iGTB Accounting Cloud User Manual Basic Settings
Transcript of iGTB Accounting Cloud User Manual Basic Settings
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1
Basic Settings
BOCHK iGTB Accounting Cloud User
Manual
Contact
Phone: (852) 3988 1333
Email: [email protected]
website: www.bochk.com
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reserved
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2
Contents
Digital Modeling Function Framework 02
User Guid 08
1. Organizational management 08
1.1 Organizational unit
08
1.2Department
management
14
2.Permission 19
2.1 Role Management and Data
Permission
19
Overview of Digital Modeling 01
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2.2 Authorization 26
2.3 Data permissions 30
3.Basic Data 34
3.1 Public File 34
3.1.1 Fiscal Period Scheme
34
3.1.2 Fiscal Period
36
3.1.3 Bank Outlet
40
3.1.4 Payment Method
43
Contents
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3.2 Customer
3.2.1 Customer Category
3.2.2 Customer File
3.3 Supplier
Processing. 3.3.1 Supplier Category
3.3.2 Supplier File
3.4 Enterprise Fund Account
Account
Contents
3.4.1 Bank Account
46
46
49
54
54
57
60
60
3.4.2 Cash Account
64
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3.5 Expense Item
3.5.1 Expense Item Category
3.5.2 Expense Item
3.6 User-defined File
Processing. 3.6.1 User-defined File Settings
3.6.2 User-defined File Maintenance
Maintenance
4.Templetes
Contents
4.1 UI Template
67
67
71
73
74
76
79
79
4.2 Print The Template
85
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5. System Management
5.1 Login Log
5.2 Operation Log
5.3 Business Log
Contents
94
94
96
98
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The Unified Management
of Basic Data
Digital modeling is based on the Internet
technology architecture, combined with
enterprise-class basic functions, such as
authorization, corporate organization,
coding rules, messages, templates,
attachments, logs, print management and
other services, and through the workstation
unified organization, in a unified form to
provide users.
Enterprise account level and organization
level data support business scenario
reference and multi-organizational business
flow of data identification responsibilities.
Unified Data Maintenance
The system's ability to keep the
data consistent so can break down
data barriers between different
fields and applications, ensure
connectivity between processes,
and help build new applications
quickly.
Socialized Standards
The system provides enterprises
with socialized, or industry-based
basic data, including accounts in
four industries, banking
categories, easy-to-use document
templates, etc., which users can
use out of the box. If there are
customer-based data
requirements, the system supports
self-created data on demand, or
based on pre-built data to refine.
Overview of Digital Modeling
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Digital modeling primarily provides the following functions:
Firstly, the management of the basic system, including company files, departments, customer
files, project files, etc;
Based on digital modeling, customers can manage a wide variety of enterprise applications
based on enterprise-class business development in a unified operation, and provide the
underlying common applications, so that customers focus only on the core areas of
applications.
The figure below shows the main modules and related data included in Financial Accounting.
Business information such as receivables, payables and cash management is linked to general
ledgers and financial statements through the accounting platform, and enterprises can set up
new and set up account books through the accounting base platform, as well as charts of
accounts, accounting accounts, and auxiliary accounting items used by different companies.
The digital modeling platform can set up company data, basic data such as vendor files, user
rights settings, template settings such as document printing templates, and system
management settings.
The underlying data for digital modeling and organizational management contain
functional nodes, as shown below:
Digital Modeling Function Framework
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Secondly, permission settings are divided into functional permission settings and data
permission settings.
Functional configuration relationships, as you can see, by licensing functional roles to users,
users can use the system features included in the roles, such as creating project files,
receivables, etc., and by empowering users through the organization, users can create,
modify, and view the underlying files and business data under the company.
(Figure 1)
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In addition, the data permission setting diagram sees in Figure 2: according to the function
role to set the data permissions of an archive, when the user is granted the function role, the
user can only view the role limited to the file permissions. For example, there are 5 bank
accounts under the company, of which User A allows you to use and view 2 of them. Set up
a functional role FIN in the accounting cloud, set up a limit of 2 bank account data
permissions under the role, and authorize the FIN function role to user A, at which point
user A is allowed to view only 2 of these bank accounts.
