Holy Trinity Parish of Webster County

proclaims the Good News of Jesus Christ

by promoting spiritual enrichment for

all Catholics through our discipleship,

worship, stewardship, and living

Christ’s love.

Pastoral Council Meeting Agenda

Wednesday, May 3, 2017

5:30 pm

St. Edmond Library 1. Opening Prayer

2. Approval of Previous Minutes

3. Reports – Committee Liaison to report

a. Administrative/Parish Life Parish Life Director Report

b. Finance

c. Parish Life & Stewardship

d. Facilities

e. Spiritual Life

f. School Board

g. Hispanic Ministry

4. Spiritual Life/Liturgy and Worship

5. Other

6. Adjournment

Next Meeting – June 7, 2017, 5:30 PM., St. Edmond Library

Holy Trinity Parish

Pastoral Council Meeting

Date: April 5, 2017 Time: 5:30 pm Place: SE Library

Present: Carol Barber, Fr. Patrick Behm, Ben Crimmins, Marissa Crimmins, Liz Flattery, Arlyn Goraczkowski, Adrienne Hamilton, Deb Heddinger, Beth Lawler, Msgr. Kevin McCoy, Dave Prebeck, Hiedi Touney Excused: Holly Aljets, Mark Crimmins Topics Discussed Recommendation Action Call to Order

Adrienne Hamilton called the meeting to order. Read Visitor Statement

Opening Prayer Msgr. Kevin McCoy led prayer.

Approval of Minutes Approved via email.

Reports

Administrative/Parish Life Director Report

Hiedi Touney went over her report.

Finance Council Giving is under budget. It has helped that estates have come in to make up for the loss in weekly stewardship.

Parish Life & Stewardship Comm.

Hiedi has assigned the committee reading homework, getting back to the core of stewardship.

Facilities Working on getting the preliminary things done to begin work on the new church. There is prep work that they are getting bids on. There has been one stained glass window taken out of the sacristy at St. Matthew in Clare and been reframed to fit in the Marian Home Chapel.

Spiritual Life Committee

Arlyn Goraczkowski went over the report.

School Board Report Ben Crimmins will get the School Board minutes to the Council.

Hispanic Ministry Fr. Patrick Behm let the council know that Adrian Villa, the one responsible for getting the Mass in Spanish started, has passed away. He asked the council to pray for him and his family.

Lumen Christi Award The person selected has accepted the award and it will be presented at the Volunteer Appreciation Dinner on April 24. Holly Aljets has picked up the plaque that is kept at the parish office to have the name added and get the certificate ready to present to the winner.

Other Nothing

Visitor Comments The visitor had nothing to share. The basement at Sacred Heart will not be set up for overflow on Easter. A second Mass on Sunday has been added.

Beth Lawler moved to adjourn the meeting, Dave Prebeck seconded. Meeting adjourned at 5:40 pm. Next meeting – May 3, 2017, 5:30 pm, SE Library

Parish Life Director Report – May 2017

Holy Week - this year marked the first year that we held one Holy Thursday Mass, which occurred at

Sacred Heart. The spiritual energy that was present with a full church, great music and good liturgical

practices was precisely what we have been working towards in our long range pastoral planning.

Good Friday services were sufficient, with three being held, to accommodate the faithful. There will

be some shoring up of guidance with liturgical and offertory practices associated with Good Friday.

Easter Vigil – we received 12 into the Church at this mass.

First Communion – 57 first communicants – this was the first time we combined our Spanish speaking

Catholic community with the English speaking First Communion Mass. We utilized one reading in

Spanish and a hymn in Spanish. This appeared to be well received and will continue this practice in

the future.

Confirmation – 46 individuals were confirmed with Bishop Nickless.

Volunteer Appreciation – 155 in attendance and Wynn Touney was awarded the Volunteer of the Year

Award.

We have begun 2017-18 scheduling with St. Edmond. The pastoral staff will be working in June to

develop the parish schedule for 2017-18. All committees are encouraged to consider dates that they

may be considering for formation, social or liturgical activities in 2017-18 at their May and June

meetings.

Post reviews with pastoral staff and catechists will occur with Rock Climbers and EDGE this week.

These post reviews will assist in determining any changes in programming which may need to be

implemented for 2017-18.

