HYDERABAD 500 063 (A.P.) - SPMCILspphyderabad.spmcil.com/SPMCIL/UploadDocument/Labels Qty -...

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Ph : + 91-40-23452343 Fax : + 91-40-2345 6687 email : [email protected] Website: http://spphyderabad.spmcil.com

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STANDARD BIDDING DOCUMENT (SBD)

Not Transferable Security Classification : Non- Security

TENDER DOCUMENT FOR SUPPLY OF SELF-ADHESIVE TAMPER EVIDENT TEXT/ IMAGE TRANSFER LABELS OF BOPP FILM WITH NUMBERING AND DYNAMIC 2D BARCODE, QTY – 10.22 CRORES.

Tender No. SPPH/A-II/E-571/LABELS/2013/4379 Dated: 28-01-2013

This Tender Document Contains 21 Pages.

Tender Documents is sold to:

Details of Contact person in SPP, Hyderabad regarding this tender:

(P.V.S.V. Prasad) A.W.M. (I/C PURCHASE SECTION) For and on behalf of GENERAL MANAGER Security Printing Press, Saifabad, Hyderabad - 500 063 (A.P.) Ph.No.040 – 23452343/ 23253607 FAX: (+) 91-40-2345 6687 email: [email protected] Note: The word “SPMCIL” in this SBD hereinafter is referred to as “Security Printing Press, Hyderabad, a unit of SPMCIL”.

M/s______________________________________________________________

Address___________________________________________________________

SECURITY PRINTING PRESS (A unit of Security Printing and Minting Corporation of India Ltd)

Wholly owned by Government of India Mint Compound: Saifabad

HYDERABAD – 500 063 (A.P.)

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________________________________________________________________________________________ Ph : (+)91-40-23452343 Fax : (+)91-40-2345 6687 email : [email protected] Website : http://spphyderabad.spmcil.com

No. SPPH/A-II/E-571/LABELS/2013/ 4379 Date : 28-01-2013

Section I : Notice Inviting Tender (NIT)

Sealed tenders are invited from eligible and qualified tenderers for supply of following Goods and Services :

Sl. No. Brief Description of Goods / Services. Quantity

(with unit) Earnest Money Remarks

1

Supply of Self Adhesive Tamper Evident Text/

Image Transfer Labels of Bopp Film with

Numbering and Dynamic 2D Barcode.

10.22 CRORES

LABEL UPS

(+5%) / (-0%)

INR 3,37,607/-

Note : Printing of Labels in the firm’s premises under observation of SPP Officials and Numbering and Post-Printing operations at SPP, Hyderabad with firm’s equipment and manpower. All raw material to be arranged by the firm.

Type Of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security item etc.)

Three Bid i.e. Single Stage (Three Packet), National Competitive Bidding.

Dates of sale of tender documents: From 29-01-2013 to 05-03-2013 during office hours.

Price of the Tender Document INR 500/-.

Place of sale of tender documents Administration Block, SPP, Hyderabad

Closing date and time for receipt of tenders At 02.00 PM on 05-03-2013

Place of receipt of tenders Tender Box located at Security Gate, Administration Block, SPP, Hyderabad.

Time and date of opening of tenders At 03.00 PM on 05-03-2013

Place of opening of tenders Administration Block, SPP, Hyderabad.

Nominated Person/ Designation to Receive Bulky Tenders

Accounts Officer, Purchase Section.

Validity of offer The offer should be valid for a period of 165 days from the date of opening of the tender.

1) Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned below for further details.

SECURITY PRINTING PRESS

(A unit of Security Printing and Minting Corporation of India Ltd) Wholly owned by Government of India

Mint Compound: Saifabad HYDERABAD – 500 063 (A.P.)

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2) Tender documents may be purchased on payment of non-refundable fee of INR 500/- in the form of account payee demand draft/ cashier’s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of General Manager, Security Printing Press, payable at Hyderabad.

3) If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers for which extra expenditure per set will be INR 200/- for domestic post. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 2 above.

4) Tenderer may also download the tender documents from the web site http://spphyderabad.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 2 above.

5) Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Document, are dropped in the tender box located at the address given above on or before the closing date and time indicated above, failing which the tenders will be treated as late and rejected.

6) In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time.

7) The tender documents are not transferable.