(Figure II)
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Thirdly, provide document templates, print templates management, and services. The
following diagram is a brief introduction to the function of the document template,
taking the organization's document template as an example.
⚫ Part 1: Displays the page sign-off structure of the current template. This area
structure order cannot be adjusted.
⚫ Part 2: Functional area, support for new display fields, design custom calculation
columns, word positions up and down movement.
⚫ Part 3: Displays the field of a new word on the current page. For example, here are
the fields for basic information, supporting the display name of the set field,
whether the field is displayed, whether it must be filled in, the width of the field,
and the preset values.
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In addition, within the same tenant, different companies share the same template, or
each company can set up a separate template.
⚫ Part 1: Select an organization, such as a shared template setting, and select an
enterprise account.
⚫ Part 2: Displays the templates of the former organization, and in general, when
the previous one is not template, you can select a template copy shared in Part 3
and configure the template to be used after editing.
⚫ Part 3: System templates, non-modifiable, customers can be based on the system
template to do custom, custom storage to generate enterprise account-level
templates or templates.
⚫ Part 4: The division of the template is rendered according to the classification
structure of the module - function - business object.
1 2
3
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Information about organizational units
1.1 Organization Unit
1. Organization Management
Description of the function
Organizational unit refers to the smallest operating organization in an
enterprise that undertakes an independent business function, which can
be an administrative entity or a virtual institution.
Organizations must have these functions in order to do the
corresponding business, such as accounting entity functions, mainly in
the field of finance, only organizations with accounting entity functions
can handle financial business.
At present, the upper-level relationships that support the setting are: the
upper-level relationship of the organizational unit, the upper-level
relationship of the department, and the upper-level relationship of the
accounting entity.
Key applications
1. The organization's additions and deletions are 2 View the
organization view by functional type
2. The organizational function is enabled and deceived 4. Set up
during the organization
User Guide
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Node:
Digital
modeling→
Organization→
Organization Unit
Business unit query
Click on the
magnifying glass
icon to view the
IGTB's
synchronized
business unit (the
industry unit is
CIN);
Step 1
Step 2
Business Unit main operation instructions
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Mouse to a business unit data row, click on the opening
settings;
Step 1
Opening Setting
On the page set up at the beginning of the organization period,
select the module opening date that needs to be modified, click
on the icon below;
Step 2
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On the page set up at the beginning of the organization period, select
the module opening date that needs to be modified, click on the icon
below;
Step 3
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Once selected, check that the drill is correct and click Save.
Mouse moves to the data row of a business unit,
Step 1
Edit
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Go to the business unit editable interface, edit the information, click
Save. Note: Online banking synchronization information cannot be
modified.
Step 2
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Department Information
1.2 Department
Description of the function
A department is an administrative unit divided under an
organizational unit. People in the enterprise are built on
departments.
Key applications
1. Support department to add and delete check, support the addition of
flat, new children.
2. The support department is enabled and disabled.
3. Import and export of the support department.
Department Main Operations Instruction
Node:
Digital modeling
→ Organization
→Organization
Department
Step 1
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After entering the information in the edited interface, click Save.
Click to add a new sub-department. New sub-departments of the
current selection department are added, and new rating
departments are also supported. Take the example of a new sub-
department.
Step 2
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When a department is added, the department is automatically
enabled, to disable a department is also supported. Step 3
After saving, if you need to make changes to the department
information, you can click Edit to make changes. Step 4
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Once you're done modifying, click Save.
Department files can be imported or exported. Step 5
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2.1 Role Management and Data Permission
2. Permission
Description of the function
A role is a set of permissions that are specified to complete a particular
business function. Roles contain system roles and user-defined roles.
Data permission is due to the need of business division of
business, limited roles or users only for certain ranges of data have
permissions. System default rule: An administrative dimension
does not have data permissions to indicate that the administrative
dimension is all scope rights, and setting data permissions means
that the administrative dimension is controlled by data
permissions.
Key applications
Role management: Supports custom roles, maintains role worktables,
and adds new modifications.
Data permissions: Supports setting administrative dimensions,
permission ranges, and controlled objects.
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Node:
Digital modeling
→Permission→ Role
Mgmt →Role Mgmt
Click the “New”
button.
Role Management main operation instructions
Maintain the role code, role name, role description, select the
functional and button permissions that you want to give the role, and
click Save.
