iaedp Symposium 2020 Exhibitor and Sponsor Guide...iaedpTM Symposium 2020 Exhibitor and Sponsor...

iaedpTM Symposium 2020 Exhibitor and Sponsor Guide

www.iaedp.com


2

About the International Association of Eating Disorders Professionals - - - -Established in 1985, the International Association of Eating Disorders Professionals (iaedpTM) is today well recognized for its excellence in providing first-quality education and high-level training standards to an international multidisciplinary group of various healthcare treatment providers and helping professions, who treat the full spectrum of eating disorder problems.

iaedpTM offers a highly respected certification process for those who wish to receive specialized credentials in their work with people with eating disorders and publishes The Eating Disorders Review, an online professional journal, which addresses contemporary treatment issues. Read the Eating Disorders Review here. ( Click )

The Core Courses for iaedpTM Certification and Educational Designation are offered live each year at the symposium, giving attendees a chance to collaborate and learn in an open and productive environment. The core courses are also available in a self-paced, home study format through the iaedp Institute.

These contributions have made iaedpTM an outstanding forum for the exchange of ideas and a major educational and training force in our field. The certification process is an especially important part of

the iaedpTM program. Reflecting both experience and education, certification verifies supervised work experience, academic course work completed, and the satisfactory passing of a written examination.

Healthcare is changing. Membership confirms a practitioner's dedication to the highest ethical standards, rigorous training accomplishments, continuing education, and personal growth.

Clearly iaedpTM has become more than just an organization. It is representative of leadership in the field.

The value of the overall iaedpTM program is perhaps best seen in its annual Symposium. The conference draws attendees from all corners of the globe, It is geared to the needs and problems of those who work with patients in a therapeutic environment. Interchange among participants is constant and challenging: workshops, professional development Institutes and plenary sessions focus on "cutting edge" information and techniques. In this conference, the emphasis is on exchange of information, not just listening!

www.eatingdisordersreview.com


3

Reasons to Exhibit at the iaedpTM Symposium 2020 - - - -

• The Exhibit Hall is a dynamic hub of activity in a high traffic location.

• All breakfasts, breaks and networking receptions are held in the exhibit hall.

• Evening receptions are well attended and provide excellent networking opportunities.

• Attendees are treatment professionals working in a therapeutic environment.

• Networking and hosting opportunities.

• Multiple sponsorship opportunities available.

• Online Exhibit Hall and mobile app • Multidisciplinary registrants from

all areas of the globe.

• Warm, inclusive atmosphere

• Loyal members – about 65% of our attendees have previously attended a symposium.

What do our previous exhibitors say? I enjoyed meeting all of the wonderful people in the ED community. It was my first time coming to the conference and I really enjoyed meeting all the wonderful people and making new friends like YOU too! – Clayton Uyehara, ‘Ai Pono Maui I just wanted to thank you again for putting on such a wonderful IAEDP event! Thank you for your support and impeccable organization! Your energy is contagious! It was a pleasure working with you. :) ---Melissa Moore, Shades of Hope Thank you for all your work with us, Blanche. You made the process easy and fun! ---Tahyney Jones, Opal Food+Body+Wisdom


4

Exhibitor Options - - - - -

• $2,495 Single Table before 12/02/19 or $2,595 after 12/03/19Includes:

o Single 6 foot table top & chair Entire display must fit on table topo One complimentary registration to iaedpTM Symposium 2020 (Person manning the

booth must register, all additional attendees are required to register)o Inclusion on the iaedpTM’s mobile app and virtual exhibit hall online at www.iaedp.com

• $4,990 before 12/02/19 or $5,190 after 12/03/19Includes:

o Double 6 foot table top & 2 chairs Entire display must fit on table topo Two complimentary registrations to iaedpTM Symposium 2020 (Person manning the

booth must register, all additional attendees are required to register)o Inclusion on the iaedpTM’s mobile app and virtual exhibit hall online at www.iaedp.com


5

Exhibitor Schedule of Events – Tentative - - - - -Final schedule of events will be e-mailed out prior to the symposium.

Monday, March 23, 2020: 8:00 a.m.– 5:00 p.m.

Exhibit booth materials MUST arrive at the Omni Orlando Resort at ChampionsGate. Specific shipping instructions along with shipping charge pre-payment information will be sent closer to the symposium.

Wednesday March 25, 2020: 9:00 a.m. – 11:00 a.m or 5:00 p.m. – 7:00 p.m.

Exhibitor check-in, badge pick up and exhibit booth setup in exhibit hall with exhibitor orientation

Saturday, March 28, 2020: 6:30 p.m. – 8:30 p.m.

