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How to Write a Quality Technical Paper and Where to Publish within IEEE
Rachel BerringtonIEEE Director of Client Services
Tunisia Workshop November 2015
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About the IEEEWorld’s largest technical membership association with over 430,000 members in over 160 countriesNot for profit organization dedicated to “Advancing Technology For Humanity”Four Core areas of activity– Membership organization – Conferences organizer – Standards developer– Leading Publisher
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Thomas KailathIEEE Medal of Honor
2007Algorithms for credit card
processing, text messaging & video cell phones
Gordon MooreIEEE Medal of Honor
2008 Leadership in
semiconductor industry, co-founder Intel
Morris ChangeIEEE Medal of Honor 2011
CEO Taiwan Semiconductor Mftg
John HennessyIEEE Medal of Honor 2012
President, Stanford University
Irwin JacobsIEEE Medal of Honor 2013Co-founder, Qualcomm, Inc
B. Jayant BaligaIEEE Medal of Honor 2013
Transformed Power Semiconductors
IEEE members and authors are the leaders of today & tomorrow
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What we doPublish the top-cited science and technology research in the field, most notably our journals, conferences and standards– Publish 170 journals, transactions and magazines– Sponsor more than 1,300 annual conferences worldwide– Leading developer of nearly 1,500 industry standards in a broad range
of technologies– More than 3.5 million documents in the IEEE Xplore Digital Library, with
more than 8 million downloads each month– Over 300 IEEE educational online learning courses, plus IEEE English
for Engineering– Publish technical books in all the fields served by IEEE
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19 of the top 20 journals in Electrical and Electronic Engineering 18 of the top 20 journals in Telecommunications 7 of the top 10 journals in Automation & Control Systems6 of the top 10 journals in Computer Science, Hardware & Architecture 4 of the top 5 journals in Cybernetics3 of the top 5 journals in Artificial Intelligence2 of the top 5 journals in Robotics
IEEE quality makes an impactThomson Reuters Journal Citation Reports® by Impact Factor
IEEE publishes:
Based on the 2013 study released June 2014More info: www.ieee.org/citations
The Thomson Reuters Journal Citation Reports presents quantifiable statistical data that provides a systematic, objective way to evaluate the world’s leading journals.
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Source: 1790 Analytics LLC 2014. Based on number of references to papers/standards/conferences from 1997–2013.
Top 20 Publishers Referenced Most Frequently by Top 40 Patenting Organizations
IEEE Leads in Patent Citations
IEEE is cited over 3x
more often than any other
publisher
More info: www.ieee.org/patentcitations
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The IEEE conference collection continues to grow
Now over 1,300 annual conferences. Over 2.3 million total papers.
1300+
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Maximize Discoverability with IEEENow, over 8 million downloads per month from IEEE Xplorefrom over 3 million unique users
Source: IEEE Xplore Internal Usage Stats
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05/01/239
Choices
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05/01/2310
• A journal article is a fully developed presentation of your work and its final findings
• Original research results presented• Clear conclusions are made and supported by the data
• A conference article can be written while research is ongoing• Can present preliminary results or highlight recent work• Gain informal feedback to use in your research
• Conference articles are typically shorter than journal articles, with less detail and fewer references
PublishIEEE journal or IEEE conference?
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05/01/2311
• IEEE journals are cited 3 times more often in patent applications than other leading publisher’s journals
IEEE Journals IEEE Conferences• IEEE Conference
proceedings are recognized worldwide as the most vital collection of consolidated published articles in EE, computer science, related fields
PublishIEEE journal or IEEE conference?
PRO
CON
• A high percentage of articles submitted to any professional publication are rejected
• Per IEEE Policy, if you do not present your article at a conference, it may be suppressed in IEEE Xplore and not indexed in other databases
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05/01/2312
• Review the conference calendar• Find a good match for your research
subject matter• Ensure you are available to present
IEEE has 170 unique publications covering a wide range of technical areas
• Review the journal listings• Who reads it• What they publish• What kinds of articles
they want
IEEE publishes 1,200+ leading-edge conference proceedings every year
PublishFinding the right IEEE publication or IEEE conference
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05/01/2313
Audience
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05/01/2314
1.Are you writing this paper for the sake of writing a paper?
1.Or do you want to show how others can benefit from your work?
