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How to write a successful proposal
Jacob BangsgaardJacob Bangsgaard
Head of International CooperationHead of International Cooperation
ERTICO – ITS EuropeERTICO – ITS Europe
[email protected]@mail.ertico.com
Bratislava – 28 January 2005
Bratislava – 28 January 2005
ERTICO – ITS EuropeERTICO How If successful Some examples
Promotes and supports the implementation of ITS in Promotes and supports the implementation of ITS in Europe and internationallyEurope and internationally
95 partners from Authorities, Operators, Industry,and 95 partners from Authorities, Operators, Industry,and Users Users
ITS World CongressITS World Congress European ITS development for Galileo, Digital mapping, European ITS development for Galileo, Digital mapping,
ITS-architecture, TMC, eSafety, e-Call, Hazardous goods, ITS-architecture, TMC, eSafety, e-Call, Hazardous goods, Tracking-Tracing, In-vehicle open telematics platform, Tracking-Tracing, In-vehicle open telematics platform, Road Charging Interoperability, Digital Tachograph, DAB, Road Charging Interoperability, Digital Tachograph, DAB, e-Logistics, Electronic Vehicle Identification, International e-Logistics, Electronic Vehicle Identification, International Cooperation, etc.Cooperation, etc.
Why
Bratislava – 28 January 2005
Why write an EC proposal?ERTICO How If successful Some examplesWhy
Money, in-house development, Money, in-house development, internationalisation, R&Dinternationalisation, R&D
A good idea or further develop existing workA good idea or further develop existing work Do you have the necessary resources to do Do you have the necessary resources to do
the proposal and the work?the proposal and the work? Will the proposal be better than the others?Will the proposal be better than the others? Is it the right solution? Can your activity wait?Is it the right solution? Can your activity wait?
Bratislava – 28 January 2005
What is needed?ERTICO How If successful Some examplesWhy
IdeaIdea ConsortiumConsortium Ways of funding (budget, own funding)Ways of funding (budget, own funding) Call (eligibility criteria for participation and Call (eligibility criteria for participation and
funding)funding) Proposal and budgetProposal and budget Make the deadlineMake the deadline Do you have the knowledge on how to write a Do you have the knowledge on how to write a
proposal?proposal?
Bratislava – 28 January 2005
The process (1-2 years)ERTICO How If successful Some examplesWhy
Bratislava – 28 January 2005
Ways of fundingWays of fundingERTICO How If successful Some examplesWhy
Call Publication (Cordis, OJ)Call Publication (Cordis, OJ)- Eligibility criteria for participation and funding- Eligibility criteria for participation and funding- Budget- Budget- Deadline- Deadline
Select the right instrumentSelect the right instrument
- Integrated Projects (IP)- Integrated Projects (IP)- Network of Excellence (NoE)- Network of Excellence (NoE)- Specific Targeted Research Projects (STREP)- Specific Targeted Research Projects (STREP)- Coordination Actions (CA)- Coordination Actions (CA)- Specific Support Actions (SSA)- Specific Support Actions (SSA)
Bratislava – 28 January 2005
Proposal outlineProposal outlineERTICO How If successful Some examplesWhy
Clear objectives (1-2 pages)Clear objectives (1-2 pages)Clear structureClear structureDefine work planDefine work planDefine links to the Work ProgrammeDefine links to the Work ProgrammeUse background documents from the ECUse background documents from the ECMeet the requirements of the callMeet the requirements of the call
Bratislava – 28 January 2005
Create a consortiumCreate a consortiumERTICO How If successful Some examplesWhy
Who can participate?Who can participate? Who do you need for the work (incl. sectors)?Who do you need for the work (incl. sectors)? Who would be good to include?Who would be good to include? Partners should complement each otherPartners should complement each other Are the right persons from each partner involved?Are the right persons from each partner involved? Do you have a European balance?Do you have a European balance? Is there a balance in partners’ workload?Is there a balance in partners’ workload? Where can you search for partners?Where can you search for partners?