(P.V.S.V. Prasad) A.W.M. (I/C PURCHASE SECTION) For and on behalf of GENERAL MANAGER Security Printing Press, Saifabad Hyderabad - 500 063 (A.P.) Ph.No.: (+) 91-40 – 23452343/ 23253607 FAX No.: (+) 91-40-2345 6687 Email : [email protected]

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Section II : GENERAL INSTRUCTIONS TO TENDERERS (GIT) Please refer the link Click here or refer the link below for further details.

http://spphyderabad.spmcil.com/spmcil/UploadDocument/GIT.pdf

The bidders are required to go to the link and download the document for related information. Further, during submission of the bids, the bidder is required to put their official stamp and sign all the pages of GIT as an understanding and acceptance towards the instructions. Failure to do so will make the bid liable for rejection.

Note : The person designated by the bidder firm, who wish to be present during any of the Bid Opening stages at SPP, Hyderabad should have the Letter of Authority (refer Section XVII of the SBD) with him/her to be submitted to the Bid Opening Committee (separate from the Bid Documents) duly signed and attested by the bidding firm at the time of Bid Opening for attending a Bid Opening with him/her at each stage.

Table of Content

Sl.No. Section Section Name Page No. Remarks

1 Section I Notice Inviting Tender (NIT) 2 Applicable

2 Section II General Instruction to Tenderers (GIT) 4 Applicable

3 Section III Special Instruction to Tenderers (SIT) 5 Applicable

4 Section IV General Conditions to Contract (GCC) 8 Applicable

5 Section V Special Conditions to Contract (SCC) 9 Applicable

6 Section VI List of Requirements 11 Applicable

7 Section VII Technical Specifications 14 Applicable

8 Section VIII Quality Control Requirements 16 Applicable

9 Section IX Qualifications/Eligibility Criteria 17 Applicable

10 Section X Tender Form 18 Applicable

11 Section XI Price Schedule 19 Applicable

12 Section XII Questionnaire 20 Applicable

13 Section XIII Bank Guarantee Form for EMD 21 Not Applicable

14 Section XIV Manufacturer’s Authorization Form 21 Not Applicable

15 Section XV Bank Guarantee Form for Performance Security

21 Applicable

16 Section XVI Contract Form 21 Applicable

17 Section XVII Letter of Authority for attending a Bid Opening

21 Applicable

18 Section XVIII Shipping Arrangements for Liner Cargoes

21 Not Applicable

19 Section XIX Proforma of Bills for Payment 21 Applicable



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Section III : Special Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify / substitute / supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail.

Sl. No

GIT Clause No

Topic SIT Provision

1 4 Eligible Goods and Services (Origin of Goods)

All related goods and services to be supplied under the contract shall have their origin in India.

2 6.1 Content of Tender Documents Section XIV: Manufacturer’s Authorization Form

Not Applicable

3 8 Pre-bid Conference Not Applicable

4 9 Clarification of Tender Documents A tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with SPP, Hyderabad in writing or by fax/ e-mail/ telex not later than twenty days prior to the prescribed date of submission of tender.

5 11.2 Tender Currency In Indian Rupees (INR) only. NOTE : SUPPLIERS ARE REQUESTED TO QUOTE PRICE WITHIN 2 DECIMAL PLACE. QUOTATION WITH PRICE BEYOND 2 DECIMAL PLACE WILL BE IGNORED.

6 12.2, 12.3, 12.6, 12.13, 12.14

Tender Prices (Imported Goods and Customs Duty)

Not Applicable

7 14 Firm Price / Variable Price The price will remain fixed.

8 18.4 (d) EMD in form of Banker’s Guarantee in case of Global Tender

Not Applicable

9 19 Tender validity The tenders shall remain valid for acceptance for a period of 165 days from the date of tender opening. Any tender valid for a shorter period shall be treated as unresponsive and rejected.

10 20.4 Number of copies of Tenders to be submitted

Two (marking one as “Original” and other as Duplicate”).

11 20.8 Signing and Sealing of Tenders Pre-Qualification Bid, Technical Bid and Price Bid are to be submitted in three separate double sealed envelopes on or before the due date of submission of tenders. It may be noted that the price is not to be

quoted either in the Pre-Qualification Bid or Technical Bid. It shall only be quoted in Price Bid. Non-adherence to this shall make tender liable for rejection. The envelopes containing bids shall be super scribed as ‘’Pre-Qualification Bid’’, “Technical Bid” or “Price Bid”, as the case may be, for “Supply of Self Adhesive Tamper Evident Text/ Image Transfer Labels of Bopp Film with Numbering and Dynamic 2D Barcode” and Tender number. The sealed envelopes shall again be put in another sealed cover and should

