Introducing the

Hurricane Preparedness and Recovery

Web Portal

- October 8, 2009 -

Presented byCharles R. McClure, PhD

Director, FSU Information Institute1

Helping Public Libraries Prepare for and Respond to Hurricanes

State Library & Archives of Florida

Government office to improve local libraries throughout the

state.http://dlis.dos.state.fl.us/Library

Key Project Partners

As part of a state of Florida initiative, the Information Use Management & Policy Institute (Information Institute) at Florida State University was awarded a grant to work with public librarians to assist the residents of the state of Florida in preparing for, and responding to, hurricanes.

Lyrasis

A regional membership organization for libraries and information professionals.  

http://www.lyrasis.org

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Public Libraries Aid Communities and Evacuees to Respond to Hurricanes

This WEB PORTAL offers:• Best practices• New service roles • Tips, tools, workbooks• 300+ resources

Project Goal: Help libraries better assist their communities during hurricane disasters.

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Public Libraries Play Seven Key Roles to Aid Community and Evacuee Hurricane Response

How libraries help:

Safe HavenNormal ServiceDisaster Recovery Center Information HubCultural Organizations

Liaison Evacuee Resource Improvise

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Research Approach

Interviews with over 150 key personnel

Experienced library leadersFlorida public librariesGulf Coast state LibrariesSoutheast US coastal libraries

Florida emergency respondersPolice FireEMA

Library associationsLyrasis (formerly Solinet)

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Introducing the Web Portal

The web portal provides:•A consolidated set of resources

– Everything you need in one place

•Best practices for response and recovery– How libraries can prepare for and respond to

disasters

•Detailed service roles– Libraries as an integral part of the emergency

response network6

www.hurricanes.ii.fsu.edu

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Project Home PageCenter Area of Homepage:

• About the project statement

• Satellite map – access to

live feed• Hurricane flyer

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Menu Driven Options

7 New Service Roles

Training on Use of Web Portal

Web 2.0 Collaborative Tools

Project Description

Contact Us – We want your suggestions!

Quick Links – Find it Fast!

300+ Resources, Tips , and Plans

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Project News

Project NewsProvides periodic updates on:

• News updates• Upcoming events• Items of timely interest

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Hurricane Service Roles

7 New Service Roles:• Safe Haven • Normal Service• Disaster Recovery Center• Information Hub• Cultural Organizations Liaison• Evacuee Resource• Improvise

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Training

Training• Future training classes• Training documents • Hurricane project video• Hurricane portal training video

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Digital Commons

Digital Commons 

• Florida Hurricane Public Libraries Wiki• Hurricane Preparedness BlogSpot• Hurricane Research Search Engine• Hurricane Resource Map• Hurricane Resource Map Instructions

Promoting improved preparedness through information sharing:

• Cooperation•Collaboration•Communication

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Resources

Resources• Books• Articles• Websites• Other resources• Complete bibliography

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About the Project

About the Project:• Project summary• Project news• Project team members• Project documents• About the Information Institute

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Additional Sections

En Espanol: • Under development

Download Plug-ins:• Use these links if your PC

does not already have these common applications.

Quick Links:• Links to Federal, State,

and Local resources

Contact Us:• Please provide your

feedback to:• JZRYAN@earthlink.com

• Phone/Fax/Mailing Address

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Hurricane Flyer

Hurricane Flyer:• Attractive design • Visual reminder• Provides URL• Free to use

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Key Features

Digital Commons<http://www.hurricanes.ii.fsu.edu/resources.html>

Raise your preparedness level by sharing ideas, tips, and success stories

FL Hurricane Public Libraries Wiki - Collaborate before, during, and after a hurricane with a missing person's list, open shelter info, pictures, videos, etc.

Hurricane Preparedness Blogspot - Librarians, residents, and responders can share and disseminate information before, during, and after a hurricane. User-friendly access to “lessons learned” and “best practices” from a database of over 300 resources

Hurricane Resource Search Engine – Searchable database of resources related to hurricane disaster preparedness.

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Key Features

References & Resources<http://www.hurricanes.ii.fsu.edu/refNres.html>

We have categorized the resources by the following types and selected the “Best of the Best” resources to help you get started:

• Books

• Articles

• Web sites

• Other

• Plus a complete bibliography is provided so you can peruse all 300 resources.

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Next Step: Evaluation

Evaluative techniques:• Web Analytics• Focus Groups

Conducted at a select group of Florida libraries We greatly appreciate your support and cooperation

• Usability• Functionality• Accessibility

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Next Step: Integration

Integrate E-Government concepts • Determine which concepts apply • Develop Integration Plan• Implement Integration Plan• Test/Feedback/Assess/Refine

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Key Service Roles

Key Service Roles• Basic level

Meet the existing demand for Internet services • Advanced level: partnership model

Identify and work with government agency partners

• Advanced level: web services modelDevelop capacity to add, edit, and manage content to web based services and to the local community

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www.hurricanes.ii.fsu.edu

Hurricane Web Portal

We greatly value your comments and suggestions:

cmcclure@lis.fsu.edu

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We would like to express our sincere appreciation to all those library professionals, emergency managers, and others involved in making this web portal a success, with a special acknowledgement to the

Florida Catastrophic Storm Risk Management Center for their support and funding of

this important project.

Acknowledgements

Florida Catastrophic Storm Risk Management Center

A research center supporting the state’s ability to prepare for, respond to, and recover from catastrophic storms.

http://www.stormrisk.org

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The End - Thanks!The End - Thanks!

Thank You!

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