Bratislava – 28 January 2005
Final proposal adjustmentsFinal proposal adjustmentsERTICO How If successful Some examplesWhy
Is the proposal clearly written?Is the proposal clearly written? Does the proposal address the work programme?Does the proposal address the work programme? Are the objectives clear? Are the objectives clear? Is the way to achieve them clearly laid out?Is the way to achieve them clearly laid out? Are expectations realistic?Are expectations realistic? Is the timeframe reasonable?Is the timeframe reasonable? Are the deliverables meaningful?Are the deliverables meaningful? Is there a sound project cost?Is there a sound project cost? Perform a screening (Experts, EC, NCP, etc.)Perform a screening (Experts, EC, NCP, etc.) Make an internal evaluationMake an internal evaluation Complete and send your proposal to the ECComplete and send your proposal to the EC
Bratislava – 28 January 2005
Next stepsNext stepsERTICO How If successful Some examplesWhy
Evaluation processEvaluation processCommunication of evaluation results to Member States & proposers (get national Communication of evaluation results to Member States & proposers (get national support)support)
Negotiation processNegotiation processMeetings with the CommissionMeetings with the CommissionContract Preparation Forms (CPF)Contract Preparation Forms (CPF)Budget revisionBudget revisionLegal issuesLegal issues
The contract The contract Consortium agreementsConsortium agreements
Bratislava – 28 January 2005
Project managementProject managementERTICO How If successful Some examplesWhy
Project reporting - disseminationProject reporting - disseminationProject fact sheets, Website, Periodical reportsProject fact sheets, Website, Periodical reportsDeliverables, EventsDeliverables, Events
Financial reportingFinancial reportingJustification of costs, Audit certificates, Financial statementsJustification of costs, Audit certificates, Financial statements
Project reviewsProject reviewsTechnical reviews, Financial auditsTechnical reviews, Financial audits
Bratislava – 28 January 2005
Examples of ongoing activitiesERTICO How If successful Some examplesWhy
e-Thematic – CAe-Thematic – CA eScope – SSAeScope – SSA SIMTAG - STREPSIMTAG - STREP
Bratislava – 28 January 2005
e-Thematic - CAERTICO How If successful Some examplesWhy
The The ConceptConcept
Bratislava – 28 January 2005
e-Thematic - CAERTICO How If successful Some examplesWhy
PartnersPartners Buck Consultants International (Coordinator)Buck Consultants International (Coordinator) ERTICO – ITS EuropeERTICO – ITS Europe
MembersMembersAllagraf, UK, British Allagraf, UK, British International International Freight Association, UK, Brunel University, Freight Association, UK, Brunel University, UK, European Car Transport Group of Interest, Belgium, European Federation UK, European Car Transport Group of Interest, Belgium, European Federation of Inland Ports, Belgium, ILiM, Poland, SCOR Training Center, The of Inland Ports, Belgium, ILiM, Poland, SCOR Training Center, The Netherlands, Netherlands, ShipServ LtdShipServ Ltd, UK, Thomas Miller & Co Ltd, UK, WebHouse, , UK, Thomas Miller & Co Ltd, UK, WebHouse, DenmarkDenmark
Bratislava – 28 January 2005
eScope - SSAERTICO How If successful Some examplesWhy
Dissemination
2 Year duration
600.000 EUR budget
100% funding
Bratislava – 28 January 2005
eScope - SSAERTICO How If successful Some examplesWhy
Partners
Advisors and ObserversAdvisors and Observers Monitor the progress of eScope
Guide the work to secure consistency and assure that the project is in line with the needs of the eSafety stakeholders
Panel of EU Member State representatives, invited to report on eSafety activities
Bratislava – 28 January 2005
SIMTAG - STREPERTICO How If successful Some examplesWhy
ScopeScope
SIMTAG – aims to improve safety and security of intermodal freight transportation:
..knowing where things should be and what condition they should be in; and
knowing where things are and what condition they are in..
