HOW TO RENEW YOUR TECHNICAL MEMBERSHIP ONLINE - User … · 1.1 Access Gymnastics Online using...

GY

MN

AS

TIC

S O

NL

INE

US

ER

GU

IDE

- C

lub

Ath

lete

Reg

istr

ati

on

Im

po

rt F

eatu

re

La

st U

pd

ate

d:

11/1

0/2

01

2

Gymnastics Online User Guide – Club Athlete Registration Import Feature of 12

2 How to Use the Gymnastics Online Club Athlete Registration Import Feature

TABLE OF CONTENTS

1. Login to Gymnastics Online ................................................................................................. 3 2. Prepare your Athlete Import File. ....................................................................................... 4 3. Uploading your Athlete Import File ..................................................................................... 7 4. Exporting your Athlete Member Data ............................................................................... 10 5. Logout from the Club Importer/Exporter .......................................................................... 10 6. Additional Assistance ........................................................................................................ 11



Please note: this feature is for importing Athlete records only. For Transfer Requests and Multi-

Club Registrations, please follow the instructions below:

- Transfer Request: Please return to the “Sign Up” page to complete the process.

- Multi-Club Request: Please complete this form (PDF/44KB) and submit.

1. Login to Gymnastics Online

1.1 Access Gymnastics Online using Internet Explorer.

- Visit the Gymnastics Australia website, www.gymnastics.org.au, and click “Member Log-

In” which is located in the top-right corner of the homepage.

OR

- Visit http://database.gymnastics.org.au

1.2 Click login and type your username and password in to the required fields.

1.3 Click the “Import Athlete Records” link at the welcome page (see image below)

http://www.gymnastics.org.au/site/gymnastics/national/downloads/Club10/pdf%20files/Athlete_Multi_Club_Request_form.pdf

http://www.gymnastics.org.au/

http://database.gymnastics.org.au/



2. Prepare your Athlete Import File.

2.1 Download the “Sample File”, which is a Microsoft Excel document, to identify the required

data fields and formatting (i.e. column name, column order and valid values). To download

the “Sample File”, simply click on the [Download Sample File] button on the “Import Tab”.

2.2 In order to prepare your Athlete Import File to be uploaded, you can either:

- Manually enter your member information in the Sample File which you have downloaded

from Gymnastics Online.

OR

- Export your athlete information from your existing club database application and then

manually re-format your exported file to exactly replicate the downloaded Sample File.

2.3 To ensure that your Athlete Import File is compatible with Gymnastics Online, it must be

saved as a Microsoft Excel .xls or .xlsx document, all mandatory fields must be completed as

per the table below and all formatting must be correct.

Fields Mandatory Format Valid Values Description

LastName Yes

FirstName Yes

MiddleName If applicable

Email

BirthDate Yes DD/MM/YYYY For example: 3 September 2002 should be 03/09/2002

StateAssociation Yes ACT, NSW, NT, QLD, SA, TAS, VIC, WA.

ACT: Gymnastics Australian Capital Territory NSW: Gymnastics New South Wales NT: Gymnastics Northern Territory QLD: Gymnastics Queensland SA: Gymnastics South Australia TAS: Gymnastics Tasmania VIC: Gymnastics Victoria WA: Gymnastics Western Australia.




Gender Yes M, F M: Male F: Female

WorkPhone

HomePhone

Fax

Mobile

Address1 Yes Please fill in the house / unit / apartment number and street name.

Address2 If applicable

Address3 If applicable

City Yes

State ACT, NSW, NT, QLD, SA, TAS, VIC, WA.

ACT: Australian Capital Territory NSW: New South Wales NT: Northern Territory QLD: Queensland SA: South Australia TAS: Tasmania VIC: Victoria WA: Western Australia.

PostalCode

Country Australia

EmergencyContact If applicable

EmergencyNumber If applicable

GuardianAddress If applicable

Gymsport Yes ACRO, AERO, CHL, GG, MAG, RG, TRP, WAG.

ACRO: ACRO - Sports Acrobatics AERO: AER - Sport Aerobics CHL: CHL - Cheerleading GG: GG - General Gymnastics MAG: MAG – Men’s Gymnastics RG: RG - Rhythmic Gymnastics TRP: TRP - Trampoline Sports WAG: WAG – Women’s Gymnastics

Discipline If applicable




Level 0 04STATE 05STATE 1 10 10STATE 10U18 2 3 4 5 6 6OPEN 6STATE 6U12 7 7OPEN 7STATE 7U13 7U14 8 8OPEN 8STATE 8U15 9 9OPEN 9STATE 9U16 9U17 AGE1INT AGE2INT ELITE IDP1 IDP10 IDP2 IDP3 IDP3A IDP5 IDP6 IDP7 IDP8 JNR JNRA JNRB K0 NATA NATB NATDEV PWD SKOOL SNR STAGE1 STAGE2 STAGE3 STAGE4