AudienceBasic Questions
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05/01/2315
• Content that is appropriate, in scope and level• Clearly written original material that addresses a new
and important problem• Extension of previously published work• Valid methods and rationale• Illustrations, tables and graphs that support the text• References that are current and relevant to the subject
AudienceWhat IEEE editors and reviewers are looking for
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How does the Review Process Work?
• Editor-in-Chief gets the paper after it goes through content match check (iAuthenticate) and “banned author” check
• If the paper is in scope for the journal, it is assigned to an editor (associate editor)
• Editor assigns the paper to five or more reviewers• Reviewers send their comments back to the editor• Editor makes a recommendation to the EIC as follows
o Accepto Revise & Resubmito Reject
• The EIC makes the final decision and informs the corresponding author
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AudienceWhy IEEE editors and reviewers reject papers
• The content is not a good fit for the publication• There are serious scientific flaws:
• Inconclusive results or incorrect interpretation• Fraudulent research
• It is poorly written• It does not address a big enough problem
or advance the scientific field• The work was previously published• The quality is not good enough for the journal• Reviewers have misunderstood the article
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05/01/2318
Structure
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05/01/2319
Title
Results/Discussions/Findings
Abstract
Keywords
Introduction
Methodology
References
Conclusion
Paper StructureElements of a manuscript
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05/01/2320
GoodTitle
BadTitle
VS.
Paper StructureTitle
An effective title should…•Answer the reader’s question:“Is this article relevant to me?”•Grab the reader’s attention•Describe the content of a paper using the fewest possible words
• Is crisp, concise• Uses keywords• Avoids jargon
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Paper StructureGood vs. Bad Title
A Human Expert-based Approach to Electrical Peak Demand Management
VS
A better approach of managing environmental and energy sustainability via a study of different methods of electric load forecasting
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What you did
Why you did it
How the results were useful,
important & move
the field forwardWhy they’re useful & important & move the field
forward
Paper StructureAbstract
A “stand alone” condensed version of the article•No more than 250 words; written in the past tense•Uses keywords and index terms
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05/01/2323
Use in the Title and Abstract for enhanced Search Engine Optimization
Paper StructureKeywords
Appropriate
Applicable
Specific
Searchable
Logical
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05/01/2324
• The introduction should be:• Specific, not too broad or vague• About 2 pages• Written in the present tense
Paper StructureIntroduction
• A description of the problem you researched• It should move step by step through:
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05/01/2325
• Problem formulation and the processes used to solve the problem, prove or disprove the hypothesis
• Use illustrations to clarify ideas and support conclusions:
TablesPresent representative data
or when exact values are important to show
GraphsShow relationships
between data points or trends in data
FiguresQuickly show ideas/conclusions
that would require detailed explanations
Paper StructureMethodology
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05/01/2326
Discussion
Results
Paper StructureResults/discussionDemonstrate that you solved the problem or made significant advances
Results: Summarizes the Data• Should be clear and concise• Use figures or tables with narrative to illustrate findings
Discussion: Interprets the Results• Why your research offers a new solution• How can it benefit other researchers professionals
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05/01/2327
• Explain what the research has achieved• As it relates to the problem stated
in the Introduction• Revisit the key points in each section• Include a summary of the main findings and
implications for the field• Provide benefits and shortcomings of:
• The solution presented• Your research and methodology
• Suggest future areas for research
Paper StructureConclusion
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05/01/2328
• Support and validate the hypothesis your research proves, disproves or resolves
• There is no limit to the number of references
• But use only those that directly support your work (about 30)
• Ensure proper author attribution
• Author name, article title, publication name, publisher, year published, volume and page number, Digital Object Identifier (DOI)
Properly cited
material
Paper StructureReferences
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05/01/2329
Ethics
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05/01/2330
Conflict of Interest
• A financial or other relationship with the publication at odds with the unbiased presentation of data or analysis
Plagiarism
• Copying another person’s work word for word or paraphrasing without proper citation
Author Attribution
Author involvement/ contributions
• Must be given if you use another author’s ideas in your article, even if you do not directly quote a source
• Include any and all who have made a substantial intellectual contribution to the work
• Do not include minor contributors
EthicsTypes of misconduct
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05/01/2331
Plagiarism
• Avoid plagiarism • Cite and separate any verbatim copied
material – but how much?• Paraphrase other’s text properly, and include
citation• Credit any ideas from other sources• Familiarize yourself with IEEE Policies
EthicsEthical publishing
Refer to our Tips Sheet http://www.ieee.org/publications_standards/publications/authors/plagiarism_and_multiple_submissions.pdf
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05/01/2332
Duplication, Redundancies & Multiple Submissions
• Author must submit original work that:• Has not appeared elsewhere for publication• Is not under review for another refereed
