HR Com Speaker Training (3)

8/4/2019 HR Com Speaker Training (3)

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Speaker Training

HR.com Webcast &Virtual Conference (sessions)

Speaker Training Session

Sue Abraham

[email protected](905) 727 - 1340
mailto:[email protected]:[email protected]


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Speaker Training: Agenda

Introduction to HR.com

Review of Go-To-Webinar Login, Control Menu, Audio, Sharing your screen, Changing Presenters,

Polls, Chat, Questions, Lost Modules, Audience View, Dashboard,

Drawing Tool

Frequently Asked Questions

Tips and Best Practices Contact Us


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Introduction to HR.com

HR.com is the largest global social networking and resource

site for HR professionals.

We currently have over 194,000+ members

Our members visit us daily to learn, earn credits, attend live

webcasts and virtual conferences, network, blog, join

communities, and get the answers they need to manage the

people side of their business.


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Log-in Email

Your UNIQUE login instructions will be

sent to you from:

[email protected].

The Login link for GoToWebinar is

UNIQUE, and is only for you.

Please do not share your email or

link with anyone else. If someoneelse logs in using your unique login,

you will not be able to access your

session. If you would like to invite

people to attend your session please

direct them to HR.com.

MAC users will need to use Safari

as their browser.


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Control Menu

This Menu will appear once you are

logged into the webinar. This is how

you will control all aspects of the

session. To open any of the menu

options click on the + sign.

When you log in please do not press

the Start button.

To get your phone in information click

on the + beside the audio tab.


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Minimizing the Control Panel

You can minimize the control panel by clicking on the red arrow pointing to the right.

When you would like to have the entire control panel back, simply click on the arrow

pointing to the left.


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AudioIn the Audio Tab you will find the:

Phone number (to call into)

Access Code (for the session)

And your UNIQUE Audio Pin. Enter your

audio pin to enable your audio controls,

and allow people to know when you are

speaking.

Additional numbers will provide you with the

call in numbers for other countries; including

the USA.

Although you have the option of using Mic &

Speakers we do not recommend it, as the soundquality is not as good.

When you call in DO NOT press *1, as this will

allow the attendees to hear the audio before

the broad cast begins.


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Viewing your slides in Slide Show ModeYou will be sharing your computer screen/desktop with the audience. You will drive your slidesfrom your application. The slides that you have submitted to HR.com are to be posted on the site

for members to be able to download.

Before sharing your screen, ensure you have closed all applications that you do not

want to be seen. I.E. Email, Chat & Documents. Then start your PowerPoint

presentation, and put your slides into slide show mode.

To put your slides into slide show mode either click on the screen icon at the bottom of

your screen

Or select the View ribbon, and then Slide Show


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Sharing Your Screen/Desktop

The HR.com staff member on thesession will make you the presenter,once you are ready to start.

You will have this message pop-up

when you are made presenter.

Once you make your selection from thedrop down menu you will be sharingyour screen with the audience. Pleasebe sure that you have closed all

applications that you dont need.

*Dont forget to turn off your cell phone,or any other electronic device that might

sound during your presentation.


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Sharing Your Screen/Desktop

Your options for sharing

your screen are:To share your Screen, which allows

everyone to see your whole

screen

To share your Screen Clean which

removes your task bar and

background

Or to share one of your applications

we recommend this option if

you are only going to be sharing

PowerPoint or one application.


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Changing PresentersThis step only needs to be completed if the person sharing their desk-

top/screen is changing. If the person speaking is changing there is

no need to complete this step.

To change presenters, click on the Change Presenter blue button.

Then select who you would like to make the presenter from the list.

The HR.com staff will also be able to change presenters if need be.


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Chat

Attendees will not have access to the

chat feature. Only presenters and

organizers can see the chat.

IF there is an issue with the

presentation, once the session is live,this is how the HR.com staff member

will contact you. Watch for a flashing

talking bubble with lines in it. This will

signify that you have a chat message.

You can also use this feature to talk tothe HR.com staff. To send a message to

one of the organizers or panellists

please select their name from the drop

down menu.


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If you would like to include Polls in

your session, please send the

questions and possible answers to

us at least 1 week in advance of

your presentation.

When you are ready for your pollquestions you launch them, by

clicking

1. Opening the polls tab

2. Selecting the poll from the

dropdown menu3. Then clicking the launch

button

You can follow the results in the

module as people respond.

Polls


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Polls To resume screen sharing, you mustclose the poll. To do so, click the

Close button, where the Launch

button was.

Close the poll when you feel that

either enough people have answered

or enough time has lapsed. Both are

displayed for you in the poll module.

