Institute Management SystemInstitute Management System

Multi Environment Solutions

Admission Management Courses and Results Management Student Information System Facilities Management Finance and Administration Purchase Stores Repair and Maintenance Payroll Human Resources Development Library Management System Fixed Assets

ModulesModules

Advertisement in the MediaReceipts of ApplicationWritten TestInterviewSelection/RejectionJoiningInduction Training

Admission ManagementAdmission Management

Degree/Diploma Offered Batches of degree/diploma Courses offered Mapping of Degree/Diploma with Courses Faculty Available for Different Courses Course Calendar Assignment of Faculty To Courses Courses Undertaken By Students Marks/Grade Obtained by Students Feedback of Students Feedback of Faculty Degree/Diploma/Certificates issued

Courses and Results Courses and Results ManagementManagement

Student Database o       Name, Addresses, Guardians o       Date of birth, Sex, Religion, Caste o       Last institute attended o       Medical Data Admission to Degree/diploma Courses Undertaken Marks/Grade Obtained Results of Student Certificates Issued Status of Student - Current Student - Past student

Student Information SystemStudent Information System

Facilities DatabaseRequirement of facilitiesAvailability of a facilityAssignment of a facility

Facilities ManagementFacilities Management

Fees Structure of Degree/Diploma Courses Fees Received From Students Fees Not Received from Students Students on Hold For Not Paying Fees Scholarships Available and Their Conditions Scholarship Paid or Credit Not Issued Budget of the Institute Approval of Budget Receipt of Grants Bills for Different Items/Services Purchased Invoices of Items/Scrap sold Receipt/Payment vouchers Journal Vouchers General Ledger Trial Balance Balance Sheet

Finance and AdministrationFinance and Administration

Maintain vendor details Enter purchase agreements with vendors Enter payment terms for vendors Enter % tolerance for short/excess supply Enter purchase requisitions, Purchase Requisition

can have delivery schedule with date and time Approve purchase requisition Automatic generation of Purchase Requisitions

for items below ROL Maintain price list of vendors

Purchase ManagementPurchase Management

Invite Quotations Create & maintain purchase orders, with delivery

schedule and delivery time Enter acknowledgement of Purchase order Amendment of purchase orders Cancel purchase orders Close purchase orders Receipt of goods Inspection of goods Return sub-quality goods Reject goods

Purchase Management(cont.)Purchase Management(cont.)

Define details of items Define multiple units of measure for an item Define multiple stores and location (aisle, rack, bin) of items Define Inventory Control policies Receive material from vendors Test material Reject material if specifications are not correct Receive returns from customers Transfer material from one store to another Enter store requisitions and issues to shop floor Adjust physical inventory On-line view inventory status Buyer wise Item wise list

StoresStores

Planned maintenance Breakdown maintenance Condition based maintenance (Reading of

Equipments) Lubrication Schedule Opportunity maintenance Ad-hoc maintenance (Job card/Work

Order) Calibration of equipments

Repair and MaintenanceRepair and Maintenance

Employee Data Maintenance Monthly Pay slip Generation Attendance & leave Management Overtime Income - Tax Bonus Superannuation Gratuity Loan Administration Provident Fund

PayrollPayroll

Books Type – Books, Magazines, Periodicals, C.D.s etc.

Books Master Currently Issued to Student/Faculty/Party Issue/Return of Books Repair And Maintenance of Books Repair And Maintenance of Furniture & Fixture Purchase of New Books Subscription For Periodicals / Magazines Retirement of Damaged Books

Library Management SystemLibrary Management System

Define Asset Categories. Define Assets Sub-categories. Define Additional Assets. Define Depreciation rules for different Categories / Sub-categories of

Assets. Include Charges since Installation & Commissioning as part of Asset

Cost. Create Fixed Asset Records at the time of Purchase Bills entry. Create and maintain Fixed Assets Data base. Calculate Depreciation on Assets. Sale of Assets. Transfer of Assets from one location to another Revaluation of Assets. Scrap of Assets.

Generate entry for Balance sheet.

Fixed AssetsFixed Assets