Exhibitor tear down – exhibitors are required to stay set up through the end of the Saturday evening reception and then may begin tearing down once the reception is complete.


6

Sponsorship Opportunities - - - - -

Category / Item Quantity Investment Page Gold Sponsor 5 $10,000 9

Silver Sponsor 5 $7,500 10

Bronze Sponsor 5 $5,000 10

A La Cart Sponsorships

Event App 1 $6,000

11

Keynote 5 $4,500

Breakfast Co-Sponsorship 9 $7,500

Lunch Co-Sponsorship

Break Time in Exhibit Hall

9

6

$7,500

Actual Cost

End of Day Reception Station 20 Actual Cost

Imagine Me Art Competition 1 3,500

Lanyard/Badge Holders 1 SOLD

For more information on exhibiting and sponsorship opportunities please contact:

Blanche Williams Director of International Development [email protected] 1-800-800-8126 x 83


7

ROI: iaedp™ Focuses on Results- - - - -

The iaedp™ Foundation executes a dynamic public relations campaign to promote its annual Symposium agenda and program. This campaign aggressively uses both press releases and social media to drive traffic to iaedp.com where there is program, travel and location, event and speaker details about the upcoming year’s Symposium.

Measurement is in place to evaluate press release communications during the months leading up to the Symposium, including:

Full-Page Reads: How many times Internet users viewed the press release. Headline Impressions: How many times the headline of our press release was viewed. Search Engine Hits: How many keywords and phrases were used to find the press release. Media Deliveries: Each iaedp™ news release is categorized and sent directly to thousands of relevant healthcare journalists and media outlets. Online Pick-Up: Once it has been released, the iaedp™ news release is syndicated on various websites like Yahoo! News and Topix.

Results Achieved in 2018:

• Each press release had robust distribution for maximum exposure and accessibility to media.• Each press release achieved total impressions > 90 million per release.• Press releases also were distributed via iaedp™ social media, such as Facebook and Twitter.• Estimated total impressions of the 50+ iaedp™ press releases distributed to date was =/< 4.0 billion.

Results of Social Media:

• Page Engagement – Promote traffic and activity on the page with specific posts on page• Total Visitors – To the various social pages authored by iaedp™• Develop posts that generates visitors to the website


8

Gold Sponsor - $10,000 - - - - - - - - - -

Benefits of Sponsorship● Your Name/website link included in

“boiler plate” of all iaedp™ SymposiumPress Releases

● Included in up to 50 Symposium PressReleases distributed nationally

● Complimentary Symposium Booth withtwo registrations

● Logo posted on iaedpTM Virtual Exhibithall and Mobile App

● 18 Facebook/Twitter posts over 6 Monthperiod

● 2 individual 1 year directory listings onEating Disorder Review

● 1 year ad on Eating Disorder Review

● iaedp™ Sponsor Logo created forposting on your various online platformsand collateral materials

● Logo placement and website link inmonthly iaedpTM and EDR newsletters


9

Silver Sponsor - $7,500 - - - - - - - - - -

Benefits of Sponsorship

● Included in 35 “boiler plate” iaedp™

Symposium Press Releases

● Complimentary Symposium Booth with two registrations

● Logo posted on iaedpTM Virtual Exhibit hall and Mobile App

● 12 Facebook/Twitter posts over 6 Month period

● One 1 year directory listings on Eating Disorder Review

● 6 month ad on Eating Disorder Review

● iaedp™ Sponsor Logo created for posting on your various online platforms and collateral materials

● Logo placement and website link in monthly iaedpTM and EDR newsletters

Bronze Sponsor - $5,000 - - - - - - - - - -

Benefits of Sponsorship● Included in 25 “boiler plate” iaedp™

Symposium Press Releases

● Complimentary Symposium Booth with two registrations


● 6 Facebook/Twitter posts over 6 Month period

● 6 month ad on Eating

Disorder Review


● Logo placement in monthly iaedpTM and EDR newsletters


10

A La Carte Sponsorship Opportunities - - - - - - - - - - Imagine Me Art Competition - $3,500 – 1 available



Keynote - $4,500 – 5 available● iaedp™ Sponsor Logo created for

posting on your various online platforms and collateral materials


Event App - $6,000 – 1 available● iaedp™ Sponsor Logo created for



Breakfast Co-Sponsor - $7,500 – 3 available for each meal (9 total)● iaedp™ Sponsor Logo created for



Lunch Co-Sponsor - $7,500 – 3 available for each meal (9 total)● iaedp™ Sponsor Logo created for



Break Time in the Exhibit Hall – Actual Cost – 6 available We will work with you to customize the break and your cost will be what the hotel charges.



