March 2014

Dear Applicant,

Thank you for your interest in this position with The Royal Parks. Please find attached an Application Pack. The pack contains an Overview of The Royal Parks, full job description and person specification, an Application Form and an ‘Employment Monitoring Diversity Questionnaire’. If you have any difficulty in opening or printing the forms please contact Human Resources at the below email address with re-confirmation of your postal address.

All being well, please complete and print the application and employment monitoring forms and return in hard copy to:

Human ResourcesThe Royal ParksOld Police HouseHyde ParkLondonW2 2UH

Or email your completed application to tadewalure@royalparks.gsi.gov.uk with postal copy to follow (if close to closing date) to reach us by the closing date given in the application pack. Please quote in the subject bar: (Your name) “Filming Officer Application”

The closing date for this application is 5pm on Friday, 14th March 2014.

Submission

When submitting this application form, please only return pages 10 to 18 inclusive. Please do not send any of the pages numbered 1 to 9 as these pages are for your information only.

We will shortlist as soon as possible following the closing date and, regardless of the outcome, write to let you know the status of your application.

We wish you every success.

1

March 2014

APPLICATION PACKFor the post of:

2

March 2014

Grade I – Filming Officer

The Old Police House, Hyde Park

CONTENTS Page

Overview of the Parks 3Job Description6Person Specification

8Application Form 10 Diversity Form 18

OVERVIEWThe Royal Parks are:

St. James’s Park 3

March 2014

The Green Park Hyde Park Kensington Gardens Richmond Park Greenwich Park The Regent’s Park Bushy Park

http://www.royalparks.org.uk

We also tend a number of other spaces in London, including Brompton Cemetery, the gardens of 10, 11 and 12 Downing Street, and Grosvenor Square Gardens.

Keeping 5,000 acres of urban parkland stocked with trees and other plants is no small task. We have our own nursery to meet the demand, and a dedicated team of plantsmen and Parks staff keep the Parks looking great all year round.

Part of our remit is to conserve the Parks for future generations. We have a "Green Housekeeping Committee", which looks at how we can reduce the impact we have on the local and wider environment. We also have an Ecology team, who advise on habitat management, sustainability, and biodiversity.

The Royal Parks is an executive agency of the Department for Culture, Media and Sport (DCMS).

Our Vision and Purpose:

"To manage the Royal Parks effectively and efficiently; balancing the responsibility to conserve and enhance these unique environments with creative policies to encourage access and to increase opportunities for enjoyment, education, entertainment and healthy recreation."

4

March 2014

Our Corporate Objectives for 2013/14

To conserve and enhance sustainably, for the enjoyment of this and future generations, our world class natural and built historic environment and our biodiversity

To engage with our visitors, stakeholders and partner organisations and understand their views

To manage the parks efficiently and secure investment in the parks' assets and services through an appropriate combination of government funding, commercial income and philanthropy

To be a centre of professional excellence where people want to work

Ministerial Relationship

The Royal Parks is an Executive Agency of the Department for Culture, Media and Sport. The Parks are owned by the Monarch in right of the Crown. The Secretary of State has overall responsibility for the management of the parks. The Chief Executive of The Royal Parks (Linda Lennon) is responsible for operational decisions.

Structure

The Royal Parks currently employs approximately 120 staff, with half based in HQ and the rest in the individual parks. Our headquarters is in the Old Police House, Hyde Park. There is a park office and police station in each park.

Much of the work carried out within the Royal Parks such as grounds, works and tree maintenance is contracted out. Many of the services provided for the public in the Parks - catering, boating, deck chairs and some sports (golf, tennis, bowling, swimming in the Serpentine) - are carried out by licence concessionaires.

Responsibility for policing the parks rests with the Metropolitan Police Service.

5

March 2014

The Royal Parks Foundation

Registered as a charity in May 2003, the Foundation has the charitable objectives of raising funds to: Broaden public access to the Parks; Educate, informing and engaging people from all walks of life; Conserve and improving the natural and built environment; Protect wildlife, increasing biodiversity and promoting sustainability.

Job Title: Filming Officer

Location: The Old Police House, Hyde Park 6

March 2014

Grade and Salary: Grade I

Relationships: Responsible to Filming Manager, no responsibility for staff

Main purpose of the job:

The Filming Officer will support the Filming Manager in running a busy filming office, receiving and processing applications for filming and photography and ensuring that filming and photography shoots are co-ordinated and managed to a high and consistent standard.

The Filming Officer will also work closely with the Head of Events and the wider team, providing support to the programme of the major events taking place in The Royal Parks.

Main Duties and Responsibilities:

1. Dealing with general public enquiries about events and filming, by email and telephone.

2. Receiving filming and photography enquiries and applications and responding to these effectively and to short timescales.

3. Gathering all appropriate information about filming and photography applications, providing general advice and guidance to enquirers and applicants; sign-posting the relevant park contacts and on-line filming documentation.

4. Making judgements about the level at which requests should be dealt with and referring them to the Filming Manager, Press, Park Managers and Park offices when appropriate.

