Shireburn Business SuiteIntegrated Business Solutions

www.shireburn.com/SBS

Accounting I Payroll & HR I POS I Inventory I eCommerce

Business Intelligence I Document Management I Freight I Travel

The Shireburn Business Suite allows you to better manage your business processes, leverage information and monitor performance with one simple-to-use, integrated and modular solution.

High levels of integration across all our

business solutions.

Shireburn Point-of-Sale (SPOS)Shireburn Financial Manager (SFM)

Shireburn Inventory Management System (SIMS)

Shireburn eStore for B2B and B2C eCommerce

Shireburn BI Business Intelligence Solution

Shireburn Payroll & HR System (SPS)

Shireburn Freight System (SFS) Shireburn Travel SystemShireburn DOCS document management system

No business is too small or large for our solution - a scalable system that allows you to implement single modules as well as the entire suite.

The Shireburn Business Suite is a multi-channel solution offering support for retail, wholesale, distribution, sales representative’s tablets, payroll and e-Commerce, all integrated into your Shireburn accounting and inventory systems.

Functionality:• Supports multi-user, multi-currency, multi-company and multi-shop/outlet operations

• Sales, purchase, nominal, fixed assets, jobs, shipping ledgers and multi-company consolidation

• Extensive inventory control consisting of a range of modules designed to meet the specifics of different sectors such as manufacturing, retailing, and distribution

• Production control for manufacturers

• Extensive reporting and statistics

• Integration with Microsoft Excel™ and Adobe PDF™

• Comprehensive security system allowing controlled access to data and/or functions

• Email enablement for all reporting within a user’s security constraints

We are committed to the continuous evolvement

and development of all our business software solutions.

Our clients benefit from regular upgrades and

new features in order to operate their businesses

more efficiently.

Shireburn Financial ManagerAccounting software that grows with your businessShireburn Financial Manager (SFM) is a fully fledged financial accounting solution designed to combine a high level of capabilities with ease of implementation and use. Its data-centric design allows users to have immediate access to important information. SFM also provides an unrivalled total cost of ownership compared to systems of similar capability.

SFM ModulesSFM’s modular approach allows companies to implement those modules designed specifically to address their needs. SFM modules include:

• Sales ledger

• Nominal ledger

• Purchase ledgers

• Consolidation

• Job costings

• Hire purchase management

• Fixed asset management

• Document management

• Credit control with standard letters

• eStore

• eStatements

• Invoice factoring

• Voyage ledger for freight companies

• SFM Interface Gateway module – allows 3rd party systems to interface with SFM

• SEPA module

One Integrated Business SolutionSeamless and direct integration of Finance with our Inventory, Payroll and HR Solutions as well as 3rd party products, eliminating user intervention altogether.

The perfect balance of functionality and ease

of use, ensuring you can run your business

with confidence.

Benefits for your Business• Practical and easy to use - Drill down and

across to access more detailed information.

• Low implementation costs – Ease of implementation of SFM ensures that implementation costs, including training, are kept to a minimum.

• Secure – Controlled access to features and functions, and in-depth auditing and security functions to protect your business data.

• Relevant – SFM is created, maintained and supported locally by Shireburn.

• Updates – New features are regularly available electronically for download to companies covered by the Shireburn Support Scheme.

• Functionality – Broad and deep capabilities addressing the full accounting needs of small to medium businesses.

SFM Features• Manage multiple companies.

• Effective multi-currency management.

• VAT management functionality.

• Extensive reporting and analysis.

• Management of bank and cash accounts.

• Accounts Receivable and Payables Management and Reporting.

• Bank reconciliations.

• Budget control and comparison reporting.

• Manage accounts across multiple years.

• Archive of unlimited years.

• Pro-forma invoicing.

• TIFD Codes – Generate reporting to tax authorities using the TIFD code format and generate the Microsoft Excel™ spreadsheet required for electronic submission.

• Macros and invoice templates enable the automation of repetitive text into invoices thus enhancing productivity.

• Security with allocation of rights to access to data as well as to features, ensuring users’ access levels are controlled.Retains of detailed audit logs of data updates and more.

• Viewing balance of last three financial years.

• Posting of opening entries once, when implementing the system.

• Standard entries to manage pre-payment and accruals.

• Supports SEPA payments.

