Hotel Informations Management Solution

Solutions & Technology in Harmony

Integrated Information Management Solutions

akeCareHotel Information Management Solution

TAKECARE Is Full Integrated And Comprehensive Hotel Information Management Solution Based On International Standards Of Hospitality

Industry.

TAKECARE Is Integrated by Modules, Which May be Easily Adapted to Hotel or Hotel Chain Features, Regardless Complexity of Hotel Operations

or Hotel Size.

TAKECARE Hotel Executives Will Have Available Everything They Need To Achieve A Very Successful Business, And To Ensure The High Quality Of

Services.

TAKECARE The System Is Based On Prede�ned Sets Of Rules, Which, Can Be Tailored For Di�erent Types.

TAKECARE ATSC Started In 1991 With A Commitment To Provide Excellent Financial Software At An A�ordable Price.

TAKECARE The Best Thing With Take Care System Is That Everything Happens Totally Automatically.

What is ?

The Company behind the SoftwareATSC. Now Rapidly Growing Company Supplying Turnkey Projects For Various Market Sectors Was Founded In 1991. It Is Organization with a

Division Dedicated to Development, Marketing and Support of Hotel Solutions .the Company Is Enjoying a Continued Success, Which Is Attributed

to Two Main Factors.

Firstly, Our Policy of Specialization Ensures the Supply of Well Designed Quality Software to Satisfy Our Customer’s Requirements.

Secondly, Our Approach To Customer Services Ensures That The Highest Level Of Support And Technical Expertise Is Available To Our Customers At

All Times. At ATSC We Have Built Up A Talented And Highly Motivated Team Of Professional’s .who Have Worked In Related Fields Prior To Them

Joining ATSC This Adds To The Strength Of The ATSC Development Sta�.

akeCare

Hotel Information Management Solution

System Environment

SQL Server 2008 Technology.

True Client /Server and Web Enable.

Well-Designed With Good Look & Feel and Great Ease of Use.

Comprehensive User De�nable Security Features Over And Above the SQL Server 2008 Security

Environment.

User-De�ned Error Messages, Reasons and Actions.

User Manual, Training Materials, Computer Based Training.

On-Line Help For All The Speci�ed Items.

Designed For Local Needs Using Int’l Standards.

Parameterized and Flexible.

Is An On-Line, Menu Driven, User Friendly System With Pop-Up Help Screens And Entirely

Eliminates.

The Need To Remember Codes or Refer to Printed Code Lists.

Excel Compatible Report.

Is 100% Windows-Based.

Advanced System Security

Advantage akeCare

Forecast & Budgeting.

AP /AR Allocation.

AP /AR Payments Audit Trial.

AP /AR Balance Reminder.

Allocation.

Payments Audit Trial.

Master Change File.

Balance Reminder.

Automatic Currency Evaluation.

Automatic Distribution JV.

Prepaid.

Deferred Income.

Smart Solution


Smart Solution

Assets / Liability Monthly Reconciliation.

F.R.S. Financial Report System.

Electronic Signature.

Statistical Analysis.

Modular Integration Eliminates Duplication Of Data.

Full Ease To Use Budgeting System For Better Planning.

Full Integration between All the Modules.

Performance Cannot Decline With Large Volume.

Support Real Time Posting And Batch Posting That Simplify Accounting Operations And Eliminate Duplicate Data Entry.

Multi-Currency “With Automatic Currency Conversion”.

Multi-Lingual (English & Arabic) With Automatic Translation.

Operations Paperless Environment.

Audit Trail Management System.

Perpetual Inventory.

Tax Support.

Parameterized and Flexible.

On-Line Help for All the Speci�ed Items.

InterfaceTV Interactive System (VDA)

Electronic Key Log System (Vanguard)

Ability to Operate Most PBX Systems


Real Windows Based: Take Care Suite Use Multiple Document Interface (MDI), Which Allows You To View Multiple Screens, And Work On Multiple Folios

Or Bills At The Same Time. You Can Add Your Own Documents, Letters, Pictures, Logos, Invoices In The System, To Save, Print, Fax,

Email Or Saved Into Electronic Archives.