5. Ensuring that Park Managers and other relevant Royal Parks’ staff are consulted about applications when necessary and are briefed about forthcoming shoots.

6. Planning film shoots in consultation with the Filming Manager and Park Managers. This includes initial discussions, fee negotiations and logistical arrangements, liaison with local community groups, maximising publicity opportunities and relevant contractual paperwork.

7. Liaise with the Filming Manager about procedures, policy, and contractual issues as required.

8. Initiate meetings and briefing sessions with location managers and their colleagues and contractors as necessary.

9. Assessing filming applications from a health & safety perspective and providing advice or instruction to production companies, in consultation with Filming Manager or Park Managers, in order to ensure that filming is carried out safely.

10.Negotiating the terms and conditions under which filming can take place, including negotiating fees, in consultation with the Filming Manager.

11.Drafting and issuing contracts and agreements for filming, reports, summaries and other correspondence as may be required.

7

March 2014

12.Developing relationships with key industry professionals.13.Attendance in a supervisory role on large scale and more complex shoots.14.Out of hours working at film shoots and events. 15.Attendance at large scale or more complex film shoots to monitor and

assist the production company, monitoring compliance with the filming licence and any other Park requirements.

16.Staying in touch with developments in the filming industry, such as H&S legislation in relation to shoots and industry best practice.

17.Liaison with Film London, local authorities, Metropolitan Police Service and other relevant external agencies.

18.Raising invoices and monitoring payment to ensure that all monies are received prior to filming.

19.Finance management and debt recovery for the filming section. This includes ensuring that all costs are recovered, where appropriate chase outstanding monies or additional costs post shoot.

20.Creating and keeping accurate records about filming and photography shoots and taking responsibility for their administration.

21.Providing up to date records about filming and photography shoots to the Filming Manager for financial and statistical reporting.

22.Provide support to the Events & Filming team as required.

Key functional relationships:Filming Manager Head of Events & FilmingSenior Events Manager Park Managers and their teamsCommunications teamTRP specialists such as Arboriculture & Ecology teams.

Representation on TRP internal groups:Divisional meetings

Key external relationships:Location Managers The Royal HouseholdConcessionaires & Contractors Historic Royal PalacesStakeholders Ministry of DefenceMetropolitan Police Service, specifically the Met Film Unit Production CompaniesEvent Management Companies Film LondonLocal Councils

8

March 2014

Person Specification:(Please refer to the competency framework)

STRATEGIC CLUSTER Desirable /

Essential

Seeing the Big Picture

Having an in-depth understanding and knowledge of how the role fits with and supports organisational objectives and the wider public needs EPrioritising work to meet business needs and demonstrate an awareness of corporate objectives. E

Changing & ImprovingBe responsive to and affect change to improve the working environment and better meet corporate objectives. EMaking Effective DecisionsYou will provide customers with evidence of your knowledge; provide accurate, expert and professional advice EShow clarity of thought, setting priorities, analysing and using evidence to evaluate options before arriving at well reasoned justifiable decisions.

E

PEOPLE CLUSTERCollaborating & PartneringAbility to create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help achieve objectives. E

Leading & CommunicatingBe highly motivated, leading from the front and communicating with clarity, conviction and enthusiasm. EHave strong written and verbal communication skills. EExperience of communicating with a wide range of stakeholders, with the ability to influence decision making through reasoned discussions. EBuild Capability for AllAwareness and understanding of equal opportunities and diversity. DHave a good knowledge and experience in Microsoft Word, Excel and

Office. DKnowledge and experience of Ebis Financial Software. (Training will be D

9

March 2014

offered on Ebis if required).Good numerical skills and be confident to undertake financial administration.Willingness to learn, and keep own knowledge and skill set current and evolving, particularly with respect to changes in H&S legislation in relation to filming and industry best practice

D

PERFORMANCE CLUSTERAchieving Commercial OutcomesKnowledge of financial targets for filming & photography. Maintaining long-term focus on all activities with financial targets in mind. EDelivering Value for Money Make effective decisions and use of available resources to maximise income to The Royal Parks. DManaging Quality Service It is essential to be organised to deliver business objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements. As a customer facing role, managing a quality service to maintain the integrity and reputation of The Royal Parks.

E

Delivering at PaceAbility to work independently, with very good time management. EDelivery of set targets in a timely manner, taking accountability for the quality of the outcomes. EProven administration skills. E

10

March 2014

APPLICATION FORM CONFIDENTIAL APPLICATION FOR EMPLOYMENTThe Royal Parks is committed to the fair treatment of its staff, potential staff or users of its services. Recruitment and selection decisions are made purely on merit as the result of fair and open competition. We are committed to equality of opportunity for the advancement of employees including promotion and training and do not discriminate against any person because of gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility for dependants, age, physical/mental disability or offending background.

