iLearnNYC Admin Console Training Presentation July 2011

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iLearnNYC Admin Console Training

July 2011 Training Deck

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Session Objectives

Provide an understanding of overall role of Admin Console

within iLearnNYC Program

What Admin Console means to schools in terms of

enrollments for online classes and associated timelines

Describe how different types of users get access to the

iLearnNYC Platform

Clarify participants role in facilitating access via the Admin

Console

Demonstrate features and functionality of Admin Console

Address any questions and introduce avenues for

continual support

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Agenda

Overview of iLearnNYC Program and Platform

The Role of the Admin Console

Schedule for Accessing the Admin Console

Demonstration of Admin Console Functionality

Vendor and License Considerations

User Experience for iLearnNYC Platform

Support Structure

Question and Answer

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Overview of iLearnNYC Program and

Platform

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What is the iLearnNYC Program?

iLearnNYC is an initiative of the iZone, a community ofschools committed to personalizing learning and part of the

DOEs Division of Talent, Labor and Innovation

125 schools will participate in the iLearnNYC program for the

2011-2012 school year The specific goals of the program are to:

expand access to high quality online learning opportunities

meet the needs of individual students

increase student achievement

To this aim, iLearnNYC schools will offer online courses for

initial credit, credit recovery, AP, language and core course

and each school will do this differently!

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iLearnNYC Platform

- Courses/create content

- Online rooms

- Collaboration

- Dropbox/files

-Analytics

Also called Desire2Learn, D2L,

LMS, Learning Environment

Content Vendors

- Seamlessly connected to LMS

- Courses, Supplementary

Resources, Learning Objects

Also called Third Party Content,

Vendors, Link Out

Admin Console

- How students and teachers gain

access to Platform

- Manage and track licenses

- Send enrollments

- Select content

*This is the gateway to all

platforms!*

www.ilearnnyc.net

DOESystems

-STARS / Enrollment Data- ATS / Student Information

- HR Hub and Galaxy / Staff

Information

These systems feed into the

Admin Console

What are the components of iLearnNYC?

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What is the iLearnNYC Platform?

The iLearnNYC Platform is the online learning management system

(LMS) that combines digital content, user features, and collaborative

tools in one platform

The vendor providing the online software for the DOE is

Desire2Learn; we have worked with Desire2Learn to customize theirproduct to meet the DOEs specific needs

The iLearnNYC Platform is only accessible by certain provisioned

staff and students who have been identified by their schools as

iLearnNYC participants for 2011-2012

This may mean that not all of your schools students or teachers willbe participating

The Platform will recognize which users are permitted to access

based on YOUR INPUTS INTOTHEADMIN CONSOLE

.

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iLearnNYC Platform = Desire2Learn = LMS

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www.ilearnnyc.net


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The Role of the Admin Console

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What is the Admin Console?

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iLearnNYC

PlatformEnrollments

Licenses

Users

OnlineWeb App for

Online Enrollments

for iLearnNYC

Program


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What is the Admin Console (AC)?

Access to the iLearnNYC Platforms online classes requires certainlicenses that are allocated to each school in the AC

The AC keeps track of these licenses per school and is the gateway

to your students and staff accessing the iLearnNYC Platform

The AC provides the gateway for: The Desire2Learn Learning Management System (iLearnNYC Platform)

All Content Vendors (example: Aventa, Compass, Discovery)

Blank Courses for Teachers to create own curriculum

Previously created content by schools from other platforms

Once given access by the AC, students and staff will be ableto access various content and resources based on the

allocation of licenses per school (controlled in the AC)

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What actions can I perform in the Admin

Console?

The AC enables school staff to: SET UP/EDIT: Set up online courses and continually edit them over time

SELECT: Select content for each online course that users should access

Aka STEP 2: Select Content

ENROLL: Add students, teachers and admin staff to online courses

Aka STEPS 3 and 4 MANAGE: View and manage license usage for online courses

(dont worry, the AC wont allow you to use more licenses than your schoolwas allocated)

The AC is an online program accessible by:

Select staff per school (you, your principal) iLearnNYC Central Team / System Administrators / Help Desk

Going online to www.ilearnnyc.net on any DOE computer that is on theadministrative network

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What happens after I enter information

into the AC?