Note: If there is a View button permission in the button permission,
you will need to check the View button permission at the same time
when selecting any other button, otherwise no data will be found, even
if there is a New button permission, the new data will not be found.
Step 1
Step 2
Step 3
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Click on "Add Group”.
Set the role home page: In the role list, select the saved role and click
Edit to enter the interface.
Step 4
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Click Save after adding.
Drag the nodes that need to appear on the home page under the grouping. Note: The role
association feature cannot be dragged to the role's home page until it is saved.
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When a user assigned to the role logs on to the system, the tiles under the grouping
and grouping are seen on the workstation, without having to go through the menu
and clicking on the tile to enter a specific feature node.
Step 5
Data permissions: Click the data permissions tab to jump to the side
of the data permission page.
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On the data permissions page, click Add Line.
Select the data rights management dimensions that need to be set up. For example, a
role can only see a portion of the bank file, the rights management dimension is a
bank account, and the permission scope is set, which bank accounts the role can see,
and set a controlled object, which functions are qualified, and then saved.
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Select a role in the list, and if the role is a custom role, a delete
button appears. Note: When a role is deleted, the appropriate
permissions for the user assigned to the role are also removed,
and the user's other role permissions are not affected.
Step 6
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Authorization information
2.2 Authorization
Description of the function
Used to assign roles and primary organization permissions to users.
Key applications
1. Assign roles to users.
2. Assign the primary organization permissions.
Authorize main operations instructions
System roles and custom role editing can be adjusted including:
role name, notes, adjust associated features, adjust role home tile.
Step 7
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Assign roles with the user: In the interface of the grant, select
the user, click the line button "Role Settings" to associate the
relevant roles.
In the window that's out, put the left-hand pending role in the right-hand role and click on it.
Note: A user can associate multiple roles, and when a user associates multiple roles, the user
has a collection of permissions for multiple roles.
Digital Modeling
→Permission→
Authorization
→Authorization
Step 1
Step 2
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In the pop-up window, put the selected character on the right into the left-hand selected
character and click Confirm.
Unassigned roles: In the interface of the grant, select the user, click the
line button "Role Settings" to associate the relevant roles. Step 3
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Distribution organization: In the authorized interface, select the user, select a
user, sign the organization permissions page to see all the roles associated with
the user, choose a role, such as the B role, mouse in the disc, appear line button,
click edit organization button. (Note that editing the accounting body button
also needs to be followed once in Step 4.)
Step 4
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Processing about data permissions
2.3 Data Permission
Select the company that needs to be authorized to the user, click Confirm. If the user can
handle the business of all companies under the tenant, select an enterprise account, check
the Include Sub button, and all companies can be authorized to that user.
Description of the function
Data permissions are limited roles or users to have permissions only for
certain ranges of data due to the need for business division of business.
Key applications
1. Support Set up dimensions (ex: bank account number).
2. Set permissions (ex: a bank account number).
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Digital
Modeling→
Permission→
Authorization
→Data
Permission
Step 1
3. Set up a controlled object (ex: receipt).
Data Permission Main operations instruction
Select a role or
user that
requires limited
permissions.
Step 2
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Click to Add Line;
Select a dimension that requires permissions. For example, for a customer, click the
permission range setting.
In the scope of permissions, select the scope of customer list visible to the user, can
be limited according to customer list or according to customer classification, to limit
the role can only use the domestic classification of customer files as an example, in
the customer classification selection of the domestic, click OK.
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Select a controlled object, select All, work for all controlled objects, click Save.
Note: Controlled objects can also be set by function points and by Objects and Scenes. And
different management dimensions of the planning rights and can.
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Digital Modeling→
Basic Data →Public
File→Fiscal Period
Scheme
About Fiscal Period Scheme
3. Basic Data
3.1 Public File
3.1.1 Fiscal Period Scheme
Description of the function
An accounting period scheme, also known as an accounting installment
scheme, refers to a scheme thatdivides a business activity into different
intervals, such as a period between January and December, or a period
between March and April of the year.
Key applications
Set up the enterprise's business activities in different periods of the
program.
Fiscal Period Scheme Main Operations Instruction
Step 1
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Fill in the necessary information and click Save.
