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![Page 1: Institutional repositories: The benefits they bring Alma Swan Key Perspectives Ltd, Truro, UK London Online Information meeting 30 November 2005 Key Perspectives.](https://reader036.fdocuments.in/reader036/viewer/2022062417/551604f4550346a2308b4d9d/html5/thumbnails/1.jpg)
Institutional repositories: The benefits they bring
Alma SwanKey Perspectives Ltd, Truro, UK
London Online Information meeting
30 November 2005
Key Perspectives Ltd
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A little bit of history…
Computer scientists started self-archiving their articles decades ago
Citeseer (circa 750,000 articles)
Physicists followed
arXiv (circa 340,000 articles)
‘Centralised’ archives (subject-based)
Key Perspectives Ltd
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What are institutional repositories?Electronic archivesInstitutional, school or departmentalDepot for:o research articleso datao researcher informationo institutional informationo and much more…
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Advantages to an institutionFulfils a university’s mission to engender, encourage and disseminate scholarly workEnables a university to compile a complete record of its intellectual effortForms a permanent record of all digital output from an institutionEnables standardised online CVs for all researchers (e.g. RAE exercise)‘Marketing’ tool for universities
Key Perspectives Ltd
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Advantages to researchers
Secure storage (for completed work and for work-in-progress)A location for supporting data that are unpublishedA location for all digital objectsOne-input-many outputs (CVs, publications)
Key Perspectives Ltd
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How many institutions have them?Over 500Most are institution-wideSome are departmentalSome are cross-institutionalSome are nationalSome are subject-specificSome contain only specific types of article (e.g. theses/dissertations)
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How do you build a repository?
Repository software EPrints (University of Southampton)
CDSWare (CERN)
FEDORA (Cornell U and U of Virginia)
DSpace (MIT)
Server
Technical expertise
Key Perspectives Ltd
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What goes into a repository?PostprintsPreprintsSupporting dataConference papersBook chapters (or whole books/monographs)Working papersTechnical reportsTheses/dissertationsCourseware
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70%
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Postprint
Conference paper
Preprint
Technical report
Working paper
Book chapter
Dissertation or thesis
Courseware
Discussion paper
Software
Monograph
Manual
Video file
Audio file
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Why researchers publish
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Communicateresults to peers
Advance career Personal prestige Gain funding Financial reward
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Citations
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% r
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0 to 2 3 to 5 6 to 10 Morethan 10
Don'tknow
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Overall proportion of people using these
‘Traditional’ bibliographic services: 98%
OAI search services: 30%
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Recent developments
Google Scholar ISI’s Web Citation Index
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Ways to self-archive
Place article on web page
Place article in institutional repository
Place article in subject-based repository
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Overall self-archiving activity level
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% r
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Preprint onweb page
Postprint onweb page
Preprint inIR
Postprint inIR
Preprint insubjectarchive
Postprint insubjectarchive
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Length of self-archiving experience
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5
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% r
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>5 years 3-5 years 2-3 years Last year only
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Awareness of self-archivingOf those who have not self-archived any articles:29% are aware of the possibility of providing open access this way71% are notNon-archivers = 51% of the population36% of researchers are not aware of the possibility of self-archiving
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Publisher permissions
92% of journals permit self-archiving
SHERPA/RoMEO list at:
www.sherpa.ac.uk/romeo.php
Or at: http://romeo.eprints.org/stats.php
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What can encourage self-archiving?
Highlighting the increased visibility and impact
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Open access increases citations
Lawrence 2001 (computer science)
Kurtz 2004 (astronomy)
Brody & Harnad 2004 (all disciplines)
Antelman 2005 (philosophy, politics, electrical & electronic engineering, mathematics)
Wren 2005 (biomedicine)
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“Self-archiving in the PhilSci Archive has given instant world-wide visibility to my work. As a result, I was invited to submit papers to refereed international conferences/journals and got them accepted.”
An author’s testimony
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Key Perspectives Ltd
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What can encourage self-archiving?
Highlighting the increased visibility and impact
Requiring authors to self-archive
Key Perspectives Ltd
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Author readiness to comply with a mandate
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% r
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Would complywillingly
Would complyreluctantly
Would notcomply
81%
14%5%
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The mandates are appearingQUT
CERN
School of ECS, Southampton University
University of Minho
University of Zurich
Compliance as expected
Key Perspectives Ltd
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University of Tasmania
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n-04
Jul-0
4
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-04
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-04
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Actualdocuments
DESTpublications
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University of Queensland
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03/0
2/20
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1/20
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Do
cum
ents
Documents
DEST
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Key Perspectives Ltd
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Queensland University of Technology
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24/0
5/20
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ents
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Authors say…
“I publish because it is a professional responsibility, and demanded by my employment contract.”
“It is a requirement of my job.”
Key Perspectives Ltd
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Increasing author awareness
Make them AWARE:of the citation advantage of open access workof the existence of IRs and what is in them that THEY can self-archive too and reap the benefits (peers, word of mouth, statistics)of the issues involved:
easy to dodoesn’t take long – just a few minutes, just a few keystrokescopyright
of moves on the official requirement to self-archive officially require them to self-archive!
Key Perspectives Ltd
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What to do to help
Build an archiveTeach them how to deposit (do it for them if necessary)Advocate: tell authors the advantagesReassure: the consequences are not disastrousInsist they do it (impose a mandate)
Key Perspectives Ltd
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Positive reinforcement
Providing ‘hit’ statistics
Demonstrating the citation advantage
Showing authors how to find citation counts
Key Perspectives Ltd
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Previous studies on Open Access
Authors and Open Access publishing:
www.jisc.ac.uk/uploaded_documents/JISCOAReport1.pdf
Model for a UK national eprints delivery system:
www.jisc.ac.uk/uploaded_documents/ACF1E88.pdf
All reports on OA, including articles published in journals:
www.keyperspectives.co.uk
Funded by JISC and OSI: www.jisc.ac.uk/
Key Perspectives Ltd