Once you set up an online course or go in to add more content

or users to existing courses, you will be able:

Save your work for later

Finalize the information

After information is finalized in the AC, it is sent to andconsumed by the various systems that need it:

iLearnNYC Platform receives the information and works withthe Desire2Learn Learning Management System to set uptypes of users and their permissions / access to the Platform

iLearnNYC Platform creates classes with the particular contentyouve selected for each online course in the AC

Content Vendors receive the information and ensure only thoselicensed users have access to their content within the differentsystems

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Users login to

iLearnNYC

Landing Page

www.ilearnnyc.net

Principals and

Admin Staff log in

to DOE Admin

Console

School Staff make iLearnNYC

curriculum and enrollment

decisions at school

Select content,

teachers and

students for each

Online Course inAdmin Console

Information sent toDesire2Learn (D2L)

D2L receives

information on your

courses and users

D2L sets up a

class on system for

every course you set

up

Teachers,

students and

school leaders

access courses

via D2L platform

iLearnNYC EnrollmentProcess 2011-2012

Go through D2L for Compass, K12, Apexand other vendors using single sign on Course

set uptakes no

more than24 hours(dependson vendor)

Login using

DOE User IDs

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Schedule for Accessing the Admin

Console

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Admin Console Access Timeline

July August

July 19-21, 25, 26:

Admin Console Training

Principal Sessions

Later July:

Schools start curriculum

decision making

Communication on ACresources for rest of

summer

Mid August:

Your AC account

activated Begin online course set

up

Educators can begin

accessing online courses

August 30:

Can finalize online

course information by

adding students

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September

September8:

Students

can accessiLearnNYC

platform

Continue to

edit onlinecourses

(enrollments

can be

continual)


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Timeline for Features mid August

Starting in mid August, you can do the following in the AdminConsole:

Name and describe your online course

Select desired content (full courses or additional content

resources)

Select teacher(s) to deliver online course

Finalize the course and send this information to the iLearnNYC

platform forteacheraccess only

Information will only be sent if your school has licenses to content

Save for Later: you can save to finalize at another time

Edit or manage existing courses: you can always add more

content or add/delete teachers from an online course

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Demonstration of Admin Console

Functionality

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Vendor and License Considerations

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Platform Licenses for iLearnNYC

The first consideration for licenses is the total number of

Platform Licenses or iLearnNYC Student Licenses

In order to access any content, regardless of vendor, a

student needs to have a Platform license

Each school was sent an email by the iLearnNYC ProgramTeam detailing the number of students who will have accessto the Platform

Often called D2L / Desire2Learn licenses

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List of Content Vendors for 2011 - 2012

Course Vendors:

Aventa

Apex

Aries Compass

Pearson FLVS Conspiracy

Code

Education2020

Pearson FLVS

Middlebury Powerspeak (aka

K12)

Resource Vendors:

Achieve3000

Discovery

Gale NBC Learn

NCSPearson WriteToLearn

Pearson Education MathXL

(these are not courses, but

resources)

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Managing Licenses in the Admin Console

Each school has a different set of license allocations per contentvendor and resource vendor

Questions regarding changing or requesting license allocationsshould be addressed to Liz Azukas ([email protected])

When you select a vendor in Step 2 (Select Content), you

should keep the upcoming guidelines in mind so that you canmaximize the use of your licenses

By August 30, more detailed messaging in Step 2 will reflect

specific text per vendor in the Admin Console

Grace Period: ALL vendors except Achieve3000 have a 10business day grace period for add/drops. Please see

guidelines below for more details.

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Vendor Considerations Transferable

LicensesV

endor License Assignation ConsiderationsAventa Assignments capture the number of student enrollments to

any (multiple) of these vendors single courses.

In AC: pick Aventa, and then the course you want to

enroll the teachers and students into.

Licenses to vendor are transferable but still capped by

number of iLearnNYC/D2L licenses you have

Pearson FLVS Assignments capture the number of student enrollments toany (multiple) of these vendors single courses. In AC: pick Pearson FLVSand then the course you want

to enroll the teachers and students into.



Apex Assignmentscapture the number of users accessing thecontent vendors catalog. Courses are usually year long.

In AC: pick Apex Catalog for content selectionTeachers using Apex will need to then go into the

iLearnNYC Platform, access the Apex system, and then

pick and choose content for their course shells in the Apex

LMS



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Licenses

Vendor License Assignation ConsiderationsCompass Assignments capture the number of users accessing the

content vendors catalog. Courses are usually year long.

In AC: pick Compass Catalog for content selection

Teachers using Compass will need to then go into the

iLearnNYC Platform, access the Compass system, and

then pick and choose content for their course shells in the

Compass LMS



Resource Vendors:

NBC Learn

Discovery

Gale

Assignments capture the number of student enrollments

that a school can give to students to use resource vendor

at one time.

In AC: must select each resource by name (ex: NBC

Learn) for each course you want to use it in

If want to use all three, must select each one separatelyand add to each course you want to use it in

Once student is no longer enrolled in the online

course in the AC, the license will be freed up for a new

user. This means you need to actively manage this

courses student enrollments in the AC.

