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How to improve your Presentation Skills
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Transcript of How to improve your Presentation Skills
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Presentation SkillsDesigned and Developed by Poulome Nath
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Introspection What is the best presentation you have been to?Why was it so good? Answer these two questions on the notepad
You have 2 minutes for this exercise
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Introspection What is the worst presentation you have been to?Why was it so bad?Answer these two questions on the notepad
You have 2 minutes for this exercise
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Group WorkGet into small groups of between 3 and 5 Each tell the rest of your group about the worst and best presentation you have seen. Be careful to explain why it was so good/bad
You have 10 minutes for this exercise
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Why is Presentation important in work
place?
Recognition of our abilityYour chance to differentiate It is all about sales
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Planning a Presentation
Constructing a message/idea
Analyzing your audience
Creating a S-P-Q-R
structure
Putting it on the cards
Adding Spice
Designing visuals
Winning your audience!!!
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Preparing for the presentation
Preparation needs to be made in these three areas:
MaterialAudienceYourself
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Defining your objectives
Why are you making this presentation?What take away do you want for your audience?What do you want them to do?How long will the presentation last?What visual aids will you use?
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Analyzing your audience
How many will be there?What is their status range?How does your material and message relate to your audience?Do they know about the product/service?How much more do they need to know?
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Managing the Material
Many presentations fail, not because the presenter is weak, but because the material is disorderly.
Communicate the shape of your thinkingKeep it simpleAvoid Jargons
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Constructing a message
Identifying the core ideaArranging your ideas logicallyDeveloping an appropriate styleRemembering your ideasDelivering your ideas with words, visual cues and non-verbal behaviour
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Creating a S-P-Q-R structure
People will only be persuaded by ideas that interest them.
Here is a simple four point structure will help you engage with your audience
Situation Problem Question Response
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Situation
Adapt the following pyramid:
Engage with the audience
Appreciate their point of view
Start with a familiar
subject/situation State the situation that
audience wants to hear MORE
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ProblemYour product/service is your situation. Your presentation should solve the following “PROBLEM”
Something has gone wrong
Something could change (upgrade)
Something has changed
Something new has arisen
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Question The problem causes the listener to ask questions.
Situation • Stable• Agreed• Status Quo
Problem• Something has
gone wrong• Something
could change• Something has
changed• Something new
has arisen
Question • What do we
do?• How do we
prepare for it?
• How do we adjust to it?
• What can we do?
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Response
Your response or answer to the Question is your message.
(The message should naturally emerge as the logical and powerful answer to the Question raised in the listener’s mind by the Problem!)
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Repetition
Most people follow the famous ‘Tell ‘em principle:
Tell them what you are going to tell ‘emTell ‘emTell them what you have told ‘em
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Opening and Closing the presentation
Introduce yourself Acknowledge the audience Express your objective /message clearlyState the scheduleRules and RegulationsAny Housekeeping itemsAt the end, Re-iterate the objective/messageThank the Audience for their attention
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Putting it on cards
Put your idea on cards. Number the cards sequentially.
Include the following
What you MUST sayWhat you SHOULD say to support your main
ideaWhat you COULD say , if you have time
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Adding Spice
Exciting presentations bring ideas alive!The following will add “spice”
IMAGESEXAMPLESSTORIESHUMOUR (be very careful, no to hurt someone’s sentiments)
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Designing Visuals
Visual aid is there to help you and not to SUBSTITUTE you.
Be very careful with visual aids.
Follow the 6*6*6 RULE, when using words in slidesNot more than 6 lines of text in any slideNot more than 6 words on any lineText should be visible from a laptop screen from 6 meters(Font size of about 24pts.
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Rehearsing
Rehearsing is REALITY check.Be aware of time check.Rehearse in front of a mirror.Consider each presentation as brand new. Well rehearsed presenters focus on relationship with audience.Rehearsals will give you freedom to improvise.
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BODY LANGUAGE
EYE CONTACTYour FACEGESTURESMOVEMENTLOOKING AFTER YOURSELF
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EYE CONTACT
You speak more with your EYES than your voice.Look at the audience’s eyes throughout the presentation.Avoid focusing on only one person.Looking at the audience’s eye, shows that you are CONFIDENT and know your SUBJECT MATTER.
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Your FACE
SMILING will help you win over your audience.A smiling presenter always has an edge over others.Smile shows you are happy to be there .It adds warmth to your personality.
Which of these two presenters will make a better impact?
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GESTURES
Too much or too little gesture? Which one is better?
Keep your gestures open.Do not cross your armsDo not put your hands behind your backDo not put your hands in pockets too much.No pointing fingers.
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MOVEMENT
Movement is the most tricky of them all.Should you stand still or move about the room?
Moving about the room is a good option. Do not rock on you feet .Avoid swaying your body from time to time.You may also pat your audience , when they respond positively.
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LOOKING AFTER YOURSELF
Poor Grooming detracts from what you have to say and can impede your ability to build relationships with others. Keep your hair neatly trimmed and arranged.Always maintain fresh breath.Always use deodorant and a strong antiperspirant.Keep nails neatly trimmed, filed, and clean at all time.
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Answering QuestionsDecide when to take questions.Anticipate the most likely questions.Answer honestlyTake questions from the whole audienceAnswer the whole audience.If you don’t know, say so
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Concluding your Presentation
End With A Bang, Not With A Whimper!
It should bring your presentation full circle .It should reinforce your key messages. People tend to recall best what they hear last. So prepare and rehearse your conclusion with special care.
Consider how you can make your conclusion memorable both in substance and delivery.
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Your Questions now!
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Reference
“Improve your Communication Skills” by Alan Barker
Presentation Skill by Karen Petrie
http://totalcommunicator.com/vol3_5/concluding.html