Homeland Security Homeland Security Grant Program Grant Program

Guidance for Training Guidance for Training and Exerciseand Exercise

Presented by Presented by Rudolph Ferguson, Sr.Rudolph Ferguson, Sr.

StateTraining & Exercise

Officer Rudolph Ferguson, Sr.Rudolph Ferguson, Sr.

rudolph.ferguson@em.myflorida.comrudolph.ferguson@em.myflorida.com

2555 Shumard Oak Boulevard, 2555 Shumard Oak Boulevard, Tallahassee, FL 32399Tallahassee, FL 32399

850-922-5423 (Office)850-922-5423 (Office)

850-591-3815 (Cell)850-591-3815 (Cell)

850-488-6250 (Fax)850-488-6250 (Fax)

State Exercise State Exercise CoordinatorCoordinator

Necole HoltonNecole Holtonnecole.holton@em.myflorida.comnecole.holton@em.myflorida.com

2555 Shumard Oak Boulevard, 2555 Shumard Oak Boulevard, Tallahassee, FL 32399Tallahassee, FL 32399

850-413-0261 Office850-413-0261 Office

850-519-6820 Cell850-519-6820 Cell

850-488-6250 Fax850-488-6250 Fax Statewide Hurricane ExerciseStatewide Hurricane Exercise Annual Florida Governor's Hurricane ConferenceAnnual Florida Governor's Hurricane Conference FEPA Annual Conference TrainingFEPA Annual Conference Training Emergency Management Drills & TestsEmergency Management Drills & Tests

State Training State Training CoordinatorCoordinator

Chadwick SmithChadwick Smithchadwick.smith@em.myflorida.comchadwick.smith@em.myflorida.com2555 Shumard Oak Boulevard, 2555 Shumard Oak Boulevard, Tallahassee, Tallahassee, FL 32399FL 32399850-413-9897 (Office)850-413-9897 (Office)850-519-6656 (Cell)850-519-6656 (Cell)850-488-6250 (Fax)850-488-6250 (Fax) Continuous training courses for agencies/individualsContinuous training courses for agencies/individuals

that will be called on to perform key roles in Statethat will be called on to perform key roles in State& local post disaster response & recovery efforts& local post disaster response & recovery efforts

Current Issues In Emergency ManagementCurrent Issues In Emergency Management Advance Professional Development SeriesAdvance Professional Development Series

Domestic Security Domestic Security Exercise CoordinatorExercise Coordinator

Yvonne BirrielYvonne Birrielyvonne.birriel@em.myflorida.comyvonne.birriel@em.myflorida.com2555 Shumard Oak Boulevard, Tallahassee, FL 323992555 Shumard Oak Boulevard, Tallahassee, FL 32399850-413-9897 (Office)850-413-9897 (Office)850-488-6250 (Fax)850-488-6250 (Fax)

Work with Regional Domestic Security Work with Regional Domestic Security Task Forces and Urban Area Security Task Forces and Urban Area Security Initiatives to coordinate ExercisesInitiatives to coordinate Exercises

Maintain accountability from Improvement Maintain accountability from Improvement Plans and After Action ReportsPlans and After Action Reports

Annual Governor’s Table Top ExerciseAnnual Governor’s Table Top Exercise

Domestic Security Domestic Security Training CoordinatorTraining Coordinator

Vacant (Filled by Nov 3Vacant (Filled by Nov 3rdrd))2555 Shumard Oak Boulevard, Tallahassee, FL 2555 Shumard Oak Boulevard, Tallahassee, FL 3239932399850-488-6250 (Fax)850-488-6250 (Fax)

Work with Regional Domestic Security Work with Regional Domestic Security Task Forces and Urban Area Security Task Forces and Urban Area Security Initiatives to coordinate training Initiatives to coordinate training information and guidanceinformation and guidance

Maintain accountability for approved Maintain accountability for approved Homeland Security trainings from theHomeland Security trainings from thefederal and state course catalogsfederal and state course catalogs

Emergency Management AcademyEmergency Management Academy

General Training General Training GuidelinesGuidelines

Address performance gaps identified through exercises

Supports the development and testing of the jurisdiction’s Emergency Operations Plan or specific annexes

Annual Training and Exercise Planning Workshop should be conducted to update the 3 year plan

ObjectivesObjectives

Clarify Grant Guidance, but not Clarify Grant Guidance, but not replacereplace

Highlight Important PointsHighlight Important Points

Clarify Procedures and PoliciesClarify Procedures and Policies– Applying for TrainingApplying for Training– Seeking ReimbursementSeeking Reimbursement

General Exercise General Exercise GuidelinesGuidelines

Conducted under the Homeland Security Exercise and Evaluation Program

Entered through the National Exercise Schedule (NEXS)

An Annual Training and Exercise Planning Workshop should be conducted to update the 3-year plan

General Exercise General Exercise GuidelinesGuidelines

Scenarios must be based on terrorism or be catastrophic in scope and size.