Bratislava – 28 January 2005
SIMTAG - STREPERTICO How If successful Some examplesWhy
PartnersPartners
• 2 Years - January 2003 – December 2004
• Budget 1.420.000 EUR
• 50% funding
Bratislava – 28 January 2005
Example of an IP proposalERTICO How If successful Some examplesWhy
Global System for Telematics – Global System for Telematics – GSTGST
Bratislava – 28 January 2005
GST - IPERTICO How If successful Some examplesWhy
Need of a common architecture and standardised interfaces Key to mass market instead of fragmented market Key to free competition leading to high quality and choice for low process
Bratislava – 28 January 2005
GST - IPERTICO How If successful Some examplesWhy
Integrated ProjectTotal budget: 21,5 million EUR, EC contribution: 11 million EURStart: March 2004, end: February 2007 (36 months)
Steering Committee (14):Chairman: RENAULT, Vice-chairman: BMW, Coordinator: ERTICOALLIANZ, BMW , BOSCH, DAIMLERCHRYSLER, FIAT CRF, FORD, FRANCE TELECOM, OPEL, RENAULT, SIEMENS VDO, SNRA, T-SYSTEMS, TELECOM ITALIA, VOLVO
Partners (50): ALLIANZ, AVE, BMW , BOSCH, DAIMLERCHRYSLER, EBU, ERTICO, FIAT CRF, FORD, FRANCE TELECOM, GATESPACE, GEWI, ISMB, KREIS OFFENBACH, KU LEUVEN, MECEL, MIZAR, MOTOROLA, NAVTECH, OPEL, ORANGE, PMI, PROSYST, PTV, Q-FREE, RENAULT, RSA, SES GLOBAL, SIEMENS VDO, SRA, SUSSEX POLICE, TDF, TUM, TELCORDIA, TELE ATLAS , TELECOM ITALIA, TELEMATICS CLUSTER, TELMACON, TNO, TRIALOG, TRUSTED LOGIC, T-SYSTEMS, TUV, VIALIS, VIKTORIA INSTITUTE, VOLVO, WIRELESS CAR
Bratislava – 28 January 2005
GST - IPERTICO How If successful Some examplesWhy
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
50 Partners380 pages proposal
Table of Contents Terminology References Figures Tables Vision Proposal
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
11 Project summaryProject summary1.11.1 Proposal full titleProposal full title1.21.2 Proposal acronymProposal acronym1.31.3 Strategic objectives addressedStrategic objectives addressed1.4 Proposal abstract1.4 Proposal abstract
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
GST addresses IST Strategic Objective GST addresses IST Strategic Objective 10 “eSafety of road and air transport”.10 “eSafety of road and air transport”.
GST has also important links to IST GST has also important links to IST Strategic Objectives 4 to 6:Strategic Objectives 4 to 6:
- Mobile and Wireless Systems Beyond 3GMobile and Wireless Systems Beyond 3G
- Towards a global dependability and security Towards a global dependability and security frameworkframework
- Multimodal interfaces.Multimodal interfaces.
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
22 Project objectivesProject objectives2.1 An open market for on-line services2.1 An open market for on-line services2.22.2 Enabling safety services reducing the Enabling safety services reducing the
number of fatal accidentsnumber of fatal accidents2.32.3 Objectives for the GST sub-projectsObjectives for the GST sub-projects2.42.4 How the sub-project objectives interlinkHow the sub-project objectives interlink
33 Participant listParticipant list
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
Open Systems objectives (OS sub-project)Open Systems objectives (OS sub-project)
Certification objectives (CERTECS sub-project)Certification objectives (CERTECS sub-project)
Payment objectives (S-PAY sub-project)Payment objectives (S-PAY sub-project)
Security objectives (SEC sub-project)Security objectives (SEC sub-project)
RescueRescue objectives (RSQ sub-project) objectives (RSQ sub-project)
Extended Floating Car Data objectives (EFCD sub-project)Extended Floating Car Data objectives (EFCD sub-project)
Safety Channel objectives (SAF-CHAN sub-project)Safety Channel objectives (SAF-CHAN sub-project)
Sub-projects:Sub-projects:
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
Partners:Partners:List of participants
# Role* Name Short name Country Date enter project**
Date exit project**
1 CO EUROPEAN ROAD TRANSPORT TELEMATICS
IMPLEMENTATION COORDINATION
ORGANISATION SCRL
ERTICO
Belgium Month 1 Month 36
2 CR Allianz Zentrum für Technik Gmbh ALLIANZ
Germany Month 1 Month 36
3 CR ave Verkehrs- und Informationstechnik
Gmbh AVE
Germany Month 1 Month 36
4 CR BMW Forschung & Technik Gmbh
BMW Germany Month 1 Month 36
5 CR Robert Bosch Gmbh BOSCH Germany Month 1 Month 36 6 CR DaimlerChrysler AG DAIMLERCHR
YSLER Germany Month 1 Month 36
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GST - ProposalERTICO How If successful Some examplesWhy
44 Relevance to the objectives of the Relevance to the objectives of the specific programme and/or thematic priorityspecific programme and/or thematic priority
4.14.1 Contributions and links to IST scientific Contributions and links to IST scientific and technical objectivesand technical objectives
