Introduction and LIMS useIntroduction and LIMS use

Field Operations and Record Management System Field Operations and Record Management System II LiteII Lite

FORMS II LiteVersion 5.0

August 30, 2001

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What is FORMS II Lite? A flexible and easy-to-use, stand-alone,

Windows-based application for: Generating bottle and tag labels; Generating Traffic Report / Chain of

Custody forms; Tracking samples from field to laboratory; Facilitating electronic capture of sample

information into databases; and Exporting data electronically as XML, .dbf

or .txt files.

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How is FORMS II Lite used? The user enters information prior to or during

the sampling event. The wizard-like format takes the user through a

logical sequence of steps paralleling processes associated with documenting sampling activities. Users enter information on: Site and project; Sampling team members; Analyses to be performed; Location, matrix, date/time collected, measurements; Sample and tag numbers; Laboratories receiving samples; and Sample shipments.

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Benefits Applicable to all environmental data; Customizable to meet everyone’s

needs; Reduces time and effort of field

sampling activities; Eliminates manual transcription

errors; and Produces customized electronic output

for input into user-specific databases.

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Case Study Calcasieu Estuary, Louisiana

800-sample project Remedial investigation/

feasibility study Feedback provided by samplers -

parallel testing 10-15 minutes saved per sample Reducing labor hours by 50% and

increasing productivity by 100% Saving approximately 200 labor hours (25 working days) for an 800-sample

project

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Handwritten Traffic Report

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FORMS II Lite Traffic Report

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Current Status In the field today

FORMS II Lite is now in use in eight USEPA Regions: 1, 2, 3, 4, 5, 6, 8, and 10.

EPA has provided hands-on training for most Regions.

Feedback is always gathered for future enhancements.

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Our Partners Participating

States: MI – DEQ OH – EPA UT – DEQ MD – DOE SC – DHEC OR – DEQ IL – EPA IN – DEM NY - DEC

Other Federal and Local Agencies:

Bureau of Reclamation US Department of

Energy (formal request to EPA for use of FORMS II Lite throughout their Federal Technology Exchange Program)

NAVSEA Los Alamos National

Laboratory Santa Rosa Rancheria

Tribal

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Future Initiatives Lab Sample Login Interface with LIMS

Capitalizes on Electronic Chain of Custody Decreases Laboratory Data Entry Increases Accuracy

Electronic Chain of Custody Submission Internet-Enabled COC Submissions Central Hub for COC – Regions, CLASS/SMO,

Labs PDA Version

Gets Data at The Source More Convenient and Less Costly Than Using

Laptops

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Paper Based COC Flow

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Future Concept of COC Flow

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LIMS Import of F2L TR Export

F2Lite exports an XML file for a single TR or a batch of TRs Can be created as a Region copy

showing all the data, or as a Lab copy keeping Site and Lab QC information blind.

Working with Region 2 to create an application to process this file and prepare samples for import into their Labworks LIMS - Codename F2Lims

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LIMS Process with Paper TR

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LIMS with F2Lims

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How F2Lims works Imports the F2Lite XML exports

Allows addition/deletion of samples/bottles Keeps original COC and changes for audit

Allows Labs to customize everything Allows user to translate analysis, matrix and

preservative names to LIMS standard names Provides all F2Lite export fields plus custom fields Allows user to customize all Field names Allows user to setup custom text exports by

setting field order and delimiters Considering ODBC direct transfer of data if

supported by LIMS

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F2Lims with Labworks F2Lims user imports F2Lite XML export

Values are translated for LIMS Samples are confirmed present Samples assigned a “Location Code” which brings

in default/preselected information once in LIMS Samples assigned a project number

F2Lims user exports batch for LIMS File is formatted as required by LIMS – fields and

format For Labworks this is a text file with hard carriage returns

and leading field names Location code is a required value

Labworks imports & automatically assigns lab sample numbers

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Sample Labworks ASCII file

Keyword Value Type Comment

LOCCODE Must be furnishedLOCDESCRSAMPCOLCOLDATECOLTIMESUBDATESUBTIMEDUEDATEDUETIMEPONUMBERPROJECTLOGBATCHDOSPEC

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Command Line for Labworks

Labworks provides a routine which can be coded to be called from F2Lims or can be manually called by the user to login samples into Labworks.

The routine processes an ASCII delimited text file containing information which describes the samples to be logged in.

“ALOGINO YOURPWORD 0800SAMPS.TMP LIMODE:ASCII”This logs samples described in ASCII delimited file 0800SMPS.TMP in the users directory into default database with no login batch specified

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F2Lims for Other LIMS Most LIMS will have similar login

processes as Labworks Other LIMS will have a pickup utility

for samples similar to that for instrument data

With enough customizable features – most LIMS users should be able to use this utility without requiring further development from EPA

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Willie Wong, USEPA OERR/AOC,

703-603-8846 FORMS II Lite Project Managerwong.willie@epa.gov

Web Siteshttp://www.epa.gov/superfund/programs/clp/index.htmhttp://dyncsdao1.dyncorp.com/f2lite

FORMS II Lite Technical Support703-715-4474 (Monday-Friday, 9AM-5PM EST)

Contact Information