HOA NEWS

November 2018

PRESIDENT’S REPORT

Time goes so fast; I have been your President for almost 7 months. In reflection, many things have been improved and achieved. However, a lot still needs to be done; but Rome was not built in one day. Reviewing my goals when I started this job, I have to admit

that not everything has been realized and one of the main reasons was the lack of money. A attempt to organize more activities was tried, but, the attendance was too low to continue. The social committee even stopped bingo because of the low turnout. Although disappointing, we can try again next year. Financially it has been a very difficult time since every day it was hoped that payments from owners would be received in order to pay our employees and to meet our other financial obligations. But no matter how tough the case is, we should always have the dream we saw on the first day. It will keep us motivated and rescue us from any weak thoughts. I must thank Security for their great cooperation; as soon as a delinquent homeowner entered our village I was called and we went to visit them to give a statement and to ask when the HOA could receive their dues. This procedure seemed to help because the outstanding amount of delinquent homeowners has never been so low. Currently, less than 1 million pesos is still outstanding and I hope that the amount will be much lower by the end of December. We will continue to implement this procedure. I am happy to inform you that from June 1, 2018 until November 20, 2018 we collected more than 2 million pesos from delinquent home and lot owners; without this collection we could not survive. A few homeowners with very old outstanding dues promised to pay but up to now have not paid. We will file a lawsuit against these hard -headed homeowners. Our target for 2019 must also be to collect a large outstanding amount of dues from lot own-ers. If we do not accomplish this, then in 2019, despite the in-crease of the dues, we still will have a difficult financial year. More information will be provided later after we finish the pro-jection for 2019.

We are busy preparing for the annual membership meeting on March 10, 2019 which includes the documents to implement the new ID card for caretakers and construction workers and the further automation of the office. At the same time, we want to send everyone a statement with the request to pay the old dues and/or the dues for 2019. Our office staff will be busy in the coming weeks but I trust they can do a good job and finish all the 2018 activities on time. Don’t forget that the HOA office will be open on December 15-16, 2018 during the Municipal Treasurer’s visit to collect property taxes. We hope many Home and Lot own-ers will come to pay their old dues and/or the dues for 2019 with a 20 % discount while paying their property taxes. Wish you all a good health.

All members in good standing are invited to meet with the Board of Directors on Saturday January 5 , 2019 at 3:00pm in our Community Center. (We needed to reschedule it because our Community Center will be utilized by the Alfonso Property Tax Collectors on December 15 – 16, 2018). The meeting is informal and is designed to provide infor-mation regarding Board decisions, our financial situ-ation and plans for 2019. Also, Members are encouraged to provide comments, questions and suggestions so that we can create a transparent management in our subdi-vision. We encourage all to attend and participate, and after the meeting, there will be time to drink a glass of wine and to wish everybody a happy and healthy 2019.

IMPORTANT INFORMATION-OPEN FORUM

PAGE 1

Not everybody seems to know that you can get a 20 % discount if you pay the 2019 Association dues before January, 31, 2019. You can pay cash, by check or just simply visit our HOA office where Cristella, Ivy and Rolex will gladly help you with this transaction. You can also pay online by transferring the amount to our ac-count at BPI , account number 0973-1786-44 Royale Tagaytay Res. Estates Phase 1 Home-owners Association Inc.

HOA ASSOCIATION DUES

On the recommendation of the President in accordance with Art. 8 A of the By-laws, the Board of Directors have approved the follow-ing Election Committee members for the 2019 election. Atty. Val Guanio (chair) Ms. Auring Ortega , Mr. Eddie Lee and Mr. Keith Houghton as ad-visor.

On October 7, 2018 there was a meeting in our Com-

munity Center with the Barangay Captains of Buck

Estate and Upli, some HOA directors and the care-

takers. The important agenda issue which was dis-

cussed was that everyone who works in our Subdivi-

sion must have NBI , Police and Barangay clearances.

New ID cards will not be issued starting in 2019 with-

out these clearances. The Barangay Captains and the

Alfonso Police strongly recommended this system.

For security reasons we need to know who lives and

works in the subdivision and also in the meeting with

the Alfonso police it was strongly recommended to

set up this system.

Homeowners will be required to come together with

their employees to the HOA office to apply for the

2019 ID and their employees must submit all the

documents at that time.

Homeowners who do not live here permanently can

call our office or send an email with ID copy to con-

firm the application for their Employees’ ID. The cost

for the 3 documents and a new ID are about 255

pesos. We urge homeowners to reimburse the cost

to your Employees since it is an additional expense

for them.

