I Don’t Speak Lumen

Presented By:

Carole Levitt Internet for Lawyers

Bernalillo, New Mexico

Mark Rosch Internet for Lawyers

Bernalillo, New Mexico

Presented at: ACLEA 52nd Annual Meeting

July 30 – August 2, 2016 Seattle, Washington

Carole Levitt Internet for Lawyers

Bernalillo, New Mexico

Carole Levitt, President of Internet For Lawyers (IFL) at www.netforlawyers.com, is an acclaimed CLE seminar speaker. For the past seventeen years, she and Mark Rosch, have partnered with bar associations to conduct all‐day seminars (and shorter seminars at the bars' Annual Meetings and Solo & Small Firm conferences) to teach lawyers how to become Cybersleuths by using free and low‐cost investigative and legal research Internet resources (from Google and Facebook to public records and more). They also teach social media ethics and how to use Google Cloud Business Apps. Every attendee receives a copy of their book, The Cybersleuth's Guide to the Internet. IFL's turn‐key CLE seminars are always evaluated by lawyers as the most useful and entertaining seminar they've ever attended. Carole is also a best‐selling ABA Law Practice Division co‐author of seven books and has co‐authored thirteen editions of The Cybersleuth's Guide to the Internet. In 2015, IFL launched its law practice management and technology webinar series (cleseminars.com), partnering with many bar associations and law schools to bring Carole and Mark’s webinar topics (and the topics of other well‐known ABA authors and experts in various fields) to lawyers and paralegals.Carole was a California attorney, a law librarian, and a Legal Research and Writing Professor at Pepperdine. She graduated with distinction from The John Marshall Law School (Chicago) and served on the school’s law review. Since 2003, Carole has served on the ABA Law Practice Division’s Publications Advisory Board and served on its Executive Council from 2006‐11. Carole recently authored Internet Legal Research on a Budget for the ABA LPD. In 2013, Carole was the recipient of the "Fastcase Fifty" award, recognizing "50 of the smartest, most courageous innovators, techies, visionaries, and leaders in the law" and in 2014, she became a Fellow in the College of Law Practice Management, the international honor society that recognizes distinguished law practice management professionals.

Mark Rosch Internet for Lawyers

Bernalillo, New Mexico

Mark Rosch, Vice‐President of Internet For Lawyers (IFL), at www.netforlawyers.com, is an acclaimed CLE seminar speaker. For the past seventeen years, he and Carole Levitt, have partnered with bar associations to conduct all‐day seminars (and shorter seminars at the bars' Annual Meetings and Solo & Small Firm conferences) to teach lawyers how to become Cybersleuths by using free and low‐cost investigative and legal research Internet resources (from Google and Facebook to public records and more). They also teach social media ethics and how to use Google Cloud Business Apps. Every attendee receives a copy of their book, The Cybersleuth's Guide to the Internet. IFL's turn‐key CLE seminars are always evaluated by lawyers as the most useful and entertaining seminar they've ever attended. Mark is also a best‐selling ABA Law Practice Division co‐author of six books and has co‐authored thirteen editions of The Cybersleuth's Guide to the Internet. In 2015, IFL launched its law practice management and technology webinar series (cleseminars.com), partnering with many bar associations and law schools to bring Mark and Carole’s webinar topics (and the topics of other well‐known ABA authors and experts in various fields) to lawyers and paralegals. Mark also blogs and tweets about legal technology issues (in addition to presenting seminars and writing books and articles). He developed Internet For Lawyer’s website, blog, Facebook Business page, and its online CLE initiative. Mark is a graduate of Tulane University. He is active in the ABA Law Practice Division and serves on its Legal Technology Resource Center committee. He recently completed a three year term on the ABA TECHSHOW Planning Board and previously served on its Education Committee and its State and Local Bar Outreach Committee. In 2013, Mark was the recipient of the "Fastcase Fifty" award, recognizing "50 of the smartest, most courageous innovators, techies, visionaries, and leaders in the law" and in 2014, he became a Fellow in the College of Law Practice Management, the international honor society that recognizes distinguished law practice management professionals.