“On-Line Training Hotel “Facility:Take Care Enables a Hotel to Test New or Proposed Account/Administrative System without Damage to the Live Data, Through The

Use Of Take Care’s “Test Hotel “Facility. This Valuable Feature Means That A Department Or A Hotel Can Simulate Situations To

Experiment And Test Alternative Hotel Methods O�-Line From The Live System. “Test Hotel “Means, For Example, That Training For

New Personnel Joining A Department (Or Hotel) “Test Hotel” Will Allow You To Operate From The Live System.

Internet Enabled: All Take Care Modules Are Enabled For Internet. This Will Allow Your Remote O�ces And Traveling Executives To Obtain Secure

Access To The Functionality Of Take Care, Via An Internet Service Provider.

Microsoft O�ce Integration:Take Care Hotel Software Provides Strong And Seamless Integration With Common Desktop Tools Such As Micros Oft Excel And

Micros Oft Word To Empower Users In Areas Such As: Financial Reporting, Budget Modeling .

Take Care Report Designer: Provide Just What Its Name Implies, Freedom To Develop The Reports That You Really Need, With Live Links To The Information

Within Take Care. It’s The Modern Way to Present Reporting Information. Take Care Report Designer Allows You To Use Your Own

Data To Easily Create Dynamic Business Reports That Re�ect The Current State Of Your Business.

Hotel Information Management Solution Multiple Flexibility: All Take Care Hotel Software Suite Multi- Lingual (English- Arabic) With Automatic Translation, and Can Be Switch To Your Prefer

Language. Take Care System Administrator Is A Comprehensive, Powerful And Easily Used Tool To Make Take Care Suite Flexible And

E�cient To Con�gure, This Allows People To Run Their Hospitality Business To Its Maximum Capacity.

Operational Modules

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

Interfaces Back O�ce Modules Management Modules

Front O�ce

Housekeeping

Maintenance

Online Reservation

Guest Billing System

Packages Identi�cation Section

Point Of Sales

Key Card System

Interactive TV

Call Billing Systems

Online Back O�ce Interface

Recipes

Laptop Connectivity

Print Me / Fax Me / Mail Me

General Ledger

Purchasing / Accounts Payables

Inventory / Cost Control

Accounts Receivables / Credit

Human Resources / Time Attendance

Payroll - S&W

Fixed Assets

Bar Code Design

Reports Designer

Business Activity Monitoring

Budget & Forecast Modules

Data Analysis / Statistics

Ms Integrated Module

Engineering Maintenance Module

CRM: Customer Relationship Management

GSC: Guest Service Center

Employees Satisfaction

Training Management


Fully Bilingual System (English – Arabic) With Automatic Translations. Audit Trail.

Advanced System Security. Complete Integration with Other Interfaced Systems (P.O.S,TMS.ETC). and Back O�ce.

System DentitionsUnlimited Number of De�ned Data per Each System De�nition Table.

Ability to De�ne 1, 2, 3, 4 And 5 Person’s Rates, Plus; Weekend Rates per Each Rate Code.

Optionally Room Rate Calculations Including or Excluding Taxes and Service Charges.

Ability to Full Setup Rooms and Rooms Rates. Ability to De�ne Multiple Packages, Link to Room Rate. Ability to De�ne All Taxes and

Service Charges Values. One Cashier for Every System User, With Determined Permissions.

Front Desk SystemakeCare


Reception Main ScreenAll The Front Desk Operations Functions Are Available In Reception Main Screen. Ability to Control Main Screen View, To Display or

Hide Icons, To Display or Hide Screen Divisions. Display All Statistical House Changeable Details Automatically at Dashboard.

Availability of Con�rmation and Noti�cation Messages within All System Operations

Prevents Users Work Mistakes.

