Integrating SAP Master Data with SharePoint
Transcript of Integrating SAP Master Data with SharePoint
Adnan Khan
SPR Consulting (www.spr.com)
Evangelist/SharePoint Integration Architect
Responsible for managing and architecting
business-critical solutions that integrate
Microsoft and SAP environments
www.linkedin.com/in/adnankhan2009
BIOGRAPHY
2 | SharePoint Saturday St . Louis 2015
The average $1 billion company maintains
48 disparate financial systems and uses 2.7 ERP systems
THE CHALLENGE OF SILOED DATA
Enterprise
Resource
Planning
(ERP)
Retail
Management
Systems
Supply Chain
Management
(SCM)
Electronic
Medical
Records
(EMR)
Customer
Relationship
Management
(CRM)
Financial-
Services
Systems
Human
Resources
Information
Systems
Product
Lifecycle
Management
(PLM)
Human Resources
Complex UI or
Inflexible Business
Process.
Inefficient cross-
company business
processes (email,
phone, mail, etc.)?
Unsatisfactory
return on
investment (ROI)
and high IT total
cost of ownership
(TCO)?
Sales
IT
Business-critical
data stuck in
siloed systems
and end-users
with no direct
access?
Uninformed,
disjointed
business
decisions
Extend the value of your LOB systems
Connect SharePoint to
LOB/backend systems
Surface LOB data via SharePoint
Deliver business-critical
solutions
USE SHAREPOINT TO BECOME A CONNECTED ORGANIZATION
SharePoint/Office solutions provide:
Simplified UI/Improved Usability
Improved SAP Data Quality
Simplified SAP Business Process, Standardization, Governance and Tracking
ALLOW SIMPLIFIED ACCESS TO DATA
AUTOMATE WORKFLOW
Workflow solutions provide:
SharePoint-based solution that automates interactions among workflow participants.
Full History and Audit Trail.
Extensive Administrative Capabilities
Powerful Assignment Reporting
SAP Lead-to-Cash Simplified solution encompasses the following scenarios:
Customer, Quotation, and Order Management.
SAP Business Workflow.
Inventory and Invoice Management
Accounts Receivables
IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSSales
SAP HR Self-Service Simplified solution encompasses the following scenarios:
Employee Self Service (ESS).
Manager Self Service (MSS).
HR Generalist/Business Partner Portal
IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSHR
GATEWAY FOR MICROSOFT
Empower Business Users
Simplified business processes;
seamless SAP integration with
Microsoft technologies; increased
business user productivity
Increase Developer Productivity
Leverage out-of-the-box
enterprise capabilities like SSO,
security logging and supportability
Optimize IT Performance
Apps for Office in cloud model,
non-disruptive to SAP Core
A flexible interoperability framework that enables IT to securely integrate SAP and Microsoft
technologies in a non-disruptive, scalable, and sustainable manner.
SAP
Transaction/Query
Integration Engine
Services
SharePoint
Apps
Workflow Reporting
BCS
RFC/BAPI Web Services
Mobility
Windows 8
Windows Phone iDeviceAndroid
Forms
Dynamics CRMExpose
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Co
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me
SAP INTEGRATION ARCHITECTURE
Challenge Solution Results
SAP & MASTER DATA SOLUTION
1
Long turnaround to
create similar (Like
Item) Material
2
Lack of audit trail for
material create
requests
3
Minor adjustments to
product characteristics
prompted the creation
of new material
master records
4
Master data
processes were
cumbersome and
time-consuming,
requiring multiple
steps on multiple
screens across
multiple departments
5
A single product
creation request
(PCR) took an
average of 28 days to
complete, resulting in
lost opportunities and
lost sales
Solution ResultsChallenge
Used complex transactions flow to deliver solution
Used transactions and queries to access existing material data
in SAP
Used SharePoint Lists for slowly changing Material attributes
Created collapsible sections in the form for better user
experience and data entry flow
Used advanced processing techniques such as looping
transactions
Analyze and improve the product create and change request process, focusing on speed, visibility and accuracy.
Target a 10 business day turn around for product creation and expedited changes.
SAP & MASTER DATA SOLUTION
Solution ResultsChallenge
Shortened the material master item setup from 28 days to two days
Enabled significant revenue gains by significantly reducing the time to
create new packaging products.
Realized productivity improvements amounting to 25,760 hours per
year, or $1.3 million in productivity savings costs
SAP & MASTER DATA SOLUTION
Vendor Master Key Data and Address
Data with Validation and Lookups.
Control Data, Accounting Data, and
Payment Transactions Data.
Purchasing Data, Bank Data, Contacts.
Live Lookups from SAP to simplify data
entry.
Workflow to allow collaboration between
various stakeholders.
VENDOR MASTER SOLUTION
CUSTOMER/SUPPLIER EXTRANET
Information was difficult to find
New customer/supplier setup was
time consuming
Inconsistent branding
Multiple logins for different portals
Orders require real-time inventory
and customer specific pricing
Existing Platform was difficult to
customize
Customers and vendors were receiving information from several sources:
Public Sites
SAP Enterprise Portal
Order Entry Portal
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
A Single SharePoint 2013 Portal
Landing page for customers and vendors, with access to:
Online product catalog
User specific information (reports, order history, contacts) direct from SAP
User scoped content search
Single sign-on across all platforms
New user self-registration
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Single Sign-on into all
systems/portals
Integrated with Internal Active
Directory, External Active
Directory, and SAP
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Automatic user creation
Password self service
Customer Service Password
Maintenance
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Customer Specific News
Customer Specific
Sales/Customer Service Reps
Customer Specific Specials
Regional Mapping from
SAP Data
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Existing reports in SAP
surfaced through SharePoint
SSO Leveraged to
Surface Customer/Supplier
secured data
Solution ResultsChallenge
CUSTOMER/SUPPLIER EXTRANET
Search directly in SAP
Real-time inventory
Customer Specific Pricing via
SSO
Solution ResultsChallenge