Hout Bay MontessoriAnnual General Meeting

16 February 2017

Agenda for this evening

• Welcome and Principal’s report

• Board Chairman’s report

• Board Treasurer’s report

• Board Committees feedback

• PTA Committee report and voting of new members

• “The Journey of a simple bead”…a peep into the Montessori Maths through the ages.

• Any Other Business

Welcome and principal’s report

Board chairman’s report

Board of trustees and portfolios

• Finance: Sean Wilkins (treasurer)• email: seanw@sawfinadv.co.za

• Education: Clair Simpson• email: clairandrew@gmail.com

• Talent: Kerin Goosen (principal)• email: montehb@telkomsa.net

• Operations: Jaqueline Yamey• email: montehb@telkomsa.net

• Community: Nicky Bush• email: nicky@symphonia.net

• Revenue: San Silbernagl• email: san.raad@gmail.com

• Marketing & events: Danielle Timmins (chairperson of the board)• email: dtimminshein@gmail.com

2017 plan

• Recruit new members of the committees to ensure sufficient ‘hands on deck’

• Increase awareness of the Hout Bay Montessori and Montessori in general• Reclaiming our position as ‘the first’ authentic Montessori school

in the Western Cape• Stepping up our leadership capability and visibility within the

community

• Revisiting our existing long-term plan to ensure ongoing growth and success of the school

Board treasurer’s report

Finance committee

Sean WilkinsTreasurer

Danielle TimminsKerin Goosen Loren Human

Main function:Oversee the financial administrationEnsure the appropriate finance SOPs

New member New member

Financial Overview - 2016

• Fee revenue – R3.2m• ARPS – R30.7k

• Other Revenue – R850k

• Operational costs – R3.6m

• Student numbers:• Total - 104• Bursary - 5

• Fee revenue – R3.4m• ARPS – R33.3k – 8% increase

• Other Revenue – R780k

• Operational costs – R4.1m

• Student numbers:• Total - 102• Bursary - 5

2016 - Actual 2017 - Budget

Achievements 2016

• New Treasurer appointed

• Established committee structure

• Finance related SOP’s implemented• Opex budget owner structure• Debtors collections policy• Bursary account structure• Bank account – Ops / Fee receipts / Bursary / Investment

2017 plan – key activities• Q1:

• To complete system migration to Sage One• Establish a regular communication structure with parents – fees /

collections –• Inv & Statements sent on 1st

• Statements sent on 15th

• Secure admin / accounting resource

• Q2:• Ensure bank account structure operations

• Q3:• Identify bursary obligation and establish funding strategy

• Q4:• Priority - outstanding collections

Other board committees feedback

Education

Education committee

Clair Simpson Linden HardingKatinka Laithwaite Loren Human

Main function:The committee is made up of Nursery, Pre-School and Primary staff and we ensure that the curriculum is a

continuous journey throughout the stages of development, that it allows each child to reach their

potential and that as a school, we stay true to Montessori.

Achievements 2016

• We have 3 primary classes of 60 kids in total with a teacher to child ratio of 1:9

• We have a rich and engaging curriculum that is regularly assessed.

• We are witnessing amazing results with the implementation of cursive handwriting and Muriel Dwyer.

2017 plan – key activities

• Comprehensive evaluation by Independent Quality Assurance Association (IQAA).• 10 weeks programme including audit and recommendations covering a wide

range of aspects (our curriculum and materials, admin procedures, governance, etc)

• Attending SAMA conference in Joburg.• Having more and imported Montessori materials (requires

funding).• Make meaningful and lasting relationships with high schools

(Academy, Ambleside and Summit House). • Knowing exactly what we want to see in the ‘Graduating Child’ and

ensuring that we are supporting each child in reaching that goal.

Talent

Talent committee

Main function:• Governance of the school• Management• Staffing – present and future

Clair SimpsonKerin Goosen Loren Human Klara Loots

Achievements 2016

• Standard Operating Procedures were written up and workshopped for all committees and areas of the school.

• A full Senior Management Team was appointed.