Shireburn Payroll and HR Management SystemEffective HR management at your fingertipsKey critical factors for a successful HR solution are:

• to meet legal processing and reporting requirements

• to provide efficiency and flexibility to deal with employment policies and practices

• to provide management with valuable information and maximise the value of employees.

SPS scores highly on each of these points. With a large client base spread across all economic sectors from manufacturing to hotels, service companies, government agencies and retailers, SPS is functionally rich yet remains easy to use. Its wide range of configuration options allows it to be implemented specifically to address your business needs.

Our leading support has allowed SPS to attain its leading position.

SPS is scalable in functionality through its modular design. Our licensing model, partly based on the number of employees, allows you to grow your investment in different modules as the need arises.

SPS is fully compliant with the requirements of the Department of Inland Revenue, the Department of Social Security and the Employment and Training Corporation, inclusive of treatment of tax due under the Final Settlement System (FSS) method of tax calculation, tax arrears and Fringe Benefits legislation.

Key Features• Extensive reporting with custom filtering for statutory

and management requirements

• Ability to export reports to Microsoft Excel™, Word™ and PDF file formats, including optional emailing of payslips and reports

• Supports Crystal Reports Writer with ability to make custom reports

• Security control allowing granting of user rights to specific functions

• SmartSorting, SmartFilter and SmartSearching capabilities

• Supports multiple companies

• Supports separate management payroll

SPS Modules• Payroll including wage management and payroll

processing, supported by an extensive range of corporate reports as well as all the mandatory Government reports.

• HR to manage career development and skills.

• Leave Manager web-based system, including an application and approval solution that reduces administration in the leave approvals process.

• Time & Attendance with support for integration with a variety of electronic punch clocks.

Shireburn Point-of-SaleSeamless integration with inventoryThe special needs of retailers and catering/hospitality establishments are provided for by SPOS - a highly functional, robust and secure environment with simplicity of use and speed at the till.

SPOS integrates seamlessly with our Inventory solution, allowing centralised management of stock details, pricing and more, with sales transactions at outlets synchronised with back-office in real time or scheduled bi-directional

data updates. This allows stock and sales information to be updated automatically to and from your back-office.

SPOS is a leader in a wide variety of sectors, from general retailing operations, to pharmacies, F&B outlets, and other point of sale check-points, be they small or large operations. With built-in support for barcode based sales, as well as button based access to categories and products, ensures minimal time is required to process sales.

SPOS Features• Product identification: Supports barcodes, product

searches and/or button based interfaces.

• Price automation and discount control.

• Automated support for promotional schemes and special offers.

• Tight security on POS with ability to limit and control access to functionality and data.

• Auditing: Extensive audit of transactions, discounts and operations undertaken.

• Cash reconciliation processing with a full audited, blind reconciliation.

• Access to view stock levels of an item at other retail outlets.

• Request transfer of stock from stores and replenishment based re-stocking.

• Stock processing: Ability to receive and process stock directly at the shop.

• Facility to create stock cards for completely new items received at the shop with automated updating of SIMS at the back-office.

• Facility to use the POS for the scanning of items during stock taking.

• Supports expiry date/batch references.

• Layaways: Supports ability to lay away a draft sale for future continued processing.

• POS Payouts: Support for accounting for money paid out for deliveries/purchases at the shop.

• Connectivity: Uninterrupted operation of POS even when connectivity to network is lost.

• Supports touch screen or mouse based operations.

• Integration with Credit Card processing devices from local banks.

Shireburn RetailOur all-encompassing, scalable and multichannel Shireburn Retail solution is designed to service the requirements of retailers, large or small. We are the right solution for any retail enterprise, with over 530 points-of-sale in Malta, a range of supported international brands with whom the Shireburn Retail solution interfaces, and an increasing presence in Libya, where majority require management and control from Malta. Our experience and track record enables retailers to be confident that we are able to address their specific needs with the most effective cost of ownership and the highest return on investment.

Shireburn Inventory Management SystemFull Inventory Control across Multiple ChannelsEfficient inventory management and stock control is at the core your business, and enabling you to stay ahead of competition, by keeping costs down, spending money wisely and avoid making poor choices like over-stocking slow-moving products.

The Shireburn Inventory Management System (SIMS) is a cost-effective inventory management software solution, scalable to small and large businesses, and modular to support a variety of different operational sectors. It provides a complete, functional, flexible and easily managed solution.