4.24.2 Contribution to IST wider societal and Contribution to IST wider societal and policy objectivespolicy objectives
4.3 Advancing the state-of-the-art4.3 Advancing the state-of-the-art4.44.4 ConclusionConclusion
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
car manufacturers control centre operators and middleware providers
insurance companies, fleet managers, public authorities
save costs by having a choice between suppliers (control centre operators, middleware providers, terminal manufacturers, service providers, security system providers, payment and billing providers, …)
richer and more flexible portfolio of services that can be offered to users
option to work with different partners in different countries when offering pan-European services
save costs by avoiding expensive recalls
reduction of development and operational costs
increase revenue as it becomes easier to work with any client or supplier (car manufacturer, terminal manufacturer, service provider, security system provider, payment and billing provider, …)
access to in-vehicle devices reduction of development
costs increase revenue as it
becomes easier to work with any client or supplier (car manufacturer, control centre operator, middleware provider, terminal manufacturer, service provider, security system provider, payment and billing provider, …)
get access to the in-vehicle telematics market
terminal manufacturers service providers end users reduction of development
costs increase revenue as it
becomes easier to work with any client or supplier (car manufacturer, control centre operator, middleware provider, service provider, security system provider, payment and billing provider, …)
reduction of development and operational costs
reduction of time to market increase revenue as it becomes
easier to work with any client or supplier (car manufacturer, control centre operator, middleware provider, terminal manufacturer, security system provider, payment and billing provider, …)
possibility of tailoring one technical development to many implementations
roaming between control centres
greater selection of services to choose from
lower cost for services (possible to select services with different performance/cost)
seamless access to personal services when driving
Telco operators increase of airtime revenue new business opportunities (telcos are well-suited to take on the new role of control centre operator) possibility to work with all actors in the value chain possibility to work with all actors in the value
chain
Benefits of GST
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GST - ProposalERTICO How If successful Some examplesWhy
55 Potential impactPotential impact 5.15.1 Re-inforcing competitivenessRe-inforcing competitiveness 5.25.2 Societal impactSocietal impact 5.35.3 InnovationInnovation 5.45.4 Exploitation and dissemination plansExploitation and dissemination plans 5.55.5 Added-value of carrying out the work at the European Added-value of carrying out the work at the European
levellevel 5.65.6 National and international research activitiesNational and international research activities 5.75.7 Contributions to standardsContributions to standards 5.85.8 Contribution to policy developmentsContribution to policy developments 5.95.9 Risk assessmentRisk assessment
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GST - ProposalERTICO How If successful Some examplesWhy
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GST - ProposalERTICO How If successful Some examplesWhy
66 Outline implementation planOutline implementation plan 6.A Activities6.A Activities 6.16.1 IntroductionIntroduction 6.26.2 Research, technological development and innovationResearch, technological development and innovation 6.36.3 DemonstrationDemonstration 6.46.4 TrainingTraining 6.56.5 Consortium managementConsortium management 6.B Plans6.B Plans 6.66.6 GST Quality handbookGST Quality handbook 6.76.7 GST Gender action planGST Gender action plan 6.86.8 GST Risk management planGST Risk management plan 6.96.9 GST Collaboration planGST Collaboration plan 6.106.10 GST Validation planGST Validation plan 6.116.11 GST Communication planGST Communication plan 6.C Milestones6.C Milestones 6.126.12 Major milestones during project lifetimeMajor milestones during project lifetime
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
Month Milestone
4 GST Quality handbook (incl. maintenance)
- GST Progress reports
4 GST On-line collaboration tool
3 GST Scenarios and business use cases (incl. maintenance)
8 GST Use cases and system requirements (incl. maintenance)
8 GST High-level architecture (incl. maintenance)
16 GST Framework architecture and interface specifications (incl. maintenance)
18 GST Validation plan
34 GST Validation results
4 GST Communication plan
- GST Workshops
- GST Training seminars
12 GST Dissemination and use plan