Display All Required Screens

Dynamic Searching Methods for Any of Reservation Types, Guests and Companies from the House List. Automatic Room Status

and Reservation Status Changeable. Availability for Housekeeping and Maintenance Operations on Reception Main Screen.

Display, Preview And Print All Front O�ce, Housekeeping and Maintenance Reports.

Reservation SystemComprehensive Guest Pro�le For All Required Information Regarding Guest, To Improve Relationships, Insures Guest High

Satisfaction.

Ability to Add Guest Personal Information Manually or By Using Barcode Reader.

Ability to Add Guest Image, Id and Passport Images and Signature.

Ability to Link Guest Pro�le To Account Receivable System To Generate His Account (If Found).

Ability to De�ne Multiple Sales Agreements, Link To Guest Pro�le, Discount Applied Automatically When Agreement Conditions

Conclude.

Unlimited Period for Future Reservations.

Reservation Calendar

Currency Exchange

Calculator

Birthday Reminder

Reservation Summary

Guest History

Reservation History

Active Rooms Rates List

Hotel Rooms Map

Rooms Availability

Housekeeping Reports

Maintenance Reports

Arrival, Departure, In-house Report

House List Report

Posting Report


No Reservation For Black Listed Guest, When Reservation For Cash Listed Guest Is Allowed After Displaying Noti�cation Message.

Deposit Payment Changes Reservation Status to GTD Due To Deposit.

Advanced Systematic Block Reservation, With Availability Of:

Linking Individual Reservation to Block.

Generate Remarks To All Block Reservations.

Block Statistical For the Three Steps of Reservation.

Block Statistical Per Each Block Reservation within Same Window.

Room Assignment within Reservation.

Rooming List within Reservation.

Assigning Rooms with Week Schedule.

Upon Check In, Deposit Transfers Automatically To Room Folio, Room Status.

Changes to (Occupied – Dirty – Checked In), and Reservation Status.

Changes to (In House).

System Is Active For Walk-In Guests.

Ability to Display Guest Reservations with All Revenue Gain.

One Step Procedure to Extend Reservation or Move Rooms.


PostingsAbility To Handle Payments By Any Of Payment Methods: Cash, City Ledger Or By Credit Card.

Ability To Handle Payments With All Pre-De�ned Currencies With Local Equivalents Display. Ability to Execute Financial Transaction On

Account Directly (Without Room Folio).

Ability To Settle City Ledger Account from the Reception.

Ability to Upgrade Room Rate. Ability to Open More Than One Folio at the Same Time.

Accurate And Advanced Methods For Transactions Routing Internally (Within Room Folio Windows) And Between Rooms Folios, System

Displays Revenue Due To Originals.

Ability to Make Adjustment to Post a Percentage of Room Rates (With Related Taxes and Service Charges).

Ability to View Other Interfaced Systems Postings Separately.

Automatic Transfer for Point Of Sell and Telephone Management System Bills to Room Folio.

Ability to Split and Merge Postings at Folio.

Ability to Make Rebate, Paid Out, Refund, Deposit Refund and Tips Operations.

Automatic Link for Postings on Folio with Related Departments.

Ability to Undo Posting Operating.

Ability to Make Correction, With Automatic Speci�c Report. Display Guest Phone Call List Separately With All Required Details.

Availability of Printing Room Folio at Any Time.

Ability To Print All Windows At Room Folio Together Or Separately.


Room ManagementHousekeeping and Maintenance Access Point from Reception Main Screen.

Ability to Print HK & Maintenance Reports.

Ability to Display Room Availability for Unlimited Advanced Period.

Ability to Display Hotel Rooms’ Map to View Rooms’ Status.

Night AuditAutomatic Check for All Front Desk Operations on System at the End of the Day:

Ability to Preview Daily Report to View All Revenue before End of the Day.

After Night Audit Operation:

Automatic Create Journal Voucher.

Automatic Create Account Receivable Voucher.

