Implementing OpenAire in Italy: challenges and lessons learned Paola Gargiulo and Ilaria Fava -...

Implementing OpenAire in Italy: challenges and lessons learned

Paola Gargiulo and Ilaria Fava - CASPUR

Eurocris Meeting, Bologna 26-27 May 2011

OA: the Italian context

Lack of a national policy on OA– Bottom up approach

Scarce awareness of OA and its implications (govt level, university policy makers and administrators level)

Growing supportive community (young researchers, IT staff, librarians)– growing number of OA repositories (over 50) and peer

reviewed OA journals (over 100)– strong committment from CILEA and CASPUR– PLEIADI

Platform for Italian Electronic Scientific Literature in Archives and Institutional Repositories (service provider) run by CILEA & CASPUR

www.openarchives.it/pleiadiLaunched in 2004 Objectives:To provide various services to the users of Italian institutional

repositories (data providers)

To offer a solution to difficulty in retrieving OA full text scholarly documents

To promote awareness on OA issues and to contribute to the debate on OA

To offer a forum for exchanging information among the OA community members

PLEIADI platform: end-user services

Federated search interface 29,000 FT documents

User-centered services a community for open access: news, mailing list,

wiki, rss aggregator list of web resources user profiling, customized alert services and

Web 2.0 features

Service Providers

UsersData P

roviders

Portal

CILEACILEA

CASPURCASPUR

document archiving

metadata feeding

Added-value

metadata feeding d

oc

um

en

t re

trie

va

l

developm

ent,

managem

ent

developm

ent,

managem

ent

•Harvesting•Classification•Caching•Indexing •Information retrieval•Metadata crosswalks•UTF-8 mapping•Gateway for crawlers•Full-text search•Z39.50 for discovery services

•Harvesting•Classification•Caching•Indexing •Information retrieval•Metadata crosswalks•UTF-8 mapping•Gateway for crawlers•Full-text search•Z39.50 for discovery services

Ser

vice

P

rovi

ders

•Access management•Profiling & User services•Alerting•News feed•Web 2.0 features•OA-relevant info•OAwiki•Italian OA mailing list

•Access management•Profiling & User services•Alerting•News feed•Web 2.0 features•OA-relevant info•OAwiki•Italian OA mailing list

Por

tal

current architecture

OpenAire in the Italian contextAction Plan for 2011- 2012

– Revision of architecture and new interface deployment

– Change in harvesting policy (currently limited to full text data providers)

– Future collaboration with DART Europe to provide metadata for Italian doctoral theses

– PLEIADI and OpenAire

OpenAIRE: Open Access Infrastructure to Research in Europe

European project funded in FP7 Programme – Research Infrastructures

Duration: 2009- 2012

38 partners (coordination, scientific communities, technical partners, libraries/libraryIT) of which 27 national organizations covering the entire European Union

its goal is to implement the FP7 Open Access Pilot Project

European Commission support to Research and Innovation

Serving science and research Research is build on former work Duplication of research should be avoided Access for all researchers and institutions Improved access & dissemination is vital to scientific progress

Benefitting innovation In order to generate innovation access to knowledge should be

improved Knowledge transfer to industry and also to SMEs is possible when

knowledge circulates more

Improving return on investment in R&D Free access to results funded by tax payers’ money is a question of

principle Societal impact of R&D – access for NGOs and citizens

Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010

European Commission’s Approach to Open Access

Promoting Open Access in the European Research Area Funding several projects in support of OA (infrastructures, services, studies, initiatives, networking activities) aimed to enable OA, e.g.:

DRIVER I e DRIVER II PEER (7PQ) SOAP (7PQ VOA3R (7PQ) OpenAire (7PQ)

Disseminating research output funded within FP7 (Reimbursement of Publishing Costs and Open Access Pilot Project)

Promoting policy debates at European level and encouraging member states to take coordinated action

Reimbursement of open access publishing costs

Open access publishing costs are covered in FP7– From the beginning of FP7– Publication costs (including author pays/gold

open access fees) are elegible for reimbursement:

– Legal reference :II.16.4 of FP7 Model Grant Agreement permits 100% reimbursement for “other activities” including open access publications

– Limited to duration of project


FP7 : Open Access Pilot Project

Launched in August 2008 Open Access applies to any manuscript that:– is peer reviewed and accepted for

publication– results from funded research in one of

the 7 areas (20% of the total budget of FP7)

– has a grant agreement signed after August 2008 bearing the Special Clause 39 [700 grant agreements contain this clause (November 2010)]

EU Open Access Pilot Project:Special Clause 39

Seven Areas– Energy– Environment (including Climate

change)– Health– ICT (only cognitive

systems,interaction and robotics)– Research Infrastructures– Science in Society– Socioeconomic Sciences and

Humanities

Embargo (6/12 months)– allows scientific publishers to

ensure a profit for their investement

– While then providing OA to research articles once the embargo has lapsed

Special Clause 39 of Grant AgreementFP7 grant recipients shall

– deposit peer reviewed research resulting form their FP7 projects into a on online repository

– make best effort to ensure open access to these articles within 6 months after publication (12 months for Science in Society and for Socioeconomic Sciences and Humanities)

A formulation that strongly encourages researchers& publishers to comply, while guaranteeing scientific freedomReference: Guide to IP Rules for FP7 Projects, p. 15-18– Researchers/authors are invited to seek information on

publishing models and copyright/licensing policies (e.g Sherpa Romeo)

– If publishers’ policies do not allow compliance with the grant agreement, authors are invited to negotiate an amendment or request an authorization to self-archive

– If authors cannot comply with SC39, EC has to be informed and provided with publisher’s proof of refusal


Best effort

Communication from the Commission “Innovation Union” (COM (2010) 546, 06.10.2010)– Promoting openess and capitalising on Europe’s

creative potentials Committment 20: “ The Commission will promote

open access to the results of publicly funded research. It will aim to make open access to publications the general principle for project funded by the EU research framework programme [...]”