With unmatched functionality, full customisation and ease of use, SIMS is the robust inventory backbone your business requires, offering flexibility for the inevitable changes in a fast paced business environment.

Modular Inventory Solution for Multiple Business SectorsSales

• Quotations• Sales Orders• Proforma Invoicing• Invoicing/Stock Issues• Help Desk / Guarantees• Point of Sale (POS)• Customer Loyalty Schemes• Table Management• Catalogue• Remote Sales Orders on Tablets

Purchasing• Pre-Purchase Orders• Purchase Orders• Proforma Purchases• Receipts and Costings

Inventory Control• Stock Control• Stock Re-Ordering• Stock Take• Parts Explosion• Bills of Material• Works-in-Progress• Works Order• Batch/Expiry Dates• Forecast• Reports and Statistics• Location Transfers / Pre-Location

Transfers• Sales Rep Commission• NSO Reports• Selling Price Management

Advanced Inventory• Business Intelligence, Reporting

and Forecasting• Document Management• Brand Interfaces

Golden Gate

Retail POSCatering and

HospitalityWholesale /DistributioneCommerce Manufacturing

Get Organised • Centralised information• Movement history• Security and controls • Maximised efficiency

Obtain Extensive Analysis• Definable data display• Sort, filter and search• Extensive sales statistics• Customisable reporting

Be Professional• Customisable document

layouts• Ability to export and email

documents

Shireburn eStoreOnline CommerceWith Shireburn eStore, companies can extend their operations online both for B2C and B2B, directly integrated with our inventory solution (SIMS) with single point of data management for stock details, orders, payments and more.

Integration features:

• Web Management extension for SIMS stock cards• Ability to allow selection of products for sale• Maintenance of images and specification documents for

each product• Ability to allocate a product to more than one category

using separate list of categories for the web• Online orders become SIMS orders/cash sales• Online payments become SIMS payments with cash

reconciliation• Online client accounts become customers in SIMS that

can then be linked to client accounts in SFM

Features• Front-end and back-end design and development in

line with your already existing corporate branding• Linking of item categories to menus• Customisable menus, images and layouts• Search Engine Optimisation (SEO) throughout • Google Analytics, website sitemap for SEO and user

navigation• Cookie support to detect previous visitors, purchasers

and more• Dynamic Shopping Cart: button available near each

item to allow easy addition to shopping cart• Integrated Content Management System (CMS) to add

text, images, video and image slideshows• Customer account details management and customer

order history• Automated password recovery• User management for website administrators to create,

lock/unlock, activate and delete user accounts• Support for sales through multiple SIMS companies in a

single eStore, enabling groups of companies to supply different products through different companies in the same eStore.

M&S WinedropLa Valette Club Members AreaBaby Supplies DirectGolden Gate

Shireburn eStore Projects

Shireburn Business IntelligenceRetail and inventory analysis at your fingertipsIt is often challenging to obtain a holistic view of the performance of a business, identifying trends, strengths and weakness in one integrated view. This is more so when business operations are spanned across multiple stores at various locations.

Shireburn BI enables you to have the information you need, when you need it, in the right format, and fully integrated for better, faster decision making. It automates the frequent collection of inventory data, typically from multiple sources, and presents it through role-based graphical dashboards that ensure ease of interpretation and identification of trends.

Benefits for your Business• Eliminate guesswork and obtain clearer business

direction

• Get faster answers to your business questions

• Get key business metric reports when and where you need them

• Get insight into customer behaviour

• Identify selling opportunities

• Manage inventory better

Business IntegrationShireburn BI is focused on the integration of the operational data stored in the Shireburn Inventory Management Solution (SIMS) and other data like sales forecast, footfall and more. Shireburn BI is about integrating various data sources and giving meaning to such consolidated data through the following integration functions.

• The consolidation (replication) of the data from within SIMS across selected companies.

• The option to support the replication of data from SIMS where this may be installed at another client (i.e. not a SIMS for which you are responsible). This allows gathering of data from franchisees.

• The identification of inter-company sales and purchase transactions to be automatically excluded from reporting and analyses.

• The support for replicating data in almost real time between the various SIMS databases.

• The ability to import sales forecast data from Excel for analyses and comparison.

• The import of footfall data through Excel for analyses.

• The import of third party sales transactions in a recognised BI format.

BI benefits large corporates as well

as smaller retail operations.