0: Level 0 - All Gymsports 04STATE: Level 4 State - WAG only 05STATE: Level 5 State - WAG only 1: Level 1 - MAG, WAG, RG, AER, TRP, ACR only 10: Level 10 - MAG, WAG, RG, TRP, ACR only 10STATE: Level 10 State - WAG only 10U18: Level 10 U18 - MAG only 2: Level 2 - MAG, WAG, RG, AER, TRP, ACR only 3: Level 3 - MAG, WAG, RG, AER, TRP, ACR only 4: Level 4 - MAG, WAG, RG, TRP, ACR only 5: Level 5 - MAG, WAG, RG, TRP, ACR only 6: Level 6 - MAG, WAG, RG, TRP, ACR only 6OPEN: Level 6 Open - MAG only 6STATE: Level 6 State - WAG only 6U12: Level 6 U12 - MAG only 7: Level 7 - MAG, WAG, RG, TRP, ACR only 7OPEN: Level 7 Open - MAG only 7STATE: Level 7 State - WAG only 7U13: Level 7 U13 - MAG only 7U14: Level 7 U14 - MAG only 8: Level 8 - MAG, WAG, RG, TRP, ACR only 8OPEN: Level 8 Open - MAG only 8STATE: Level 8 State - WAG only 8U15: Level 8 U15 - MAG only 9: Level 9 - MAG, WAG, RG, TRP, ACR only 9OPEN: Level 9 Open - MAG only 9STATE: Level 9 State - WAG only 9U16: Level 9 U16 - MAG only 9U17: Level 9 U17 - MAG only AGE1INT: Age Group 1 International - AER only AGE2INT: Age Group 2 International - AER only ELITE: Elite International - AER only IDP1: International Development Program Level 1 IDP10: International Development Program Level 10 IDP2: International Development Program Level 2 IDP3: International Development Program Level 3 IDP3A: International Development Program Level 3A IDP5: International Development Program Level 5 IDP6: International Development Program Level 6 IDP7: International Development Program Level 7 IDP8: International Development Program Level 8 JNR: Jnr International - WAG, RG only JNRA: Jnr International A (11-16yrs) - ACR only JNRB: Jnr International A (12-17yrs) - ACR only K0: Kindergym - GG only NATA: National A - AER only; NATB: National B - AER only NATDEV: National Development - AER only PWD: Person with a Disability - GG only SKOOL: Aeroskools - AER only SNR: Snr International - MAG, WAG, RG only STAGE1: Stage 1 - RG only; STAGE2: Stage 2 - RG only STAGE3: Stage 3 - RG only; STAGE4: Stage 4 - RG only

DateAchieved If applicable



3. Uploading your Athlete Import File

3.1 Before uploading your Athlete Import File, please make sure your data is compatible with

Gymnastics Online (see ‘Preparing your Athlete Import File’ above for details).

3.2 Select the Gymsport from the drop down list that is applicable to your Athlete Import File:

- If you wish to upload an Athlete Import File with athletes that participate in only one

particular Gymsport, please select the relevant Gymsport from the drop down list.

OR

- If you wish to import a file with athletes that participate in a range of Gymsports and you

have individually specified them in your Athlete Import File, please select “All Gymsports” from the menu.

3.3 Press [Select] to choose the Athlete Import File which you would like to upload.



3.4 To remove the file you have chosen and select another file, click [Remove].

3.5 To upload your Athlete Import File click the [Upload Data] button.

3.6 A progress bar will then be displayed whilst your Athlete Import File is being uploaded in to

Gymnastics Online.



3.7 After the upload is complete you will receive an Upload Result Summary (please see

screenshot below). This summary will identify if your Athlete Import File was uploaded

successfully or will highlight errors in the file which caused the upload to fail (i.e. mandatory

fields were not completed; Birthdate was not formatted correctly etc.).

Please note: if one record is incorrect, it will result in the entire Athlete Import File failing to

upload. You must address all issues identified in your Athlete Import File prior to trying to re-

upload the file. The Upload Result Summary can be exported to Microsoft Excel, Word or CSV

format.

3.8 When the records are successfully uploaded into Gymnastics Online one of the following

messages in displayed in the Disposition Column:

- “Paid Thru date updated to 31/12/2012”

OR

- “New Record Created 0000000” (where 0000000 is the new Athlete’s ID number)



4. Exporting your Athlete Member Data

4.1 You can also export your current Athlete records which are saved in Gymnastics Online via

the “Export Tab”. Simply click the [Create and Download Export File] button and save the file

onto your computer.

5. Logout from the Club Importer/Exporter

5.1 To logout from the club importer/exporter, you will need to close your web browser window

by:

- Exiting the web browser application by clicking ‘File’ ‘Exit’.



OR

- If you are using a Mac computer you must quit the web browser application rather than

closing it:

o Right click and choose “Quit” on your web browser icon.

o Click your web browser’s name in the top left corner of your screen and choose

“Quit”.

Please note: If you click the [Log Out] menu, it will end your Gymnastics Online session;

however it will not exit from the Club Importer/Exporter.

6. Additional Assistance

6.1 If after following the steps outlined in this User Guide you require further assistance in

relation to the new Club Athlete Registration Import Feature, please contact Gymnastics

Australia’s Membership Department via [email protected].

mailto:[email protected]



32 Cleeland Road Oakleigh South, VIC 3167

Telephone: 03 9271 0500 Facsimile: 03 9271 0599

Email: [email protected] Website: www.gymnastics.org.au

mailto:[email protected]

http://www.gymnastics.org.au/

HOW TO RENEW YOUR TECHNICAL MEMBERSHIP ONLINE - User … · 1.1 Access Gymnastics Online using...

Documents

Transcript of HOW TO RENEW YOUR TECHNICAL MEMBERSHIP ONLINE - User … · 1.1 Access Gymnastics Online using...