Unexpended Balance Accounts

• Balance must equal $0• Other entries: STIP interest, depreciation,

rserve for improvement• DO NOT CLOSE OR ALTER ACCOUNT

Let’s Test your knowledge with a Matching Game

129

Find a friend

and match the phrases

130

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Billing Process

132

Collecting Revenue

• Internal Revenue (recharges):- Kuali IB document- Kuali Direct Feed (GLIB)

• External Revenue:- Point of sale (cash or credit card) use Kuali

Statement of Cash Collections (CR or CCR)- Invoice customers use Banner or DaFIS

Accounts Receivable modules.

133

Basic Billing Requirements

• External customers must receive invoice

• Recharge (internal) customers must receive detail of goods or services provided- IB doc (items/description)- Direct feed detail- Mailed statement (only if feed

detail not sufficient)

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Recharge: Interdepartmental Billing (IB) Documents

• Only used with an approved rate- SUB9 must be budgeted- Exceptions: Agency accounts

• Object code = 3900 or 39XX credit (income).• Department receiving service debit (expense)

– unique to fund/rate (call GA to establish)• IB document routed to account managers for

approval. - Auto-approved after 5 business days.

You Mentioned Accounts Receivable Systems?

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Need More Assistance???

• Accounts Receivable help is just a click away at http://accounting.ucdavis.edu/AR/.

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Accounts Receivable Resources

• DaFIS Accounts Receivable

- Student Accounting

• Banner Non-Student Accounts Receivable- Student Accounting – new customer

numbers (PPM 330-89 Ex A); invoices (Storehouse-catalog number 71461-900 in UCD Buy); collections

138

Let’s Test Your Knowledge!

With a Few Final Recap Questions…..

139

Recap…….

A self supporting activity...

a) Operates as a non-profit businessb) Tries to compete with local

businessesc) Is your key to early retirementd) All of the above

140

Recap...

A self supporting activity...

a) Operates as a non-profit businessb) Tries to compete with local

businessesc) Is your key to early retirementd) All of the above

141

A budget is not established to:

a) Establish financial prioritiesb) Plan for the upcoming yearc) Ensure there is enough money to

throw a holiday partyd) Monitor fiscal activity

142

A budget is not established to:

a) Establish financial prioritiesb) Plan for the upcoming yearc) Ensure there is enough money to

throw a holiday partyd) Monitor fiscal activity

143

A current budget is used to:

a) Something I will never look atb) Only used for Core fundsc) Manage current year operationsd) All of the above

144

A current budget is:

a) Something I will never look atb) Only used for Core fundsc) Used to manage current year

operationsd) All of the above

145

The Account Indicator:

a) Is a field in the Kuali Account Maintenance Document.

b) Identifies the NUD rate that applies to the activity.

c) Invented by B of A to notify customers of overdrawn accounts.

d) A & B above

146

The Account Indicator:

a) Is a field in the Kuali Account Maintenance Document.

b) Identifies the NUD rate that applies to the activity.

c) Invented by B of A to notify customers of overdrawn accounts.

d) A & B above

147

The Unexpended Balance:

a) Is the accumulated net revenue from a fund source.

b) Is the amount that can be spent or must be covered on future years.

c) A balance sheet account I don’t need to know anything about.

d) A & B above

148

The Unexpended Balance:

a) Is the accumulated net revenue from a fund source.

b) Is the amount that can be spent or must be covered on future years.

c) A balance sheet account I don’t need to know anything about.

d) A & B above

149

Final Question!

Final Question

150

Which is not a sub fund group number:

a) SSAUXb) SSEDACc) BYOBd) SERENT

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Which is not a sub fund group number:

a) SSAUXb) SSEDACc) BYOBd) SERENT

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You are not alone...

• Contact your Dean’s or Vice Chancellor’s Office with core-support questions.

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Now we can..

• Identify a self-supporting possibilities,• Identify, classify & calculate costs,• Include the correct information in a rate

proposal,• Establish a self-supporting activity in Kuali,• Establish and monitor base and current

year budgets; and,• Use Decision Support to monitor activity.

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In the next Advanced Self-Supporting class..

• More on:- Federal Rebate- NUD- Federal Guidelines

• Introducing:- Inventory- STIP- Reserves and

Depreciation- Cost Accounting

The next Advanced Self Supporting Class?

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