CT 202CT 202 11

Introduction to ExcelIntroduction to Excel

Applications of SpreadsheetsApplications of Spreadsheets

What is an Electronic What is an Electronic Worksheet good for?Worksheet good for?

An Excel Chart SheetAn Excel Chart Sheet

Loading and Exiting ExcelLoading and Exiting Excel► Highlighting an option in the Microsoft Office program group Highlighting an option in the Microsoft Office program group

Loading and Exiting ExcelLoading and Exiting ExcelMicrosoft Office Excel 2003 application windowMicrosoft Office Excel 2003 application window

Components of Excel’s application Components of Excel’s application windowwindow

Status bar

Work Area

Menu bar Name box Formula bar

Standard and Formatting toolbars

sharing one row

Ask a Question box Windows icons

Task Pane

Components of Excel’s worksheet Components of Excel’s worksheet windowwindow

Cell pointer

Mouse pointer

Worksheet cell

Tab Scrolling arrows

Active sheet tab

Inactive sheet tab

Tab Split box

Horizontal scroll box

Vertical scroll box

Sizing corner

Column Frame Area

Row Frame Area

Worksheet Window

Icons

Displaying a Right-click Menu for a Displaying a Right-click Menu for a CellCell

Displaying Menus, Toolbars, & the Task Displaying Menus, Toolbars, & the Task

PanePane Customize dialog box: Customize dialog box: OptionsOptions tab tab

Customize Menu bar

Customize toolbars

Displaying Menus, Toolbars & Task Displaying Menus, Toolbars & Task PanePane

Standard ToolbarStandard Toolbar and Formatting Toolbar and Formatting Toolbar

Displaying Menus, Toolbars & Task Displaying Menus, Toolbars & Task PanePane

Customizing the application windowCustomizing the application window

Task pane

Standardtoolbar

Formattingtoolbar

Creating Your First Creating Your First WorksheetWorksheet

►You create a worksheet by entering text You create a worksheet by entering text labels, numbers, dates, and formulas labels, numbers, dates, and formulas into the individual cells. To begin into the individual cells. To begin entering data,entering data, move the cell pointer to the desired cell in move the cell pointer to the desired cell in

the worksheetthe worksheet type the information that you want to type the information that you want to

appear in the cellappear in the cell complete the entry by pressing Enter or by complete the entry by pressing Enter or by

moving the cell pointer to another cell. moving the cell pointer to another cell.

Moving the Cell PointerMoving the Cell Pointer Dragging the vertical scroll boxDragging the vertical scroll box

Keep dragging the vertical scroll box (right) up until Row 24 is visible (as shown

at the left).

Entering Text and NumbersEntering Text and Numbers

► Excel accepts two broad types of cell Excel accepts two broad types of cell entries:entries: Constants do not change unless you edit them.Constants do not change unless you edit them.

► Text values (aka labels)Text values (aka labels)► Numeric values (numbers)Numeric values (numbers)► Date and time valuesDate and time values

Formulas produce a calculated result, usually Formulas produce a calculated result, usually based on a reference to one or more cells in the based on a reference to one or more cells in the worksheet.worksheet.

► The results of a formula change if you change the The results of a formula change if you change the contents of a cell referenced in the formula.contents of a cell referenced in the formula.

Entering TextEntering Text Typing text into the Formula barTyping text into the Formula bar

Your entry appears in the Formula bar as you type.

The cursor or insertion point shows where the next character typed will appear.

Entering TextEntering Text Options dialog box: Options dialog box: Edit Edit tabtab

Select these options to change the behavior of the cell pointer after pressing the Enter key.

Entering TextEntering Text Entering text into a worksheetEntering text into a worksheet

Entering DatesEntering Dates Entering date values into a worksheetEntering date values into a worksheet

Entering NumbersEntering Numbers Entering numbers into a worksheetEntering numbers into a worksheet

Entering a FormulaEntering a Formula

► If you start an entry into a cell with an If you start an entry into a cell with an equal sign (=), Excel identifies it as a equal sign (=), Excel identifies it as a formula rather than data.formula rather than data.

►A formula consists of:A formula consists of: arithmetic operatorsarithmetic operators Include +, -, *, and / for addition, Include +, -, *, and / for addition,

subtraction, multiplication and division.subtraction, multiplication and division. references to cellsreferences to cells

Entering FormulasEntering Formulas Typing a formula expression into the Formula barTyping a formula expression into the Formula bar

Notice that the blue-highlighted cell address”C3” in the formula expression corresponds with the cell outline immediately above.

The Expression is built in the Formula Bar.

Entering FormulasEntering Formulas Entering formulas into a worksheetEntering formulas into a worksheet

Entering FormulasEntering FormulasCompleting the worksheetCompleting the worksheet

Entering a FormulaEntering a Formula

►The order of the elements in a formula The order of the elements in a formula determines the final result of the determines the final result of the calculation.calculation. Excel evaluates a formula from left to Excel evaluates a formula from left to

right according to the order of operator right according to the order of operator precedence.precedence.

►Multiplication and division take place before Multiplication and division take place before addition and subtraction.addition and subtraction.