New: Click on the New button, enter the editing interface.
Step 2
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The accounting period scheme supports editing, deletion, disable
function, clicking on the corresponding function button can carry
out corresponding operations. Note: Used fiscal period scenarios
cannot be deleted and can be deactived. The deactived fiscal
period scenario can be re-enabled.
Step 3
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About Fiscal period
3.1.2 Fiscal Period
Description of the function
The accounting period, also known as the accounting installment,
refers to the enterprise's endless business activities divided into
several equal intervals, on the basis of continuous reflection, the
accounting and preparation of accounting statements, regularly
reflect the enterprise's business activities and results for a certain
period. Provides a flexible way to define accounting periods to
meet business management and accounting requirements.
Key applications
1. Support for modification of the fiscal period end date, the next
fiscal period starts automatically, allowingmultiple lines to be
modified at the same time, but the modification end date must
be greater than or equal to the period start date, less than the
end dateof the next period, otherwise saving is not allowed.
2. Support the accounting period type is month, quarter, half year,
support adjustment period, support adjustment period voucher
entry and management.
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Digital Modeling→
Basic Data →
Public File→ Fiscal
Period
Step 1
Step 2
Fiscal period settings
If you would like to add the previous year's meeting period, click forward to add 鈕.
Note: The quarter of the fiscal quarter, the beginning month of the fiscal half year, and
the end month are not allowed to be modified and are automatically generated by the
system.
Select a period scenario and click the New Period button to make
new additions for future fiscal periods.
Fiscal Period Main Operation instructions
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Step 1
Fiscal adjustment period setting
Step 3
Accounting Adjustment Period Tab Edit: Select an
accounting period for 2021, then click the tab for the fiscal
period adjustment period, and then click Add Line.
Select the row record to be deleted, click the delete button, and
after confirming the system prompt, delete the record.
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Fill in the start and end dates of the adjustment period, and you can set multiple
adjustment intervals.
Move the mouse to the line of the whole period, click on the Delete. Note: During the
adjustment period selected, the adjustment period voucher cannot exist or the
deletion fails
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Description of the function
A bank outlet is the actual place where the bank operates.
Key applications
Supports manual maintenance addition, deletion, and correction;
Digital Modeling →
Basic Data →Pubilc
File→ Bank Outlet
Bank Outlet main operations instruction
About Bank Outlet
3.1.3 Bank Outlet
Step 1
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In the new interface, enter the necessary information and click Save.
It supports enable/disable/delete, and supports data addition, export, template
download, clicking the corresponding button to perform corresponding functional
To add: Click New.
Step 2
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actions. The row button supports the deactivation, editing, and deletion of individual
records.
Note: When deleted, a reference check is made, the referenced data cannot be
deleted, and the page is prompted to delete the failed.
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Description of the function
Enterprises define and manage the settlement methods of
banking, cash business, bill business and rebate business
according to management and business needs.
Key applications
Pay billing method supports new, new sub-classes, editing,
deactivation/enablement, deletion, and more.
Digital
Modeling →
Basic Data→
Public File
→Pmt Method
Payment Method Main Operations Instruction
About Payment Method
3.1.4 Payment Method
Step 1
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Fill in the billing method name, code, etc. in the "New Billing Method" window (see
figure below), and then click the Confirm button to save.
Add a new
calculation
method: Click the
New button.
Step 2
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On the billing method list, move the mouse over the
settlement method line that needs to establish a sub-class, and
the current focus line displays a line button, clicking on the line to
perform the action.
Step 3
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About Customer Category
3.2.1 Customer Category
Step 1
3.2 Customer
Description of the function
Enterprises classify customers according to management or
business needs as a basis for statistics and management.
The system has a common classification in place.
Key applications
Supports new, new sub-classes, editing, deactivation/enabling,
deletion, bulk import, and more.
Digital
Modeling→ Basic
Data → Customer
→Customer
Category
Customer Category Main Operations Instruction
1
2
3
4
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Step 2
Add a customer division: Click on the "New" button, fill in the
"New Customer Classification" window classification name,
code and other information (see figure below), and then click
the "OK" button to save.
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Step 3
Step 4
The current leaf node line will display the Delete line button,
click the Delete button, delete the leaf node. Note: If the
category to be deleted is a multi-level classification, the leaf
classification for that category is deleted first, and then deleted
step-by-step from the bottom up.
