I Will infomation

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I WILL Wedding Shows

Autumn 2011



IntroductionWelcome to the Autumn 2011 wedding fairs organ-

ised by Newsquest, publishers of I Will magazine,

Berrows Worcester Journal, Bromsgrove/Droitwich

Advertiser, Dudley News, Evesham & Cotswold

Journal, Halesowen News, Hereford Times,

Kidderminster Shuttle/Stourport News, Ludlow

Advertiser, Malvern Gazette/Ledbury Reporter,

Redditch Advertiser/Alcester Chronicle,

Stourbridge News and Worcester News.

The last two seasons have been especially exciting

for us, with sixteen exhibitions across Worcester-

shire, generating hundreds of leads for exhibitors.

Our attendance figures have increased

substantially, despite the ‘credit crunch’.

Advertisements

Booking Form

Booking your Stand

Contact Us

Cost of Exhibiting

DeadlinesEvent Dates

Event Publicity

Fashion Shows

I Will Magazine

Leaflet Distribution

Packages

Refreshments

Terms and Conditions

Venues

Page 8

Page 7

Page 8

Page 8

Page 7

Page 8Page 3

Page 5

Page 5

Page 5

Page 8

Page 5

Page 5

Page 6

Page 4

Index



Events

Sunday September 4

Sunday September 11

Sunday September 18

Sunday September 25

Sunday October 2

Sunday October 9

Sunday October 23

Sunday October 30

** This wedding fair will run

from 12.30pm to 4.30pm.

***This wedding fair will run

from 11.30 to 4pm.

Abbey Hotel, Malvern

Hilton Birmingham Bromsgrove

Wharton Park Golf Club, Bewdley***

Lygon Arms Hotel, Broadway**

Fownes Hotel, Worcester

Stone Manor Hotel, near Kidderminster

Worcester Rugby Football Club

Copthorne Hotel, Merry Hill

“We’ve done several I Will fairs at the Lygon and

have always been pleased, but this was the best

ever! Most of the couples were genuinely inter-

ested in making bookings – we had lots of posi-

tive feedback and took eight orders on the day. It

really was a wonderful event.”

Gordon Nesbitt,

Greenwoods Menswear

“This was the first time we have attended an

I Will fair, and we will definitely be doing so again!

The event exceeded our expectations, with plenty

of people through the doors and lots of interest in

our services.”

Nigel Letherbarrow,BHGS Floral Art

Autumn 2011



The VenuesAbbey Hotel, Malvern

This attractive hotel, built in

1848 on the grounds of the

former Malvern Abbey, is set

in beautiful gardens adjacent

to Malvern Priory. The Abbey’s

superior facilities, historic

charm and dramatic backdrop

of the Malvern Hills offer the

all-important ‘wow’ factor

Copthorne Hotel, Merry Hill

Overlooking the picturesque

Canal Marina, the CopthorneHotel Merry Hill Dudley is a

stylish and modern venue

offering impressive conference

and banqueting facilities, as

well as elegant guest rooms,

dining options, a health club

and spa – and it’s only a short

stroll from the popular Merry

Hill shopping centre. The hotel

is licensed to hold civil

ceremonies, and there’s plentyof parking on site.

Fownes Hotel,

Worcester

A former Victorian glove

factory, The Fownes Hotel is

situated in the heart of the

beautiful and historic city of

Worcester, adjacent to the

canal. The Fownes has its own

car park, and there is addi-

tional space in the Clare Street

NCP car park next door (first

left after the turning for the

hotel).

Hilton Birmingham

Bromsgrove

The luxurious surroundings

and convenient location of the

Hilton Birmingham Bromsgrove

make it an obvious choice for

a stylish wedding fair, with the

spacious rooms, modern

furnishings and natural

daylight ideal for exhibitors –

plus there’s plenty of car

parking space.

Lygon Arms Hotel,Broadway

This 16th-century hotel in the

heart of the beautiful Cots-

wolds has undergone an

impressive restoration

programme, ensuring that it

combines charming original

features with a high standard

of modern comfort. The

splendid interiors, picturesque

gardens and idyllic settingmake this a delightful venue

for exhibitors and visitors alike.

Stone Manor Hotel, near

Kidderminster

Stone Manor is a traditional

Tudor country house hotel

located in 25 acres of land-

scaped grounds just outside

Kidderminster. A very popular

wedding venue, it has three

self-contained banqueting

suites and a large car park.

Wharton Park Golf Club,

Bewdley

Wharton Park Golf Club in

Bewdley is set in over 200

acres of glorious wooded

countryside, with the spacious

function suites offering stun-

ning views of the greens, lake

and course – and providing

some wonderful photo oppor-

tunities for a wedding! With

easy access, ample parking

and excellent facilities, Whar-

ton Park has much to recom-mend it – but it’s the attention

to detail that really sets it apart

from the rest.