I Don’t Speak Lumen

Presented by Carole A. Levitt, Esq. and Mark E. Rosch Principals, Internet For Lawyers, Inc. & CLEseminars.com

www.netforlawyers.com | www.cleseminars.com

IN-PERSON CLE PRESENTATION TECHNOLOGY CHECKLIST FOR SPEAKERS

Speaker Name:

Thank you for agreeing to present

Seminar Title: Date:

The following are included in our standard seminar set-up:

• Table [insert size here] & chair • Podium • LCD projector [insert resolution here] • VGA connection to projector [designate

whether the projector is on the podium, table, or out on the floor in the audience]

• Extension cord to the [designate whether it’s at the podium or table]

• Screen

□ If this box is checked: the presentation will be beamed to webcast attendees via the Internet, in addition to being seen by the in-person attendees and you will need to review the separate attachment regarding our webcast technology. (Additionally, be sure to complete the “Computer/Specifications” section below.)

Please check the appropriate box(es) below to help us prepare for your presentation.

Presentation Type

Computer-based

□ PowerPoint (Please email your PowerPoint presentation to us x days prior to the presentation and also bring it on a flash drive on the day of.)

□ Will you want to see your PowerPoint Notes while you’re presenting while the audience only sees your slides?

□ If you don’t already know how to do this, would you like to learn? □ Video □ Live Demonstration □ Internet access

Non-Computer Equipment

□ DVD Player □ Flip chart/markers □ Laser pointer

□ Easel □ Other:

Audio

Microphones

□ Wired Table □ Wireless Hand-held

□ Table □ Audience □ Wireless Lavaliere

Laptop/Device

□ I will need audio for laptop/device. (Note that if your device uses anything other than a 1/8 in. audio plug, you must bring the adapter/dongle to connect it to the audio system.)

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Computer/Device and Specifications

□ I will not be using a laptop. □ I will need to use organization’s laptop. □ I will use my laptop.

If you are bringing your own laptop/device from which to present, the following information is necessary to avoid any connection/compatibility issues on the day of your presentation.

□ Check off which laptop/device you will be bringing: □ PC

Manufacturer: _________ Model: _________

□ Mac Model:_________

□ iPad/iPhone Model:_________

□ Android Tablet/Phone Manufacturer: _________ Model:_________

Our standard seminar set-up includes a VGA connection to the LCD projector. Please circle the type of Video Port on your device. (Select one. (Note that if your device uses anything other than a VGA port, you must bring the adapter/dongle to connect it to the projector.)

Screen Resolution: _________

Remotes: If you plan on using your own laptop/device, then you should plan on bringing your own remote. If you plan on using the organization’s laptop, then we can provide our remote.

Presenting Arrangement

□ Podium □ Table [insert size] & Chair(s) □ Barstool (no table) □ Riser

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WEBCAST TECHNOLOGY ADDENDUM FOR SPEAKERS

This document spells out the important differences you should be aware of when presenting an in-person presentation that is also being webcast. PowerPoint In our webcast system, PowerPoint presentations do not behave exactly as they do when

presented in-person. The differences are:

If any of these apply to your presentation, please contact me immediately, so that we can arrange to make the appropriate accommodations. Video Played via Computer/Device

If you are playing video(s) from your computer as part of your presentation, they must be in the

following format(s):

Video Played via DVD Player

If you are playing video(s) from a DVD Player as part of your presentation, they must be in the

following format(s):

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Resolutions for Projector Dilemmas

Not every LCD projector is created equal. Likewise, not every laptop video output is

created equal. Getting the two to talk to one another sometimes goes smoothly…and

sometimes requires all sorts of translation to insure a smooth presentation.

First, you need to be sure that you have a cable that matches the presentation laptop’s

video output port and the projector’s video input port so the two can be physically

connected.

Second, you need to be sure that once they’re connected, the projector can handle the

signal being provided by the laptop.

Video Connection Ports

There is an array of different types of video connection ports available for feeding a

video signal out of a laptop (or other presentation device) into a projector. The two

currently most popular are VGA and HDMI. (To further confuse matters, HDMI

connectors come in three sizes: Standard, Mini, and Micro).

These are not the only available possibilities for video connectors though. Depending on

the age and type of device a presenter might be using, their device might have any

number of potential video ports.

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A projector that has a VGA input port for video can easily connect to a laptop that also

has a built-in VGA video output port, but cannot be connected to a laptop that has only a

Mini DisplayPort for video output unless you use an adapter (sometimes referred to as a

dongle).

