INSTRUCTIONS FOR ONLINE EXAMSPlease note: By deciding to take part in the exam, you accept the following procedures and

promise to abide by them.

HOW TO ACCESS THE ONLINE EXAM

1. You can access the EFZG online exam only using your official @net.efzg.hr e-mail address.

2. For the exam you will need your indeks, a smartphone and a computer. Make sure they are

charged and plugged into a power source. Check your Internet connection before you start.

3. Before the exam starts, it is important to sign out from all your other email accounts, both on

your smartphone and on your computer.

4. Before the exam, you have to join Google Meet on your smartphone. The link is going to be

posted a few minutes before the exam starts in the Google Classroom for the particular

examination date. The code for Google Classroom is going to be posted on your teacher's

official faculty website a few days before the exam.

GOOGLE MEET – BEFORE THE EXAM STARTS

1. Depending on the number of students, you will be instructed to join Google Meet up to 30

minutes before the exam starts, which will allow your teacher enough time to check the IDs of

all the students.

2. You have to be alone in the room where you are writing the exam.

3. Only your computer (laptop) can be on your desk. No papers or gadgets or anything else.

4. After you join Google Meet, turn off your microphone and wait for your teacher to call out

your name. Then turn your microphone on and respond.

5. Your teacher is going to ask you to show your indeks so that she can check your JMBAG, your

photo and your name. No other form of identification can be used in this part of the exam!

6. After that turn off your microphone until the teacher finishes checking other students'

indekses.

7. After that, you will put your smartphone next to you on your side in a way that its camera can

show your profile, the keyboard and your hands, and the screen of the computer (see the

photo).

GOOGLE MEET – DURING THE EXAM

1. The teacher will signal that the exam is about to start.

2. Turn on your microphone again. During the exam both the camera and the microphone of

your smartphone have to be turned on.

3. When there are many participants in Google Meet with their microphones on, the noise can be

annoying. If you want, you can turn down the volume on your smartphone but do not turn it off

completely because you have to be able to hear your teacher's instructions.

4. There should be enough light in the room so that the teacher can see you clearly. The source of

light cannot be placed behind you.

5. You cannot use earphones.

6. You can use your smartphone only for Goole Meet. Do not touch it after you set it in the right

position for the recording of your exam.

7. You are not allowed to open any apps on your computer and to open other windows (except

for Google Classroom at the beginning and Google Form test during the exam).

EXAM

1. The exam will be posted in the Assignment section of the Google Classroom created for the

particular exam date. You will be able to open the exam at a scheduled time, announced a day

before the exam in Google Classroom.

2. It is very important to submit the exam before the deadline. Any exams submitted after the

deadline will be considered a fail. Do not wait until the very last moment to submit it as the

test can get blocked and submission will not be possible.

3. The exam is created in Google Forms. Unfortunately, the exercises and questions are not

numbered, but there is a progress bar on the right that can help you follow your progression in

the test.

4. You have to answer every question / do every exercise in the test. If you do not do this, you

will not be able to submit the test. If you do not know some answer, click any answer or simply

write any letter or any word in order to be able to submit it.

END OF THE EXAM

1. When you finish your exam, first submit the test as it is not submitted automatically when the

time expires. You have to stay in Google Meet until the end of the exam. Wait for your teacher

to signal the end of the exam for the whole group.

2. If you leave Google Meet before submitting the test, the test will be considered a fail. Also, if

you submit the test and leave Google Meet before your teacher signals the end of the exam,

your test will be registered as a fail.

3. If you behave inappropriately during the exam (turning around, talking, leaning…) you will be

asked to leave Google Meet and your exam will be registered as a fail. If you think that this was

unfair, still leave Google Meet immediately and contact your teacher by mail to discuss the

problem.

4. If you leave Google Meet during the exam, even for a few minutes, your exam will be

registered as a fail.

5. If you turn off your microphone or your camera during the exam, even just for a few minutes,

your exam will be considered a fail.

6. If you leave Google Meet unintentionally due to technical issues, contact your teacher

IMMEDIATELY by mail and she/he will give you instructions on what to do (sometimes it is

possible to retake the exam later on during the same day, sometimes it is not). If you do not do

this, your test will be considered a fail. Please note: Google Meet registers the quality of each

participant's network connection, so please do not use this loophole get a better grade.

RESULTS

1. Exam results will be posted within five working days from the written exams, in the Google

Classroom created for the particular exam.

2. The info on your exams will contain points, grades, name, surname.

3. If you want to see your exam, you will arrange a meeting on Google Meet with your teacher to

discuss the exam.

ORAL EXAMS

1. For the courses where there is an oral exam, the schedule for oral exams will be posted along

with the results of the written exam in Google Classroom. Oral exams have to take place within

five working days from the written exam.

2. On the day your oral exam is scheduled, a link for Google Meet will be posted in Google

Classroom. Join Google Meet at the exact time, not earlier, so you don't disturb students who

are taking the oral exam just before you.

3. In general, oral exams are taken in groups of two to three students. If for some reason you are

taking the oral exam alone (e.g., because the other student doesn't show up), your exam will be

recorded. The recording will be deleted at the beginning of the new semester.

4. After you join Google Meet, your teacher will ask you to show your indeks.

5. The oral exam usually takes from 10 to 15 minutes, but all the students scheduled for the same

time will be asked to stay in Google Meet until all the students from their group finish their oral

exam.

ENTERING GRADES

1. After oral exams, the teacher will enter your grade in ISVU.

2. In accordance with the instructions we got from our Faculty, the grades will not be entered in

your indeks due to epidemic measures.

3. Still, as the epidemic situation is changing constantly, it is possible that the Faculty allows us to

invite you to the teacher's office to get your grade entered, in the near future. Therefore, it is

important that you follow all the notifications on your teacher's official web page and on the

Faculty main web page in the weeks ahead.

In all the Business English courses we encourage transparency and open communication with our

students. If you have any problems, questions or if you are not satisfied with something, please

contact your teacher. All the teachers are doing their best to help their students, especially in

these difficult circumstances. If you feel that you were treated unfairly, please be sure that no

harm is done to you intentionally. Therefore, we would like to encourage you to contact your

teacher and try to solve any unclear issues or problems together.

We wish you a lot of success!