IEFL PO ARADHANA.pdf

Indian Oil Corporation Limited (Refineries Division)P.O. JawaharnagarVadodaraJAWAHARNAGAR PIN-391320

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Vendor Code-10264670ARADHANA AGENCY

FLAT-C, FIRST FLOORNEW DELHI-110008SOUTH PATEL NAGAR MARKET - NEW DELHITel.:011-47016291Fax :011-47016291EMail: [email protected]

We are pleased to forward here with a document for your reference and action.For any further clarifications please use following contact information:

Purchasing Document Number: JRMM105431/23343323Document Date : 24.03.2011 Name & Designation : Mr. J R Rana, SMTOEMAIL : [email protected] PH : 0265-2237265 FAX : 0265-2233350

Corporate Website: http://www.iocl.com/Corporate Tenders Site: http://www.IndianOilTenders.com/

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Regd. Office: G-9, Ali Yavar Jung Marg, Bandra(E), Mumbai-51,India

Delhi Incoterms:FOR Total items on PO = 1 DESTINATION / FERTI'NAGAR Tot PO Amt(INR): 334,212.00

Tel.No.:011-47016291Fax.No.:011-47016291 FOR ALL CORRESPONDENCE PLS. QUOTE PO No. AS ABOVE.______________________________________________________________________________________________________

Dear Sirs,Subject to the terms and conditions and instruction given herein, over leaf(ifany) alongwith enclosures please dispatch / deliver the following material.

Unless otherwise specified at item level.Supply to Plant: 9030, Gujarat RefineryStore: REVN, REVENUE STORE.

Sr.No. Material Code UOM Quantity Unit Price Amount

GROUP: 1 HEATER & ACCESSORIESVOLTAGE: 230/250VPOWERwatts

00010 7875409514 EA 12 27,851.00 334,212.00 each INR /1 EA INR

INDUCTION ELECTRODELESS FLUROSCENT LAMPS FOR OUTDOORLIGHTING MAST

CST = 2.000 %Delivery Schedule: 29.07.2011 ; Qty = 12Item Text:Induction type Electrode less Fluroscent Lamp of 300W

The detailed specifications are as follows:-Wattage-300WVoltage-230V AC(+/-10%)PF-0.98Operating frequency-50HzLumen output:>=20000 lumens

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Vendor Code:10264670 Qtn.Ref.:AA10110383 PURCHASE ORDERARADHANA AGENCY Qtn.Dt.:24.12.2010FLAT-C, FIRST FLOOR Payment Terms: PO No.:JRMM105431/23343323NEW DELHI-110008 See Details Below PO Date:24.03.2011SOUTH PATEL NAGAR MARKET Coll.Ref.:JRMM105431

Sr.No. Material Code UOM Quantity Unit Price AmountCRI>80Lumen depreciation: @5% for 2000hrsColor temparature:2700K-6500KLife hrs-60000hrsRe-strike:InstantNo FlickerNo Mercury disposalBallast wattage:

3. DELIVERY PERIOD : WITHIN 10 TO 18 WEEKS FROM THE DATE OF PURCHASE ORDER. THEMATERIAL AGAINST THIS PURCHASE ORDER IS REQUIRED FOR OUR TIME-BOUND SHUTDOWN /PROJECT JOB. YOU ARE THEREFORE REQUESTED TO IMPROVE UPON DELIVERY PERIOD TOCOMMENSURATE WITH OUR SHUTDOWN / PROJECT COMPLETION SCHEDULE.

4. PACKING & FORWARDING AND FREIGHT CHARGES ARE INCLUSIVE IN QUOTED PRICE.

PLEASE NOTE THAT IN CASE OF FOR DESTINATION CONTRACT OR THE CONTRACT WHEREINTRANSPORTATION / FREIGHT IS ARRANGED BY THE VENDOR FOR DELIVERY UPTO FORDESTINATION BASIS, VENDOR INVOICE MUST INDICATE SEPARATELY THAT THE INVOICEAMOUNT INCLUDES THE FREIGHT AMOUNT OF RS. ## AND THE SERVICE TAX OF RS. ##.PAIDTHEREON BY THE VENDOR ALONG WITH THE SERVICE TAX REGISTRATION NUMBER TO ENABLEIOCL TO AVAIL CENVAT CREDIT ON SERVICE TAX PORTION OF FREIGHT BILL UNDER INWARDTRANSPORTATION.THE SERVICE TAX AMOUNT SHOULD BE INDICATED WITH THE FOLLOWING BREAK UP:* BASIC SERVICE TAX AMOUNT* EDUCATION CESS* SHE CESS