Note that Apple laptops are more likely to have either a Mini DisplayPort (aka

Thunderbolt) or USB Type C video output port. However, some do have Mini HDMI

ports. Be prepared to have an appropriate dongle for them – or ask your presenter to bring

their own.

Once you get the connectors sorted out, physically connecting the two devices is only

half the battle. Just because they’re physically connected doesn’t necessarily mean that

they can understand one another.

Image Resolution

Different projectors have different capabilities when it comes to the resolution (or

number of pixels) they can display. A projector’s resolution is usually expressed in a

number x number format that details the number of pixels in the rectangular area of the

screen. For example, a common screen resolution for projectors and laptop monitors is

1280 x 1024. This means that the projector or monitor can display a maximum of 1280

pixels left to right and 1024 pixels top to bottom. Some projectors and monitors can

display many more pixels, in both directions. Some, particularly older projectors and

monitors, display significantly less.

A projector can usually display information from a laptop that provides a signal at a

lower resolution than the projector’s maximum; projectors cannot however display

information from a laptop that provides a signal that is of a higher resolution than the

projector’s maximum. Therefore, it is important to be able to adjust the resolution of the

video signal being sent from the laptop to match the capability of the projector.

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Most modern laptops will automatically recognize when they are connected to a

compatible projector and “mirror” or “extend” the laptop’s display (depending on the

laptop’s settings). So, your first indication that there might be a resolution mis-match will

be if your projector displays no image or a “no signal” message. (See the “Make a Point

of Looking Smart When Presenting with PowerPoint” section of this paper for more

information on these settings.)

Before you change any resolution settings though, unplug and re-plug your video cables

to be sure they’re in all the way.

How to Adjust Output Resolution on a Windows 10 Laptop Connected to a

Projector

Navigate to:

• Settings>All Settings>System>Display> Multiple Displays (be sure that Duplicate or Extend is selected—do you need to say see the Looking Smart section?)

• Click Apply Then:

• Scroll down and click Advanced Display Settings • Click the box marked “2” which should be the projector • Click the drop-down menu in the Resolution box and select a lower resolution

setting from the list until an image is displayed on the projector

How to Adjust Output Resolution on an Apple Laptop Connected to a Projector

When you attach an Apple laptop to a projector, one of three things might happen.

First, it will usually recognize that it is connected to a projector and match the resolution

of the projector (or external monitor) to which it is connected.

Second, if an Apple laptop doesn’t auto-recognize the projector, you can put the laptop to

sleep (by closing the lid) and wait 30 or so seconds. It should detect the projector when

you open the lid to wake up the laptop. If that doesn’t work, try lowering the resolution

manually (as described below) until the laptop recognizes the projector.

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Third, the image on the projector may be wavy or broken up by visual “static;” if that is

the case, lowering the resolution of the laptop’s output should clear up the image.

Adjust the resolution by navigating to:

• Settings> Displays

o If the laptop is not recognizing the projector, select the lowest available resolution by clicking on the lowest setting in the Resolution box, scroll to the bottom of the list and then click OK. If this solves the problem, you may be able to select a higher resolution from the list for a crisper image. If the higher resolution does not work, go back to the lower one that did.

o If the image on the projector is wavy or broken up by visual “static,” you may be able to adjust the resolution as described above. However, if the laptop’s display and the projector are not set to “mirror” one another (as opposed to “extending”), then the process will be a little different. In this case, the resolution setting dialog box will be displayed on the projector.

! Click Scaled in the Resolution section to get the list of available resolution settings.

! Follow the process described above for selecting a resolution setting from the list (note that there is no OK button to press; the change will take effect immediately).

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Make a Point of Looking Smart When Presenting with PowerPoint

Traditionally when presenting, most presenters see just the same view of their slides that the

audience sees. The ability for presenters to view their slide and their notes as they are presenting,

while the audience only sees the slide, has been available for many years. However, many

presenters are unaware of how to view their notes while the audience only sees their slides

because it used to be difficult to find and set up this display. In more recent versions of

PowerPoint, Microsoft has made it easier to find. This three-part tip to help you gain access to

your PowerPoint notes while presenting.