When the mouse moves to the line where the customer category is
located, a line button appears to support editing, deactiving, moving
up, moving down, and so on.
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Description of the function
Customer file is to maintain and manage customer information,
including customer basic information, qualification information,
invoice information, bank information, address information and
contact information.
Key applications
1. Manage the customer's basic information, qualification information,
invoice information, bank information, address information and
contact information.
2. Customer profile supports new, editing, batching,
enabling/deactivation, importing, exporting, deleting and
other functions.
3. Customer profiles support data rights control.
About Customer File
3.2.2 Customer File
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Step 1
Enter the customer information in the "New Customers" page you open, and finally
click Save to save it.
Digital
Modeling→.
Basic Data→.
Customer→.
Customer File
Customer File Main Operations Instruction
To add new customers: Click on the "New" button.
Step 2
2
3
4
1
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Step 3
Supports bulk of customer profiles and editing, deleting,
deactiving, and remitting of individual records. Note: Customer
profiles that have been used cannot be deleted.
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In the list of customer profiles, click the Batch Modify button.
Step 4
In the list of customer profiles, select the records that need to be
modified, and if all do not need to be selected, select the full part
at the time of approval.
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Select the approval range for selected records, set the batch field and the approval value,
and confirm the approval according to OK.
If all records need to be modified, the approval scope is all query records.
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Description of the function
Enterprises classify suppliers according to management or
business needs as a basis for statistics and management.
Key applications
1. Vendor classification supports new, new subclasses, editing,
deactivation/enabling, deletion, bulk import, bulk export
capabilities.
2. Supplier classifications that have been used cannot be deleted.
Digital Modeling→
Basic Data →
Supplier→ Supplier
Category
Supplier Category Main Operations Instruction
About Supplier Category
3.3.1 Supplier Category
Step 1
3.3 Supplier
1
2
3 4
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Fill in the category name, code, and more in the "New Supplier Classification" window
(see figure below) and click the Save button.
New suppliers:
Click on the
"New" button.
Step 2
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On the vendor classification list, moving the mouse over the line
where the vendor classification needs to be established shows the
line button for new subclasses, deactivators, clicking the button
to perform the line operation. The upper right corner of the is
Import and Export, you can perform bulk operations.
On the vendor classification list, move the mouse over the
supplier, and the line will have diverse buttons. Note: Used
Supplier cannot be deleted.
Step 3
Step 4
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About Supplier File
4.3.2 Supplier File
Description of the function
Supplier profile is the maintenance and management of supplier
information, including basic information such as supplier's
"management organization, supplier name" and business
information, as well as contact information, bank information, etc.
Key applications
1. New Supports the maintenance and management of basic
vendor information, contact information, banking, and more.
2. Supports new, editing, batching, enabling/deactivation,
importing, exporting, deleting, and more.
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Step 1
Step 2
Enter the supplier information in the "New Suppliers" page you open, and click Save.
Digital
Modeling, →
Basic Data→
Supplier→
Supplier File
Supplier File Main instructions Operation
New Supplier: Click on the "New" button.
1
2
3
4
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When the mouse moves to the line on the vendor list, a delete,
deactiv, and edited row button appears to support actions related to
a single record. At the top right of the list, there are also buttons that
support bulk batching, enabling, remitting, exporting, and deleting.
Note: Data that has already been referenced cannot be deleted.
Step 3
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Features Describes
An enterprise bank account refers to an account that a company
holds, which is used for the enterprise's collection and payment
business. Corporate bank account data is controlled by
organizational permissions.
Key applications
1. Supports the maintenance of bank accounts, including Import,
delete, modification, and inquiry.
2. Supports the enabling and disabling of bank accounts
3. Supports the synchronization function of BOCHK online banking
accounts; Supports the synchronization of Other Bank Accounts
from iGTB.
4. Bank account files cannot be deleted after they are referenced.
About Bank Accounts
3.4.1 Bank Account
3.4 Enterprise Fund Account
Account
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Digital
Modeling→ Basic
Data →Enterprise
Funds Acct→
Bank Account
Bank Account Main Operations Instruction
Step 1
Click the New Button to add a bank account manually.
