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IFOX PO Process

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Infocrossi Shared Drive Wividus

Approved PRFsfor PO Creation

PRFs are

numbered and

Taxes Verified

Infocrossing

Purchase Req. for

PO Creation

Create Service

PO (ME21n)

Is PR for

Service

Create an Asset

Based on Asset

Class (AS01)

Create an Asset

PO (ME21n)

Acc. AssignmentA A

Acc. AssignmenA K

Item Category

I D

Is

Material/Service Taxable?

Enter Asset No.

in Item Category

Enter Service

part in the PO

Attach PR &

Enter PR no.

PO in PDF

Create Backup

PO+PR+Approval

Open

PO?

PO in PDF

PDF Backup for

AP

Update Tracker to

map PR no. PO

no. (Other info.)

PR to PO TrackerTrack Expenses

No

Yes

SAVE

Yes

U load

Download

U load

U load

Invoicing (ERP

Entry)

Download

Download

Process Flow

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IFox PO Creation ERP Steps

1. Header:

Choose: IFox

Standard PO

Date Format:

dd/mm/yyyy for

Wividus

Communications Tab

Our Reference

PR no.

Communications Tab

Our Reference

PR no.Purchase Org. IFOX

Purch. Group IF1/IF2

Company Code WT34-WT39

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2. Item:

Acc. Assignment: A KItem Category: I D (Service)

Acc. Assignment: A A (Asset)

Material Group: Ifox Equip. / I

Exp / Ifox SW

Plant and Location code list next

page

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Plant and Storage Location Codes

Storage Bus. CostCCompany Plant Location Area Co Loc LocationWT34 IF07 LEN1 T711 ID 01 Leonia

WT34 IF08 OMH1 T712 ID 02 Omaha

WT34 IF09 TEM1 T713 ID 03 Tempe

WT34 IF10 BRA1 T714 ID 04 Brea

WT34 IF11 NRC1 T715 ID 05 Norcross

WT34 IF12 BRM1 T716 ID 06 Broomfield

WT34 IF21 OTH1 T721 ID 99 Other

WT39 IF17 LEN1 T711 II 01 Leonia

WT39 IF26 DAY1 T721 II 13 Dayton

WT39 IF27 ROS1 T721 II 11 Roselle

WT39 IF28 TMP1 T721 II 14 Tampa

WT39

IF29

NRC1

T715

II

05

Norcross

WT39 IF30 BRA1 T714 II 04 Brea

WT39 IF31 WDL1 T719 II 09 WoodlandHills

WT39 IF32 JFS1 T717 II 07 JeffersonCity

WT39 IF33 PHN1 T718 II 08 Phoenix

WT39 IF34 OTH1 T721 II 10 NewYork

WT39 IF34 OTH1 T721 II 12 Westwood

WT39 IF34 OTH1 T721 II 99 Other

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3. Item Details:Asset no.

generated from

AS01

Tax Codes

Contractor Start/End Dates

OR Service Dates

Date Format: dd/mm/yyyy

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Tax Codes

TaxCode

TaxRate

City

ZipCode

Shipping

Description

State

I1 8.300% Phoenix 85021

Not

taxable Arizona Phoenix AZ

J6 7.600% Phoenix 85021

Not

taxable AZ Phoenixusetax AZ

I2 8.100% Tempe 85284

Not

taxable Arizona Tempe AZ

J7 7.400% Tempe 85284

Not

taxable AZ Tempeusetax AZ

K3 5.265% Tempe 85284

Not

taxable Tempe AZ

U1 8.750% Brea 92821 Taxable California Brea CA

U3 4.375% Brea 92821 Taxable CA Breahalftaxable CA

U2 9.250% WoodlandHills 91367 Taxable California WoodlandHills CA

I6 8.250% Broomfield 80021 Taxable Colorado Broomfield CO

J9 4.100% Broomfield 80021 Taxable CO Broomfieldusetax CO

I5 7.000% Tampa 33637 Taxable Florida Tampa FL

I7 6.000% Norcross 30071 Taxable Georgia Norcross GA

K4 7.250% Roselle 60172

Not

taxable Illinois Roselle IL

I9 5.000% Westwood 02090

Not

taxable Massachusetts Westwood MA

K5 7.725% JeffersonCity 65101 Taxable Missouri JeffersonCity MO

K6 5.725% JeffersonCity 65101 Taxable MO JeffersonCityusetax MO

K7 6.825%

Maryland

Heights 63043 Taxable

MO MarylandHeights

(WWT) MO

J2 7.000% Omaha 68154 Taxable Nebraska Omaha NE

J3 7.000% Leonia 07605 Taxable NewJersey Leonia NJ

J4 8.375% NewYork 10001 Taxable NewYork NewYorkCity NY

J5 7.000% Dayton 45414 Taxable Ohio Dayton OH

Tax Figures

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4. Asset:

Enter Asset

Description

Project

Enter Time

dependent Tab

Fields

Functional Area

an cogs

For Inventory

Tracking

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Allocations:

Status Free

Funding Non-

funded

Description:

Key & Asset Life in

Years

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Start

Demand Created

Is an

Expense?

Purchase

Requisition

Expense

Requisition

Requisitions mailed to

Procurement

Budgeted:

Success ?

Send for Approval

with Budget Details

& other info.

Demand

Justification

Clarification &

Recovery Details

Review

Success ?Seek Approval

Approved

Not ApprovedReq. Rejected

IFOX

Approved

Vendor?

Send W-9, MSA,N

Set up Vendor in SAP Vendor form

Backgrou

nd Check

Success ?

B

B

Send Approval

mail & Req.

Final

Check:

Success ?

B

Project Procurement Finance &

Executive

Vendor

PO Approval Process

Add PR nos.

before sending to

WIVIDUS

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PO Process Checklist

Sl No. Check

1 The PO has the right vendor?

2 Does the PO have the correct Purchase Organisation and Company code?

3 Is the PR number mentioned in the communications tab?

4 Has the PR copy and approval mail been attached to thr PO?

5 Has the account assignment and item category tabs entered correct?

6 Has the asset been created and the asset number entered in the PO if the G/L code starts with the number four?

7 Does the material in the PO incur tax?

8 Is the shipping, delivery taxable, does it reflect the same on the PO?

9 Has the plant and location codes correct?

10 Is the price and quantity same as the PR?

11 Is the PO in .pdf format?

12 Has the Purchase Requisition to Purchase Order tracker updated and uploaded on the shared drive?

13 Has the Backup for AP files uploaded on the shares?14 Has the PO copy in .pdf format sent to the originator?

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