How To Interpret Data By Using Pivot Tables in Excel
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Transcript of How To Interpret Data By Using Pivot Tables in Excel
How To
Interpret Data
By Using Pivot
Tables In
Excel joycekpacis.wordpress.com 1
Do you
want to
analyze a
data?joycekpacis.wordpress.com 2
But you
don’t know
how.joycekpacis.wordpress.com 3
Do you
wish that
you can do
it?joycekpacis.wordpress.com 4
But you don’t
know what
software to
use.joycekpacis.wordpress.com 5
Don’t
FRET!joycekpacis.wordpress.com 6
You can do
it by Using
Pivot Tables
in Exceljoycekpacis.wordpress.com 7
What is
Pivot
Tables?joycekpacis.wordpress.com 8
It
summarizes
and
interprets
excel datajoycekpacis.wordpress.com 9
Advantages
of using
Pivot Tables
joycekpacis.wordpress.com 10
Easy to
usejoycekpacis.wordpress.com 11
Easy data
analysis
joycekpacis.wordpress.com 12
Easy
summary
of datajoycekpacis.wordpress.com 13
Quick
report
creationjoycekpacis.wordpress.com 14
Helps in
quick
decision
makingjoycekpacis.wordpress.com 15
Let’s start
joycekpacis.wordpress.com 16
Export your
source data
to exceljoycekpacis.wordpress.com 17
It will
open as
excel filejoycekpacis.wordpress.com 18
joycekpacis.wordpress.com 19
Save the
excel file to
your
computer joycekpacis.wordpress.com 20
Go to Data and
click PivotTable
and PivotChart
Wizard (for 2007 excel version)
joycekpacis.wordpress.com 21
joycekpacis.wordpress.com 22
Click thisjoycekpacis.wordpress.com 23
It
automatically
select the data
range of the
sheetjoycekpacis.wordpress.com 24
But you can
choose the
data range
you wantjoycekpacis.wordpress.com 25
After
thatjoycekpacis.wordpress.com 26
Click thisjoycekpacis.wordpress.com 27
You can select new
or existing
worksheetjoycekpacis.wordpress.com 28
Then
click
Finishjoycekpacis.wordpress.com 29
If you
choose
existing
worksheetjoycekpacis.wordpress.com 30
It will open
to another
sheetjoycekpacis.wordpress.com 31
joycekpacis.wordpress.com 32
Let’s make
a sample
reportjoycekpacis.wordpress.com 33
Know the
revenue of
each
salesperson joycekpacis.wordpress.com 34
Drag the
Salesperson
and place it
on
Row Labels joycekpacis.wordpress.com 35
joycekpacis.wordpress.com 36
It will list the
salesperson
joycekpacis.wordpress.com 37
Drag the
Revenue and
place it on
Valuesjoycekpacis.wordpress.com 38
joycekpacis.wordpress.com 39
It will show the
sum of revenue
joycekpacis.wordpress.com 40
Format the
values of
revenue joycekpacis.wordpress.com 41
Select the
values and
right clickjoycekpacis.wordpress.com 42
Choose
Format Cells
and pick
currencyjoycekpacis.wordpress.com 43
joycekpacis.wordpress.com 44
joycekpacis.wordpress.com 45
You can
also sort
the valuesjoycekpacis.wordpress.com 46
From
smallest to
largest and
vice versajoycekpacis.wordpress.com 47
joycekpacis.wordpress.com 48
joycekpacis.wordpress.com 49
To check if
the values
are correctjoycekpacis.wordpress.com 50
Go to the
source data
joycekpacis.wordpress.com 51
Click Nancy
Freehafer
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Highlight her
revenue
joycekpacis.wordpress.com 53
Compare the sum
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The values
are the
samejoycekpacis.wordpress.com 55
It was just
rounded off
when we format
it to 0 decimal
placesjoycekpacis.wordpress.com 56
If you want to
show your
values to
percentagejoycekpacis.wordpress.com 57
Click the
value of the
revenue and
right clickjoycekpacis.wordpress.com 58
Choose Value
Field Settings
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joycekpacis.wordpress.com 60
Go to
Show values as
joycekpacis.wordpress.com 61
Choose
% of total
and click
OKjoycekpacis.wordpress.com 62
joycekpacis.wordpress.com 63
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You can
also add
chart for
the datajoycekpacis.wordpress.com 65
Click Optionsjoycekpacis.wordpress.com 66
Click Pivot Chartjoycekpacis.wordpress.com 67
Choose
what kind
of chart you
wantjoycekpacis.wordpress.com 68
joycekpacis.wordpress.com 69
For
example
you choose
barjoycekpacis.wordpress.com 70
Click OKjoycekpacis.wordpress.com 71
joycekpacis.wordpress.com 72
You can
arrange
the chartjoycekpacis.wordpress.com 73
Highlight the
Salesperson
and right
clickjoycekpacis.wordpress.com 74
Choose
Format
Axisjoycekpacis.wordpress.com 75
joycekpacis.wordpress.com 76
Arrange the
values from
highest to
lowestjoycekpacis.wordpress.com 77
Check Categories
in reverse order
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Click Close
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joycekpacis.wordpress.com 80
You can
also change
the title of
the chartjoycekpacis.wordpress.com 81
Click the
title
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Then type
the new
title joycekpacis.wordpress.com 83
joycekpacis.wordpress.com 84
The chart shows
that Nancy
Freehafer has the
highest revenue
joycekpacis.wordpress.com 85
While Jan
Kotas has the
lowest
revenuejoycekpacis.wordpress.com 86
You can also
add other
factors to the
reportjoycekpacis.wordpress.com 87
Let’s say you
want to filter
the report by
Regionjoycekpacis.wordpress.com 88
Drag region to
report filter
joycekpacis.wordpress.com 89
Filter the report
by region
joycekpacis.wordpress.com 90
Select which
region you want
to showjoycekpacis.wordpress.com 91
Let’s choose East
and South
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It will show this
joycekpacis.wordpress.com 93
If you want to
add the
category of
the product
soldjoycekpacis.wordpress.com 94
Drag the Category to
Column Labels
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It will show this
report
joycekpacis.wordpress.com 96
If you want
to erase the
fields joycekpacis.wordpress.com 97
Just drag it
outside the
boxjoycekpacis.wordpress.com 98
joycekpacis.wordpress.com 99
Pivot Tables
really
interprets
datajoycekpacis.wordpress.com 100