End of Day Reception Station – Actual Cost - 20 available We will work with you to customize the break and your cost will be what the hotel charges.




11

Rules and Regulations This is a wonderful opportunity to showcase your services to the attendees of International Association of Eating Disorders Professional Foundation’s (iaedp™) Symposium 2020 and to be included in our virtual exhibit hall on iaedp.com.

The undersigned, hereafter referred to as the participating organization, hereby applies for space at the iaedp™ Symposium 2020. The participating organization understands that this becomes a binding contract once it is completed, signed, submitted and iaedp™ returns the signed acceptance copy of the contract. Participating organizations hereby acknowledge receipt of and agree to abide by the Exhibitor Rules and Guidelines of iaedp™ Symposium 2020 which are made a part of this contract. This contract must be completed and signed below in order for processing to be completed.

1. Participating organizations are permitted to display only products/materials owned by the organization. Theremay only be one participating organization per booth, and it will be listed as shown on the application. Allsolicitation will be limited to the exhibit hall and is not allowed in or at any workshop or keynote session.

2. Each booth space includes a draped table display (for both tabletop) and 1 chair. Additional costs for electrical,audiovisual, etc., are the responsibility of the participating organization. Upon acceptance of the application,order forms will be distributed by the convention services provider chosen by iaedp™.

3. iaedp™ will not be responsible nor provide additional security or storage space for participants over and abovethe general security requirements of the building.

4. The organization agrees that neither the Association, the City of Orlando, and the State of Florida and theirofficers, directors, members, agents, and employees shall be liable for any damage, loss, harm, or injury to theperson or property of the organization or any of its officers, directors, agents or employees resulting from theft,fire, water, accident or any other cause.

5. The organization shall indemnify, defend and hold harmless the Association, the City of Orlando, and the State ofFlorida and their officers, directors, members, agents, and employees from and against all claims, demands,suits, liability, damages, losses, costs, attorney’s fees, and expenses of whatever kind of nature, which mightresult from or arise out of any action or failure to act on the part of the participating organization or any of itsofficers, directors, agents, or employees.

6. Participating organizations will assume all costs arising from the use of patented, trademarked, franchised, orcopyrighted music, material, devices, process or dramatic rights used on or incorporated in the organization’sbooth space. The participating organization shall indemnify, defend, and hold harmless the Association, theirofficers, directors, members, agents, and employees from and against all claims, demands, suits, liability,damages, losses, costs, attorney’s fees, and expenses of whatever kind of nature, which might result from or outof the use of any such material(s) described above.

7. Booth space will be assigned on a space availability basis.

_______________________________________ ______________________________________

Authorized Signature Title Organization Name (please print)

______________________________________ __Managing Director________________________

Authorized Signature iaedp™

Hotel and Shuttle Information Hotel Information: A discounted hotel rate of $234.00 has been negotiated with Omni Orlando Resort at ChampionsGate. Shuttle Service: A Discounted rate has been negotiated with SuperShuttle. www.supershuttle.com. Details on how to book both can be found online at https://iaedp.site-ym.com/event/iaedp2020

Please make all checks payable and mail to: iaedpTM Foundation (US Currency Only) iaedpTM, PO Box 1295, Pekin, IL 61555-1295 Please indicate the individuals/org the check is for Phone: 800-800-8126 x82 Fax: 800-800-8126 Or sign up on line at www.iaedp.com

REGISTRATION CANNOT BE PROCESSED UNLESS ALL FIELDS ARE FILLED OUT NAME: Please print clearly CREDENTIALS: E-MAIL ADDRESS:

CELL PHONE: EMPLOYER: OCCUPATION/TITLE:

MAILING ADDRESS: CITY, STATE ,ZIP: WORK PHONE

EMERGENCY CONTACT: EMERGENCY CONTACT PHONE: ARE YOU A RESIDENT OF THE EU? � YES � NO

IS THIS YOUR FIRST SYMPOSIUM? � YES � NO

WILL YOU BE ATTENDING MEALS? � YES � NO

Thurs � Breakfast � Lunch � Recept.

Fri � Breakfast � Lunch � Recept.

Sat � Breakfast � Lunch � Recept.