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be super scribed “Supply of Self Adhesive Tamper Evident Text/ Image Transfer Labels of Bopp Film with Numbering and Dynamic 2D Barcode” and Tender Number, due on 05-03-2013 upto 02:00 P.M. (IST). Late tenders shall not be accepted. Tenderers shall submit their offers only on prescribed forms. Tender by telegram/fax /e-mail shall not be accepted. Tender by post/ hand/ courier received on or before the due date and time shall be accepted. Postal delay/ delay by courier service etc. shall not be condoned. Tenders shall be submitted in three parts as below: PART-I-PRE-QUALIFICATION BID : (a) Containing un-priced tender consisting of experience, past performance, capacity/ capability related data, financial standing data, declaration etc. as specified under Section IX in this tender document. (b) Earnest Money Deposit. (c) Tender document fee. (d) Non-Blacklist Declaration by the bidding firm. PART-II-TECHNICAL BID : (a) The Tenderer shall submit detailed technical offer as per technical specifications given in Section VII and list of requirement given in Section VI of this tender document. (b) The tenderer has to fill up (i.e. Tender form and Questionnaire) and submit acceptance of all section of this tender document (GIT, SIT, SCC, GCC), Technical specifications, List of Requirement, Tender form, Questionnaire, etc. The price is not to be filled in the Tender Form. (c) The bidder firm shall submit the blank Price Bid clearly mentioning all the elements including percentage of tax, duty as applicable, but excluding the actual price. Mentioning the Price anywhere in the Technical Bid will lead to disqualification of the firm from the tender evaluation process. PART – III - PRICE BID : The tenderers shall quote the prices strictly as per the proforma given in Section-XI of the tender document.

12 20.9 E-Procurement. Not applicable

13 24.4 Opening of Tenders The Pre-Qualification Bids are to be opened in the first instance, at the prescribed time and date. These bids shall be scrutinized and evaluated by the competent committee/ authority with reference to the parameters prescribed in the Eligibility criteria. Thereafter, in the second stage, the Technical Bids of only Pre qualified bidders (as decided in the first stage) shall be opened at a later date and time for further scrutiny and further evaluation. These bids shall be scrutinized and evaluated by the competent committee/ authority with reference to the parameters prescribed in the tender document. Subsequently, in the third stage, the Price Bids of only

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the Technically acceptable offers (as decided in the second stage) shall be opened for further scrutiny and evaluation. Intimation regarding opening of Technical Bid and Price Bid shall be given to acceptable tenderers to enable them to attend the Technical and Price Bid opening, if they so desire.

14 32 Conversion of Tender Currencies to Indian Rupees

Not Applicable

15 34 Comparison on CIF Destination basis Supplement with the following : The price quoted in the bid shall be FOR SECURITY PRINTING PRESS, HYDERABAD basis.

16 35.2 Additional Factors for Evaluation of Offers

Not Applicable

17 43 Parallel Contracts Not Applicable

18 50 Tender for Rate contracts Not Applicable

19 51 Pre-Qualification Bidding Applicable, P Q Criteria as per Section IX of SBD.

20 52 Tenders involving samples No sample is called along with the bid documents.

21 53 EOI Tenders Not Applicable

22 54 Tender for disposal of scrap Not Applicable

23 55 Development and Indigenisation tenders

Not Applicable

24 Section XVIII : Shipping Arrangements for Liner Cargoes

Not Applicable

25. The Security Printing Press, Hyderabad is not responsible for transit (postal/courier) delays of

tender document/tender.

26. The Earnest Money should be furnished in any one of the following forms (a) Account Payee Demand Draft or (b) Fixed Deposit Receipt or (c) Bankers Cheque.

27. The firm should furnish the firm’s name, full postal address (Works and office), Phone Number and Fax Number; Name of the authorized contact person and e-mail address.

28. The firm should not have been blacklisted /debarred for dealing by Government of India in any manner and an undertaking should be submitted along with the Bid, to this effect.

29. Under no circumstances, the successful tenderer should withdraw his offer during the tenure of the contract. The successful tenderer should not ask for cancellation of the order/contract under any reasons/pretext. Hence the tenderers responding to this tender enquiry should take necessary precautions such as whether it is viable for them to manufacture this variety of Material / Item {i.e., for which the tender is floated} without any hindrance and they must take necessary action to obtain all legal permissions from the authorities concerned in case it is necessary, at their risk and cost, before they respond to this tender enquiry.