36 GST TIP
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GST - ProposalERTICO How If successful Some examplesWhy
77 Project managementProject management7.17.1 Matrix organisationMatrix organisation7.27.2 Management entitiesManagement entities7.37.3 Special role of the Open Systems sub-Special role of the Open Systems sub-
projectproject7.47.4 Collaboration in practiceCollaboration in practice7.57.5 Link to EUCAR’s Integrated Safety Link to EUCAR’s Integrated Safety
ProgrammeProgramme
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GST - ProposalERTICO How If successful Some examplesWhy
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GST - ProposalERTICO How If successful Some examplesWhy
88 Detailed implementation planDetailed implementation plan 8.18.1 IntroductionIntroduction 8.28.2 Common deliverables and tasks across sub-projectsCommon deliverables and tasks across sub-projects 8.38.3 IP Management and supportIP Management and support 8.48.4 Certification sub-project (CERTECS – Certification of Certification sub-project (CERTECS – Certification of
Telematics Components & Services)Telematics Components & Services) 8.58.5 Enhanced Floating Car Data sub-project (EFCD)Enhanced Floating Car Data sub-project (EFCD) 8.68.6 Security sub-project (SEC)Security sub-project (SEC) 8.78.7 Open Systems sub-project (OS)Open Systems sub-project (OS) 8.88.8 Rescue sub-project (RSQ)Rescue sub-project (RSQ) 8.98.9 Safety Channel sub-project (SAF-CHAN)Safety Channel sub-project (SAF-CHAN) 8.108.10 Service Payment sub-project (S-PAY)Service Payment sub-project (S-PAY)
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
D.GST.2.1
Scenarios and business use cases
D.GST.2.2
U se cases and system requi rements
D.GST .1.1
Q uality handbook
CERT SEC
RESC
SACHAOS SPAY
D.GST.1.2
On-line collabo ration tool
D.GST .3.1
High l evel architecture
D.SP .4.2
Protot ypes
D.SP .4.3
Implemented prototy pes
D.SP .5.1
P reparation of test activi ties
D.SP .5.2
D ocument ation of test s
D.SP .1.1
D.GST.1 .2
Pro gress reports
D.SP.1 .2
D.GST.1 .3
Final rep ort
D.SP.1 .3
D.GST .6.1
Validatio n plan
D.SP .6.1
D.GST .6.2
Validation results
D.SP .6.2
D.GST .7.6
Demons trators
D.SP .7.6
D.GST.7.5
Technology implementation plan
D.SP.7.5
D.GST.7 .4
Dis seminati on and use plan
D.SP.7 .4
D.GST .7.3
Training s eminars
D.SP .7.3
D.GST.7.2
Workshops
D.SP.7.2
D.GST.7.1
Communi cation p lan
D.SP.7.1
D.GST .3.2
Architecture & inte r-face specifications
D.SP .3.2
D.SP .4.1
Technical d escriptio n of proto types
D.SP.3.2
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD
D.GST.2.1
Scenarios and business use cases
D.GST.2.2
U se cases and system requi rements
D.GST .1.1
Q uality handbook
CERT SEC
RESC
SACHAOS SPAY
D.GST.1.2
On-line collabo ration tool
D.GST .3.1
High l evel architecture
D.SP .4.2
Protot ypes
D.SP .4.3
Implemented prototy pes
D.SP .5.1
P reparation of test activi ties
D.SP .5.2
D ocument ation of test s
D.SP .1.1
D.GST.1 .2
Pro gress reports
D.SP.1 .2
D.GST.1 .3
Final rep ort
D.SP.1 .3
D.GST .6.1
Validatio n plan
D.SP .6.1
D.GST .6.2
Validation results
D.SP .6.2
D.GST .7.6
Demons trators
D.SP .7.6
D.GST.7.5
Technology implementation plan
D.SP.7.5
D.GST.7 .4
Dis seminati on and use plan
D.SP.7 .4
D.GST .7.3
Training s eminars
D.SP .7.3
D.GST.7.2
Workshops
D.SP.7.2
D.GST.7.1
Communi cation p lan
D.SP.7.1
D.GST .3.2
Architecture & inte r-face specifications
D.SP .3.2
D.SP .4.1
Technical d escriptio n of proto types
D.SP.3.2
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD
CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD CERT SEC
RESC
SACHAOS SPAY
EFCD
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GST - ProposalERTICO How If successful Some examplesWhy
IP Level SP Level Objectives
1. To operate the IP-level work plan and ensure work progress according to the plan.
2. To develop and apply sound quality management procedures at IP level.
3. To develop and apply sound financial management procedures for the IP and apply them.
4. To develop and maintain all contractual documents for the IP.
5. To install and maintain an on-line collaboration tool supporting all activities within the integrated project.
6. To ensure appropriate co-operation between the sub-projects and with related projects.
7. To act as a technical guardian for the project.
1. To operate the sub-project work plan and ensure work progress according to the plan.
2. To develop and apply sound quality management procedures.
3. To maintain the on-line collaboration tool supporting all activities within the sub-project.
4. To ensure appropriate co-operation with other sub-projects and with related projects.
5. To act as a technical guardian for the project.
Description of work 1. Develop a quality handbook addressing
all quality assurance issues likely to be encountered at IP level.
