Migrating to Microsoft Exchange with Outlook 2007 and Outlook Web
Introduction to Microsoft Outlook 2007
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Transcript of Introduction to Microsoft Outlook 2007
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Introduction to Microsoft Outlook 2007
My Other Brother Software, LLCDarryl Geoffrey
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Objectives
• Start Outlook• View Inbox• Send EMail• Receive EMail• Organize EMail in Folders• Send and Receive Attachments• Use and Update Address Book (Contacts)• Create/Show Appointments on Calendar
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Starting Outlook 2007
• Double click on the Microsoft Outlook iconOR
• Click-on the Start button in the lower left corner of the screen,Click All Programs,Click-on Microsoft OfficeClick-on Microsoft Outlook
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Faster Access to Outlook• 3 Options to Create a
Shortcut• Right Click Outlook– Pin to Task Bar– Pin to Start Menu– Send To Desktop
(Create Shortcut)
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Default View
Inbox – Preview Pane
Reading PaneNavigation Pane
Action Buttons
Mail Folders
Orange=Currently Selected Option
More Options
Attachment Indicators
Sort by Clicking Column Heading
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A Word about Envelopes
•Unread•Read•Replied•Forwarded
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Viewing a Message• Double click Message• Message opens in Word 2007 Style Viewer• Review and Respond to Received Messages
Message Ribbon
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2007 Ribbon – A Closer LookPrint is Hiding
Under this Button
Forward this EMail to a New Recipient
Reply to the Sender and All Other Recipients
Reply to Just the Original Sender
Send EMail to Deleted Items Folder
Move EMail to Another Folder
Have this EMail appear as New
(Unread) in Inbox
Find Related Messages, Such as from Same Sender
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Creating and Sending an EMail
Type your message here
Click SEND to Deliver your Message when Done
Type EMail Addresses here
Click the Paper Clip to add an Attachment of your own
OR Click To/Cc/Bcc for Address Book
Type the Subject Here
While typing your Message, you’ll have Basic Word Functions Available
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Using Address BooksChoose an Address Book to
use from this Drop Down
Double Click to Add Name or Single Click then Click a Button
below
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Contacts (aka Your Personal Address Book)
Click this when Done
Also works from Received EMails
Right Click EMail
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Attachments
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Receiving Attachments
Avoid using Open, because attachments are sometimes saved as “Temporary” files which
get deleted, and you may lose changes
Instead, use Save As… and then Open the
resultant downloaded file from your computer
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AutoSignature
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Replying to A Message
Type your response here
Click SEND to Deliver your Message when
Done
To: and Cc: Automatically Filled In, but you can add
more addresses
Click the Paper Clip to add an Attachment of your own
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Forwarding a Message
To: and Cc: are left blank for you to fill in
Subject line adds the letters: FW:
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Deleting Unwanted Messages(but not really)
Sends Message to the Deleted Items folder
(where it can be retrieved if needed)
TRICK:Hold down shift before clicking the X and you will bypass the Deleted Items folder.
CAUTION: Message will be PERMANENTLY deleted
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FoldersItems waiting to be Permanently
Deleted
Items started, but not yet submitted for sending
Items you have received
Items designated manually or automatically as Junk or Spam
Items submitted for sending, but not yet sent to EMail server
Items sent by the EMail serverNumber in Parentheses [e.g. (10)] indicates number of New/Unread items
Right Click in Personal Folders, then Click New Folder to Create Additional
Folders to Organize your EMail
You can Drag & Drop into Folders OR Right Click and Choose Move To Folder
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Send/Receive
Sends Messages in Outbox to Server and Retrieves New Email from Server
Outlook automatically Sends/Receives periodically and when Starting/Exiting.
Sometimes you (or someone else) is waiting for an email, use this button to force a
Send/Receive immediately.
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CalendarDifferent Views are Available –
Day/Week/Month
“Busy” times are Indicated as Appointments