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Section IV : GENERAL CONDITIONS OF CONTRACT (GCC) Please refer the link Click here or http://spphyderabad.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details.

The bidders are required to go to the link and download the document for related information. Further during submission of the bids, the bidder is required to put their official stamp and sign all the pages of GIT as an understanding and acceptance towards the instructions. Failure to do so will make the bid liable for rejection.

http://spphyderabad.spmcil.com/spmcil/UploadDocument/GCC.pdf

http://spphyderabad.spmcil.com/spmcil/UploadDocument/GCC.pdf

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Section V : Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail.

Sl. No GCC

Clause No. Topic SCC Provision

1 5 Country of Origin Country of Origin will be India.

2 8.3 Packing Instructions The packing label and text matter will be intimated to the firm along with the label design.

3 9.4 Inspection and Quality control As per Section : VIII (Quality Control Requirements).

4 11.3 Shipping Arrangement for Foreign Contracts

Not Applicable

5 12.4, 12.5 Insurance on Imported Goods Not Applicable

6 13 Spare Parts Not Applicable

7 15.3 Distribution of Despatch Documents for Clearance/ Receipt of Goods (Imported Goods).

Not Applicable

8 16.2, 16.4 Warrantee Clause The tenderer shall provide the warranty for a period of one year from the date of final acceptance of the material by the purchaser.

9 19.3 Option Clause The Purchaser reserves the right to increase the ordered quantity by 25% (i.e. 2.6 Crore labels) at any time, till final date of the contract even though the ordered quantity has been supplied in full before the last date of delivery period.

10 20.1 Price adjustment clause Not Applicable

11 21.2 Taxes and duties If the tenderer fails to include taxes and duties in the tender, no claim thereof will be considered by the purchaser afterwards.

12 22.3 Terms and Mode of payments – For Imported Goods

Not Applicable

13 25.1 Bank Guarantee and Insurance for material loaned to contractor

Not Applicable

14 36 Disposal/ Sale of scrap by tender Not Applicable

15. Capacity assessment/ verification of firms, if required will be undertaken by team of SPP Officers to check the, Quality Control System, Capacity, Capability & handling of materials etc.

16. The General Manager, Security Printing Press, Hyderabad reserves the right to call for any

additional information from the tenderers apart from the details asked for in this tender, in the interests of the organisation and for finalisation of the tender. This condition is binding on all the tenderers without any dispute.

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17. The contents of this document are the absolute property of the General Manager, Security

Printing Press, Hyderabad, Andhra Pradesh, India, and any information/part of this tender document should not be disclosed to any other persons who are not connected with this transaction. In case any firm doing so with some vested interests, such firms are liable for prosecution and this condition is binding on the tenderers.

18. ASSESSMENT OF THE SUITABILITY/CAPABILITY: The capability of the Tenderer for manufacture

of this item shall be assessed if necessary by visits, by a team of officers of this organisation before opening the Price Bids.

Note : The person designated by the bidder firm, who wish to be present during any of the Bid

Opening stages at SPP, Hyderabad should have the Letter of Authority (refer Section XVII of the SBD) with him/her to be submitted to the Bid Opening Committee (separate from the Bid Documents) duly signed and attested by the bidding firm at the time of Bid Opening for attending a Bid Opening with him/her at each stage.

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Section VI : List of Requirements

Sl. No. Brief Description of Goods / Services Quantity

(with unit) Earnest Money Remarks

1 Supply of Self Adhesive Tamper Evident Text/

Image Transfer Labels of Bopp Film with

Numbering and Dynamic 2D Barcode.

10.22 CRORES

LABEL UPS

(+5%) / (-0%)

INR 3,37,607/-

Delivery Schedule :

1. The firm should supply the Pre-Production quantity of 1,00,000 Labels within 5 days from the date of issue of contract form.

2. Afterwards 10.21 Crore Label of the required material is to be supplied within 50 days after the acceptance of the Pre-Production quantity at the rate of atleast 1.5 Crore Labels per week.

3. Only the firms agreeing to the above mentioned delivery schedule, will be considered for this tender

4. Required Delivery Destination : At stores of Security Printing Press, Mint Compound, Saifabad, Hyderabad – 500 063 (A.P.) INDIA or at the place indicated by the authorized representative of G.M., SPP, Hyderabad. This intimation will be given in advance.