THREE COPIES OF ROAD PERMIT ARE ENCLOSED WITH THIS PURCHASE ORDER FOR YOURHANDING OVER TO THE TRANSPORTERS FOR CARRYING THE ORDERED MATERIALS FROM YOURDESPATCH POINT UPTO GUJARAT REFINERY/ TRANSPORTERS' GODOWN AT FERTILIZERNAGER,VADODARA. PLEASE NOTE THAT ALL THE REQUIRED FIELDS IN THE ROAD PERMIT ARE TO BEFILLED UP WITH REQUIRED CORRECT INFORMATION AS PER THE DELIVERY CHALLAN, INVOICEETC. AS APPLICABLE AND SHOULD BE SIGNED WITH OFFICE SEAL . FOR ANY LAPSE ON YOURPART TO FURNISH REQUIRED INFORMATION IN THE ROAD PERMIT AND CONSEQUENTIALSTATUTORY PENAL ACTION BY APPROPRIATE AUTHORITY, IOCL SHALL NOT BE HELDRESPONSIBLE AND ACCOUNTABLE . THIS WILL ALSO NOT COME UNDER FORCEMAJEURECONDITION FOR DELAY IN DELIVERY OF MATERIALS.

MOTOR VEHICLE ACT : VEHICLE SHALL FOLLOW MOTOR VEHICLE ACT 1988 & ITS LATESTUPDATED REVISION & ALL OTHER APPLICABLE LAWS OF LAND DURING TRNSPORTATION OF THEMATERIAL FROM YOUR WORKS TO GUJARAT REFINERY.

"THE SUPPLIER / VENDOR TO INDICATE THE NAME OF DRIVER / KHALASIS ON THE LORRYRECEIPT / CHALLEN ETC. SO THAT THE SAME CAN BE VERIFIED AT THE ENTRY GATE WHILEALLOWING ENTRY BY CISF. THIS IS REQUIRED FOR ENHANCING SECURITY MEASURES FORINCOMING MATERIAL."

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10264670 Qtn.Ref.:AA10110383 PURCHASE ORDER(cont.)ARADHANA AGENCY Qtn.Dt.:24.12.2010

Currency:INR PO number:JRMM105431/23343323PO Date:24.03.2011

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5. EXCISE DUTY IS NOT APPLICABLE.

6. CST SHALL BE ALLOWED EXTRA @ 2% (TWO PERCENTAGE ONLY), ON DOCUMENTARY EVIDENCEAGAINST 'C' FORM. OUR C.S.T.TIN No. is 24573200438 DTD.30.09.2005 & G.S.T.TINNo. is 24073200438 DTD.30.09.2005. FURNISH YOUR VAT CST/GST REGN. No. FOR OURRECORD.

7. TRANSIT INSURANCE SHALL BE ARRANGED BY IOCL.

8. PRICE REDUCTION SCHEDULE (LATE DELIVERY CLAUSE) : THE TIME AND DATE OFDELIVERY OF STORES / MATERIAL / EQUIPMENT AS STIPULATED IN THE ORDER SHALL BEDEEMED TO BE ESSENCE OF THE CONTRACT. IN CASE OF DELAY IN EXECUTION OF THE ORDERBEYOND CDD, THE OWNER MAY AT ITS OPTION EITHER:

(A) ACCEPT DELAYED DELIVERY AT PRICES REDUCED BY A SUM EQUIVALENT TO ONE HALF OFONE PERCENT (1/2%) OF THE VALUE OF ANY GOODS NOT DELIVERED FOR EVERY WEEK OFDELAY OR PART THEREOF LIMITED TO A MAXIMUM OF 05% OF THE TOTAL ORDER VALUE.

OR

(B) CANCEL THE ORDER IN PART OR FULL AND PURCHASE SUCH CANCELLED QUANTITIES FROMELSEWHERE ON ACCOUNT AND AT THE RISK OF VENDOR WITHOUT PREJUDICE TO ITS RIGHTUNDER (__A __), ABOVE IN RESPECT OF GOODS DELIVERED.

9. 90% (NINETY PERCENT) PAYMENT INCLUSIVE OF TAXES SHALL BE MADE AGAINST DESPATCHDOCUMENTS THROUGH BANK AND BALANCE 10% PAYMENT WILL BE MADE AGAINST DELIVERY OFMATERIALS. PROVIDED YOU WILL ENDORSE LR THAT TRANSPORTER COPY OF EXCISE INVOICEIS HANDED OVER TO TRANSPORTER, OTHERWISE IT WILL BE EXCLUSIVE. EXCISE DUTYSHALL BE REIMBURSED WITHIN 30 DAYS OF RECEIPT OF PROPER MODVAT DOCUMENTS. OURBANKER IS : STATE BANK OF INDIA, BAJWA, JAWAHARNAGAR, DIST: VADODARA - 391 320(BRANCH CODE : 0568).