Post Sales Agreement Discount

Check Market Field

Check Room Type Field

Check Room No. Field

Check Extended Reservations

Check Cashiers

Check Rooms Rates

Check Room Tax

Check City Tax

Check Other Tax Revenue

Check Fixed Charges

Check Phone Charges

Check Nights Field

ReportsAll Reports Are Available With Working Or Previous Date.

User – De�nable Manager Report Formatting.

Many Reports Could Be Extracting From Every Main Report Window.

Availability of All Required Financial, Reception, Account Receivable and Security Reports.

All Front Desk Reports Could Be Displayed And Printed From Reception Main Screen.

Ability to Export All Reports to Word Document and Excel Sheet.


General Ledger & BudgetingThe General Ledger Module Puts You In Firm Control Of Your Business By Giving You Quick Access To Mission Critical Financial Data.

The General Ledger Module Combines Power And Flexibility With Ease Of Use, To Give You The Critical Information You Need To Make

Timely And Informed Business Decisions And Manage Your Business More E�ectively. The System’s Extensive Drill down Capabilities

Enable You to View Everything from Detailed Journal Entries to Original Source Documents. Take Care Has The Flexibility To Accom-

modate Complex Company Structures. You Can Set Up An Unlimited Number Of Companies And Designate Account Numbers With

Up To 18 Digits And As Many As 50 Characters. Through Take Care FRS, Report Designer and Financial Statements, You’ll Enjoy the

Flexibility of Virtually Unlimited Reporting Options. The System Also Lets You Maintain Budget Data In A Spreadsheet, Then Update

The General Ledger.

SolutionsakeCare

Account Receivables The Accounts Receivable Module Helps You Improve Cash Flow While Enhancing Customer Service Through More E�ective Manage-

ment Of Your Entire Collections Process. It Is A Key Component Of Take Care, A Highly Reliable, Robust And Integrated Series Of

Business Applications That Delivers A Flexible, Scalable And Full Featured Total Business Management Solution

Account Payables The Accounts Payable Module Helps You Save Time, Reduce Administrative Costs And Gain Better Control Over Your Business

Processes By Automating A Wide Range Of Vendor-Related Tasks. It Is A Key Component Of Take Care, A Highly Reliable, Robust And

Integrated Series Of Business Applications That Delivers A Flexible, Scalable And Full Featured Total E-Business Management Solution.


Purchasing ManagementThe Purchase Order Module Helps You Save Time And Reduce Administrative Costs Through More E�ective Management Of Your

Purchasing Process. This Module Is Part Of The Take Care Distribution Series, Which Has Been Designed With Input From Hotel

Experts To Meet The Speci�c Needs Of Large Businesses Who Want To Apply Innovative Inventory Management In Organizations

With Lower Stock Levels. Take Care Is A Highly Reliable, Robust And Integrated Series Of Business Applications That Delivers A

Flexible, Scalable And Full-Featured Total E-Business Management Solution. Purchase Order Provide You With The Tools You Need

To Simplify And Streamline Your Purchasing Process, While Ensuring Greater Ordering Accuracy. Because It Allows Authorized Users

To Create A Requisition Quickly And Easily Without Prior Knowledge Of Your Vendors Or Buying Practices, The System Enables You

To Enjoy The E�ciency Of Flexible Purchasing Work�ows. Only Minimal Information Is Required to Create a Requisition, Such As the

Date, Originator’s Name, Item Description, Quantity Requested, And Date Required.

Human ResourcesHuman Resources (HR) Represent The Life And Energy Of Any Organization. Accurately Administrating A Company’s Work Force Is

Vital to Its Success and Growth. The HR Module Allow Companies To Manage Information Based On Their Unique HR Structure And

Needs. Data Is Entered Just Once And Is Shared With The Entire HR System - Leaving Time To Address Strategic Business Issues That

Support Recruiting And Maintain A Competitive Work Force.HR Provides Many Bene�ts, But The Most Impressive Feature Is Provid-

ing A Means To Quickly Access Key Data With Minimal E�ort. HR Personnel Are Just Key Strokes Away From Viewing Data Like

Emergency Information Or Performance Reviews Due For Any Employee. The Ability To Promptly Analyze Critical Company Data Is

Also Within Reach, Including Salaries, Turnover Ratios, And Performance Issues.HR Personnel Can Also Track Individual Employee

Training And Certi�cation Progress, Health Pro�les, And Schedule Recurring Drug Testing And Physical Exams. And, Of Course, All Of

These Features Maintain A High Level Of Security Regarding Sensitive Employee Data.