5. Preferred mode of Transportation : By road.

Detailed Requirement by SPP, Hyderabad

A single tenderer is to execute both the jobs of (i) Printing of Self-adhesive Tamper evident Text/ Image Transfer Labels of BOPP film with Release sheet at their premises and (ii) perform the Numbering with matching Dynamic 2D Barcode on the printed labels along with allied post-printing operations in the premises of SPP Hyderabad with their own equipment’s and manpower.

Other Mandatory requirements :

1. The bidder firm will have to arrange all the required raw material (e.g. BOPP film, adhesive, release sheet etc.) for the purpose of printing and post-printing operations to supply 10.22 Crores finished Labels of the size 15mm x 50mm (with 1.5 mm side margin on each side and 3 mm margin at Top and Bottom between 2 Label). SPP will only provide the Art Designs.

2. All the copies of tenders shall be complete in all respects with all their attachment/ enclosures duly numbered and signed on each and every page. The authorised signatory of the tenderer must sign the tender at appropriate places and initial the remaining pages of the tender.

3. The total cost, inclusive of all elements as cited above on FOR SECURITY PRINTING PRESS, HYDERABAD, India, basis should be indicated clearly both in words and figures in the price bid.

4. Price bid should be submitted as per format in Section XI. Rate quoted should be on firm price basis. Vague offers like “duties as applicable” shall not be considered.

5. An agent cannot participate on behalf of a manufacturer/ printer. 6. The tenderer cannot subcontract the above job to someone else. 7. The firm should agree to sign a Non-Disclosure Agreement with SPP, Hyderabad.

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8. The Printed, Numbered and Process waste material shall be made into zero-value, non-reusable waste and shall be destroyed in the presence of the SPP Officials by the bidding firm.

9. The firm should produce Client’s details such as Name of the firm, Postal Address, Phone Number, Fax Number, E-mail ID, Contact person’s name and Designation.

10. LICENSES AND PERMITS : Wherever applicable, the successful bidder shall ensure himself and also satisfy the General Manager, Security Printing Press, Hyderabad, a unit of Security Printing Minting Corporation of India Limited, that the successful bidder possesses the legal licence/ permit to use a particular product/ process/ design/ patent. The successful bidder shall be held responsible for all the civil/criminal and tortuous consequences arising from any claim from any third party in this regard.

11. RISK PURCHASE : (a) If the supplier after submission of tender and due acceptance of the same i.e. after issue of

Notification of Award of Contract fails to abide by the terms and conditions of these tender documents, or fails to supply the deliverables as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to:

(i) Forfeiture of the EMD and (ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and

procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including taxes etc.

(b) For all the purpose the Notification of Award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender. (c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier.

Printing :

12. The printing work is to be performed in presence of SPP officials and security personnel. 13. The firm should arrange to provide the secured storage space to store Finished Goods in their

premises under lock & key controlled by SPP officials. 14. The security set-up of the firm should be equipped with Access Control system and CCTV along

with the security personnel round the clock. 15. The firm should provide suitable lodging and transportation to SPP Officials and security

personnel. 16. Qualification of Staff: The firm should provide the list of all staff including top & middle

management on firm’s permanent rolls for staff assessment. 17. The firm should be equipped with 2 U.V. Flexo machines with chill drums to enable printing on

BOPP material. 18. The U.V. Flexo machine should have on-line corona treatment facility. 19. The U.V. Flexo printing unit should have auto registration facility. 20. The U.V. Flexo printing unit should have online inspection system. 21. The firm should have quality inspection facility with qualified staff. 22. The firm should have the online facility of De-Lamination and Re-lamination on the U.V. Flexo

machine.

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23. Printing is to be done on the flip side of the BOPP film which will stick to the surface and the invisible image on the top side of the film.

24. The waste material should be destroyed and is to be made into zero security value in the presence of SPP Officers.

25. The successful tenderer should not manufacture the Labels for others, using the same artwork given by SPP, Hyderabad. In case such activity comes to the notice of the General Manager, SPP, Hyderabad, the firm will be liable for prosecution besides taking a legal action as deemed fit.

26. The firm should have the electrical backup system in place. 27. The Technical write-up to be provided by the firm, i.e. how the firm makes image/ text transfer

feature on BOPP film with all details and work flow. 28. The information(s) contained in the tender document will not, in whole or in part be

reproduced, transferred to other documents/ electronic media or disclosed to others without written consent of Security Printing Press, Hyderabad.

29. Printing has to be done as per the specimens approved by SPP, Hyderabad. 30. The transportation of printed labels from the firm’s premises to SPP, Hyderabad has to be

arranged by the bidding firm.