Sun � Breakfast

Do you have special dietary requirements? � Vegetarian � Gluten Free � Allergies (Please e-mail [email protected]). Change and Cancellation Policy Discounts, including promotion codes, CANNOT be combined or applied after the fact. Exhibitors & Sponsors: No Cancellations or refunds Individual Registrations: Cancellations (Including core courses) received prior to December 1, 2019 will receive a refund less a $200 cancellation fee. Cancellations received on or after December 2, 2019 will receive a refund less a $350 cancellation fee. There will be no cancellations issued after December 23, 2019. All requests for refunds must be submitted in writing either by e-mail to [email protected] or by mail to iaedpTM, PO Box 1295, Pekin, IL 61555-1295. � I HAVE READ AND ACCEPT THE CHANGE AND CANCELLATION POLICY

Video and Recording Policy Please note: iaedpTM reserves the right to use images or recordings of symposium or symposium-related events and its participants. Authorization is implicit upon attendees’ registration to the symposium or other such events. � I I HAVE READ AND ACCEPT THE VIDEO AND RECORDING POLICY

Non-Exhibitor Solicitation Restrictions In order to protect our valued exhibitors and the significant investment they have made to participate as a partner at the symposium, our rules strictly prohibit solicitation by attendees who do NOT have exhibit booths. Any non-exhibitors who are observed soliciting business at the symposium will be asked to leave immediately. All attendees, including individuals who are assisting with an exhibit booth and not attending sessions, are required to register. Individuals not registered for the iaedpTM Symposium will also be asked to leave. Additional penalties may also be applied to individuals and companies in violation of this policy, including exclusion from future symposiums. � I HAVE READ AND ACCEPT THE NON-EXHIBITOR SOLICITATION POLICY

� CHECK CREDIT CARD: � VISA � MasterCard � American Express � Discover Account Number: Expiration Date: Name on Account:

Billing Address:(Street, City, State, Zip Total Amount $ Authorized Signature Date

iaedpTM SYMPOSIUM 2020 SYMPOSIUM EXHIBITOR/SPONSOR and PRESIDENT’s COUNCIL REGISTRATION Discounts cannot be combined

Exhibitor Registration – Early Bird – All Registrations and Payments must be received by 12/2/19 � $2,495 Single Exhibit Booth – Includes One (1) complimentary Registration � $4,990 Double Exhibit Booth – Includes Two (2) Complimentary Registration

President’s Council Registration – 1 Booth and up to Three (3) Attendees � President’s Council Booth � President’s Council Additional Attendee

Sponsor Registration � $5000 Bronze Sponsor – Includes Two (2) Complimentary Registrations � $7500 Silver Sponsor – Includes Two (2) Complimentary Registrations � $10000 Gold Sponsor – Includes Two (2) Complimentary Registrations � $6,000 Mobile App Sponsorship (1 available) � $4,500 Keynote Sponsorship (5 available) � $7,500 Breakfast Co-Sponsor – (9 Available) � $7,500 Lunch Co-Sponsor – (9 Available) � $3,500 Imagine Me – (1 Available) � Actual Cost – End of Day Reception Station – 20 Available � Actual Cost – Breaktime in the Exhibit Hall (6 available)

Additional Attendees � Double Exhibit Booth Additional Attendee Registration � Sponsor Additional Attendee Registration

All attendees must be registered. Please use the attendee registration form to register your additional booth personnel or conference attendees. Registrations will not be processed until payment in full is received. The best way to register is online - https://iaedp.site-ym.com/event/iaedp2020

Exhibitor Registration After 12/3/19 � $2,595 Single Exhibit Booth – Includes One (1) complimentary Registration � $5,190 Double Exhibit Booth – Includes Two (2) Complimentary Registration

https://iaedp.site-ym.com/event/iaedp2020

http://www.supershuttle.com/default.aspx?GC=WU3RG


http://www.iaedp.com

mailto:[email protected]


One Day Registration � Thursday $450 � Friday $450 � Saturday $450 � Sunday $250

Hotel and Shuttle Information Hotel Information: A discounted hotel rate of $234.00 has been negotiated with Omni Orlando Resort at ChampionsGate. Shuttle Service: A Discounted rate has been negotiated with SuperShuttle. www.supershuttle.com. Details on how to book both can be found online at https://iaedp.site-ym.com/event/iaedp2020

Please make all checks payable and mail to: iaedpTM Foundation (US Currency Only) iaedpTM, PO Box 1295, Pekin, IL 61555-1295 Please indicate the individuals/org the check is for Phone: 800-800-8126 x82 Fax: 800-800-8126 Or sign up on line at www.iaedp.com

On or After December 22, 2019 � $750 iaedpTM Member � $725 iaedpTM Chapter Member � $700 iaedpTM Certified Member � $825 Non iaedpTM Member � $450 Full Time Student or Retired Prof � $325 Pre-approved Volunteer � $450 International Attendee � $700 Group Attendee – 3 or more**