2017 plan – key activities

• Q1: The school is becoming a member of ISASA and undergoing an evaluation by the IQAA to ensure the integrity and quality of the school.

• Q2: To build on our committees’ effectiveness and longevity.

• Q3: To safeguard our staff positions and plan for new staff – especially in our primary school.

Operations

Operations committee

Main function:Identifying and actioning issues related to:

• Premises • Buildings

• Safety and Security

Clair SimpsonJaqueline Yamey New member New member

Achievements 2016

• Big upgrade to ‘beautify’ the school (painting, signage, landscaping).

• Two new beautiful Junior Primary cabins & new materials!

• New after care programme activities and materials.

2017 plan – key activities

• Stabilising the ground and building deck around new classrooms.

• Putting a maintenance plan for the new building in place.

• Getting underground pool outlet pipes repaired.

• Installing a grey water tank with a view to supplying the school’s water requirements.

Community

An Accessible, Connected, Resourceful CommunityThe school functions as a resource center linking children, staff, parents and local community to pioneering thinking and practices within a global community. Similarly we value and draw on the resourcefulness of each member of this system to collaborate and create towards our highest potential.

Introducing the Community team

Main function:

• Community education, engagement programme

• Outreach

• Montessori Child Enrichment Programme

• Bursary Families

Klara Loots Katinka LaithwaiteNicky Bush

Achievements 2016

• Re-launching Bursary Programme monthly contributions

• Rolling out 6 week Montessori Child Enrichment Programme for Childminders

2017 plan – key activities

• Q1: • Clear Communication of Bursary Programme and future plans• Design of HBM Discussion Groups for caregivers

• Q2:• Rollout of HBM Discussion Groups

• Q3:• Design and Rollout of HMB Discussion Groups for parents

• Q4:• Design and Rollout of HMB Discussion Groups for community

members.

Revenue

Revenue committee

Main function:• Alternative income streams

• School fees• Extra mural activity

Kyra BusbySan Silbernagl New member New member

Achievements 2016

• Reviewed and simplified fee structure, including a review of other HB schools

• New revenue stream: t-shirts

• More varied extra-mural programme for 2017 • Additional extra murals: Kung Fu, piano, surfing, horse riding,

Dance Mouse

2017 plan – key activities

• Annual review of extra mural programme

• Annual review of fees & fee structure

• Increase variety of apparel

• Early morning care

• Open Day (March)

• Brainstorm new ideas to generate additional revenue & potential partnerships

Brand

Brand committee

Main function• Marketing of the school

• Increasing awareness of Montessori

New member: marketing/PR support

Danielle Timmins New member: photography/ videography

New member: designer

Achievements 2016

• Survey and interviews with parents• New look & feel implemented (thanks, Estella!)

• New website launched

• New welcome pack implemented

• Regular ads to increase awareness of HBM (Google Search, Sentinel and Cape Town Child Magazine)

• Publications (Sentinel)

• Introduction of ‘Bring a Buddy Day’

2017 plan – key activities

• Final check website

• Complete corporate identity (1 pager)

• Welcome pack and ‘Bring a Buddy’ to be reviewed/revisited

• Ongoing ads

• PR plan in place (quarterly publications)

• ‘Get-togethers’ with Hout Bay Mommies, members of HBO, Time Together, Nanny & Me

• Marketing of big fundraisers

Events

“Big” events

Danielle Timmins Simon Timmins Alexandra MolenaarDidier Moestus

Main function:• Fundraising

“Smaller” events

Katinka Laithwaite PTA

Main function:• Bridging gap between staff and parents

• Fundraising

Achievements 2016

• 6 market days• Quiz night • Art night• Read-a-thon• Dance-a-thon • Family Fun Day

2017 plan – key activities

• Implementation of new committee structure (big & smaller events).

• Big fundraising event in Q2 (watch this space!).

• Big fundraising event towards the end of the year (Sept/Oct).

• Market days and other existing & potentially new ‘HBM-only’ events.

PTA - voting of new members

“The Journey of a simple bead”…a peep into the Montessori Maths through the ages.

Thank you