How to Activate and Set up Branch Accounting

Contents

Branch Accounting Settings .......................................................................................................................... 2

Company Payables ........................................................................................................................................ 3

Receivables ................................................................................................................................................... 6

Direct Bill Sales Entries .................................................................................................................................. 9

Vendors ....................................................................................................................................................... 10

To receive a Vendor credit and write off part of the credit ................................................................ 13

Bank Account .............................................................................................................................................. 14

Transactions ........................................................................................................................................ 14

Bank Reconciliation ............................................................................................................................. 16

Employee .................................................................................................................................................... 18

Misc. Source ................................................................................................................................................ 20

Misc. Check ......................................................................................................................................... 20

Misc Receipt ........................................................................................................................................ 21

Journal Entries............................................................................................................................................. 22

Branch Accounting Settings NOTE: Branch Management Settings must be entered in Partner XE™ Administration before

Branch Accounting can be set up. (See “How to Setup the Branch Management Settings”

FAQ)

Branch Accounting settings apply to Sales and Expense GL accounts only. All other GL

accounts will default to NOBRN (No Branch), NODIV (No Division), and NODEP (No

Department).

Enabling Branch Accounting adds Branch, Division, and Department columns to numerous

accounting screens. It also activates a Branch Settings box to appear to choose Branch,

Division, and Departments.

To activate Branch Accounting go to the to open the Accounting Module

Go to Accounting Tools > General Defaults Tab and check Enable Branch Accounting

> click another tab to save

Company Payables 1. Go to Company under Transaction Parties

2. Choose your Company > click the Account Current Reconciliation at the bottom

of the screen

3. Clear your items. (Check the reconcile box next to the item).

4. Click Reconcile/Pay or Recv. Click Yes in the “Do you want to issue the Company

Check Now?” message box.

5. When the Check appears, if you have an additional balance, add or deduct from the

check. Click the Other Entries tab

6. Add and select a Sales or Expense GL account. Branch Settings columns will appear

to the right of the Effect column.

If you choose a GL account that is not a Sales or Expense account, the Branch

setting options will stay locked at the default options.

When entering an amount in the default MVR or Misc Expense options at the bottom

of the check, the Branch Settings box will appear for you to make a selection.

***True Cash*** When issuing a DB Commission Return, since you will be

posting to a Sales account, the Branch Settings box will appear for you to make a

selection

Receivables 1. Click on the Receivables tab in the Company screen. Choose Receive Payment

at the bottom right of the screen.

2. Enter your amount in the Direct Bill tab on the Receipt screen.

3. If you have any other credits or charges, click the Other Entries tab.

4. When you choose a Sales or Expense GL account, you can choose another option

from the Branch Settings to the right of the Effect column on the receipt.

When you choose a GL account that is not a Sales or Expense account, the Branch

setting options will stay locked at the default options.

When you enter an amount in the default MVR or Misc Expense options at the bottom

of the receipt, the Branch Settings box will appear for you to make a selection

If you are Receiving a payment on the Direct Bill tab as Other Income, the Branch

Settings Box will appear for you to make a selection.

*** True Cash*** When Receiving a payment on the Direct Bill tab in the Direct

bill section, since you will be posting to a Sales account, the Branch Settings Box will

appear for you to make a selection.

Direct Bill Sales Entries

1. Under the DB Sales Entries tab click the Add DB Transaction at the bottom of the

screen

2. This will open to the Bulk (Per Company) tab

3. Enter your total premium and when you enter your total commission the Branch

Settings box will appear for you to make your selections

Vendors

1. Go to Vendor under Transaction Parties.

2. Add a Vendor or choose a Vendor from the dropdown.

3. Click the Accounting Setup hyperlink.

4. Add Default GL Expense Account(s) for that vendor

5. When each account is added, the Branch, Division, and Department will have the

default settings listed. Click the dropdown next to each setting. Choose the

appropriate Branch, Division, and Department.

6. Add other Expense accounts with different combinations as appropriate.

7. Click Save.

8. From the Vendor screen, go to the Bills/Purchases Tab. Click Add Bill at the

bottom right.

9. Your Vendor Bill screen will appear with the default GL accounts and branch options

added in the Accounting setup. You are able to add another GL account here and/or

change any account listed along with the Branch Settings.