DEDUCTIONS IF ANY, IN YOUR INVOICE ON ACCOUNT OF PRICE REDUCTION TOWARDS DELAYEDDELIVERY, FREIGHT CHARGES (IF TRANSPORTER'S BILL NOT ENCLOSED), EXCISE DUTY ETC.SHALL BE MADE BY IOCL WHILE RELEASING PAYMENT THROUGH BANK. VENDORS TO ADVISEBANKERS TO ACCEPT SUCH DEDUCTIONS AND RELEASE DOCUMENTS TO IOCL TO AVOIDCORRESPONDENCE AND DELAY IN RELEASE OF PAYMENT.

WHILE NEGOTIATING DOCUMENTS THROUGH BANK, VENDORS ARE ADVISED TO ENCLOSE AN EXTRACOPY OF COMPLETE SET OF NON-NEGOTIABLE DOCUMENTS. THE BANKERS MAY BE ADVISED TO

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HANDOVER THE EXTRA SET OF DESPATCH DOCUMENTS TO IOCL ALONG WITH PAYMENTSINTIMATION SLIP OF LSC. THREE SETS OF NON-NEGOTIABLE DOCUMENTS (INVOICE,PACKING LIST, COPY OF LR, PHOTOCOPY OF EXCISE GATE PASS, GUARANTEE/WARRANTYCERTIFICATE - WHATEVER IS APPLICABLE) SHOULD ALSO BE SENT TO THE SENIOR MATERIALSMANAGER, MATERIALS DEPARTMENT, INDIAN OIL CORPORATION LTD., GUJARAT REFINERY, POJAWAHARNAGAR, VADODARA - 391320. TO GET THE ORIGINAL DOCUMENTS RELEASED FROMTHE BANK / FOR RELEASING THE PAYMENT.

THE COPY OF INVOICE FOR PAYMENT TO PLEASE BE SENT TO OUR DY. FINANCE MANAGEERWELL IN ADVANCE FOR ARRANGING RETIREMENT OF DOCUMENTS IN TIME. ALL BANK CHARGESOF YOUR BANKERS WILL BE BORNE BY YOU AND ALL BANK CHARGES OF OUR BANKERS WILL BEBORNE BY US.

NO OVERDUE INTEREST WILL BE PAYABLE TO YOU OR TO YOUR BANKERS. IN CASE IT ISADVISED TO DO SO, THE DOCUEMNTS WILL BE RETURNED BACK TO YOU AT YOUR RISK ANDCOST BY OUR BANKERS (SBI).

THE DOCUMENTS SHOULD BE SENT THROUGH STATE BANK OF INDIA, GR BRANCH, PO:JAWAHARNAGAR, DIST : VADODARA - 391 320 WITHIN 2 DAYS FROM THE DATE OF LR/RRPOSITIVELY, FAILING WHICH DEMURRAGE / WHARFAGE IF ANY, PAID BY GUJARAT REFINERYSHALL BE RECOVERED FROM YOUR INVOICE WITHOUT MAKING ANY FURTHER REFERENCE TO YOU.

10. THE PRICE SHALL REMAIN FIRM & FIXED TILL COMPLETION OF ORDER AND ARE NOTSUBJECT TO VARIATION ON ANY ACCOUNT WHATSOEVER, EXCEPT FOR STATUTORY LEVIES ASPER PURCHASE ORDER.

11. PLEASE NOTE THAT THE SPECIFICATION WILL BE EXACTLY SAME AS PER OUR TENDERDOCUMENTS AND COMMUNICATION DONE TILL DATE. NO DEVIATION WILL BE ALLOWED ORACCEPTABLE TO US.

12. WARRANTY : THE MATERIAL AS ABOVE IS WARRANTY AGAINST ANY MANUFACTURINGDEFECTS FOR 12 MONTHS FROM THE DATE OF INSTALLATION AND COMMISSIONING OR 18MONTHS FROM THE DATE OF SUPPLY DESPATCH WHICHEVER EARLIER. PLEASE FURNISHWARRANTY CERTIFICATE ALONGWITH MATERIALS.