Numbering and Post-Printing : 31. The numbering and all allied post-printing work is to be performed in presence of SPP officials

and security personnel in the premises of the SPP, Hyderabad. 32. If the firm fails to produce the Numbering and Dynamic 2D Bar Coding with U.V. curable black

ink as per standard norms, Clause No. 8 (Risk Purchase) of Section VI (List of Requirements) will be invoked and the cost will be recovered from the firm.

33. The firm should install their equipment along with all allied accessories like Air Compressor etc. in SPP, Hyderabad for carrying out the following Post-Printing activities – (a) The printing of Dynamic 2D barcoding. (b) Alpha-numeric Serial numbering with matching 2D barcode on the label with U.V. ink jet . (c) Spool making (slitting and rewinding). (d) Quality inspection. (e) Packaging including corrugated boxes and nylon strapping and labels.

34. The firm’s equipment will be setup within the premises of SPP, Hyderabad along with the firm’s manpower for the operations. This job cannot be outsourced to a second firm by the principal firm. The electricity and space will be provided by SPP.

35. Numbering and the matching 2D barcode are to be done on the top side of the BOPP film. 36. The waste should be destroyed and to be made into zero security value in the presence of SPP

Officers. 37. The successful tenderer should not manufacture the Label Ups for others using the same serial

number or barcode given by SPP, Hyderabad. In case such activity comes to the notice of the General Manager, SPP, Hyderabad, the said firm will be liable for prosecution besides taking a legal action as deemed fit.

38. The Technical write-up to be provided by the firm, i.e. how the firm prints the number and dynamic 2D barcode on BOPP film with all details and work flow.

39. The General Manager, Security Printing Press, Hyderabad reserves the right to call for any additional information from the tenderers apart from the details asked for in this tender, in the interests of the organisation and for finalisation of the tender. This condition is binding on all the tenderers without any dispute.

40. Numbering has to be done as per the sequence given by SPP, Hyderabad.

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Section VII : Technical Specifications

For Printing Operations :

1. Size of each up on Bopp film : 15 mm X 50 mm. (with 1.5 mm side margin on each side and 3 mm margin at Top and Bottom between 2 Ups).

2. Variety: Eight varieties. 3. Printing process: U.V. Flexo-graphy. 4. Quantity: 10,22,00,000 Labels Ups in spool form (+ 5% / - 0%). 5. Adhesion: Pressure Sensitive Self-Adhesive. 6. Print transfer on surface. 7. Colour: 3/4 colour including UV invisible. 8. Security Cut and Die Cutting on each Label Up (Design to be provided by SPP, Hyderabad). 9. Quality inspection - Number of Ups in each spool: 10,000/20,000 Nos. 10. Packing (including corrugated box) and Dispatching F.O.R. at SPP, Stores, Hyderabad.

Quality Test parameters for all varieties :

1. Size of the end product as per specifications with the given margin area. 2. Body image/ text should transfer onto the surface after application. 3. There should not be any smudging of ink after printing. 4. Printing quality and colour matching should match with the specimen given by SPP,

Hyderabad with proper registration. 5. Prominence and clear visibility of the UV invisible image/ test under UV light. 6. The security cut should perform wherein the film should tear off while peeling off after

application and label should not fly off during printing or die-cutting process. 7. While peeling off, the 2D barcode, serial number and the UV invisible image/ text should

come off with the Bopp film. 8. The labels should not overlap each other. 9. There should be no oozing of adhesive from the side edges of the spool at any time

(e.g. subjecting the spool to pressure or tight winding). 10. There should not be any missing labels from the spool.

Random trial and testing will be carried out by SPP Officials at regular intervals to confirm the Quality Parameters during Printing and Post-Printing. Note :

1. SPP will only provide the Special Art Design of the Products. The required raw material like BOPP Film, Release Sheet, ink, plates and other allied products required for printing will be provided by the bidder.

2. The supplier will have to adhere by all the technical and quality parameters at all times. If any discrepancy is observed in the specification or quality of the material supplied, then Clause No. 8 (Risk Purchase) of Section VI (List of Requirements) will be invoked and the damage cost will be recovered from the firm.

3. This job cannot be outsourced to a second firm by the principal firm. 4. The firm should have the facility to check for the missing label Ups, unprinted/ miss-printed

label areas in a spool and replace the faulty label by a correct one in their respective spools.

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For Numbering and Post-Printing Operations :

1. Size of each up on Bopp Film : 15mm X 50mm (with 1.5 mm side margin on each side and 3 mm margin at Top and Bottom between 2 Ups).

