Iceplex Promoter GuideGENERAL INFORMATION Bill Gray's Regional Iceplex 2700 Brighton Henrietta...
Transcript of Iceplex Promoter GuideGENERAL INFORMATION Bill Gray's Regional Iceplex 2700 Brighton Henrietta...
PROMOTER'S
GUIDE
GENERAL INFORMATIONBill Gray's Regional Iceplex
2700 Brighton Henrietta Townline Road
Rochester, NY 14623
www.billgraysiceplex.com
585-424-4625
PERSONNELGeneral Manager
Assistant General Manager
Customer Service Manager
Operations Manager
Chris Woodworth
Rob Maher
Brendon Bleier
Richard Koch
ABOUT THE ICEPLEXBill Gray’s Regional Iceplex built in 1998 is a 170,000 square foot, participatory
sports facility located on the campus of Monroe Community College. It is home to 4
NHL sized ice rinks (solid state arena with 3000 plus seating capacity) a Bill Grays
Restaurant, Tap Room and Concessions Stand, Abbott's Frozen Custard, Coffee Etc
Snack Shop and Cafe, Locker Room Sports Retail Hockey Store, Maksymum Hockey,
Athletic Republic and Travel Team USA.
LOGISTICAL INFORMATION
DRESSING ROOMS
Bill Gray’s Regional Iceplex has 16 locker rooms/dressing rooms in the lower lobby
of the building. Each room is approximately 25’ x 15’ in size and is equipped with a
shower and a restroom. The Iceplex also houses three additional larger referee
locker rooms which will be made available for use during certain months of the year.
All locker/referee rooms have access to fiber optic wireless internet and are
located on the arena floor of the facility
FEATURES WITH GUESTS WITH DISABILITIES
Bill Gray's Regional Iceplex is fully accessible for persons with disabilities.
Elevators are located in the facility and allow patrons access to all levels. Solid
State Arena's upper concourse has designated wheel chair seating sections and the
event floor is accessible by elevator.
FLOOR
Arena Floor Dimensions: 200’ x 85’ (~ 17,000 square feet)
Floor Type: Finished concrete; 1” insulated flooring
DASHERS
Plastic with Galvanized Steel. 42” high.
FORKLIFTS
Multiple forklifts can be available at the client’s request. Please call for
specifics and pricing.
LOAD IN
Entrance: North side of building
External Dock: Capabilities for three (3) large transport trailers at dock at once
with quick access into Arena and onto floor.
IN-HOUSE STAGING
Lighting, sound, audio visual equipment, rigging, drapery and other soft goods will
be provided by Audio Images.
LOCK AND KEYS
Locker/dressing rooms may be secured with locks and keys. Keys for each room may be
checked out through the Operations Manager. All persons who sign out keys will be
responsible for return of the keys at the conclusion of the event.
PARKING
465 on-site parking sports, plus an additional parking for up to 1,200 cars on the
Monroe Community College Campus.
RUNNERS
The Arena can provide runners upon request. Our runners come with a standard
passenger car. If you have any requirements other than this (vans, trucks, etc…),
please let us know in advance and we can rent at your cost. Runners will be paid by
the show a minimum of $150.00 per day plus any tolls, gas or other expenses incurred
by running.
SEATING/CHAIRS
General fixed seating is made up of aluminum bleachers seating 3,000 in rink 1 and
750 in the other 3 rinks. Disabled seating is located at various locations
throughout the Arena. Portable chairs are upholstered and interlocking for use on
the arena floor (depends on event set-up).
RENTAL RATES AND CONDITIONS
EQUIPMENT AND SERVICE RATES
Bill Gray’s Regional Iceplex provides a full-range of event equipment and
personnel including ushers, ticket-takers, stagehands, cleaning, operations, and
technical support. Rental rates are dependent upon contract terms.
RENTAL RATES AND AVAILABLE EQUIPMENT
Per day facility rental rates are available upon request. All rental rates are
negotiable and dependent upon contract terms.
- Stage/chair/barricade
- Staging
- Football Turf
- Barricade
- Bicycle Rack
- Risers
- Barriers
- Spotlights
- Forklifts
- Tables (8ft. only)
- Tables (skirted, each, per day)
- Pipe and Drape (limited quantity)
- Furniture
- Sound System and audio headsets
- Telephones
- Telephone long distance
- Wireless and hard line internet
- Shore power
DEPOSIT REQUIREMENTS AND PROCEDURES
A deposit is required as consideration in order to secure a date at the Bill Gray’s
Regional Iceplex. This amount is due upon execution of the contract or whenever
another potential user challenges a date. Management further reserves the right to
require a deposit to cover all estimated expenses, including but not limited to:
rent, ticketing fees, set-up, staffing, damages, advertising, electrical services,
and miscellaneous equipment.