Innovation Union

Digital Agenda

Communication from the Commission ‘ A digital Agenda for Europe’ (COM(2010)245, 19.05.2010)– Driving ICT innovation by exploiting the single

market […] publicly funded research should be widely

disseminated through Open Access publication of scientific data and papers”;

[…] the Commission will appropriatelt extend current Open Access publication requirements […]


OpenAire www.openaire.eu

OpenAireIts portal is built on D-NET (same technology used in DRIVER)

Access to scientific publications

Search, browse

Visualization tools

Link to OpenAire compliant repositories for deposition of articles

Harvest OA publications from existing repositories

Authors’ claim OA publications from DRIVER or through DOI

OpenAire cont.

Repository available for orphan researchers

Provide monitoring tools for document/depositing statistics

Usage statistics from repository infrastructure

Interoperation with other infrastructures

OpenAire ToolsFor repository managers– OA repositories guidelines – Validator for repository compliance

For policy makers– research Institutions toolkit

For researchers– Toolkit

FAQs, News, Twitter

27 National OA Desks

Interface and support information will be available in all languages

Improving data acquisition Studies and experimentations

OpenAIRE research activities (WP7) CRIS systems: define OpenAIRE compatibility for CRIS

systems (i.e., inclusive of publication metadata) and enable registration and harvesting of CRIS systems Knowledge Exchange CRIS/OAR initiative Cooperation with EuroCRIS To be continued in OpenAIREplus…

Usage stats Collecting stats from repositories

Research data Linking publications and data

Source: Paolo Manghi, CNR ISST- Pisa “ Architecture based on repositories: The OpenAire experience”, 2nd Workshop on CRIS, CERIF and OAR, Rome, May23rd

http://www.irpps.cnr.it/en/events/2nd-workshop-on-cris-cerif-and-institutional-repositories-integrating-research-information-crisoar

Impact on Research

OpenAIRE measures research impact per publication, researcher, project, institution, country

Challanges

Will OpenAire/Clause 39 have a positive/virtuous impact on OA in Italy?– Implementing and populating OAR, policies, practices,

awareness, funds monitoring, ROI, research output impact, etc

Will the Research Management Office and the OAR managers and in general the library system start collaborating effectively?

How critical will it be to reach compliance to OpenAire harvesting guidelines?

Some results and some issues

Increased awareness on OA in Research Management Office and University Management– Italian universities partecipate in over a 100 current FP7

Projects bearing Clause 39

Collaboration among Research Management Office, OAR managers / library system is not always easy– some good practices (Politecnico di Torino, Univ. Milano

Statale, Milano Bicocca)

OpenAire and Italian OAR and CRIS interoperability Issues related to oai_dc application in OpenAire and the local

context (see rights management and embargo) National Doctoral Thesis Harvesting Initiative (legal deposit)

Impact of Grant Agreement Identifier on local CRIS

Lessons Learned

In order to succeed OA needs a close collaboration between OAR and CRIS communities– to maximise quality research impact and avoid

duplication of efforts

Researchers and Research Management Unit need library support to fully implement OA policies and practices in the academic and research environment and viceversa– copyright issues, metadata, research workflow,

discoverability etc.

Awareness, dissemination of OA principles and OA initiatives are needed, funds on support of OA as well

OpenAIRE: who’s who

26

University of Athens (coordinator)

CNR-ISTI (technical coordinator)

University of Goettingen Library (scientific coordinator)

University of Bielefeld

Spanish National Research Council (CSIC)

CERN

SURF

ICM – University of Warsaw

University of Minho

University of Gent Library

eIFL

Technical University Denmark

Comunità ScientificheSalute (Scienze della vita)

EMBL-EBI

Ambiente

• World Data Center for Climate

• Consultative Group on International Agricultural Research (CGIAR)

ICT

• Cognitive Interaction Technology (CITEC)

Scienze Socio-economiche e Umanistiche

Data Archiving and Networked Services (DANS)

Partners

27NOAD

• University of Athens (coordinator)

• CNR-ISTI (technical coordinator)

• University of Goettingen Library (scientific coordinator)

University of Bielefeld

• Spanish National Research Council (CSIC)

CERN

SURF

• ICM – University of Warsaw

University of Minho

University of Gent Library

eIFL

Technical University Denmark

Scientific CommunitiesHealth (Life Sciences)

EMBL-EBI

Environment

• World Data Center for Climate

• Consultative Group on International Agricultural Research (CGIAR)

ICT

• Cognitive Interaction Technology (CITEC)

Socio-economic and Human Sciences

Data Archiving and Networked Services (DANS)

Italy

(CASPUR)

NATIONAL OPEN ACCESS DESK

Claim Publication

Claim Publications (cont.)

For further information

OpenAire – http://www.openaire.eu

OpenAire - National Open Access Desk – [email protected]

Implementing OpenAire in Italy: challenges and lessons learned Paola Gargiulo and Ilaria Fava -...

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