2. Printing process : Non-impact printing. 3. Resolution : 600 dpi. 4. Quantity : 10,22,00,000 Labels Ups in spool form. (+ 5% / - 0%). 5. Numbering system : Alpha-numeric 10 digit Sequential numbering (Sequence to be provided

by SPP, Hyderabad). 6. 2D Barcode : Dynamic 2D barcode matching to printed number. 7. Type of Barcode : Data Matrix. 8. Colour : 1 colour using U.V. Curable Black ink. 9. Spool making (slitting and rewinding) : Number of Label in each spool : 10,000/20,000 Nos. 10. Quality inspection : The printed 2D Barcode should be able to be read by the barcode

scanner. 11. Sealing of each spool in plastic cover so as to store it for long time. 12. Packing including corrugated boxes and nylon strappings and labels. Dispatching F.O.R. at

SPP, Stores. Quality Test parameters

1. The 2D barcode should be properly readable by any type of standard 2D barcode reader. 2. The printing resolution of the 2D barcode should be of minimum 600 dpi. 3. It should be properly printed in the demarcated area. 4. The 2D barcode and the serial number on the product should match together. 5. The data encrypted into the 2D barcode should match with the master data provided by

SPP, Hyderabad. 6. The numbering shall be printed properly and at the specified location. It should be clearly

visible and readable and withstand the rubbing, tape test and scrub proof test. 7. There should not be any gap between the series of the number in a spool. 8. No label shall have missing alpha-numeric number or 2D barcode.

Random trial and testing will be carried out by SPP Officials at regular intervals to confirm the Quality Parameters during Printing and Post-Printing operations. Note :

1. The Numbering and Post-Printing operations will have to be executed by the same firm which is executing the Printing operation.

2. SPP will provide the space and electricity for the setting up of the machines and execution of the job. The required ink and other allied products required for post printing operations will be provided by the bidder.

3. The Post-Printing operations are to be done within the premises of SPP, Hyderabad, by setting up the firm’s equipment within the premises of SPP along with the firm’s manpower for the operations.

4. This job cannot be outsourced to a second firm by the principal firm. The electricity and space will be provided by SPP.

5. The firm should have the facility to check missing labels, un-numbered/ miss-printed labels and replace the same with the correct one in their respective spools.

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Section VIII : Quality Control Requirements

FAT (FINAL ACCEPTANCE TEST) AND FAC (FINAL ACCEPTANCE CERTIFICATE) :

(a) FAT : Upon supply at the Purchaser’s premises, Purchaser will conduct testing of the labels. The

FAT will be carried out for the whole lot to the satisfaction of Purchaser as per the conditions

laid down in the tender form.

(b) FAC : Upon satisfactory completion of FAT, Purchaser shall issue FAC.

(c) The material will be accepted on manufacturer’s guarantee certificate. If any defects are

observed or the material is found unsuitable, then the same will be returned to the supplier for

free replacement upto Security Printing Press, Hyderabad including the pickup of unsuitable

material and delivery of suitable material.

*****

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Section IX : Qualification/ Eligibility Criteria

1. Experience and Past Performance:

Bidder Firm should have manufactured and supplied in any one year during last five years at least 3,06,60,000 Label i.e. “Self-Adhesive Tamper Evident Text/ Image Transfer of Bopp Film with Numbering and Dynamic 2D Barcode” ending 31st December 2012.

2. Capability- Equipment & Manufacturing Facilities

The Bidder Firm must have an annual Capacity to Manufacture and supply at least 3,06,60,000 Label Ups of Self Adhesive Tamper Evident Text/ Image Transfer of Bopp Film with Numbering and Dynamic 2D Barcode.

3. Financial Standing

a. Average Annual turnover of the Bidder firm during last three years i.e. 2009-2010, 2010-2011 and 2011-2012, should be more than INR 50,64,112/-.

b. Bidder Firm should not have suffered any financial loss for more than one year during the last three years i.e. 2009-2010, 2010-2011 and 2011-2012.

c. The net worth of the firm should not have eroded by more than 30% in the last three years i.e. 2009-2010, 2010-2011 and 2011-2012.

Note :

a. All experience, past performance and capacity/ capability related/ data should be certified by the authorized signatory of the bidder firm. The credentials regarding experience and past performance to the extent required as per eligibility criteria submitted by bidder will be verified from the parties for whom work has been done.

b. All financial standing data should be certified by certified accountants e.g. Chartered Accountants (CA) in India and Certified Public Accountants/ Chartered Accountants in other countries.