1. JOB POSITION

Position applied for: Reference Number Available to take up employment (date):

2. PERSONAL DETAILSTitle:

Surname:

Forenames

Address: 11

March 2014

Postcode:

Telephone (Daytime Contact Number/s):

Email Address:

Have you a full current driving licence? YES NO

Are you currently a Civil Servant? YES NO Have you ever been a Civil Servant YES NO

3. EDUCATION A) Secondary Education

School name/addressDates

Examinations (subject/result, etc.)From To

B) Further Education and Training

University/college nameDates Type

of Cours

e

SubjectsQualifications or class of degreeFrom To

12

March 2014

C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations

College/Institute or other name

DatesQualification/levelFrom To

13

March 2014

4. EMPLOYMENT HISTORY Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or most recent employer first. Any gaps in employment dates should be explained. If you have any particularly relevant experience dating beyond the last 10 years please include this.

Current salary and benefits Notice or salary when last employed Required

From/ToDates

Name and address of employer and type of

businessJob title and main duties

Reason for leaving

Continue on a separate sheet if necessary

14

March 2014

5. REASON FOR APPLICATION – Skills, Qualities and Experience

In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the post you are applying for are listed in the Person Specification on the job description enclosed. For those competencies listed below, please give specific examples in no more than 200 words for each heading about a time either at work, volunteering or in your personal life that demonstrates how you meet the essential criteria required to do the job. You must ensure that your answers provide clear evidence of the given competency.

SEEING THE BIG PICTURE:

CHANGING AND IMPROVING:

MAKING EFFECTIVE DECISIONS:

COLLABORATING AND PARTNERING:

15

March 2014

DELIVERING AT PACE:

LEADING AND COMMUNICATING:

ACHIEVING COMMERCIAL OUTCOMES:

MANAGING A QUALITY SERVICE:

16

March 2014

6. PERSONAL STATEMENTThis is your opportunity to tell us why you think we should select you and why you want the job. Here you can demonstrate how your experience meets the other role competencies in the person specification attached. You may also include personal interests which are relevant and meet the requirements of the post. You must use no more than 350 words.

7. ATTENDANCE RECORDIf you wish to comment on any extended absences from the office, please do so here.

8. PART TIMEIf you are part time, please state the number of hours that you are able to work and also please confirm if you would consider job share.

17

March 2014

9. REFEREES Please give us the contact details of your all your employers over the past 3 years.

Name: Name:

Address: Address:

Postcode: Postcode:

Occupation: Occupation:

Email: Email:

Telephone No: Telephone No:

Your present employer and these referees will not be contacted without your prior consent.

10. DECLARATION I Confirm that the information given on this form is, to the best of my knowledge and belief, true and accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds for terminating my employment. I have personally completed the application form.

Signature __________________________________ Date:

11. LINE MANAGER’S ASSESSMENT OF SUITABILITY (or Countersigning Officer if Line Manager not available)

18

Please comment on your assessment drawing attention to the applicant’s experience/special qualities for the post. If you are unable to judge the applicant’s suitability, please give reasons:

Please comment on your promotion assessment:

March 2014

If you are currently employed as a Civil Servant you will be required to complete this section in full. Please also attach your last 2 years appraisal reports.

External candidates should proceed directly to section 12.

1) I consider this applicant to be:

Highly Suitable Unsuitable I am unable suitable to judge

To be completed only if applicant is applying for trawled post on promotion.

2)Do you consider the applicant to have the skills and experience to perform at the higher grade they have applied for?

Yes No

Signed: Grade: Date:

Name (in block capitals)

Line Manager/Countersigning Officer for years months

12. DIVERSITY FORM19

March 2014

A Section A: Your Details

Surname: Forenames: Title:

Date Of Birth: Gender: Male Female

Gender Identity: (optional) If you identify as transsexual or transgender (in that you have effected a permanent change of gender identity) or as inter-sex, which group do you identify with? Where did you see/hear about this vacancy?

Section B: Disability

The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will be treated in strictest confidence.

Do you consider that you have a disability? Yes No Prefer not to say

What is the nature of your disability?

Please give details of any special needs or requirements that you may need us to make if you are invited to interview/offered employment:

Section C: Religion or Belief and Sexual Orientation

Which religion or belief do you most associate with? Please tick one box only.

No religion Bahai Buddhist Christian Jain Jewish

Muslim Sikh Other Prefer not to say

Which sexual orientation do you most associate with? Please tick one box only.

Bisexual Gay Man Gay Woman/Lesbian Heterosexual/straight

Prefer not to say

20

March 2014

Section D: National Identity

Which National Identity do you most identify with? Please tick one box only.

British or Mixed British English Irish Scottish Welsh

Or any other(specify if you wish)

Section E: Ethnic Identity

Which Ethnic Background do you most identify with? Please tick one box only.

ASIANBangladeshi Indian Pakistani Other Asian Background (specify if you wish)

BLACK African Caribbean Any other Black background (specify if you wish)

CHINE SEAny Chinese background specify if you wish)

MIXED ETHNIC BACKGROUNDAsian & White Black African & White Black Caribbean & White Any other mixed ethnic background (specify if you wish)

WHITE: Any White background (specify if you wish)

ANY OTHER ETHNIC BACKGROUND (specify if you wish)

21