How To Maximize Dropbox For Your Business
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Transcript of How To Maximize Dropbox For Your Business
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How to Maximize DROPBOX for your BusinessCopyright © 2016: Jorina B Banes
http://jorinabanes.com
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What is Dropbox?is a file hosting service
that offers cloud storage
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Dropbox
is used for file synchronization
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Dropbox
personal cloud, and client software.
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Dropbox
Is available for you in all your devices
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Dropboxis user-friendly and your files will never
be lost Copyright 2016 : Jorina B Banes
http://jorinabanes.com
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How to Create and Install
DROPBOXCopyright 2016 : Jorina B Banes
http://jorinabanes.com
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Open your browser (On this tutorial we will use Google Chrome)
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In the address bar type:https://www.dropbox.com/
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It will go directly to: DROPBOX homepage
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Just below you will see the ‘Sign Up’ portion
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Enter:▪Full Name
▪Best E-mail Address▪Strong Password
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Check the box (as shown in the next slide)
▪I agree to Dropbox terms
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Click on ‘Sign Up for Free’
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or‘Sign Up Free with Google’ if you
have google account
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For this Tutorial:
▪We will ‘Sign Up for Free’
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This will prompt to: Download Dropbox
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You will also received an e-mail to verify your e-mail address
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You may also complete the set up through the e-mail link they send you
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Or Click on ‘Download Dropbox’ instead
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Let’s click the box instead. It will prompt to this page while it is downloading
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When done click on the ‘Installer’ below
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Click ‘Open’
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Click YES when asked ‘Do you want to allow this app to make changes to your
PC?
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DROPBOX Installer will launch and Downloading DROPBOX will begin
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You will see this DROPBOX icon below your screen while it’s still installing
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This will show Installing hopefully you will not get any error while installing
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This page will show after the installation
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Enter your e-mail and password and click on ‘Sign In’
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If successful, it will say ‘Congratulations! Your DROPBOX was successfully
installed’
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Then click on ‘Open my DROPBOX’
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A welcoming note will appear
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Hover over ‘Get Started’ and click the button
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An INTRODUCTION says: DROPBOX works like your document or photo
folder on your computer
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But…
It also does a lot more
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Click next button
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Files you put in your DROPBOX folder are automatically backed up for you on
dropbox.com
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Awesome right?!
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Click the next button
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Everything you put in DROPBOX is ‘private’ unless you choose to share it.
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Impressive!
Credit to the owner of this Photo
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Click on next button again
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You can drag and drop your first file into the DROPBOX folder.
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Click on FINISH button this time
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DROPBOX will now automatically appear on your computer file ‘quick access’ and a PDF
for Get Started with DROPBOX is present
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Let’s
Credit to the owner of this Photo
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You will now have an icon on your desktop that looks like this
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When you press on Print Screen key on your desktop or laptop this will
automatically pop up
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Let’s try click on ‘save screenshot to Dropbox’
See..
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Tricks and Tips about DROPBOX
Keeps your files safe
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Dropbox lets you
save photos, docs, videos, and other files — all in one place — and automatically
backs up your stuff.
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So if your computer breaks down or you
leave your phone on the train, your stuff is safe.
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How to Add Files to your DROPBOX?
On Windows or Mac Copyright 2016 : Jorina B Banes
http://jorinabanes.com
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Make sure you’ve installed the desktop
app on your computer.
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Drag and drop files into the Dropbox
folder.
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That’s it!Copyright 2016 : Jorina B Banes
http://jorinabanes.com
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For Windows: Take this for instance
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Here is for Mac
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On dropbox.com
You can either download the app or Sign in.
Since we are done downloading the app
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On this tutorial we will choose ‘Sign in’ and click the ‘Upload’ button
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Choose the file you’d like to add
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Click ‘Open’
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On iOS or Android
Tap the More Actions Menu (…) icon in the
top right cornerCopyright 2016 : Jorina B Banes
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Choose ‘Upload File’ in iOS
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Or ‘Upload Here’ in Android
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Selectthe location you’d like to upload files
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Selectthe files you’d like to add, and then
tap UploadCopyright 2016 : Jorina B Banes
http://jorinabanes.com
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Take your stuff
anywhereCopyright 2016 : Jorina B Banes
http://jorinabanes.com
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Every file you save to Dropbox is
automatically synced to all your devices so you
can get to your stuff anywhere. Copyright 2016 : Jorina B Banes
http://jorinabanes.com
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Get the Desktop App
Credit to the Owner of this Photo
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Get the iOS App
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Or Get the Android App
Credit to the Owner of this Photo
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Send Large Files
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Just add it to your Dropbox, share a link
even if they don’t have a Dropbox account and
that’s it.Copyright 2016 : Jorina B Banes
http://jorinabanes.com
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That looks like this
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The link will be copied automatically to send it
to someone you have business with.
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You can choose to : Share
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You can choose to :
Download
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You can choose to :
Comment
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You can choose to :
Delete
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You can choose to :
Rename
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You can choose to :
Move
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You can choose to :
Copy
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You can choose to :
Restore all the files from the previous
Dropbox Version and make it current
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Work on Files
Together
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If your Team has a
Presentation
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You can collaborate on presentations and documents
without e-mailing files back and forth.
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Just create a shared folder and add other people
to it.
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When someone in your Team edit the file in the shared
folder
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Everyone instantly gets the latest version on
their devices
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Amazing!
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On the left side of the window/screen
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Find fast the list you’ve worked on lately
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The Name of Files created
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The Team created to work better and together
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This is where the Team can work together at a document, give feedback,
and track tasks in one place
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Drop photos and videos and view it here.
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Where you can even create a Timeline Album
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Collaborate on a set of Files through Sharing Folders
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Create a link to any file or folder
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Those links can be sent to anyone (even
people without Dropbox) for
viewing
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Gives a Timeline of Changes to Dropbox or to know ‘The Last Touch’ activities
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I can see you Smiling…
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This is where you Invite anyone to upload files to your Dropbox, even if they
don’t have an account
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This is where you can restore recently deleted files
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‘Deleted Files’
Can be restored up to 30 days. But can keep it for a year if
you upgrade
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You can Customize your Dropbox
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You may add account photo
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Dropbox is free up to 2G
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Send your link to a friend and you can get space up to 16G
for Free
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Change Settings
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Install a Dropbox
App
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Request to
Upgrade and get more…
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Gifting Dropbox Pro depending
on your Country or
Location
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Sign Out
And
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Minutes are worth more than money.
Spend them wisely.~Thomas P. Murphy
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HappyDropboxing!