How to Look Up Vendor FBL1N

8/22/2019 How to Look Up Vendor FBL1N

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http://www.txstate.edu/gao/ap/ Page 1 October, 2012

1. How can I tell if an invoice has been paid?Enter SAP screen FBL1N (Vendor History).

This will display individual vendor transactions.

Enter the Vendor # and click on the buttons indicated. Enter a daterange if the vendor has massive invoices/history. Click on execute.

How to Look Up Vendor HistoryFBL1N

HowtoLookUpVendorPaymentFB

L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Click all these boxes

Click here

Enter date range or leave blank

Vendor #

Execute


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2. Green indicates paid invoices; yellow is entered not yet posted;

red is posted not yet paid.

Reference Key column Document # (19xxxxx is NPO and Ear-

marked Funds Reimbursement; 5105xxx is a PO entry; 20xxxx is the

payment; 76xxxx is TRAVELTracks

If red and the PBk column contains a code, R = Needs Goods Re-

ceipt, T = Needs approval signature, C = Travel Advance held until

due date.

Type column RE = PO Document; ZP = Payment; KR = NPO

Document; KG = Credit Memo; BK = Bookstore; LB = Library Doc-

ument; TM = TRAVELTracks; TI or TO = NPO Travel

Reference column Vendor invoice #

PM column indicates payment type. D = direct deposit; C = check;

U = USAS State funds; A = American Express



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

$246.98 was encumbered 2/15, and

$246.98 was paid by check on 2/23.$379.72 was paid by check on 9/20/05 for

the credit memo and invoice listed belowthe payment.


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3. Payment by checkDouble click on the document number to obtain

the check information.

4. The following screen will appear. Click on Environment



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Double click to get check info

Click on Environment


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5. Click on Check Information

The check information such as amount, date issued, and date bank cleared

will appear.



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Click on Check Information

Check #


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6. If you need to go further and see what a particular invoice paid, double

click on the document #. The following is an example looking at a PO

document (document # begins with 5105.).



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Double click on the document #


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The following screen will appear. Click on Environment

The following screen will appear.

A pop-up menu will appear. Scroll down to Document Environment

and then click on Original Document



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Click here


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The following screen will appear. The invoice information is available.

You can also click on the PO# and it will take you to the PO environment

and you can look at the cost center/fund and PO history.



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Double click on the PO to lookat the PO information


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NPO documents will begin with 1900..

Double click on the document #


Click on Document Overview icon looks like mountain w/sun



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Double click on document #

Click here


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The account information used on the NPO will appear.



L1N

TEXAS

STATE

UNIVERSI

TY-SAN

M

ARCOS

Accounts Payable

[email protected]

Fund & Cost CenterG/L acct #

How to Look Up Vendor FBL1N

Documents

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