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Licenses

Vendor License Assignation ConsiderationsNCSPearson WritetoLearn Assignments capture the number of student enrollments to

NCS PearsonWritetoLearn product.

In AC: pick NCS Pearson WritetoLearn for content

selection



TeacherWants to Create OwnContent in the iLearnNYC

Platform

Assignments are tracked based on access to theiLearnNYC Platform instead of a specific content vendor.

In AC: select the BLANK COURSE option

Teachers will then need to go into the iLearnNYC Platform

and manually create content on their own.

Student licenses to blank courses are transferable but

still capped by number of iLearnNYC/D2L licenses you

have

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Vendor License Assignation ConsiderationsEducation2020 Assignments capture the number of student enrollments

forany one course for the vendor.

In AC: pick Education2020, then the course you want to


Recommendation: do not add multiple single courses into

one online course in AC

Licenses are non transferable - if a student uses a

license and isnt withdrawn within the grace period, that

license is used and cannot be transferred to another

student.

Pearson FLVS Conspiracy

Code

Assignments capture the number of student enrollments

forthis course, Conspiracy Code.

In AC: pick FLVS Conspiracy Code as the course you

want to enroll the teachers and students into.

Recommendation: do not add other courses to thisselection in the AC




student.

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Vendor Considerations NON Transferable

Licenses


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Vendor License Assignation ConsiderationsPearson MathXL Assignments capture the number of student enrollments

forthis course, Pearson MathXL.

In AC: pick Pearson MathXL as the course you want to


Recommendation: do not add other courses to this

selection in the AC




student.

Achieve3000 Assignments capture the number of student enrollments forany one course for the vendor. Courses are usually one

year long.

In AC: pick Achieve3000, then the course you want to

enroll the teachers and students into. Licenses are non transferable - if a student uses a



student.

DOES NOT HONOR the 10 business days grace period.

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Vendor Considerations NON Transferable

Licenses


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User Experience for iLearnNYC Platform

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www.ilearnnyc.net iLearnNYC Platform

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Accessing the iLearnNYC Platform


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Enables students to get a DOE username and set a password

Users must know theirOSIS # and Birth date

User name is automatically generated as first name, last initial

and a number if needed (e.g. dennisw2)

Student can use the same tool to reset passwords and get their

user name if they forget

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Student Account Tool


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www.ilearnnyc.net

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Student Account Access

LOGIN SCREEN


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Student Account Set Up/Recovery Part 1

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Support Structure

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Two Points of Contact

The iLearnNYC Help Desk: Contact the iLearnNYC Help

Desk for all technical issues, including logins, enrollments,

site navigation, content, DOE hardware, DOE software and

DOE internet connectivity 718 935 3075

Implementation Manager: Contact your ImplementationManager for all program-related issues, including

instructional support, training and licensing.

Note:An iLearnNYC Implementation Manager will be

assigned to your school by the beginning ofSchool Year

2011-2012.

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The iLearnNYC Help Desk

How do I contact the iLearnNYC Help Desk?

Phone: 718-935-3075

Web Form: Login to iLearnNYC and submit an incident viathe Technical Support Widget.

Who can contact the iLearnNYC Help Desk? School Technicians, School Staff, Parents and Guardians

When can I contact the iLearnNYC Help Desk?

24 hours, 7 days a week, 365 days a year

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Technical Support Widget in iLearnNYC

Platform

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Specific Support for Admin Console

Continual Training for the Admin Console will be provided

Web Conferences in early, mid and late August

Dedicated Web Conferences per school request

Detailed User Manual for Admin Console in August

iLearnNYC wiki will have announcements and resources: http://nycizone.wikispaces.com

http://nycizone.wikispaces.com/Admin+Console

http://nycizone.wikispaces.com/Curriculum+and+Content

iLearnNYC Help Desk will also direct you to theseresources (718 935 3075)

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Support Considerations

If you want to experience the iLearnNYC Platform and

help trouble shoot issues, you need to add yourself as a

Teacher to course(s) in the Admin Console

Make sure to leave extra time in your scheduling and

planning for: Once you set up a course in the Admin Console, most

vendors will take at least a few hours to process theinformation and set up the courses in the iLearnNYCPlatform

Students setting up their accounts Teachers recovering their passwords

Device compatibility, especially for remote learning (at

home, in public libraries, etc)

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Question and Answer / FAQs

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Contact

iLearnNYC Help Desk 718 935 3075

Content Liz Azukas

([email protected])

iLearnNYC Implementation Tom Lynch([email protected])

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iLearnNYC Admin Console Training Presentation July 2011

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