Inventory F&B ManagementThe Inventory Management Module Puts You In Firm Control Of Your Inventory Distribution Business Through Every Step Of Your

Inventory Process. This Powerful Tool Enables You To Manage Your Warehouse And Inventory Levels More E�ectively, Enhancing

Customer Satisfaction While Maximizing Pro�ts. It Is A Key Component Of The Take Care Distribution Suite That Was Designed With

Input From Take Care Business Experts To Meet The Needs Of The Parts Distribution Industry.

Fixed Assets ManagementIn Large Or Decentralized Organizations, Fixed Asset Management Can Pose Complex Challenges In Administration, Access, And

System Security. Compatibility With Existing Accounting And Business Management Software Can Be Of Equal Concern. The Fixed

Asset Module Is the Leading Fixed Asset Management Software for Companies. Fixed Asset Combines Acknowledged Depreciation

Expertise And User Friendliness With The Added Power And Functionality Your Situation Demands.

Time AttendanceExpand Your HR Capabilities With The Attendance Module,. Integrated With The Hr Module, Attendance Allows Easy Setup, Manage-

ment And Monitoring Of Multiple Variations Of Employee Attendance Plans. The Attendance Module O�ers a Deep Feature Set That

Fits the Widely Varying Needs of Today’s Businesses. For Instance, It Enables Automatic Recording Of Incident- Based Time O�

(Medical Leave And Other Leaves Of Absence), As Well As Regular Time O� (Vacations, Personal Days And Illnesses).You Can Also

Create And Track An Unlimited Number Of Plans Per Employee, Using Di�erent Seniority, Accrual And Carry-Over Rules. Plus, With

Attendance Your Business Can Maintain Separate Data-Sensitive Accounting For Each Attendance Plan, Including standard Company

Holidays. Create Your Complete HRMS By Linking Attendance With Payroll.


PayrollPayroll Accuracy And E�ciency Are Critical To Individual Employees, Company Bottom Lines, And Government Agencies. You Need

The Control To Process Your Payroll Accurately And Quickly Every Time. Payroll Is Fully Integrated With The Hr Module, So You Enter

Data Just Once And Instantly Share It With The Entire System For Maximum E�ciency. Bene�ts Administration And Attendance Plan

Management Are Automatically Integrated With Payroll Processing. Powerful Tax Compliance Reporting And Analysis, Excellent

Tracking Of Employee Hours And Accrual Balances, Maximum Security, And A Variety Of Check Disbursing Options Give You Both

Control And Flexibility For Your Company’s Individual Structure And Needs. In Addition To A Comprehensive, Highly-Flexible List Of

Features, Payroll Provides Tools For Strategic Planning And Handling Of Critical Tasks. You Can Easily Generate Cost Accounting and

Labor Distribution Reports, Determine Payroll Allocations and Satisfy Government Filing Requirements With Built-In Standard

Reports And Forms. Payroll Includes Convenience Features Such As Guided Setup Interviews For Establishing Tax, Earnings, And

Deduction Parameters, One-Step Single Check Calculation And Printing, Gross-Up Calculation And Customized Checks While

Multi-Level Security Protects Con�dential Payroll Data From Unwanted Access.

Executive ReportsFinancial Indicators And Control Panel Give Access To Real-Time Strategic Information. Specially Thought Out For Managers With

Little Time On Their Hands. Personalized Reports Based On Chart Of Accounts.


