Instrument Traceability and Asset Management …...IMS WORK FLOW IMS PRODUCTION CYCLE April 3, 2013...
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INSTRUMENT INTELLIGENCE Instrument Traceability and Asset Management System April 3, 2013
Transcript of Instrument Traceability and Asset Management …...IMS WORK FLOW IMS PRODUCTION CYCLE April 3, 2013...
INSTRUMENT INTELLIGENCE
Instrument Traceability and Asset
Management System
April 3, 2013
OVERVIEW
• Challenges and Trends
• Instrument Tracking Work Flow
• IMS Overview
2 April 3, 2013
CHALLENGES AND TRENDS
3 April 3, 2013
Meet the Healthcare
Challenges with Instrument
Tracking System
THE HEALTHCARE CHALLENGE
• Increase infection control and quality assurance.
• Ensure hospital cost efficiency.
• Optimize information sharing.
• Ensure compliance with national and international
infection control standards.
Improve patient safety
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CHALLENGES AND TRENDS
THE MANAGEMENT CHALLENGE
• Ensure complete traceability and thus be able to track
the source of a possible infection.
• Implement quality assurance measures.
• Optimize stock management.
• Prioritize production.
• Streamline daily work procedures.
• Provide easy and efficient training of personnel at
different levels.
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CHALLENGES AND TRENDS
THE HEALTHCARE TRENDS
• Traceability on individual instrument level.
• Prioritization of production.
• Transform the sterilization department to a profit center.
• Software integration to the hospital information
system (HIS).
• Compliance with national and international certifications
and standards.
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CHALLENGES AND TRENDS
IMS WORK FLOW
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Explore the Boundless
Opportunities of a
Instrument Tracking
System (IMS)
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Instrument Tracking facilitates the management of your entire production cycle; from
the time instruments are processed until they return to the sterilization department
again!
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Ordering
ORDERING VIA IMS
• Prior to surgery, instruments, implants and disposables
are ordered in IMS.
• The availability and location of ordered items can be
determined, and trays and case carts are prepared for
surgery and delivered on time.
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IMS WORK FLOW
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Ordering
via IMS
Customer
dispatch
DEPARTMENT DISPATCH
• Upon order, items are dispatched to the department in
question. It is recorded in IMS to whom the items are
sent.
• IMS automatically alerts staff if the sterile goods are not
in proper condition.
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T-DOC WORK FLOW
T-DOC PRODUCTION CYCLE
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T-DOC WORK FLOW
Customer
dispatch
Keeping track in
the operation room
Ordering
via IMS
KEEPING TRACK IN THE OPERATION ROOM
• Used instruments, implants and disposables can be
linked to a patient or a journal number.
• The actual cost of patient treatment is documented
and stored.
• IMS alerts staff if the sterile goods are not in proper
condition.
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IMS WORK FLOW
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Post surgery
procedures
Customer
dispatch
Keeping track in
the operation room
Ordering
via IMS
POST SURGERY PROCEDURES
• After surgery, all instruments are accounted for and
reprocessed at the theatre sterile supply unit for
immediate use or returned to the sterilization
department.
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IMS WORK FLOW
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Return of
used items Post surgery
procedures
Customer
dispatch
Keeping track in
the operation room
Ordering
via IMS
RETURN OF USED ITEMS
• Used items are returned to the sterilization department
and scanned.
• IMS alerts staff about instruments that have reached
their predefined service intervals and provides pictures to
assist in dismantling, servicing and cleaning.
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IMS WORK FLOW
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Return of
used items
Batch registration &
washer process
logging
Post surgery
procedures
Customer
dispatch
Keeping track in
the operation room
Ordering
via IMS
BATCH REGISTRATION & WASHER PROCESS LOG.
• Items are registered and linked to their respective
washing processes.
• Any discrepancies between the chosen program and the
program required are displayed to the user.
• All process parameters are documented and stored.
• Washer tests can be recorded to increase quality
assurance.
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IMS WORK FLOW
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Return of
used items
Batch registration &
washer process
logging
Post surgery
procedures
Customer
dispatch
Keeping track in
the operation room
Administration &
management
ADMINISTRATION & MANAGEMENT
• Information concerning instruments, users, processes
and much more can be accessed and managed through
the IMS administrational workstation.
• All actions carried out during the production cycle are
documented and relevant data can be derived as reports
or with simple on-screen queries.
• High-priority instruments can be fast tracked to ensure
the correct prioritization and work flow of instruments
throughout the production cycle.
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IMS WORK FLOW
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Return of
used items
Checking, packing &
quality control
Batch registration &
washer process
logging
Post surgery
procedures
Customer
dispatch
Keeping track in
the operation room
Ordering
via T-DOC Administration &
management
CHECKING, PACKING & QUALITY CONTROL
• Instruments are checked and packed. Each item or set is
given a unique number, which is automatically printed on
tray lists and labels.
• Tray contents, pictures and video sequences can be
displayed on screen to assist in the assembly of
complicated instruments.
• System notifications can be shown automatically to alert
users of preventive maintenance, new instruments or
expirations.
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IMS WORK FLOW
T-DOC PRODUCTION CYCLE
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T-DOC WORK FLOW
Batch registration &
sterilizer process logging
Return of
used items
Checking, packing &
quality control
Batch registration &
washer process
logging
Post surgery
procedures
Customer
dispatch
Keeping track in
the operation room
Ordering
via IMS Administration &
management
BATCH REGISTRATION & STERILIZER PROCESS LOG.
• Items are registered and linked to their respective
sterilization processes.
• Any discrepancies between the program chosen and the
program required are displayed to the user.
• All process parameters are documented and stored.
• IMS alerts staff if instruments and/or machine processes
require association with an indicator.
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IMS WORK FLOW
IMS PRODUCTION CYCLE
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IMS WORK FLOW
Batch registration &
sterilizer process logging
Return of
used items
Stock
management Checking, packing &
quality control
Batch registration &
washer process
logging
Post surgery
procedures
Customer
dispatch
Keeping track in
the operation room
Ordering
via IMS Administration &
management
STOCK MANAGEMENT
• After the load has been approved, the sterile goods are
placed in sterile stock.
• The production cycle starts all over again with the
ordering of instruments, implants and disposables in
T-DOC prior to a scheduled surgery.
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IMS WORK FLOW
OVERVIEW
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T-DOC Service
Human
Resource
Information
Share
Patient
Safety
Quality
Assurance
Cost
Control
Productivity
Documentation
Traceability
IMS
Instrument Intelligence
FOCUSED BENEFITS
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IMS Hospital Benefits
• Ease of use
• Easy access to information/instructions
• Flexible work routines Users/
Production Staff
• Improved patient care
• Efficient production
• Extensive report facilities Specialists,
Management, Doctors, etc.
• Cost control
• Quality assurance
• Regulation fulfillment Executive
Management
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Questions ?