10. Enter your Description and Amounts per Branch settings.

11. Post.

The Vendor checks and the Notes Payable will not be affected by the Branch

Settings.

To receive a Vendor credit and write off part of the credit

1. Enter the credit bill first.

2. From the Vendor screen, click the Receipts tab. Click Receive Payment at the

bottom right.

3. On the Receipt, enter your Document #.

4. Enter the credit amount in the Write Off Amt field. The branch settings box will

appear. Choose the combinations of Branch, Division, Department to be applied to

the Sales Write off account. (Please note at this time you are only able to choose

one branch setting).

5. Save.

6. Deduct the write off amount from the Credit Amt Applied field.

7. Post.

Bank Account

Transactions

1. Go to Bank Account under Transaction Parties.

2. Click the dropdown and choose your Bank.

3. Select the Transactions tab. Click Add New Transaction at the bottom of the

screen.

4. Under Type, choose Deposit or Withdrawal. ( Transfer will not be affected by the

Branch Settings).

5. Enter your Reference #. The To or From Bank Account will Default the bank GL

number you are in.

6. Click the GL Account dropdown and choose your account.

7. When you choose a Sales or Expense account the Branch Settings box will appear.

Choose one of the branch settings options. (At this time you are only able to choose

one option for each setting per transaction).

8. Enter your Amount and Description.

9. Post.

Bank Reconciliation

1. From the Bank Account screen, select the Bank Reconciliation tab. Click

Reconcile Current Statement.

2. Enter Bank Statement Balance. Clear your items listed on your Bank Statement.

3. Enter your Interest Earned amount and the Branch Settings Box will appear.

4. Choose an option from each setting. (At this time only one option under each setting

may be chosen).

5. Enter your Bank Charges amount and the Branch Settings Box will appear.

6. Choose an option from each setting. (At this time only one option under each setting

may be chosen).

7. To enter an Adjustment, choose a Sales or Expense account. The Branch Settings

box will appear.

8. Choose an option from each setting. (At this time, only one option under each

setting may be chosen).

9. Enter your amount. If the Difference is 0.00, you are able to Reconcile.

10. REMINDER: When you Reconcile the Bank Statement, it cannot be Un-Reconciled.

Employee

1. Go to Employee under Transaction Parties.

2. Choose your Employee. Click Accounting Setup.

3. Click on the Check Withholdings tab.

4. Add your Description in the top section.

5. Add your Withholdings in the bottom section.

6. When choosing a Sales or Expense Account, you are able to choose Branch Setting

options from the columns listed after the Credit % column.

When you choose an account other than a Sales or Expense Account, the Branch

Settings options will be locked at the default settings

Note: Employee check withholding defaults do not have to be set up. You are able

to add an Employee check and choose your branch settings directly on the check if a

Sales or Expense account is chosen.

Misc. Source

Misc. Check

1. Go to Misc. Source under Transaction Parties

2. On the Misc Checks tab, click on Issue Misc Check at the bottom of the screen.

3. Click Add. Choose a GL account to offset on the check in the Account # field.

4. When you choose a Sales or Expense Account, the Branch settings options appear to

the right of the Effect column. Choose your options.

5. When you choose a GL account other than a Sales or Expense account, the Branch

Settings will lock at the default options.

Misc Receipt

1. On the Misc Receipts tab, click on Receive Misc Payment at the bottom of the

screen.

2. Click Add. Choose a GL account to offset on the receipt in the Account # field.

3. When you choose a Sales or Expense Account, the Branch settings options appear to

the right of the Effect column. Choose your options.

4. When you choose a GL account other than a Sales or Expense account, the Branch

Settings will lock at the default options.

Journal Entries

Click on Account Transactions under Operations in the Accounting screen. Click

on the Journal Entries tab.

Click Add Journal Entry at the bottom right of the screen.

Enter your Description. Entering a Reference is optional.

Click Add. If a Sales or Expense GL account is chosen, you will be able to click the

dropdown on the Branch Settings located after the Effect column. Choose your

options.

When you choose a GL account other than a Sales or Expense account, the Branch

settings will be locked with Default Options.