Surpassed our Mary’s Meals almsgiving goal of $15,000 – currently were are at $15,400. Through the

work of volunteers other efforts are still under way (t-shirts, walk-a-thon, pasta dinner). This group’s

efforts have certainly raised awareness, most especially at St. Edmond as the school raised by itself

approximately 1/3 of the total $15,000!

Will be preparing to renew and commission new EMHCs in June.

Summer Celebration – set for Sunday, July 29th

, 2017. Exact time is to be determined. Met with Mark

Crimmins to look at logistics of the facility, should be able to accommodate all of our needs with in the

Rosedale Rapids itself. Preparation for the food and working out timing and logistics with the city

will go through Mark Crimmins. Liturgical preparation will be facilitated through an ad-hoc group

from Liturgy and Worship team, Jason Swedlund and Fr. Patrick Behm. Remaining logistics,

communications and marketing will occur through a small group formed off of Parish Life and

Stewardship. Hiedi Touney will work with the all to provide support and communication as needed

and appropriate.

Pastoral Staff Self Evaluations will begin in May.

Liturgical Music Ad-Hoc – set to meet on Tuesday, May 16th

– 6:30 p.m.

Childcare Ad-Hoc met in April – current results, 90 responses, of their survey are showing that

availability to childcare is not an obstacle to their participation in parish activities. The group

determined to re-word the survey and focus more on learning what young adults are interested in and

how to engage them. Their goal is 250 responses. They will meet on Thursday, May 18th

at noon.

On-line giving was fully implemented in April. Thus far we have had a favorable response with

several parishioners utilizing it for recurring giving, special envelopes and giving to the capital

campaign. The business office will continue to market this opportunity.

Holy Trinity Parish & St. Edmond School Finance Council Report

Present:

Mike Johnson –

Chairman

Father Patrick Behm

Marissa Crimmins

Hiedi Touney

Rick McCarville

Matt Reynoso

Mike Engler

Beth Lawler

Mary Gibb

Barb O’Conner

Not Present:

Tim Kraayenbrink

Ben Crimmins

John Taets

Dave Prebeck

Kirk Yung

Msgr. Kevin McCoy

Date

4/20/17

Topics Discussed Recommendation Action

Called to

Order/Opening Prayer

12:00

Review of Minutes

Approved via Email

Financial Statements

Review of St Edmond Checks over

$1,000

Review of St Edmond Income

Statement and Balance Sheet

o Discussion on the Loan

for the Elem Bldg

o Discussion on 2 loans held

at the Diocese. Roof loan

and Boiler loan total

approx. $89,000 at 4.5%

Review of Holy Trinity Parish’s

Checks over $1,000

Review of Holy Trinity Income

Statement and Balance Sheet

o Discussion on the 2016/17

Budget Shortfall, various

options discussed

Motion by M Engler to

approve St Edmond

Checks over $1’000

second by B Lawler

Motion by M Engler to

approve St Edmond

Financial Statements

second by R

McCarville

Motion by R

McCarville to pay off

the loans held at the

Diocese for the Roof

and Boiler which are at

4.5%

Motion by M Engler

to approve Holy

Trinity Checks over

$1,000 second by M

Reynoso

Motion by M Engler to

approve Holy Trinity

Parish Financial

Statements second by

B Lawler

Motion by B Lawler to

approve items

discussed second by M

Reynoso

Motion approved

Motion approved

Motion approved

Motion approved

Motion approved

Motion approved

Meeting adjourned 12:40

Parish Life and Stewardship Minutes

April 17, 2017

Members present: Greg Horn, Jason Hamilton, Laura Bunda, Roxie Flattery, Hiedi Touney and

Michelle Woodruff

Greg opened the meeting with prayer.

Hiedi reported the that Volunteer Recognition Dinner is April 24th. The entire office has been very

busy with Easter, Confirmation and First Communion preparation. The Social Justice and Outreach

group is looking at small group study next year.

Roxie shared that around 50 postcards were sent to newcomers for the Palm Sunday Pancake Breakfast

and none were redeemed.

The Child care Ad-hoc has sent out a survey using several different avenues. They will be meeting

again this Thursday.

Hiedi will be meeting with Mark Crimmins and Jason Swedlund to look at feasibility of holding the

Summer Outdoor Mass and Potluck at Rosedale Rapids.

Hospitality Team changes will be made with a light approach.It will be easier to transition after the

new church is built. Roxie suggested including a Master list of all members of various groups to be

included when sending schedules so people can contact substitutes when needed.

The Intro and Part I were discussed in the pastoral letter, Stewardship: A Disciple’s Response.