13. PERFORMANCE BANK GUARANTEE :YOU SHALL FURNISH A PERFORMANCE BANK GUARANTEE AS PER ENCLOSED FORMAT FOR 10% OFPURCHASE ORDER VALUE [RS.33,421.00] FROM A NATIONALISED / SCHEDULED BANK. THISSHOULD BE VALID FOR 18 MONTHS FROM THE DATE OF LAST SUPPLY OF MATERIAL OR 12MONTHS FROM THE DATE OF INSTALLATION / COMMISSIONING WHICHEVER IS EARLIER. THE

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PERFORMANCE BANK GUARANTEE ENCLOSED HEREWITH SHOULD BE SENT BACK TO US BYPUTTING ADHESIVE STAMP OF APPROPRIATE VALUE TO REACH US 15 DAYS PRIOR TO DATE OFSUPPLY. PLEASE ADVISE YOUR BANKERS TO FORWARD THE ENCLOSED BANK GUARANTEEDIRECTLY TO US IN BANK SEALED ENVELOPE WITH THEIR FORWARDING LETTER UNDERINTIMATION TO YOU. PLEASE READ INSTRUCTIONS TO SUBMIT PERFORMANCE BANK GUARANTEE.IN CASE OF NON SUBMISSION OF PBG 10% OF PURCHASE ORDER VALUE SHALL BE RETAINEDTILL 18 MONTHS FROM THE DATE OF SUPPLY OR 12 MONTHS FROM THE DATE OFCOMMISSIONING WHICHEVER IS EARLIER.

14.ALL OTHER TERMS AND CONDITIONS SHALL BE AS PER IOCL GENERAL PURCAHSECONDITIONS, AGREED TERMS AND CONDITIONS UNLESS OTHERWISE SPECIFIED.

15.MATERIAL SHOULD BE SUPPLIED IN ONE LOT ONLY, UNLESS OTHERWISE SPECIFIED. INCASE OF PART SUPPLIES, PLEASE BE INFORMED THAT PAYMENT SHALL BE RELEASED ONLYAFTER RECEIPT OF ALL ITEMS IN FULL QUANTITY AT IOCL. PART PAYMENT SHALL NOT BERELEASED. THE MATERIAL SHOULD BE TRANSPORTED THROUGH ANYONE OF IOCL APPROVEDTRANSPORTERS TO AVOID PAYMENT OF DEMURRAGE. IOCL APPROVED TRANSPORTERS ARE :(1) M/S ABC INDIA LIMITED, BARODA (2) M/S ATO INDIA LIMITED, BARODA (3) M/SECONOMIC TRANSPORT ORGANISATION, BARODA (4) M/S GUJARAT ROADLINES, BARODA (5)M/S ASSOCIATED ROAD CARRIERS, BARODA (6) M/S UNION ROADWAYS, BARODA (7) M/SWESTERN ARYA TRANSPORT, BARODA (8) M/S TCI FREIGHT, BARODA (9) M/S V-TRANS (I)LIMITED, BARODA (10) M/S NITCO ROADWAYS (P) LIMITED, BARODA., CONSIGMENT IS TOBE BOOKED TO F.O.R : FERTILIZERNAGAR BASIS.FOR DEMURRAGE CHARGES - FREE PERIOD 45 DAYS APPLICABLE FOR ALL TRANSPORTERS.

16.IOCL RESERVES THE RIGHT TO PLACE REPEAT PURCHASE ORDER ON THE SAME UNITPRICES, TERMS & CONDITIONS WITHIN A PERIOD OF SIX MONTHS FROM THE DATE OF ISSUEOF THIS PURCHASE ORDER.

17.PLEASE ACKNOWLEDGE THE RECEIPT OF THIS PURCHASE ORDER ALONGWITH YOURACCEPTANCE OF ORDER IMMEDIATELY WITHIN 7 DAYS OF ITS RECEIPT. NON-RECEIPT OFACKNOWLEDGEMENT OF ACCEPTANCE OF THIS PURCHASE ORDER WITHIN 7 [SEVEN] DAYS,SHALLBE DEEMED TO BE AN ACCEPTED ORDER.

SHIPPING INSTRUCTIONS :(1) VENDOR SHALL BE RESPONSIBLE TO ENSURE TAKING ALL PRECAUTIONS FOR SAFETRANSPORT OF MATERIAL TO IOCL.(2) VENDOR SHALL SUBMIT COMPLETE LOSS CONTROL INFORMATION SPECIFIC TO THESUPPLIED MATERIAL FOR STORAGE AND USE.(3) SUPPLIER TO ENSURE THAT MATERIAL IS SUPPLIED IN ENVIRONMENT FRIENDLY PACKING

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MATERIAL, WHEREVER POSSIBLE WHICH IS STRONG ENOUGH TO ENSURE SAFETY ANDPRESERVATION OF THE MATERIAL UP TO REFINERY SITE E.G. PLASTIC PACKING MATERIAL IFUSED TO BE OF >20 MICRON SIZE.

ENCLOSURES:1)SPECIFICATION SHEET2)FORM NO. 4033)PBG FORMAT WITH INSTRUCTION

For and on behalf ofINDIAN OIL CORPORATION LIMITED

J R RanaDMTM(Authorised Signatory)

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IEFL PO ARADHANA.pdf

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