Worcester Rugby Football

Club, Sixways

Set in the peaceful Worcester-

shire countryside, Sixways

Stadium – home of WRFC – is

now one of the country’s most

exciting, dynamic and versatilevenues. With 60 rooms and

suites in one location, it’s

perfect for a wedding of any

size. The selection of rooms

and suites is capable of

holding any number of guests

– such as the impressive

Hallmark Suite for up to 200

people, and Sixways Premier

Suite, which offers large rooms

to cater for any requirement.

The venue also boasts 1,000

on-site car parking spaces

and is just a few minutes from

the motorway network.

“Despite the difficult economic

climate, this was a superb fair –

well run, well attended and

clearly well advertised. The

overall atmosphere was happy,

and there was plenty of genu-

ine interest.”

John Roberts, Wedding

Photographs of Distinction



PackagesAll of our packages include:

Exhibition Stand

Small

Medium

Large

Room

Wedding

Cars

Small table, with white cloth, in approx 5-6ft of space.

One or two chairs. Electrics if required.

6ft table, with white cloth, in approx 8ft of space. Two chairs. Electrics if required.

(There is an alternative, slightly larger option for those wanting a 6ft round table)

but there is an additional cost of £15 plus VAT.

Approximately 10-12ft space with tables (with white cloths), chairs,

electrics as required.

At some of our venues, rooms are available for the sole use of an

exhibitor and are ideal for bridal companies.Space will be allowed immediately outside the venue for two cars.

Event Publicity

General advertisements

promoting the fairs appear

across all Newsquest titles in

the region on a weekly basis.

The events are also promoted

online in a variety of online

publications, including our

own. The pre-promotional

campaign for our events is

unrivalled and very compre-

hensive.

Refreshments

Complimentary refreshments

(usually tea and coffee) are

provided at all of our venues.

No food is provided free of

charge.

Event Programme

All of the exhibitors will receive

an advertisement, which will

appear in our award-winning I

Will Magazine (2008 Newspa-

per Society Gold Award for

Best Niche Publication with a

Weekly Newspaper) and also

in e-magazine format online.

Copies of the magazine are

given to every bride attending

one of our wedding fairs during

the season, and the e-

magazine is emailed to all

brides on our mailing list and

also wedding-related busi-

nesses.

Fashion Shows

Where possible, we run two

fashion shows during the

course of the Wedding Fair,

usually at 12.15pm and 2.15pm,

and the Worcester Rugby

Football Club event will feature

two professionally choreo-

graphed fashion shows. Any

relevant exhibitors are

welcome to participate by prior

agreement. There is no charge

for this.

Bride Registrations

All exhibitors will be given a

database of brides who

attended the fairs. Names,

addresses, phone numbers,

and emails where possible, will

be emailed or posted out when

all the events have ended.



IMPORTANTPLEASE READ CAREFULLY

TERMS & CONDITIONS OF BOOKING

1. Exhibitors may only advertise the

goods/services pre-agreed at the time of

booking in order that we may ensure a

restricted number of suppliers for each type

of goods/service.

2. Stand sharing will not be permitted under

any circumstances (i.e. 2 or more separate

companies on one stand).

3. The Exhibition will run from 11am –

3.30pm. All stands must be set up by

10.30am latest on the morning of the show,

otherwise they will be removed from the

exhibition (access to the hotel is 8.30am

onwards). Except Lygon Arms which runs

from 12.30pm to 4.30pm, where all stands

must be set up by 12 noon. Access to this

hotel will be at 10.30am.

4. Exhibitors will not be able to change thelocations of their stands on the day.

5. Exhibitors must not start to dismantle their

stands before 3.30pm or until after the last

visitor has left. Stands must be clear of the

hotel before 6pm.

6. Once unloaded, exhibitors will be asked to

park their cars away from the main entrance

to leave space for the wedding cars.

7. Exhibitors requiring electrics will be

required to provide their own extension leads

– as long as possible.

8. Cancellations will not be accepted

after July 29, 2011. All cancellations

must be in writing and if received after

this date will be invoiced in full.

9. Exhibitors will be responsible for any

goods or equipment belonging to their com-

pany whilst in the hotel, grounds or car park.

The venues or Newsquest (Midlands South)

Ltd will not be liable for any lost, stolen ordamaged goods/equipment on the premises.

10. Exhibitors are requested to observe

Health and Safety regulations in the construc-

tion and design of their stands.

11. Companies exhibiting wedding cars will

be allocated space close to one of the hotel

entrances.