Editing a Cell's ContentsEditing a Cell's ContentsDisplaying a new workbookDisplaying a new workbook

Editing a Cell's ContentsEditing a Cell's Contents Creating an inventory worksheetCreating an inventory worksheet

Ensure that you type the dollar sign when entering values in the price column

Editing a Cell's ContentsEditing a Cell's Contents Performing in-cell editingPerforming in-cell editing

The insertion point flashes in the cell when Excel is ready for editing

The formula bar is activated for editing as denoted by the appearance of Enter and Cancel buttons

Editing a Cell's ContentsEditing a Cell's ContentsEditing an entry in the formula barEditing an entry in the formula bar

Drag the I –beam mouse pointer from left to right over the letter “M”.

Selecting and Erasing Cell Selecting and Erasing Cell ContentsContents

Selecting a group of cells to eraseSelecting a group of cells to erase

The Name box shows that the active cell is A9, displayed with a white background in the highlighted selection

Selecting and Erasing Cell Selecting and Erasing Cell ContentsContents

Selecting cells using the mouseSelecting cells using the mouse

The Name box shows that four rows (4R) and one

column (1C) are currently selected in the worksheet.

The active cell in this selection is D5, the first selected cell.

After clicking cell D5, keep the mouse button depressed and drag the mouse pointer down to cell D8. Once the desired cells are highlighted, you may release the mouse button.

Using Undo and RedoUsing Undo and RedoSelecting cell A5Selecting cell A5

Using Undo and RedoUsing Undo and Redo Displaying reversible commands Displaying reversible commands

There are two actions listed on the drop-down menu that can be “undone” in the worksheet.

Getting HelpGetting Help

►Excel provides a number of onscreen Help Excel provides a number of onscreen Help optionsoptions Office Assistant (F1 key)Office Assistant (F1 key)

►Answers specific questions Answers specific questions

ContentsContents►Scroll through topics and related subtopicsScroll through topics and related subtopics

IndexIndex►Searches on a key wordSearches on a key word

What’s This? Pointer (Shift + F1)What’s This? Pointer (Shift + F1)►Displays a description of any feature on the screen.Displays a description of any feature on the screen.

Managing FilesManaging Files

►Protects against unexpected Protects against unexpected occurrences that can disrupt your work occurrences that can disrupt your work and/or destroy your fileand/or destroy your file

►For important documents, consider For important documents, consider saving your file every fifteen minutessaving your file every fifteen minutes

►Use a file name that is short, easy to Use a file name that is short, easy to remember, and concisely describes remember, and concisely describes the contentsthe contents

Be sure to save your work

Beginning a New WorkbookBeginning a New Workbook Displaying solutions in the templatesDisplaying solutions in the templates dialog box dialog box

When you choose the “Complete Install” option during setup, Excel 2003 provides the General and Spreadsheet Solutions tabs for organizing your workbook templates .

Beginning a New WorkbookBeginning a New WorkbookNew workbook based on the Sales Invoice templateNew workbook based on the Sales Invoice template

The Sales Invoice template contains a single worksheet tab named “Invoice.”

Each folder item represents either a local folder or a shortcut to a remote storage .

Saving and ClosingSaving and ClosingSave As dialog boxSave As dialog box

Lists the files that you have most recently worked with

Excel’s default working folder for storing files

Lists common desktop shortcuts

Provides access to the resources on your computer

Lists files and folders stored on your intranet or Internet web server

The currently selected folder is displayed in the Save in drop-down list box.

The “Advantage” folder is the default folder for storing the student data files .

Enter the workbook’s file name in this drop-down text box

Selecta workbook file type from this drop-down list box

Saving a WorkbookSaving a Workbook

► Important to save your work frequently.Important to save your work frequently.►Excel automatically stores the file in the Excel automatically stores the file in the

default Excel file format (and adds default Excel file format (and adds the .xls extension to the filename).the .xls extension to the filename).

►Save a file by selecting in the menu Save a file by selecting in the menu bar:bar: File, SaveFile, Save File, Save AsFile, Save As

Closing a File and Exiting Closing a File and Exiting ExcelExcel

►Choose Choose File, CloseFile, Close

►The current workbook closes after Excel asks if The current workbook closes after Excel asks if you want to save your work (if you haven’t you want to save your work (if you haven’t already.)already.)

File, ExitFile, Exit►Excel closes after asking if you want to save Excel closes after asking if you want to save

your work.your work.

Saving and ClosingSaving and ClosingNavigating the storage areasNavigating the storage areas using the using the save-insave-in drop-down list box drop-down list box

Along with the resources shown in the My Computer list area, the Save in drop-down list box provides access to other storage areas, such as “My Network Places” and FTP locations.

Saving and ClosingSaving and ClosingThe Program Files folder of the author’s hard drive (C:)The Program Files folder of the author’s hard drive (C:)

Opening an Existing Opening an Existing WorkbookWorkbook

►After you create and save a workbook, After you create and save a workbook, you can reopen the workbook and you can reopen the workbook and resume working with its data. resume working with its data.

►To open a file quickly from the Open To open a file quickly from the Open dialog box, double-click the file’s icon dialog box, double-click the file’s icon in the list of files.in the list of files.

► If you double-click the filename, you If you double-click the filename, you might end up in Rename mode.might end up in Rename mode.

Opening - Existing WorkbookOpening - Existing WorkbookViewing the student data files for Microsoft Office Excel 2003 tutorialViewing the student data files for Microsoft Office Excel 2003 tutorial

Opening -Existing WorkbookOpening -Existing Workbook Opening the EX0143 workbookOpening the EX0143 workbook

Creating a Workbook FolderCreating a Workbook Folder Creating a new folder in the Save As dialog box Creating a new folder in the Save As dialog box