F. R. SThis Module Allows You To Develop Integration From Your General Ledger. Subsystem to F.R.S Financial Reporter. You Map The Data

Additional Attributes Your Need To Create High Quality Reports For Your Organization.

Operational Modules:

Business Activity MonitoringIs Your Business Looking For A More E�cient Way To Monitor The Pulse Of Your Company? Alerts Is An Impressive New Module

Designed To Keep You And Your Personnel “In The Know.” This Innovative Product Utilizes Your Message System To Notify You

Whenever Something Signi�cant Happens In Your Database. The Noti�cations That You Choose To Send Can Be Selected From A

Series Of Prede�ned Alerts, Which Is Your Business Looking For A More E�cient Way To Monitor The Pulse Of Your Company? Alerts

Is An Impressive New Module Designed To Keep You And Your Personnel “In The Know.” This Innovative Product Utilizes Your

Message System To Notify You Whenever Something Signi�cant Happens In Your Database. The Noti�cations That You Choose To

Send Can Be Selected From A Series Of Prede�ned Alerts, Which Can Be Quickly Tailored To Suit Your Speci�c Needs. Alerts Are

Critical For Distributors And Service Center Who Need To Manage Inventory Levels, Appointment, Service And Customers…Etc.

Report DesignerReports Designer Is A Powerful Report Writer That Is Used Throughout For Formatting And Printing Reports. The Core Reporting

Functionality For Each Module Of Includes A Wide Variety Of Standard Reports. You Can Customize Each Report With Speci�c Option

Choices, Sort Preferences And Selection Criteria. By Leveraging The Power Of SQL Server, Reports Are Tuned For High Performance

Even When Data Volume Is Signi�cant. Reports Can Be Output To Paper.


Customer Relationship ManagementComplete CRM Tool Fully Integrated With The Take Care. Optimize Relationships With Current And Potential Customers Using Your

Existing Resources. Allow Segmentation Policies. One stops View Consolidates Customer Data from Every Department: Sales History,

A/R, Due Dates, Personal and Financial Information, Service History, Sales Objectives, And More. Organize Sales Sta� Activities Includ-

ing Sales Objectives. Allow Strategies For Directional And One-To-One Marketing. Mail Merge with Ms Word.

Laptop Connectivity System- Internet Billing

- Management Hourly Usage

- Print Me

- Data Storage Management

- Wire- Wireless Facility

Telephone Management System Take Care TMS Is the Best Call Accounting Solution. The Application Works With Any Kind Of Switch (Analogical Or Digital) With

Reporting Capabilities Via A Serial Port (Either Direct Connection Or Modem Connection). Right Now The Subsystem Works With

Many Brands Of Switches, In Various Con�gurations, With Tens Or Hundreds Of Extensions, At A Large Number Of Customers. The

Software Can Be Con�gured For Any Kind Of Switch And The Reports Are Covering Our Entire Customers’ Requests. The Informa-

tion Received From The Phone Switch Is Recorded In A Database. Using The Database Records, The Application Generates

Extensions Based Reports, User Codes Based Reports Or User Groups Reports (Ex: Marketing Department Report Or Accounting

Department Report). The Reports Can Be Detailed For Local Calls, Long Distance Calls, Cell Phone Calls or International Calls


Electronic Filling SystemE-File Combines Simplicity Of Use, Excellent Performance, Scalability, And Is Highly Cost E�ective.

- Integrated With Other Take Care Subsystems.

- Archives All Documents in One Central Repository (Faxes, Emails, Customers Photos, HR Docs……Etc,).

- Provide Instant And Controlled Access To Information.

- O�ers A Wide Range Of Optional Features To Cover The Most Sophisticated Needs.

Advanced Turnkey SYSTEMS Co.Tel.1 : 00963 11 3331150

Tel.2 : 00963 11 3323185

Fax : 00963 11 3327184 Po.Box:9836

Web Site : www.atscgroup.com Email : [email protected]

Hotel Informations Management Solution

Software

Transcript of Hotel Informations Management Solution