Introduction Everyone working in pharmacy maintains inventory stock Stock depleted: replacement...
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Transcript of Introduction Everyone working in pharmacy maintains inventory stock Stock depleted: replacement...
IntroductionIntroductionEveryone working in pharmacy maintains inventory stock
Stock depleted: replacement inventories ordered
Task delegated to specific person in pharmacy
Goal is to keep up with anticipated demands of purchasers while still generating profits.
Inventory ControlInventory ControlA procedure whereby products are purchased in sufficient quantity to meet the demands of purchasers while controlling inventory size to generate optimal profits.
FormularyFormularyA list that describes all the medications covered under insurance plans
Offers alternative medications if first choice is not covered
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Pharmacy StockPharmacy Stock
Pharmacy orders formulary and non-formulary drugs
Periodic automatic replenishment level: established level of medication stock kept on hand at any given time
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Pharmacy Stock Pharmacy Stock (Continued)
Running inventory kept: point of sale (POS): item is deducted from inventory as it is dispensed
order cardshandheld devicesinventory computers
Technician in charge of all aspects of ordering, restocking, returning stock
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Bar CodingBar CodingIdentified by manufacturer and can be scannedAllows for faster input of informationOne pass of barcode: ID drug, strength, dosage form, quantity, cost, package size
Medication scanned at register (Point Of Sale): electronically taken off computerized inventory list
In-stock quantity drops: automatically reordered
Turnover RateTurnover RateThe number of times a product is purchased, sold, and replaced during a specific accounting period.
A high inventory turnover rate is an indication of an effective inventory control.
Product PurchasingProduct PurchasingThis involves ordering medications, durable medical equipment (DME), devices, and supplies
The pharmacy may order products directly through a representative, by telephone, fax, or computer modem.
New StockNew StockStock arrives daily to pharmacyFor billing purposes, check stock completely against invoice
Mark stock shelves clearly to reduce drug errors
Similar sounding drug names: take note
Proper StorageProper StorageFollow manufacturer’s requirements for storage
Frozen, refrigerated, light-protected, room temperature
Chemicals, toxic matter: kept in cabinet low to ground
Everyone in pharmacy responsible for following safety measures
ReturnsReturns
Three main reasons drugs are returned:
Drug recallsDamaged stockExpired stock
Drug RecallsDrug RecallsManufacturers required by law to recall any product found to violate following guidelines:Wrong labelingProduct not packaged or produced properly
Drug batch contaminatedChanges that fall out of guidelines
Drug Recalls Drug Recalls (Continued)
Recall notices: arrive by mail,ID information about drug or device, how to handle, and recall procedure
Important - drug’s lot number. It’s the key to ID recalled medication
Patient receiving recalled medication - contact by phone - check lot number
All recalled items sent back to manufacturer
Reorder stock if needed
Recall ClassificationRecall ClassificationClass I recall has a strong likelihood the product will cause serious adverse effects.
Class II recall has a chance the product may cause a temporary, but reversible, adverse effect or little likelihood of serious adverse effect.
Class III - not likely to cause adverse effects.
There is no Class IV recall.
Expired StockExpired Stock
Pharmacies pull medication within 3 months or less of expiration
Example: if Cimetidine expires within 3 months, then return all full boxes of 100 tablets for full or partial credit
Special Ordering ConsiderationsSpecial Ordering ConsiderationsControlled substances require daily inventoryInvestigational drugs: paperwork
must be completed and returned to manufacturer each time medication given
Cytotoxic drugs: handled with great care and placed in safety cabinet
Hazardous substances require special handling
MSDS’s: know where they are