Step 2
1
2
3
4
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Enter the enterprise bank information and click Save.
Enable bank accounts: Check bank accounts, click Enable, Note:
Corporate bank accounts will not be available until they are
enabled.
Step 3
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At the top right list of enterprise bank accounts, there are
buttons to perform Other Bank Account Query, IGTB Bank
Account Synchronize, enable, import, export, and delete, which
can be used to carry out the relevant bulk operation of the
enterprise bank account. In addition, on a record of one of the
corporate bank accounts in the list, a line button that enables,
edits, and deletes is displayed to support actions related to a
single record.
Step 4
BOCHK bank accounts are synchronized from iGTB and can be
viewed by clicking on Search. Note: If the user is not authorized
to do so, the company's data cannot be viewed. Click IGTB Bank
Account Synchronize to update the account information. Step 5
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Other bank accounts registered in iGTB can be imported to
Accounting Cloud by clicking on Other Bank Account Query.
Select the company of the account in Parent Org column and
click Save to import the account to Accounting Cloud. Step 6
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Description of the function
In addition to the funds in the bank account, enterprises will also
have cash reserves, which need to be managed in cash accounts.
Enterprise cash account data is controlled by organizational rights.
Key applications
Supports the maintenance of cash bank accounts, including
import, delete, modification, and inquiry.
Supports the enable and deactivity of cash bank accounts
Cash bank account files cannot be deleted after they are
referenced.
Digital
Modeling→ Basic
Data → Enterprise
Funds Account→
Cash Account
Cash Account Main Operations Instruction
About Cash Account
3.4.2 Cash Account
Step 1
1
2
3
4
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After entering the cash account information of the enterprise, click Save;
New: Click to Add button, Note: Check coding, name
uniqueness.
Step 2
Enable Enterprise Cash Account: Select Enterprise Cash
Account and click Enable. Note: Cash accounts can only be
used on other documents when enabled.
Step 3
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At the top list of enterprise cash accounts, there are buttons to
enable, remit, remit, and delete, which can be used to carry out
the relevant bulk operation of the enterprise bank account. In
addition, on a record of one of the enterprise cash accounts in
the list, the enable, edit, and delete line buttons are displayed to
support actions related to a single record.
Step 4
About Expense Item Category
3.5.1 Expense Item Category
3.5 Expense Item
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Description of the function
The expense item category is to establish the classification of the
expense project file, and to set up the upper and lower
relationships for the classification, and to establish the file
category setting function of the tree structure.
Key applications
New fee item classification, establish the classification of the
superior and lower-level relationship.
Expense Item Category Main Operations instruction
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Digital
Modeling→
Basic Data
→Expense
Item→ Expense
Item Category
Step 1
Add expense item classification: Click the Add button.
Step 2
1
2
3
4
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Enter the fee item for additional information, click Save.
Support for editing, deactiving, enabling, deleting a single
expense item category: In the list, select a fee item class line, the
relevant line button is displayed, click the corresponding button,
you can do so. Note: If the expense item category is already in
use, it cannot be deleted.
In addition, bulk remittance and remittance operations are also
supported. Click on the export template, sink, EXCEL
exportbutton at the top right to do the relevant action.
Step 3
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Click on the magnifying glass to make a query.
Step 4
Description of the function
About Expense Item
3.5.2 Expense Item
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New item: Click the new button. Enter the information of the
expense item, click Save, note that the encoding will verify the
uniqueness.
Step 2
Expense items are the functions of entering expense project files
and maintaining and managing the contents of the archives.
Key applications
New fee project files, maintenance costs project files
Digital
Modeling→ Basic
Data → Expense
Item →Expense
Item
Expense Items Main Operations Instruction
Step 1
1
2
3
4
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Support for the editing, enabling, and deletion of a single
expense item: In the list, select a fee item line, the relevant line
button is displayed, click the corresponding button, you can do
so. Note: If the fee item is already in use, it cannot be deleted.
In addition, the system also supports bulk remittance,
remittance, deletion operations. Click the corresponding button
at the top right to do the relevant action.