2. Carry out the overall co-ordination of the project ensuring consistent progress with the work plan (monitoring progress, identifying difficulties, implementing corrective actions) including the development and application of management and consensus building procedures and responsibility of final decisions where necessary.
3. Produce periodic progress reports and send them to the Commission.
4. Maintain a SAP-based financial system to support all transactions to be carried out in the context of the IP.
5. Take care of contracts, contract amendments, admission of new partners and any legal issues.
6. Prepare documents, meetings, agendas and invitations for the core team, the steering committee and the general assembly.
7. Produce minutes of meetings and provide circulation of documents.
8. Ensure links and co-ordinate technical activities with other projects and external bodies.
1. Apply the quality handbook addressing all quality assurance issues likely to be encountered at sub-project level.
2. Carry out the overall co-ordination of the project ensuring consistent progress with the work plan (monitoring progress, identifying difficulties, implementing corrective actions) including the development and application of management and consensus building procedures and responsibility of final decisions where necessary.
3. Support the IP periodic progress reports with information from the sub-project.
4. Prepare documents, meetings, agendas and invitations for the management team and the steering committee.
5. Produce minutes of meetings and provide circulation of documents.
6. Ensure links and co-ordinate technical activities with other projects and external bodies.
Deliverables D.GST.1.1 - GST Quality Handbook (incl.
maintenance) D.GST.1.2 - GST Progress Reports D.GST.1.3 - GST Final Report
D.SP.1.1 - SP Quality Handbook (incl. maintenance)
D.SP.1.2 - SP Progress Reports D.SP.1.3 - SP Final Report
Milestones M4 – D.GST.1.1 M6 – D.GST.1.2 (every 6 months) M36 - D.GST.1.3
M4 – D.SP.1.1 M6 – D.SP.1.2 (every 6 months) M36 - D.SP.1.3
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GST - ProposalERTICO How If successful Some examplesWhy
99 Project resources and budget overviewProject resources and budget overview9.19.1 Overall budgetOverall budget9.29.2 Budget first 18 monthsBudget first 18 months9.3 Management description of resources9.3 Management description of resources1010 Ethical issuesEthical issues1111 Other issuesOther issues
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GST - ProposalERTICO How If successful Some examplesWhy
# Name Personnel Overhead Travel Sub-contracting
Durable equipm.,
consumables and
computing
Protection of
knowledge
Other Total
1 ERTICO
4 ALLIANZ
6 AVE
7 BMW
8 BOSCH
9 DAIMLERCHRYSLER
11 EBU
12 FIAT CRF
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Costs and EC contribution per type of activity
Part. #
Org. short Name
Cost model used
Estimated eligible costs and receipts RTD
Demonstration Training
Consortium management Total
direct
of which subcontr.
indirect
Eligible costs total eligible
1 ERTICO FC Requested EC
contribution
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GST - ProposalERTICO How If successful Some examplesWhy
Appendix A – Consortium descriptionAppendix A – Consortium descriptionA.1 Participants and consortiumA.1 Participants and consortiumA.2 Sub-contracting and other special cost A.2 Sub-contracting and other special cost
itemsitemsA.3 Third partiesA.3 Third partiesA.4 Competitive callsA.4 Competitive callsNew partnersNew partnersA.5 Funding of third country participantsA.5 Funding of third country participants
Bratislava – 28 January 2005
GST - ProposalERTICO How If successful Some examplesWhy
Content TSP Middle layer Access layer
Automotive supplier
OEM Other
AVE Allianz GATESPACE EBU BOSCH BMW ERTICO Navtech Kreis
Offenbach PROSYST FRANCE
TELECOM GEWI Daimler-
Chrysler KU
LEUVEN Tele Atlas MIZAR
RSA Security Orange Mecel FIAT CRF Techn.
Univ. Munich
Telematics Cluster
PTV T-Systems SES GLOBAL
Motorola FORD Telcordia
Vialis SNRA Wireless Car TDF PMI Intl OPEL/GM/Onstar TNO Sussex
Police Telecom
Italia Q-FREE RENAULT TUV
SIEMENS VDO
Volvo Technology
Corp.
Viktoria Institute
Telmacon Pendragon Trialog ADSE Trusted
Logic ISMB
Good luck with your proposal…..
Jacob BangsgaardJacob Bangsgaard
Head of International CooperationHead of International Cooperation
ERTICO – ITS EuropeERTICO – ITS Europe
j.j.bangsgaardbangsgaard@[email protected]
Bratislava – 28 January 2005