IEEE Central Texas Section

Section ConferencesSection Conferences

CTS Fall Planning MeetingCTS Fall Planning Meeting

San MarcosSan MarcosAugust 27August 27thth , 2011 , 2011

Thuy DaoCTS Conferences Coordinator

IEEE Central Texas Section

New Conference Guidelines New Conference Guidelines

New MGA Conference Approval Process (begins 1 January 2012)

Developed Guidelines for Conference Co-Sponsorship for all OUs.

MOU Needed for All Co-Sponsored Confs.(even Technically Co-Sponsored)

IEEE Conferences Committee is reviewing conferences for quality

IEEE Central Texas Section

Section level approval is required when certain MGA OUs(Subsections, Chapters, Geographic Councils, Affinity Groups, Student Branches) co-sponsor a conference with an outside entity.

Applies to both financial co-sponsorships and technical co-sponsorships.

Sections need to develop an approval process. TCS conferences are IEEE conferences We all are responsible for maintaining the quality of IEEE’s brand and

reputation Ensure that all conferences you co-sponsor or approve for co-sponsorship use

quality practices Technical co-sponsorship means active engagement in the technical program

and conference quality

IEEE Central Texas Section

CTS CONFERENCE ACTIVITESCTS CONFERENCE ACTIVITES

Consultants Workshop – a success!

SSC Workshop – Fabless IC8/13/2011 Solar Technology Workshop 9/16/2011 PES chapter class 10/14/2011 Metro Area Workshop 10/21-

22/2011Please contact Thuy Dao before Please contact Thuy Dao before

you plan your event!you plan your event!

IEEE Central Texas Section

Start Date Conf # Conference Name Conf. City Location

2/12/2011 17424

2011 IEEE 17th International Symposium on High Performance Computer Architecture (HPCA)

San Antonio

Rivercenter Marriott Hotel

2/22/2011 17592

2011 IEEE Sensors Applications Symposium (SAS)

San Antonio

Hyatt Regency San Antonio

3/3/2011 170192011 IEEE-USA Annual Meeting

Austin

Renaissance Austin Hotel, 9721 Arboretum Blvd

4/10/2011 18080

2011 IEEE International Symposium on Performance Analysis of Systems & Software (ISPASS)

Austin

Westin Domain

5/14/2012 18155

2012 IEEE-IAS/PCA Cement Industry Technical Conference

San Antonio

J.W. Marriott Hill Country Resort

5/30 – 6/1/2012 2012 IEEE ICICDT Conference Austin FSL Parmer Lane

6/3/2012 17637

2012 IEEE 38th Photovoltaic Specialists Conference (PVSC)

Austin

TBD

12/8-12/2014 2014 Globecom Austin Hilton Downtown

THANK YOUTHANK YOU

IEEE Central Texas Section

CONFERENCE ORGANIZERS NEWS New Fee for technically Co-Sponsored Conference

$500 fee for conference that do not publish with IEEE Begin Jan 2011 Charge to IEEE co-sponsoring organization unit (OU)

Include Non-discrimination statement in conference materials & informed vendors of IEEE policy.

LIFE member & Student conference registration fee reduced rates for conferences Life members fee must be no higher than the rate offered for Students. 

Starting 9/2010, new $14 tax on US visitor from visa-waivers country.

IEEE Central Texas Section

CTS Guidelines1. Contact Thuy Dao (thuybdao@ieee.org) to determine the

meeting category for your event.2. Workshop, tutorial, and lecture

Submit plan and budget to CTS executive committee for approval prior to execution on plan.

Budget should resulted in 20% surplus.3. Conference, Symposium,Training class, and Workshop

Submit plan and budget to CTS executive committee for approval prior to execution on plan.

Budget should resulted in 20% surplus. An MOU has to be signed between CTS & event organizer if

CTS / chapter is to be financial or technical sponsor All contracts have to be reviewed and approved by CTS

executive prior to signing.

IEEE Central Texas Section

CONFERENCE CHALLENGES

Increasing conference awareness Finding volunteers willing to lead /

participate Educating chapter (and Section)

leaders to get involved with their societies so as to bring conferences to CTS

IEEE Central Texas Section

IEEE EDUCATION FOR CONFERENCE ORGANIZERS

IEEE POCO Web Pages WEB based conference schedule WEB based financial planning Past POCO Conferences’ presentations available E-letters for latest news

Annual POCO Conference 2010 presentations on POCO website Technical Sponsor requirements - new