Our next meeting will be May 15, at 5:30.

Have parts II and III read.

SPIRITUAL LIFE COMMITTEE MINUTES, April 20, 2017 Present: Hiedi, Wynn, Arlyn, Sheila, Fred, Kara, Parish Pastoral Council: No report. Parish Life Director Report: Discussed getting ready for Holy Week. There were 90 respondents to the daycare survey. It didn’t reveal a need. CHIRP will be redone. We will receive a free pilot session next March in St. Edmond. Men’s and women’s retreat next February or March. Liturgy and Worship: didn’t meet in April. May 16 meeting. St. Edmond Spirituality: Senior retreat was done. There will be a Crowning of Mary. Old Business: Lenten Sessions: Wynn: Presenters were good. Numbers fell off as it went on. Divine Mercy Sunday: Wynn gave out the program. 12:45 to 3. Adoration. New Business: Summer Mass: This will be Sunday night, July 30.Liturgy and Worship team met with Mark Crimmins. Food will be in the snack area. Plans for Fatima: Wynn: Visions were from May to October. There is a family pamphlet about it that families can do together. Discussion about having an event at the shrine at Corpus Christi. Other: Wynn discussed possible pilgrimages to West Bend or Wisconsin. Meeting adjourned at 6:19 pm. Fred Kesten, Secretary

Holy Trinity Parish

Spiritual Life Committee Charter

THE PURPOSE OF THE SPIRITUAL LIFE COMMITTEE: The Spiritual Life Committee exists for the enhancement of the spiritual life of Holy Trinity

Parish, as a unified body of Christ and as individuals within the body. Its three principal goals are faith formation, liturgical life, and spiritual outreach.

The committee acts collaboratively with the spirituality-related subcommittees of Holy Trinity Parish including St. Edmond School. The Committee will on a regular and consistent basis:

Oversee religious education Evaluate and direct liturgical life Monitor and modify spiritual outreach Develop and support ministries Set, review and modify policies regarding spiritual life Submit annual budget information to the Finance Committee

All work of the committee will be in line with Church teaching.

MEMBERSHIP OF THE SPIRITUAL LIFE COMMITTEE:

Eligibility: Anyone who is a member of the parish and actively practicing the Catholic faith is eligible for consideration. Individuals with working knowledge and interest in church history, liturgy, and doctrines are desired.

Qualifications: To be considered for membership on the Committee, a person must be: 1. Prepared to give time and attention to the work of the committee; 2. willing to dialogue and interact with other members; and 3. Committed to advancing the faith of the Parish as a whole.

Composition: The committee shall be composed of more than 10 but no more than 16 members who satisfy the fundamental needs of spiritual life. Where deficiencies occur, they will rely on outside expertise deemed necessary for the current needs of the committee.

Ex Officio Members: The committee will include a Holy Trinity Parish Priest, the Parish Life Director, and a Parish Council member. These individuals have the same rights as other members, including debating, making formal motions, and voting.

Selection: Each year the committee members will seek candidates to fill openings on the committee, submit names to the current Spiritual Life Committee for consideration, and approve the nomination of candidates by a majority of the quorum to arrive at the final appointments.

Terms of Office: Selected members of the committee shall serve a term of three (3) years. There may be two successive terms of office for a grand total of “six years” contingent upon mutual agreement between committee members. Terms run concurrent with the Church’s fiscal year. Terms will be set up in order to establish a staggered rotation.

Officers: The committee will include a Chairperson, Vice Chairperson, and Secretary. Duties of the Chairperson will include meeting facilitation and agenda preparation. The Vice Chairperson shall act in the absence of the Chairperson. The Vice Chairperson succeeds to the office of Chairperson when the office becomes vacant. The Secretary will cause minutes to be taken and ensures that minutes are distributed and filed. This charter allows for a non-member to take minutes, should this become a preference of the Committee. The Chairperson, the Vice-Chairperson and Secretary shall be selected annually at the first meeting of the new term according to the process of majority of a quorum. Parish Council Representation: The Committee shall designate one member for representation to the Parish Council, it is the preference that the designated member be an officer as set forth in this Charter. Vacancies: In the event there is a vacancy with an unexpired term of more than six (6) months, the Chairperson, in conjunction with pastoral staff leadership, shall discern who will fill out the remaining term. If the unexpired term is less than six (6) months, it shall remain unfilled until the next regularly scheduled selection process.