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CARETAKERS MEETING

SECURITY

Effective from October 31, 2018 , the Exit lane at the main gate was closed from 8:00 pm until 6:00 am. Ve-hicles exiting the subdivision will use the visitors EN-TRANCE lane and non-residents must open their trunk and windows for a vehicle search.

ELECTION COMMITTEE

In the interest of transparency, some additional

financial information is presented below regarding

Delinquency and what is being pursued by the HOA:

(all figures are in pesos).

• The oldest debts are from April 2005.

• Total outstanding Association dues from April

2005 till December 2018 is 39,484,000 which

includes the three highest:

• Sta. Lucia 3,679,000

• Don Alfonso 3,990,000

• Panicle 1,298,000

• From June 1, 2018 till 10 November 2018 we

collected already more than 2 million pesos

from Delinquent Members.

• The outstanding amount of delinquent Home-

owners up to December 2018 is at the moment

1,107,212 pesos ,which has never been this low

in the history of the HOA.

We will continue to collect money from delinquent

Members and those who don’t pay we will bring

them to the small claims court. We will not stop till

we have collected all the money.

MAINTENANCE OF WATERWORKS

We found a very dangerous situation in our subdivision which was caused by overdue maintenance by the water company. The foundation and the fastening bolts of the water towers are rusty. In case of a strong typhoon, a water tower could fall over and cause extensive damage placing residents and property at great risk.

ANNUAL GENERAL MEMBERSHIP MEETING

SUNDAY MARCH 10, 2019 at 10.00 AM IN

OUR COMMUNITY CENTER. Please make a

note on your calendar.

PAGE 3

NOTICE OF FIREWORKS

If you are celebrating the New Year

with fireworks , Please be careful.

Be mindful of the potential danger to

others; including: children , pets and

properties.

Clean up the mess afterwards. Put fireworks debris into plastic bags for the garbage collector or take it out of the village.

The cherry picker has also been repaired and our Maintenance staff can safely trim trees again.

FINANCIAL INFORMATION

Please note that the details are up to November 22, 2018

Total Income P 790,707.71

Total Expense P 430,872.31

PEST CONTROL

ADVERTISEMENT

REAL PROPERTY TAX

Alfonso Municipal Treasurer’s Staff will be in the HOA

Community Center on Saturday and Sunday,

December 15 and 16, 2018, from 9:00 AM till 5:00 PM

for assessment and collection of Real Property Tax.

NOTE: Personal checks will not be accepted. CHECKS ARE PAYABLE TO:

Municipal Treasurer Alfonso Cavite

HOA CHRISTMAS PARTY 2018

December 8,2018, in our Community Center at 5.00 PM. Due to space and cost limitation, only Members in good standing and their children are invited.

Others, including guests from outside and Homeowner Employees are not invited.

Tickets are required for entrance. Tickets are free and may be obtained at the HOA office till December 5,2018.The only thing you need to bring are your own drinks.

CHILDREN’S PARTY IN BUCK ESTATE

How happy can you make 400 children in Buck Estate when a Jollibee mascot comes to visit and brings some tasty Champ hamburgers? Ton, Cristella and some Home-owners attended. A few Homeowners personally spon-sored the party. This charitable act will certainly benefit the good relation between Buck Estate and the R.T.E Phase 1. A good neighbor is better than a far friend.

WELCOME

The Board of Directors is pleased to announce the appointment of Mr. Lex Mendoza to the post of Ad-ministrative Assistant in the HOA Office with effect from November 19, 2018. Lex has a BS degree in Business Administration from City College of Tagay-tay, majoring in Human Resource Development Man-agement, and was previously HR Coordinator at Ba-gong Sigla Multi Purpose Cooperative. Lex also worked at RTCC Club house and served as Purchasing head at Splendido Hotel Tower 2.

GARAGE SALE

PAGE 4

BOARD ACTION

The following were among the items considered by the Board of

Directors at its meeting on October 30, 2019:

• A discussion on recent Security matters was held with repre-

sentatives of the ShieldCoach Agency.

• The Board agreed that the procedure laid down by the

HLURB for declaring members delinquent be implemented

for Homeowners who are delinquent up to December 2017.

• That on the recommendation of the President, and in ac-

cordance with Art. VIII.a. of the By-Laws, the following be

appointed to the Election Committee for the 2019 elections:

Atty V C Guanio (Chair), Cmdr E A Lee, Mr K N Houghton.