– Law Enforcement Terrorism Prevention Program exercises must be terrorism related

After Action Reports with Improvement Plans must be completed according to the template set forth by the Homeland Security Exercise and Evaluation Program (HSEEP)(HSEEP)

Steps to Obtain Steps to Obtain TrainingTraining

Out of State CoursesOut of State Courses– Complete Application Complete Application

Including all necessary documentationIncluding all necessary documentation

– Obtain SignaturesObtain Signatures Supervisor/Department HeadSupervisor/Department Head

– Send to State Homeland Security Send to State Homeland Security Training Coordinator for approvalTraining Coordinator for approval Will Forward to Appropriate SiteWill Forward to Appropriate Site

– Reimbursement is coordinated Reimbursement is coordinated through each sitethrough each site

Steps to Obtain Steps to Obtain TrainingTraining

Direct Delivered Mobile Training Direct Delivered Mobile Training CourseCourse– Written request to Training Written request to Training

Coordinator, including:Coordinator, including: Course TitleCourse Title Training and Education Division Catalog Training and Education Division Catalog

NumberNumber Course LocationCourse Location Course Point of ContactCourse Point of Contact

Steps to Obtain Steps to Obtain TrainingTraining

Direct Delivered Mobile Training Direct Delivered Mobile Training CourseCourse– Training Coordinator will forward Training Coordinator will forward

requests to Training and Education requests to Training and Education DivisionDivision

– Course Point of Contact will be Course Point of Contact will be contacted to schedule the classcontacted to schedule the class

Steps to Obtain Steps to Obtain TrainingTraining

Direct Delivered Mobile Training Direct Delivered Mobile Training CourseCourse– Reimbursement Requests must contain:Reimbursement Requests must contain:

Dates, name, type and location of trainingDates, name, type and location of training All sign-in sheets and/or rostersAll sign-in sheets and/or rosters

– Must IncludeMust Include Full Name, Title/Rank, Employer’s Address, Full Name, Title/Rank, Employer’s Address,

Invoices for all costsInvoices for all costs– OvertimeOvertime– BackfillBackfill– ExpensesExpenses

Steps to Conduct Steps to Conduct ExerciseExercise

Post the proposed exercise on the Post the proposed exercise on the National Exercise Schedule (NEXS)National Exercise Schedule (NEXS)

Use Homeland Security Exercise Use Homeland Security Exercise and Evaluation Program and Evaluation Program TemplatesTemplates

Complete the After Action Report Complete the After Action Report with Improvement Plan with Improvement Plan

Steps to Conduct Steps to Conduct ExerciseExercise

Reimbursement requests must Reimbursement requests must include:include:

– Exercise Plan or Situation Manual Exercise Plan or Situation Manual – After Action Report with completed After Action Report with completed

Improvement Plan Improvement Plan – Invoices for all exercise costsInvoices for all exercise costs

ExpensesExpenses OvertimeOvertime BackfillBackfill

Things to RememberThings to Remember

Grant guidance requires that all equipment Grant guidance requires that all equipment purchases are for exercises only and purchases are for exercises only and expended or disposed of at the end of the expended or disposed of at the end of the exercise. exercise.

For clarification, please contact the Training & For clarification, please contact the Training & Exercise Officer prior to the exerciseExercise Officer prior to the exercise

Training & Exercise primary goal and mission Training & Exercise primary goal and mission is to provide you and your county/agencies is to provide you and your county/agencies with the necessary tools to succeed in serving with the necessary tools to succeed in serving the needs of the citizens of Florida. the needs of the citizens of Florida.

TEAMWORK MAKES THE PLAN WORK!TEAMWORK MAKES THE PLAN WORK!

Thank you! Thank you! Got Questions?Got Questions?

Please See T&E StaffPlease See T&E Staff