Once you have closed the poll you can

share the responses with the audience

by clicking on the Share button. This

will appear where the close buttonwas.

To resume showing your slides, click

the Hide button where the Share

button was.


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Poll Limits

Please be aware of the following

limits when creating Polls:

Each poll question is limited to 128characters including spaces

There is a limit of 5 choices/answersto select from; which are limited to 60characters including spaces.

Please advise per poll question, if

the audience can select more thanone answer or only one option.


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QuestionsQuestions asked and the person asking will

be displayed for you in the Questions

window.

Questions regarding technology will be

answered by the HR.com Staff person. I.e. Icant hear.

We recommend waiting until the end to

answer questions.

To make the questions easier for you to read

click on the undock pane from control

panel button.


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QuestionsOnce the questions are undocked, you

can expand the pane by dragging the

edges of the window out.

Please read and answer all questions

verbally so that all attendees including

the viewers of the recorded session may

benefit from the answers.

We recommend having some questions

on hand. It some times takes a minute

before attendees submit their questions.

To Dock your pane click on the button

with the up arrow.


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Lost Modules

If you accidentally click on the

x, and close the module. Click

on the view menu at the top ofthe control panel and select

Questions, or any other

module you may have lost.


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Audience View

To see what the audience sees clickon the Audience View module.This module will also display howattentive people are during the

presentation.* The attentive feature is very sensitive,

if the attendees screen savers come on

it shows them as not attentive.

This module is only available to thepresenter.


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THE ATTENDEES CONTROL PANEL

The attendees have this control panel.

You can see that they have the option ofaudio modes, and can ask questions.

The raise hand feature is simply a button

for them to click.

You can take advantage of this feature, by

asking attendees to respond to questions

by raising their hands.


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Dashboard

The Dashboard module gives the organizersa quick reference of the presentation.

Here you can find: How much time remains for your session The number of people in the session, and

the number of people that have left thesession. How attentive the audience is currently The number of questions asked The number of polls completed vs thenumber in the session The number of people that have raisedtheir hand


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Highlighter/

Drawing toolTo use the Drawing Tool, click on

the yellow highlighter.

From there you will get a menu

where you can select the type of

drawing tool you would like to

use.

To get your arrow back click onthe Normal non-drawing mode.


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Q: Can we invite others to attend our webcast?

A: Yes, please refer them to HR.com to register its free. Just remember that

your email has a unique link for your session, and you cant share it.

Q: Can I use my computer Mic and Speakers for the webcast?

A: We recommend that you call in on your land line, the sound quality is always

better on a hand set. Please turn off your speakers on your computer. RememberNOT to enter *1 on your phone as this allows attendees to hear the session

Q: What time should I login to the session?

A: Login about 10 minutes before the session is scheduled to begin. We can then

run a quick test to ensure that everything is working before you start.

Q: How long should my session be?A: Your session should be 60 minutes, including 5-15 minutes of questions and

answers


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Q: Will the HR.com Staff member introduce the webinar?

A: No, you know your topic best so we leave it up to you.

Q: How will I know when the session is going to begin?

A: The HR.com Staff member will count you down from 5-4-3-2-1 at the beginning

of the session, they will start and end the broadcast.

Q: Will the HR.com staff person read the questions to me?

A: No, the HR.com staff person will mute themselves out at the beginning of the

webcast and will not come back on, unless you need assistance.

Q: What do I do at the end of the webcast?

A: Just hang up your phone. The HR.com Staff member will take care of ending

the broadcast.

Q: Why do you need a copy of my slide deck?

A: We post a copy of your slide deck on HR.com for members to access. If you

havent already send them in as soon as possible.


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Tips and Best Practices Encourage the attendees to submit questions, via the question module in

GoToWebinar.

Have a printed copy of your slide deck in front of you that way no matter

what happens you can still direct the slides.

Speak Slowly and clearly, so that everyone can hear and understand you. Remember that although the audience cant see you, they can hear your

energy in your voice... So dont forget to smile

At the end of your session, remember to thank the Attendees. Encourage

everyone to complete the survey. The feedback from the survey will be

sent to you contact information is only sent to sponsors. End the session with where the attendees can get more information.

Contact us if you have any other questions or concerns.


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Contact Us

If you have any questions or concerns

please contact us!

Webcasts:

Kathy [email protected](905) 727-1340 ext. 125

Virtual Conference Session:

Sue [email protected]

(905) 727-1340 ext. 109
mailto:[email protected]:[email protected]:[email protected]:[email protected]

HR Com Speaker Training (3)

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Transcript of HR Com Speaker Training (3)