Mail Migration to IBM Cloud

Migration Project Phases

PlanningPre-Implementation

Implementation

Post-Implementation

Planning PhasePHASE-1

Planning Tasks

Strategy – People, Archiving & Backups

Resourcing & Task Definition

Certifications, Documentation & Knowledge Sharing

Pre-ImplementationPHASE-2

Pre-Implementation TasksReadying infrastructure for access and file-sharing

Creation of Cloud account & Domain Name

Understanding Admin tasks to be performed on cloud

Calculating space requirement in cloud

Determining mail file quotas, attachment limits

Cleansing – Removing dormant accounts

Identifying the mail-files to be moved for initial cloud testing

Identifying VIP and non VIP users

Identify users with more than 1000 emails in the inbox itself

Identify mail-files with 400+ folders

Check for domain ownership and admin credentials for creating Cname for verifying ownership of domain

PREPARATION ESTIMATION

USER IDENTIFICATION

ImplementationPHASE-3

Implementation TasksDeletion of test Cloud accounts to enable registration into Cloud

Cloud setup and links and ensure access to the cloud

Check and test Admin related activities on cloud

Configure default mail file Template & Customize mail template if needed

Creation of test users in the cloud & Setting up mail accounts in the cloud and provide access

Testing of cloud account by iNotes users to ensure access and mail-routing & confirm

Performing various tests of mail routing from cloud to external, within org, incoming and outgoing mails

Enabling voice for Sametime over IBM cloud

Setting up a single VIP user on cloud for testing

Movement of VIP archive into cloud to check for access and functionality over cloud

Testing of voice calls over IBM cloud

Fix errors and any issues related to above scenarios

Creation of remaining accounts for all employees on cloud

Go-Live of IBM Connections Cloud

Post-ImplementationPHASE-4

Post-Implementation Tasks

Training & Adoption for Users

DocumentationArchiving all old mails on local & confirm access

Decommission old server