Shireburn Document Management SystemAutomated management of business-critical documentsAs corporate documentation continues to grow, organisations are seeking to bring documentation under better control.

Accounting related documentation is one of the main contributors with multiple copies of inbound and outbound documentation produced, copied and filed in multiple files. Copies of supplier invoices are frequently distributed to a chain of people to be approved prior to settlement. Much effort and direct costs are expended in this process.

The Solution: Shireburn DOCSShireburn DOCS integrates an organisation’s documentation, efficiently minimising duplication of data entry, by leveraging the information contained within the different Shireburn systems to tag all documentation automatically.

Solution Benefits• Flexible Retrieval - Less time spent locating

documents.

• Improved, Faster and more Flexible Search - Retrieve files by any word or phrase in the document - known as full text search. Shireburn DOCS can also apply multiple categorisations to a document allowing it to be classified and stored in more than one way.

• Reduced Storage - The cost of commercial property and the need to store documentation for retrieval and regulatory compliance, means that paper based document storage comes at a high cost. While it is required to maintain paper copy, scanning documents and integrating them into a document management system can greatly reduce amount of prime storage space required.

• Controlled and Improved Document Distribution - Imaging makes it easy to share documents electronically with colleagues and clients over a network, by email or via the Web, in a controlled manner.

• Improved Security - Allows access to be controlled for different groups and individuals.

• Disaster Recovery - Allows an organisation to implement effective backup of this data to be used in recovering from a disaster, such as flood, fire or theft.

• Improved Internal Operations - Improves the operations of all functions within an organisation, leading to an improved flow of information.

• Improved Customer Service and Satisfaction - Reduced response times and a more professional and accurate response, reduces the time spent on ‘manually’ ensuring customer satisfaction.

Shireburn DOCS integrates documentation generated by or related to:

• Shireburn Financial Manager (SFM)

• Shireburn Inventory Management System (SIMS)

• Shireburn Payroll/HR System (SPS)

• Shireburn Freight System (SFS)

• Microsoft Outlook™

Get in touch for a demonstration of any of our business solutions.

Shireburn Software Ltd SkyParks Business Centre, Malta International Airport, Luqa, LQA 4000, MALTA

T: +356 21319977 E: info@shireburn.com

www.shireburn.com

Industry Specific SolutionsKnowledge and expertise in your industryOver the years, we have developed leading business solutions for a variety of industries. Our goal has always been the minimisation of steps required to undertake a task and the quick access to data with systems that are designed to accommodate the needs of both small and large companies alike. Modular pricing also allows your investment to grow as your needs expand. Ease of use and practicality has always and will continue to be our priority.

Shireburn Freight SystemThe Shireburn Freight System (SFS) is the leading local freight solution, currently implemented in most major shipping and forwarding agencies in Malta. Over the years we have developed a high level of knowledge and expertise in the freight industry, enabling us to consult on how our solution can enhance productivity and effectiveness.

SFS is designed to cater for the needs of the modern shipping agency and provides facilities to automate time consuming aspects of the business, leaving your staff to concentrate on customer and business development. The system increases the efficiency of the agency’s operations by automating repetitive tasks and reducing posting errors while also incorporating the necessary audit and control mechanisms.

SFS allows authorised users to define the access control of groups of users. It integrates with accounts, EDI systems, Malta Maritime Authority and eCustoms systems and streamlines operations.

SFS encompasses a variety of modules that cover all aspects of freight operations:

• Imports / Exports Module

• Container Control Module

• Container Demurrage and Demurrage Refund Modules

• MMA Statistics Reporting

• eCustoms Module

• Opportunity Tracking and QuickQuotes Modules

• Transhipment Module

• Bookings Module

• Detentions Module

• Agency Operations Module

Shireburn Travel SystemThe Shireburn Travel System allows for the effective management of travel bookings for outgoing business and financial transactions. It does this by integrating with the Shireburn Financial Manager (SFM), to offer an effective solution working with you to maximise efficiency and provide a valuable infrastructure for your business growth. Integration is key – all entries in the travel system are posted to the accounting system.

As with all our systems, the Shireburn Travel System is designed to accommodate the needs of both small companies and larger enterprises. Its modular pricing allows you investment to grow as your needs expand.

Functions and features include ticket management, client/supplier details, sales posting, bookings/pre-posting, ticket refund, client receipts, accounting system interface and reports amongst others.