BOX OFFICE/TICKETING
Box Office and Ticketing services are available upon request. Fees and terms are
negotiable and determined by scope of event and term of ticket sales.
FOOD
All food, beverage, and concessions are operated and
controlled by Bill Gray’s Restaurant. All arrangements for
catering, and food and beverages service should be made
through Bill Gray’s Restaurant and Tap Room. The restaurant
is located between rinks #1 and #2 on the upper level of the
Bill Gray’s Regional Iceplex, and offers a variety of different
foods, including hamburgers, hot dogs, chicken wings,
sandwiches, salads, etc. While enjoying their meal in the
restaurant guests will also have a great view overlooking
rinks #1 and #2. Also available is Coffee Etc., a coffee shop
and snack bar located in the upper lobby that offers plenty of
quick options for food and drink.
MEETING ROOM SPACE
The Bill Gray’s Iceplex offers multiple meeting room spaces to accommodate the
needs of our partners. Our Board Room is 12’ x 20’ and overlooks the feature arena, it
includes a phone jack for telephone communication. The Banquet Room is 40’ x 28’
accommodating up to 100 people, it also features a retractable wall allowing the
room to be split into two smaller rooms, one 24’ x 28’ and the other 16’ x 28’, seating
70 and 40 people respectively. Wireless internet and audiovisual equipment is
available to suit your needs and the full service restaurant on site can handle any
dining needs.
MARKETING SERVICES
The Bill Gray’s Regional Iceplex in-house marketing department can assist with the
numerous details involved to successfully market your event. For a negotiated fee
(based on time, labor, and expense) the Bill Gray’s Regional Iceplex can also assist
with promotions, public relations, and the publicity needed to ensure ticket sales.
Print support comes from:
The Democrat & Chronicle
City Newspaper
Messenger – Post Newspaper
Rochester Business Journal
The Daily Record
Freetime Magazine
TELEVISION
WHEC / Ch. 10 – NBC Affiliate
WROC / Ch. 8 – CBS Affiliate
WUHF / Ch. 31 – FOX Affiliate
WHAM / Ch. 13 – ABC Affiliate
WXXI / Ch. 21 – Public Broadcasting
RADIO
WRUB / 88.5 FM – Variety
WEOS / 89.7 FM – Public Radio
WBER / 90.5 FM – Alternative
WXXI / 91.5 FM – Classical
WBEE / 92.5 FM – Country
WFKL / 93.3 FM – Classic Hits
WMRV / 93.9 FM – Adult Contemporary
WZNE / 94.1 FM – Alternative
WQBW / 95.1 FM – Classic Hits
WCMF / 96.5 FM – Classic Rock
WPXY / 97.9 FM – Top 40
WBZA / 98.9 FM – Classic Hits
WZXV / 99.7 FM – Religious
WDVI / 100.5 FM – Modern AC
WRMM / 101.3 FM – Soft AC
WFLK / 101.7 FM – Country
WVOR / 102.3 FM – Adult Contemporary
WLGZ / 102.7 FM – Classic Hits
WUUF / 102.7 FM – Country
WDKX / 103.9 FM – Urban
WIRQ / 104.7 FM – Variety
WJZR / 105.9 FM – Jazz
WKGS / 106.7 FM – Top 40
WROC / 950 AM – News/Talk
WHAM / 1180 AM – Talk
WHTK / 1280 AM – Sports/Talk
LOCAL MEDIA
SOLID STATE ARENA AT BILL GRAY'S REGIONAL ICEPLEX
SEATING CAPACITIES
- Solid State Arena Seating: 3,000
- Dry Floor Capacity: 5,000
EVENT POSSIBLITIES:
- Ice Hockey, Figure Skating, Ice Show
- Basketball
- Boxing, Wrestling
- Circus, Rodeo
- Trade Show – Arena Floor
- Trade Show, Banquet
- End Stage, Half-House Concerts, Comedy Shows, Family Shows
FACILITY LAYOUT
SOLIDSTATEARENA
DIRECTIONS AND TRAVEL INFORMATION
From the WEST (Buffalo area): Take New York State Thruway 90 east to exit 46.
Take 390 north to exit 16, the second East Henrietta Road exit (Rt. 15A). Turn
left off of the exit and continue south on 15A for about 1/2 mile to the
Brighton Campus, entrance B, on your left.
From the EAST (Syracuse area): Take New York State Thruway 90 west to exit 46.
Take 390 north to exit 16, the second East Henrietta Road exit (Rt. 15A). Turn
left off of the exit and continue south on 15A for about 1/2 mile to the
Brighton Campus, entrance B, on your left.
From the SOUTH (Geneseo area): Take 390 north to exit 16, the second East
Henrietta Road exit (Rt. 15A). Turn left off of the exit and continue south on
15A for about 1/2 mile to the Brighton Campus, entrance B, on your left.