• That since the last Board meeting one new construction had

been approved and one had been completed. Now the total

number of properties under construction remained at 20.

• The Board endorsed the Construction Committee’s refusal

of a request for an early refund of part of a Construction

Bond, and two requests for a discount on the Ingress fee

new rate.

• The Board agreed that applications to connect septic tanks

to the main drainage be refused, and that any Homeowner

who does so, will be required to remove the connection and

pay an appropriate penalty.

• The Construction Committee was requested to check that

property builders in the subdivision are properly certified and

authorized.

• That, on the recommendation of the Alfonso Police Chief,

contractors will be required to provide transportation for their

workers to and from their site when entering and leaving the

subdivision.

• That a proposal for 14th month pay had passed the House of

Representatives but required approval by the Senate of the

Philippines.

• That Ms K M Alegre had resigned from her post of Adminis-

trative Assistant on October 20, and steps were being taken

to obtain a replacement, since a third post was justified by

the volume and complexity of the office tasks.

• That sari-sari stores on construction sites be restricted to be

open from 8:00am to 4:00pm only.

• That the number of stay-in workers on construction sites be

limited to two (2) only, as at present provided under the Con-

struction Regulations, unless special temporary permission

is given by the HOA Office.

• That the Board’s previous Resolution in September concern-

ing the inclusion of items related to repetitive building in the

Construction Regulations be rescinded, as the Board

agreed that it could rely on the Resolutions of 2008 and

2017 if necessary.

• That from January 2019, new ID’s will be issued to Home-

owner Employees and their families on presentation of con-

firmation of employment by the homeowner concerned, and

submission of NBI, Police, and Barangay clearance, and

that similar arrangements be implemented for construction

workers.

• That, effective October 31, the Exit lane at the Main Gate be

closed from 8:00pm until 6:00am. Vehicles exiting the

subdivision will use the visitors’ Entrance lane, and non-

residents will be subjected to a vehicle search.

• That discussions be held with Sta. Lucia’s Security OIC

regarding the revised arrangements for the exiting of

vehicles from the subdivision at night, as described else-

where in this Newsletter.

• That free medicines be no longer provided by the Clinic,

except in emergency situations.

• That the request of Maintenance staff to work on Special

Non-Working holidays be refused, unless required by the

HOA.

• That the repair of the Cherry Picker at a cost of Php 75,000

was approved.

• The Board agreed that the question of whether Homeowner

Employees’ families and/or relatives could stay in an

absentee homeowner’s property was a matter between the

two parties concerned, and the HOA’s role was limited to

ascertaining if the homeowner was aware of the situation.

• That Homeowners Employees’ be not permitted to invite

persons into the subdivision without the written consent of

the homeowner concerned, and that the Security Agency be

informed

accordingly.

• That the action of the President in banning a caretaker’s son

from the subdivision be endorsed, and is in effect until

December 31, 2019.

PAGE 5

PAGE 6

1) Robberies have 3 elements: Opportunity-Plan-Execution

The opportunity is controlled by us

2) What do thieves want? (Money, jewelry, electronics

(laptops, cell phones, cameras)

3) Prevention includes being aware of suspicious activity in

and around your area

4) Take note of strangers or individuals not normally seen in

your area

5) Stay locked up (includes windows, doors, front gates,

garage equipment (tools).

6) Leave lights on when out of your residence, add outdoor

security devices (CCTV, motion sensors, flood lights)

7) Keep valuables out of sight so that they are not visible

from windows

8) Do not have an entrance key hidden outside the house.

Thieves will search for keys.

9) Do not publicly post ( ie Facebook) nor openly make

known your travel plans. Part of thieves modus operan-

di is to break into known empty homes.

10) Store your valuables in a safe, secure location. If there is

a break in, valuables that are visible are an easy target.

11) Get a dog that can provide security by barking when

strangers approach. Doesn’t need to be a big dog like a

German Shepard or Doberman.

12) Take care of your lawn and have your waste bins on the

outside on the day of collection. Thieves will be looking

for unkept surroundings and lack of bin placement on a

regular basis.

13) Know your neighbors-work together for area security-

watch each other’s property while away-discuss suspi-

cious activities.

14) In the event of a robbery-your safety is most important-

do not resist if a robber has a weapon.

15)After a robbery it is most important to recall as a witness

all aspects of the event so that police action can be

expedient.