*****

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SECTION X : TENDER FORM

Date……….

To

The General Manager, Security Printing Press, (A unit of Security Printing and Minting Corporation of India Limited) Hyderabad

Ref: Your Tender document No. ………………………………………………………………………… dated …………

We, the undersigned have examined the above mentioned tender enquiry document, including amendment

No. …………., dated …………………. (if any), the receipt of which is hereby confirmed. We now offer to supply

and deliver…………………………………..…...……. (description of goods and services) in conformity with your above

referred document for the sum of ………………………… (total tender amount in figures and words), as shown in

the price schedule(s), attached herewith and made part of this tender.

If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above,

in accordance with the delivery schedule specified in the List of Requirements.

We further confirm that, if our tender is accepted, we shall provide you with a performance security of

required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V

– “Special Conditions of Contract”, for due performance of the contract.

We agree to keep our tender valid for acceptance for a period upto ……………., as required in the GIT clause

19, read with modification, if any in Section-III – “Special Instructions to Tenderers” or for subsequently

extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the

aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We

further confirm that, until a formal contract is executed, this tender read with your written acceptance

thereof within the aforesaid period shall constitute a binding contract between us.

We further understand that you are not bound to accept the lowest or any tender you may receive against

your above-referred tender enquiry.

……………………..

(Signature with date)

………………………..

(Name and designation)

Duly authorized to sign tender for and on behalf of

………………………………………. ……………………………………….

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SECTION XI : PRICE SCHEDULE

SUMMARY OF PRICE SCHEDULE : PRICE SHOULD BE QUOTED FOR SPP, HYDERABAD

Sl. No.

Item description UOM (Unit of Measure-ment).

Basic price/ unit. (Rs)

Packing and forwarding charges, (Rs), if any.

Exsice Duty, if any (Rs)

CST against Form-C/ VAT @.....% as applicable please specify (Rs)

Service Tax, if any (Rs)

Freight, Insurance, Octroi and other charges, if any, including delivery at works (Rs)

Total rate per unit (FOR SPP, Hyderabad) inclusive of all taxes, duties, freight, Octroi and Insurance charges.

Total Price for required quantity FOR SPP, Hyderabad) inclusive of all taxes, duties, freight, Octroi and Insurance charges.

1 2 3 4 5 6 7 8 9 10 11

….% ….% ….%

1

Supply of Self Adhesive Tamper Evident Text/ Image Transfer Label of Bopp Film with Numbering and Dynamic 2D Barcode.

1000 Label Ups

2 Total

FOR SPP, Hyderabad price in words ……………………………………….

1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions.

Note :

1. Price bids with conditions/ counter conditions are liable to be rejected. 2. All prices should be upto two decimal only. Quotation with price quote beyond 2 decimal place shall be ignored. 3. The TDS (Tax Deduction at Source) will be applicable as per Income Tax Act.

Office Seal/Stamp (Name and Signature with date)

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Section XII : Questionnaire

The tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a

question/ issue does not apply to a tenderer, the same should be answered with the remark “not

applicable”.

Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/

evidence to substantiate the corresponding statement.

In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues,

its tender will be liable to be ignored.

1. Brief description and of goods and services offered:

2. Offer is valid for acceptance upto …………………………………………….

3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of

India :

Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the

above authority.

4. Status :

a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D),

New Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/ or the

present SPMCIL and/ or the Directorate of Industries of the concerned State Government for

the goods quoted? If so, indicate the date up to which you are registered and whether there

is any monetary limit imposed on your registration.

b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?

Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries

is in affirmative.

5. Please indicate name & full address of your Banker(s) :

6. Please state whether business dealings with you currently stand suspended/ banned by any

Ministry/ Deptt. of Government of India or by any State Govt.

…………………………..

(Signature with date)

……………………….

……………………….

(Full name, designation & address of the person duly authorized sign on behalf of the tenderer)

For and on behalf of

…………………………..

…………………………..

(Name, address and stamp of the tendering firm)

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SECTION XIII: BANK GUARANTEE FORM OF EMD (NOT APPLICABLE) SECTION XIV: MANUFACTURER’S AUTHORIZATION FORM (NOT APPLICABLE) SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES (NOT APPLICABLE) SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS

For section XII to XIX please refer the link click here or

http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af60-

4ed6-8309-f6b5d8510288.pdf

http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af60-4ed6-8309-f6b5d8510288.pdf



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