12. Would you refrain from pinning andsticking items to the wall, as this will incur

damage.

13. For safety and security, only those

children participating in the exhibition should

attend and must be under adult supervision

at all times.



Application to Exhibit Autumn 2011CompanyDetails:

ContactDetails :

Nature of Business:

AUTUMN 2011

Date Small4ft

Medium6ft

Large12ft

Extra Large/Room

Extra for WeddingCar

Package6ft roundTOTAL

Sept 4 THE ABBEY 145 240 395 N/A 18015

Sept 11 HILTON HOTEL 155 250 415 470 19015

Sept 18 WHARTON PARK 145 240 395 N/A 18015

Sept 25 THE LYGON ARMS 145 240 395 N/A 18015

October 2 THE FOWNES 145 240 395 N/A 18015

October 9 STONE MANOR 165 265 430 480 20015

October 30 COPTHORNE

165 265 430 480 20015October 23 WRFC

155 250 415 470 19015

APPLYFOLLOWINGDISCOUNTS

****EXTRA 10% FOR

BOOKING BY

MAY 31

2 FAIRS 3 FAIRS 4 FAIRS 5 FAIRS6 FAIRS

OR MORE

Sub-total£

5% 10% 15% 20% 25%

TOTAL (plus 20% VAT)

MY ADVERTISEMENT

Will you please repeat my l ast advertisement copy YES/NO

There is new copy and I will supply it by August 5 for Autumn 2011 issue YES/NO

STAND REQUIREMENTS

Each exhibition stand comes with 1 x table and 2 x chairs. Please detail below if your requirements aredifferent from this (i.e. no table, smaller table 1 chair, electrics, bringing display, board for behind stand etc.)Electrics can only be allocated if requested via this application form.

Would you like to participate in the Fashion Show?: YES /NO

Please note we are limiting the number of entries on a first come, first served basis. You will need to bring your own models.

I have read the attached Terms and Conditions for the Event/s for which I am applying.

Name: ……………………………………………………………… Signed:………………………………………………………………………………………

Date: ……………………………………………………



HOW TO BOOK

YOUR STAND1. Decide which Wedding Fairs you would like to attend and which package is right for you.THE MORE WEDDING FAIRS YOU BOOK, THE GREATER THE DISCOUNTS YOU WILL ACCRUE.

2. Complete the Booking Form on pages 7 of this brochure

PLEASE NOTE IF YOU ATTENDED ANY OF OUR WEDDING FAIRS IN SPRING 2011 AND BOOK BEFORE MAY 31, THEN YOU WILL ATTRACT A FURTHER 10% EARLY BIRD DISCOUNT.

Returning the Booking Form to us does not guarantee a place as our Wedding Fairs can fill upvery quickly and we also have to limit certain categories of exhibitor. Howevr, we will contact youwithin two weeks if there are any problems and we will of course do our best to offer alternatives.

DEADLINES

Our deadlines for the Autumn shows are as follows:

Early Bird Booking Discount of 10% Tuesday, May 31Latest Booking and/or Cancellation deadline Friday, July 29Latest date for receipt of your advertisement Friday August 5

YOUR ADVERTISEMENT

When you have decided on your total requirements, and have calculated your spend, you can work outrom the table below the size of your advertisement, all in full colour:

Spend up to £200 Eighth page: 45mm deep x 135mm wideSpend £201 to £375 Quarter page: 135mm deep x 94mm wide or 65mm deep x 192mm wideSpend £376 to £725 Half page: 135mm deep x 192mm wide or 280mm deep x 94mm wideSpend £725 or more Full page: 280mm deep x 192mm wide

We are happy to help with your advertising, and our art department will be pleased to produce visualsusing your logos, illustrations/photographs, or to put something together from scratch.

F YOU DO NOT WANT TO BOOK A STAND BUT WOULD LIKE TO BE

PART OF OUR WEDDING FAIRS:

LEAFLET DISTRIBUTION : We can include your leaflets/samples in our goody bags, given to every brideat each of our wedding fairs. Please contact us for details.

ADVERTISING ONLY IN OUR I WILL MAGAZINE :Our advertising only rates are as follows, all in full colour, all plus 20% VAT:

Eighth page £60; Quarter £115; Half £210; Full Page £400 (see sizes above)

CONTACT US

Call us today to find out more about applying to exhibit at our Wedding Fairs, or complete and return the

‘

Application Form on page 7.

Tel: 01384 358106 / 358216 / 357115Fax: 01384 357907Email: [email protected] nternet: www.iwillweddings.co.uk

Address: I Will Weddings

Cheques should be made payable to Newsquest

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