Step 3
3.6.1 User-defined File Settings
3.6 User-defined File
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Description of the function
There are a large number of system files, such as customers,
materials, suppliers, etc., and in order to enhance the scalability
and flexibility of the system, enterprise-defined enterprise-owned
archives, i.e. User-defined File, need to be supported in order to
enhance the scalability and flexibility of the system.
Key applications
1. Custom profile settings at the enterprise account level.
2. Support for custom profile publishing to menus. That is, User-defined
File that require permission control.
User-defined File Main Operations Instruction
About User-defined File
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New: Click New.
Step 2
Digital
Modeling→ Basic
Data →User-
Defined File
Settings
Step 1
3
2
1
4
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Enter the information and click save it. Note: When saving, the proofreading code is
unique.
Description of the function
A custom archive settings node is a definition of the basic
properties of a custom archive. The User-defined File Maintenance
node is based on a defined custom archive that edits and
maintains its contents.
The Custom Archive Maintenance node maintains data for all
User-defined File, with a visible range of all User-defined File.
About User-defined File Maintenance
3.6.2 User-defined File Maintenance
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Key applications
1. Customer Custom file maintenance support addition,
modification, deletion and query;
2. Support excel import;
Digital Modeling
→ Basic Data →
User Defined File
Maint
User-defined File Maintenance Main Operations Instruction
Step 1
Add: Select one of the files and double-click into the interface
where the file is content
Step 2
1
2
3
4
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Click New;Note: Check for the uniqueness of the code at save time, and the
organization you belong to refers to the organization that the current operator has
permission to.
Once you have entered the information in your profile, click Save.
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Support bulk enable, transfer, remit, delete operations: click the
corresponding action button at the top right of the list. In addition, it
also supports the deactivity, editing, deletion of a single record: move
the mouse to the row of the archive, will display the line button, click
the button to do the relevant wipe in.
Note: Referenced data cannot be deleted.
Step 3
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4.1 UI template
Description of the function
In the management of UI templates, the current version of UI
templates supports enterprise account-level templates and
organization-level accounts, enterprise-level accounts are tenant-level
templates, can copy system preset templates, set to default, set to
system preset templates, delete templates and other actions, and for
system preset templates can only be copied and configured, for tenant
templates can be deleted, edited and other operations.
Key applications
Support enterprise account-level templates for configuration,
setting defaults, deletions, previews, and so on.
About UI template
4. Templates
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In the case of receivables, in the navigation bar on the left, select the
functionality of other receivables, and on the right, a template for
other receivables is displayed. Step 2
Digital
Modeling→
Basic Data → UI
Templet→ UI
Templet
UI Templet Main operations Instruction
Step 1
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Mouse to the upper right corner without a blue marker square,
display the configured button, click the button. Step 3
In the detailed area of other Receivables, add a column for an
expense item. Start by selecting a tab for the other A/A details, and
the table displays the column for the corresponding tab. In the table,
the expense item bar is checked to show, click OK.
Note:1. If the bar requires the user to enter, it also needs to be
checked where it must be lost.
2. If the column does not appear, uncheick whether or not to
display it.
Step 4
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In the function of A Receivables, go to the details page of other A Receivables, and the
expense item column is visible.
In the configuration interface of the UI template, select the tab for the
other A/P details, select the fee item, click Move Up until the
corresponding serial number of the fee item is 1, click OK. Step 5
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In the A Receivables function, go to the details page of other receivables, and the expense
item column is the first position on the left.
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Description of the function
Print Templates Primarily address the different types of printing that
users need in business applications that can be printed by template.
Key applications
Supports editing, deleting, and assigning print templates.
Digital
Modeling→
Templates→
Print Template
Template
Print template Main Operations Instruction
About Print Template
4.2 Print Template
Step 1
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Click OK.
In the case of receivables, select the receivables on the left, display
the receivables on the left to print the template, click copy. Note: The
system default template cannot be modified, copy a new template for
modification.
Step 2
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Mouse over the new mode, click the edit button to enter the clip
interface.
Step 3
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The document template shows the area, adjusts the position of the move bar, the name of the
column, the size of the column, and so on.
A data area that provides all the items that can be displayed on the print template.
Column properties, including the border of the bar, page settings, and so on.
Feature area, including overall page settings, action undo, and location-moderate
functionality.
Modify item one: Change the title of the document to Invoice.
In the area of the template, double-click the A Receivables title to go
to the edit page.
