Overview of the IEEE Process

Overview of Process

Project Approval Develop Draft Standards Ballot Draft IEEE-SA Standards Board Approval Publish Standard Resources

Overview of Process cont’d

Introduction

Staff Liaison Answers questions about procedures Along with chair, ensures that procedures are followed Keeps you informed

New products New services Policy changes

Brings your ideas and concerns to the Standards Board and its committees

Project Approval Process

Project Authorization Request (PAR) Submission

Staff Contact: NesCom Secretary - Jodi Haasz j.haasz@ieee.org

+1 (732) 562-6367 The PAR is a legal document The PAR is the authorization of work by the

IEEE-SA Standards Board IEEE extends the umbrella of indemnification

to people working on an authorized standards project, if they follow the rules

Tips on Completing Your PAR

Spell out all acronyms

Be clear and succinct in your scope and purpose

Copyright agreement

Be aware of coordination

Check appropriate category for document

Development of the Draft Standard

Tips for Draft Development Develop an outline Assign writing among working group members Technical editor gathers inputs and ensures

technical consistency Avoid writing document in meetings Working with an IEEE Project Editor speeds

the project Refer to IEEE Standards Style Manual for

document structure

Sponsor Balloting

Sponsor Ballot Service

Staff Contact: Manager – Chris Santos, Balloting Center+1 (732) 562-5540

IEEE Standards Department provides a sponsor ballot service

Sponsor balloting may be delegated to a subgroup

Sponsor Forms a Balloting Group

May issue invitation to ballot Specifies responsibilities of balloters Requests classifications (P, U, G)

Sponsor approves balance No one interest category can be 50% or more Avoid tricks (subdividing a category)

Once balloting begins, the balloting group remains static IEEE-SA membership or payment of a fee is required

Exception: invited experts (with the approval of Standards Board)

Response and Results of Balloting

Response Need 75% return Ballot fails with less than 75% return

Results Need 75% approval Attempt to resolve negative ballots

No mandate to resolve all ballots After consensus (75% approval) is reached, establish 60-

or 90-day deadline for resolution of comments Recirculate revised draft and comments Prepare report for RevCom

Show evidence of attempts to resolve each negative ballot

Show evidence and results of recirculation

Approval of the Draft Standard

How to Complete a Successful RevCom Submission

CONTACT: RevCom Secretary – Dave Ringle, +1 (732) 562-3806

Review Committee (RevCom) recommends action to the Standards Board

Submittal must match information on PAR When is a revised PAR necessary?

Any substantive change, i.e., scope, title, patented material, or change of working group chair

Proof of mandatory coordination SCC10, SCC14 and Editorial

Post-Approval and Publication

Post-Approval and Publication

IEEE Project Editor

Does final copy edit of text

Ensures that technical integrity of document is maintained

Formats electronic text into proofs

Committee review

Correction

Publication

Complimentary copies and awards

Resources

IEEE-SA Standards Board Bylaws IEEE-SA Standards Board Operations Manual IEEE Standards Companion IEEE Standards Style Manual Working Guide for Submittal of PAR and PAR

Form Working Guide for Submittal of Proposed

Standards and Submittal Form IEEE Standards Bearer IEEE Standards Catalog IEEE Process at a Glance

Electronic Resources

Web http://standards.ieee.org/ Public and private areas available for IEEE standards

working groups Mailing lists Electronic mail—first initial.last name@ieee.org Contact the Electronic Services group at spa-

admin@ieee.org

For more information on Overview of

Process

Contact your staff liaison

OR

Process at a Glance at:

http://standards.ieee.org/resources/glance.html