How to Write Emails in English
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How to Write Emails in English. Emails are letters. Usually shorter and less formal than letters, abbreviated forms In business world, you should try to appear more formal, not too casual. Write an effective subject line. To catch reader‘s attention Brief and specific Avoid UPPERCASE. - PowerPoint PPT Presentation
Transcript of How to Write Emails in English
How to Write Emails in English
Emails are lettersEmails are lettersUsually shorter and less formal
than letters, abbreviated forms In business world, you should try
to appear more formal, not too casual
Write an effective subject Write an effective subject linelineTo catch reader‘s attentionBrief and specificAvoid UPPERCASE
Begin with a greetingBegin with a greetingDepending on the formality of
the relationshipDear Mr. Fox, Hello MonicaTo Whom It May Concern
Thank the recipientThank the recipientReplying to client‘s inquiry Thank you for contacting ABC
companyFind anything to thank for Thank you for your prompt reply
State your purposeState your purposeIf you are initiating the
communicationMake it clear early in the emailKeep sentences short and clear I‘m writing to enquire about…
Keep it short and to the Keep it short and to the pointpointEliminate all the information that
is not necessaryState the most relevant and
interesting information first – people are busy
Short paragraphs (3-5 sentences)
End with a closingEnd with a closingThank againRefer to future contactClosing line: Best regards,
SincerelyAdd your contact detailsProofread for typos and mistakes
Automatic signatureAutomatic signature
Steve Edwards, Marketing Manager
ABCD Inc.Tel. +555-7654321Fax [email protected] www.abcd.com
Example of a formal emailExample of a formal emailHello,
I read on your web site that you offer Music CD copying for large quantities of CDs. I'd like to inquire about the procedures involved in these services. Are the files transferred online, or are the titles sent by CD to you by standard mail? How long does it usually take to produce approximately 500 copies? Are there any discounts on such a large quantity?
Thank you for taking the time to answer my questions. I look forward to your response.
Jack Finley Sales Manager, Young Talent Inc. (709) 567 - 3498
Example of an informal Example of an informal emailemailHi Tom, Listen, we've been working on the Smith
account and I was wondering if you could give me a hand? I need some inside information on recent developments over there. Do you think you could pass on any information you might have?
Thanks Peter Peter Thompsen
Account Manager, Tri-State Accounting (698) 345 - 7843
Use the power of the Use the power of the internetinternetUse live links in your emailsUse grammar and spelling
software to check for any errorsUse synonyms dictionary, online
dictionary, thesaurus
Thank you and good luck!Thank you and good luck!
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