Core Courses for Certification and Educational Designation Core Course registration is first come/first serve and courses will fill up. No On-Site registrations will be allowed Wednesday, Wednesday March 25th and Thursday, March 26th � $375 Core Courses Only - Includes the cost of the book � $250 Core Courses in addition to full symposium registration – includes the cost of the book

*Please contact the iaedpTM office at 800-800-8126 x82 or email [email protected] if you are a presenter with more than two presenters in your session prior to registration for discount information***Groups are defined as 3 or more registrants from the same company, organization or iaedpTM chapter. To receive the discount, all group registrations must be submitted together. Add on registrations received separately will be charged the regular individual registration fee. Fill out one form per person. (This offer excludes the registrationsincluded in the exhibiting package or complimentary or discounted registrations for faculty) Group rates will not be available after January 16, 2020.

REGISTRATION CANNOT BE PROCESSED UNLESS ALL FIELDS ARE FILLED OUT NAME: Please print clearly CREDENTIALS: E-MAIL ADDRESS:

CELL PHONE: EMPLOYER: OCCUPATION/TITLE:

MAILING ADDRESS: CITY, STATE ,ZIP: WORK PHONE

EMERGENCY CONTACT: EMERGENCY CONTACT PHONE: ARE YOU A RESIDENT OF THE EU? � YES � NO

IS THIS YOUR FIRST SYMPOSIUM? � YES � NO

WILL YOU BE ATTENDING MEALS? � YES � NO

Thurs: � Breakfast � Lunch � Recept.

Fri: � Breakfast � Lunch � Recept.

Sat: � Breakfast � Lunch � Recept.

Sun: � Breakfast

Do you have special dietary requirements? � Vegetarian � Gluten Free � Allergies (Please e-mail [email protected]). Change and Cancellation Policy Discounts, including promotion codes, CANNOT be combined or applied after the fact. Exhibitors & Sponsors: No Cancellations or refunds Individual Registrations: Cancellations (Including core courses) received prior to December 1, 2019 will receive a refund less a $200 cancellation fee. Cancellations received on or after December 2, 2019 will receive a refund less a $350 cancellation fee. There will be no cancellations issued after December 23, 2019. All requests for refunds must be submitted in writing either by e-mail to [email protected] or by mail to iaedpTM, PO Box 1295, Pekin, IL 61555-1295. � I I HAVE READ AND ACCEPT THE CHANGE AND CANCELLATION POLICY

Video and Recording Policy Please note: iaedpTM reserves the right to use images or recordings of symposium or symposium-related events and its participants. Authorization is implicit upon attendees’ registration to the symposium or other such events. � I I HAVE READ AND ACCEPT THE VIDEO AND RECORDING POLICY

Non-Exhibitor Solicitation Restrictions In order to protect our valued exhibitors and the significant investment they have made to participate as a partner at the symposium, our rules strictly prohibit solicitation by attendees who do NOT have exhibit booths. Any non-exhibitors who are observed soliciting business at the symposium will be asked to leave immediately. All attendees, including individuals who are assisting with an exhibit booth and not attending sessions, are required to register. Individuals not registered for the iaedpTM Symposium will also be asked to leave. Additional penalties may also be applied to individuals and companies in violation of this policy, including exclusion from future symposiums. � I HAVE READ AND ACCEPT THE NON-EXHIBITOR SOLICITATION POLICY

On or Prior to December 21, 2019 � $700 iaedpTM Member � $675 iaedpTM Chapter Member � $650 iaedpTM Certified Member � $775 Non iaedpTM Member � $400 Full Time Student or Retired Prof � $325 Pre-approved Volunteer � $400 International Attendee � $650 Group Attendee – 3 or more**

iaedpTM SYMPOSIUM 2020 ATTENDEE REGISTRATION Discounts cannot be combined – Payment in Full Required at time of Registration

If you have a promo code please enter it here _____________________ All promo codes must be used at the time of registration. Promo codes cannot be applied after the fact and no credits or refunds will be issued

� CHECK CREDIT CARD: � VISA � MasterCard � American Express � Discover Account Number: Expiration Date: Name on Account:

Billing Address:(Street, City, State, Zip Total Amount $ Authorized Signature Date


http://www.supershuttle.com/default.aspx?GC=WU3RG


http://www.iaedp.com



iaedp Symposium 2020 Exhibitor and Sponsor Guide...iaedpTM Symposium 2020 Exhibitor and Sponsor...

Documents

Transcript of iaedp Symposium 2020 Exhibitor and Sponsor Guide...iaedpTM Symposium 2020 Exhibitor and Sponsor...