publication• Cites previous work• Indicates how it differs from the previously
published work• Authors MUST also inform the editor when
submitting any previously published work
EthicsEthical publishing
Refer to our Tips Sheet http://www.ieee.org/publications_standards/publications/authors/plagiarism_and_multiple_submissions.pdf
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05/01/2333
Next Steps
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Tools to start your literature review
Full-text databases– IEEE Xplore®
– Other relevant scientific publishers
Abstracting and Indexing databases
For more resources, contact your institution’s library
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Getting started
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Start simply
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Then narrow, or refine
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From 3602 to 32
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Re-sort your results to find new or highly-cited papers
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Most cited – by papers or patents
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Once you know key authors
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Just find articles by that person
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Or filter keyword searches
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Helpful Tips on searching IEEE Xplore®
Target specific publications once you’ve found the right focusUse “Advanced Search” or “Command Search” for multi-field or more complex searches– Full-text search– Boolean operators– Phrase nesting
Use a personal account to stay organized while doing literature searches
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Create a free personal account
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3-click process – just fill out your First Name, Last Name, email address, password and two security questions.
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Personal account benefitsSearch Preferences: Designate what you want to search and how you want your search results displayed in IEEE Xplore by setting search preferences.
Search History: Search history allows you to record your 50 most recent searches for later viewing and create more complex searches by combining searches. Turn on the search history recording feature in your preferences.
Saved Search Alerts: Stay up-to-date with the latest research by saving your search. IEEE will notify you when new articles of interest are available.
My Projects: Create personal project folders to keep documents organized by project or topic within IEEE Xplore. Save documents to an unlimited number of folders, personalize with project descriptions, and add notes and tags to individual articles as you save them to project folders.
Table of Contents Alerts: Sign up to receive an email when a new journal or magazine in your area of interest has been posted online with a link to the Table of Contents.
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Keep track: Search History
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Re-run or combine searches
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Stay current: Saved Search Alerts
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Keep Current: Table of Contents Alerts
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Download citations from results page
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Choose your format
Plain textBibTexRefworksEndnote, ProCite, RefMan
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Or Download to CSV/Excel
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Questions about searching IEEE Xplore® ? Visit www.ieee.org/go/clientservices
05/01/2363
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PrepareFinal StepsFind the right publication and submit your paper
05/01/2364
Identify relevant journals Browse conference calls for
papers Submit your paper
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ChooseUse Journal home pages in IEEE Xplore®
Browse by Title or Topic
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PrepareFinal StepsFind the right publication and submit your paper
05/01/2368
Identify relevant journals Browse conference calls for
papers Submit your paper
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Finding Conference Calls for Papers
http://www.ieee.org/conferences_events/index.html
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PrepareFinal StepsFind the right publication and submit your paper
05/01/2370
Identify relevant journals Browse conference calls for
papers Submit your paper
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05/01/2371
SubmitJournal paper submission is easy through IEEE Xplore®
Click “Submit a Manuscript” Follow the prompts
to set up an account
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05/01/2372
SubmitTo submit an article, follow the on-screen directions
1 Type, Title & Abstract
2 Attributes / Keywords
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SubmitUse conference site (not IEEE Xplore) to submit to a conference
Each IEEE sponsored conference has its own requirements for publishing.
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For complete information, see the Call for Papers for the conference in question.
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Throughout the process…Refer here early and often – Author Digital Toolbox
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IEEE Author Guide Always Available
05/01/2375
• Authors learn how to prepare, write, and submit quality technical articles.
• Can be downloaded
• Includes embedded links to information, forms, etc.
For more information or to download: http://www.ieee.org/publications_standards/publications/authors/publishing_benefits/index.html?WT.mc_id=pb_ben_pub
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Key sites to remember
IEEE Author Tools IEEE.org/go/authorship IEEE Conference Search and Calls for Papers: http://www.ieee.org/conferences_events/index.htmlIEEE Xplore: http://ieeexplore.ieee.orgIEEE Xplore information, training and tools: http://www.ieee.org/go/clientservicesIEEE Journal Citation reports: http://www.ieee.org/publications_standards/publications/journmag/journalcitations.html