Step 4
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Once modified, click the OK button.
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Expand the area of the main table of the document and add the
opening date bar to the print template. The column format of the
billing date is modified to left alignment, center row center, black, a
song,10 font, no border.
In the area of the template, double-click on the border of the main
table, check the entire area of the main table, display the border of
the white dot when selected, and display the properties of the main
table area to the right, changing the height to 4
Drag the billing date to a blank space in the template area and adjust the position and size of
the bar.
Step 5
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Step 6
The column format of the billing date is modified to be left-aligned, centered, black, a
song,10 characters, with no borders.
Select the column for the neutral account for seven days, and adjust the format in the area of
the left column property.
The format operation related to the common functions of the function button is as follows, in
addition, the mouse moves to the button, there will be buoy display button function.
Undo button Cut button Copy button Delete button Format brush
button
In the data area on the left, click control items, drag the header to the
template area on the right, and place it above the header area, where
the header area is increased.
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Select Chinese drag to the template area and set the content to 2020-01. Select Drag the
picture to the header area and upload the LOGO image to resize and position as needed.
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Modify Item 4: Footer content adjusted to: source accounting cloud,
printer, print time, current number of pages / total number of pages.
Click on the data, design the footer using the system data, and drag
Chinese the control selection to the footer area to add the contents of
the source accounting cloud.
Step 7
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Step 8
Description of the function
Login logs, provides log information such as querying user login
time, sign-out time, IP, etc.
Save all adjustments.
About Login Log
5. System Management
5.1 Login Log
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Digital
Modeling→
System Mgmt→
Login Log
Login Log Main Operations Instructions
Step 1
View the log.
Step 2
1
2
3
4
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5.2 Operation Log
Description of the function
Supports operation log management and provides all operational
log information for related functional nodes.
Digital Modeling→
System Mgmt→Log Mgmt→ Operation Log
Operation Log Main Operations Instruction
About Operation Log
Step 1
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View the log.
Step 2
1
2
3
4
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Digital Modeling
→System Mgmt
→Log Mgmt
→business Log
Business Log Main Operations Instruction
About Business Log
Step 1
Description of the function
Supports operation log management and provides all operational
log information for related functional nodes.
5.3 Business Log
View the log.
Step 2
1
2
3 4
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Disclaimer This document is published by Bank of China (Hong Kong) Limited (“BOCHK”) for reference only. This
document does not constitute nor is it intended to be construed as any professional advice, or any offer or recommendation to the purchase or sale of any investment products or services. This document is not intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution would be contrary to laws or regulations.
The information provided is based on sources which BOCHK believes to be reliable but has not been independently verified, therefore BOCHK does not make any representation, warranty or undertaking as to the accuracy, completeness or correctness of the information or opinions provided in this document. The forecasts and opinions contained in this document is only provided as general market commentary and is not an independent investment research report and is not to provide any investment advice or return guarantee and should not be relied upon as such. All views, forecasts and estimates are the judgments of the analysts made before the publication date, and are subject to change without further notice. No liability or responsibility is accepted by BOCHK and related information providers in relation to the use of or reliance on any such information, projections and/or opinions whatsoever contained in this document. Investors must make their own assessment of the relevance, accuracy and adequacy of the information, projections and/or opinions contained in this document and make such independent investigations as they may consider necessary or appropriate for the purpose of such assessment.
The information and/or opinions provided by the speakers and their organizations do not represent the standpoint of BOCHK, and BOCHK shall not be liable for the same.
This document is published by BOCHK. The contents contained in this document have not been reviewed by the Securities and Futures Commission of Hong Kong.
This document is for reference only, and does not constitute any offer, solicitation, recommendation, comment or any guarantee to any person to the purchase, subscription or sale of any investment products or services mentioned herein. You should not make any investment decision based upon only the information provided in this document. The investments product or services contain in this document is NOT equivalent to, nor should it be treated as a substitute for, time deposit.
The contents contained in this document are for reference only. No part of this document may be edited, reproduced, extracted, or transmitted in any form without the prior written permission of BOCHK.
Information contained in this document are provided as general market commentary and does not constitute investment advice or guarantee any returns, therefore, you should not make any investment decision based upon only the information provided in this document.
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