Immigrant Consolidated Federal Data Collection (CFDC) Tuesday, January 25, 2011

Mark Hausner, NCDPI Technical ArchitectGlenda Harrell, NCDPI ESL/Title III Consultant Ivanna Mann Thrower, NCDPI ESL/Title III Consultant

Session ObjectivesReview CFDC Resources on ESL Website

Identify Whats New and Different

Discuss Important Dates to Remember

Immigranthttps://schools.nc.gov/imm

ImmigrantWELCOME!

Welcome to the Immigrant CFDC Consolidated Federal Data Collection Site for the 2010-2011 school year! Review and edit records carefully in accordance with the User Guide. Once you have verified student records, click the Approve button. You can continue to make changes and click the Approve button again until the headcount closes at 6:01 pm on March 2, 2011.

Overview The Immigrant Headcount window is open February 2, 2011 March 2, 2011. Students previously identified as immigrant within your LEA/Charter School have been loaded into the Immigrant CFDC using student records from the LEP and Immigrant CFDC sites. The February 1 Immigrant Headcount of eligible immigrant students is combined with the October 1 LEP Headcount to determine distribution of Title III funds and LEA eligibility for Title III PRC 111 significant increase funds in 2010-2011.

Immigrant

Clarified Interpretation of Years in U.S. Schools The following clarification applies ONLY to eligible Immigrant students who have withdrawn from school in the United States, moved outside of the United States during the school year, then returned and enrolled in a school in the United States. Three full academic years are determined according to the actual number of days an eligible Immigrant student has been enrolled in school in the United States. In North Carolina one academic year is defined as 180 school days. To view the Federal clarification (dated January 13, 2011) of the definition of immigrant children and youth click here.

In order to apply this definition to an Immigrant student included in the Immigrant CFDC the LEA must describe the process by which three academic years is documented and archived for any student record in which the Years in US Schools is changed. See User Guide for more details. Submit a copy of the Revision of Feb 1, 2011 Immigrant form (found here) signed by the LEA Superintendent or designee.

Immigrant

Use of Funding The needs of all identified/reported immigrant students generating Title III funds must be considered when prioritizing use of these funds. LEAs have the discretion to use funds allocated under the immigrant program to implement the allowable activities in section 3115(e) for the immigrant students deemed most in need of services.

Please save and print the 2010-2011 Immigrant CFDC User Guide located here.

User Guidehttp://esl.ncwiseowl.org/UserFiles/Servers/Server_4502383/File/ImmigrantUserguide.pdf

Immigrant: Reports

Immigrant: Reports

Immigrant: Search/Add

Immigrant: Search/Add

Add ONLY non-LEP students into the Immigrant CFDC.

Enter all LEP immigrant student records into the W-APT CFDC or LEP CFDC as appropriate.

Immigrant: Data Entry/Add

Immigrant:Search/Edit

Immigrant:Data Entry/Edit

Overriding Years in US Schools

Overriding Years in US Schools

Immigrant: Counts

Validating ImmigrantCounts

Validating Immigrant Counts

Validating Immigrant HeadcountYou may change and re-approve the data until March 2nd at 6:01pm.

February 1 HeadcountAnnual Federal ReportingConsolidated State Performance Report

Title III Funding AllotmentsPRC 104PRC 111 ($ignificant Increase)

Title III PRC 104Funds are allocated on the basis of annual headcount of the LEA's/charter school's LEP students, including immigrant students and youth.Total number of LEP + Immigrant LEP determines allotment.

Title III PRC 111 (Significant Increase)Eligibility determined each year.significant increase in the percentage of immigrant students enrolled in the current year as compared to the average of the two preceding fiscal years.

Recipients must be able to show how this money with other funding will provide enhanced instructional opportunities for immigrant children and youth.

Important Dates to Remember1/28/11CFDC Sites Closed2/2/11 3/2/11 Immigrant HeadcountEarly FebruaryNew CFDC Record Change Process4/5/11ACCESS Data Validation Webinarhttp://esl.ncwiseowl.org/cms/One.aspx?portalId=4502459&pageId=12551684 4/21/11 5/5/11ACCESS Data Validation WindowOngoing W-APT/LEP data entry, Data clean up

Q&A

*GHThis webinar will explore the Immigrant CFDC site. We will highlight changes to the sites for the 2010-2011 school year as well as address best practices for data entry.*GHCFDC and FDC are the same thing for consistency in the agency we will refer to it as CFDC in this webinar (and forevermore!)*IMT

Lots of information on the Welcome page!

*IMT*GH *GH/IMTIMTSecond from the Welcome tab of the Immigrant CFDC sitehere.

*MHReports Current Immigrant rosterFilter set for Current

*MHReports: WithdrawnFilter

*MH

*GH

Add ONLY non-LEP students into the Immigrant CFDC.

Enter all LEP immigrant student records into the W-APT CFDC or LEP CFDC as appropriate.

*GHNote: If the student is found, the system will populate the demographic information. You will still need to fill in the Immigrant and Years in US Schools fields.If the student is not found, you will need to fill in all fields, including the Race and Ethnicity Fields.Remember that an immigrant student is: 1) born outside the U.S, 2) between 3 and 21 years old, 3) in U.S. schools for 3 years or less.Do not include: 1) students from Puerto Rico, 2) pre-school children who are not enrolled in pre-school programs funded by your school system, 3) community college or university students, 4) students not enrolled in your school system, 5) exchange studentsClick Save (screen doesnt clear)

IMTIMTIMTIMTGHThis year the total/aggregated counts (on this Counts tab) is the sum of the validated immigrant student records in Immigrant CFDC. These aggregate counts are auto calculated and may not be changed on this tab. Instead changes must be made by entering and/or altering student records on the data entry tab. After the February 1 Immigrant Headcount window closes, the counts are frozen for the year. You may continue to add students. New records will show on your roster. GHGHGH*GHGHGH*GHImportant FDC Dates1/28/11 In preparation for the opening of the Feb 1 Immigrant headcount the CFDC sites W-APT, LEP and IMM will be closed for 1 4 hours in the morningGH/IMT/MH