First, the presenter needs to take advantage of the “Presenter Notes” field (located below the

slide in the next illustration) when creating a PowerPoint presentation. Typically, we add

detailed information in the Presenter Notes field about the topic displayed on our slides so that

we can discuss the slide topic without boring the audience with a slide full of text. So, while

attendees at our seminars only see the slide depicting the website that we are discussing, we can

see the detailed notes we’ve written that explain the website’s function.

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Second, when connected to a projector or other external monitor, the presenter needs to

configure their computer to “Extend” their desktop. In Windows 10, you can accomplish this by

navigating to Settings>Display and selecting “Extend these displays” instead of the default

“Duplicate these displays.” See the next illustration to see what it looks like.

Third, the presenter needs to configure their PowerPoint software to display the slide

presentation on the external monitor/projector. This is accomplished by clicking PowerPoint’s

Slide Show tab and checking the “Use Presenter View” box in the Monitor section of the Slide

Show ribbon. Be sure that the external monitor or projector, which the audience will be viewing,

is selected from the Show On drop-down menu. In this case, we selected our external monitor,

“2AOC 2230F;” The “Show On” drop-down menu list will be different, depending on the model

number of monitor or projector your computer is attaching to. Be sure not to select “Primary

Monitor” because the audience will see your notes and you will see only your slides.

By using the Presenter View, the audience doesn’t know the presenter is viewing notes, so the

audience thinks the presenter’s amazingly knowledgeable. And, one more tree is save by

avoiding printing out all those notes.

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WEBINAR CLE PRESENTATION TECHNOLOGY CHECKLIST FOR SPEAKERS

Speaker Name:

Thank you for agreeing to present

Webinar Title:

Date: Call-in Time:

Call-in Number: Passcode:

See confirming email for link to enter presentation room.

□ This will be a live webinar. □ This will be a recorded webinar (to be broadcast at a later date).

When presenting your webinar:

• please use a wired connection to the Internet (not wifi) • call in on a landline phone (not cellular)

o use a handset or headset/microphone (no speakerphone), or o use a headset/microphone attached to your computer

• turn the volume all the way down on your computer speakers (and any other devices that might make noise during the presentation)

• if co-presenting, determine if your phone has a mute feature and if so, consider using it when you are not speaking – REMEMBER to unmute when it’s your turn to speak again

• alert others in your firm that you should not be interrupted during the presentation Please check the appropriate box(es) below to help us prepare for your presentation.

Presentation Type

□ No PowerPoint—I will be lecturing only and using a webcam □ PowerPoint with voice-over only □ PowerPoint with voice-over and also a webcam so audience sees me and the PowerPoint PowerPoint (Please email your PowerPoint presentation to us x days prior to the presentation .)

Does your PowerPoint presentation include: □ Video □ Audio □ Animations within slides Does your presentation include either of the following (outside of PowerPoint):

□ Video □ Live Demonstration

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Computer/Device and Specifications

Our webinar presentation system requires that you use a device with the following minimum technical specifications for you to be able to present: PC: _______________________________________________________________________________ Mac: ______________________________________________________________________________ iPad/iPhone: ________________________________________________________________________ Android: Tablet/Phone: _______________________________________________________________ If you are not certain whether your device meets these minimum requirements, please provide the information below about your device so that we can attempt to learn in advance whether it will be compatible.

□ PC Manufacturer: _________ Model: _________ Operating System/Version: _____________________

□ Mac Model: _________ Operating System/Version: _____________________

□ iPad/iPhone Model: _________ Operating System/Version: _____________________

□ Android Tablet/Phone Manufacturer: _________ Model: _________ Operating System/Version: ___________________

Attendee Questions Attendees can ask questions, via the chat box, throughout the webinar. How would you like to handle those questions?

□ I will monitor the questions myself □ I would like you to monitor the questions and ask them verbally during the presentation □ I would like you to monitor the questions and ask them verbally during the Q &A period at the end

of the presentation

Seed Questions Please provide us with 2-3 “seed” questions that we can ask during the Q & A to get the ball rolling. Polling Questions Please provide us with 2-3 questions from which we can create polls to be asked intermittently during the presentation. Please also let us know where in the presentation those would fit. Practice Please advise when we can schedule a 15 minute practice session so that you can get acquainted with the system.

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