ROBBERY PREVENTION

After several robberies recently in our subdivision, a meeting with the Alfonso Police

Chief was arranged. Although the meeting was publicized in advance, the attendance from

the homeowners was disappointing. However, since the Chief’s presentation was so im-

portant to all of us, it was decided to provide a brief summary and follows:

In Conclusion, many of these prevention ideas are just common sense but we all have the

human trait of falling into laxity.

Today, there are still some of our members who provide an OPPORTUNITY for thieves by leaving gates and windows open and posting travel plans and vacation pictures while still away. The Board of Directors have taken steps to increase our security but we still heavi-ly rely on our members to follow the above advice.

What is insomnia?

Also known as sleeplessness, is a sleep disorder where people have trouble sleeping. They may have difficulty falling asleep or staying asleep as long as desired. Insomnia is typically followed by daytime sleepiness, low energy, irritability, and a depressed mood.

Causes: Examples of medical conditions that can cause insom-

nia are:

Nasal/sinus allergies.

Gastrointestinal problems such as reflux.

Endocrine problems such as hyperthyroidism.

Arthritis.

Asthma.

Neurological conditions such as Parkinson's disease.

Chronic pain.

Low back pain.

Stress.

Depending on your needs, your sleep therapist may recommend some of these CBT-I techniques:

Stimulus control therapy. This method helps remove factors that condition your mind to resist sleep. For example, you might be coached to set a consistent bedtime and wake time and avoid naps, use the bed only for sleep and sex, and leave the bedroom if you can't go to sleep within 20 minutes, only returning when you're sleepy.

Sleep restriction. Lying in bed when you're awake can become a habit that leads to poor sleep. This treatment reduces the

time you spend in bed, causing partial sleep deprivation, which makes you more tired the next night. Once your sleep has improved, your time in bed is gradually increased.

Sleep hygiene. This method of therapy involves changing basic lifestyle habits that influence sleep, such as smoking or drinking too much caffeine late in the day, drinking too much alcohol, or not getting regular exercise. It also in-cludes tips that help you sleep better, such as ways to wind down an hour or two before bedtime.

Sleep environment improvement. This offers ways that you can create a comfortable sleep environment, such as keeping your bedroom quiet, dark and cool, not having a TV in the bedroom, and hiding the clock from view.

Relaxation training. This method helps you calm your mind and body. Approaches include meditation, imagery, muscle re-laxation and others.

Remaining passively awake. Also called paradoxical intention, this involves avoiding any effort to fall asleep. Paradoxically, worrying that you can't sleep can actually keep you awake. Letting go of this worry can help you relax and make it easi-er to fall asleep.

Biofeedback. This method allows you to observe biological signs such as heart rate and muscle tension and shows you how to adjust them. Your sleep specialist may have you take a biofeedback device home to record your daily patterns. This information can help identify patterns that affect sleep.

Insomnia

PAGE 7

SECURITY REPORT FOR THE MONTH OF SEPT. 28– OCT. 27,2018

APPREHENSIONS/ACTIVITIES TOTAL

ID VIOLATION - 37

Failure to display or wear required ID/No ID 12

Old/Expired ID 24

Worn out ID 1

TRAFFIC VIOLATION - 10

Non-wearing helmet 3

No Driver's License 1

Illegal parking 2

Overspeeding 3

Disregarding stop sign 1

NOISE / LOUD ACTIVITIES - 3

Barking of dogs 1

Shouting/screaming/conversation 2

CONSTRUCTION VIOLATION - 20

Staging of materials on the sidewalk/vacant lot 4

No overtime/working permit 10

Dress Code Violation 2

Scattered sand/gravel/soil on the road 2

Attempt to bring in rooster/keeping rooster 2

OTHER VIOLATIONS - 6

Improper hanging of clothes 2

Bringing out items with unauthorized/no gatepass. 3

Urinating in public 1

ENVIRONMENTAL & SAFETY ISSUE - 43

Scattering Wastes 22

Staging of garbage on the sidewalk/vacant lot 15

Open burning 1

Road/sidewalk/creek obstruction 4

Scattering sand/gravel/mud 1

SECURITY APPREHENSIONS - 375

Denied entry 17

Entry/Exit confirmation 17

Jobsites inspection 43

Busted Street lights 35

Medical assistance (Driving ambulance) 4

Security assistance to residents/visitors 8

Response to resident's complaint/report 2

Construction Materials delivery 208

Terminated/resigned/employees/workers 20

Car speed monitoring 21

STRAY/LOOSE ANIMALS - 13

Dogs 11

Cows 2

INCIDENT - 5

Theft/Qualified theft 4

Work related injury 1

TOTAL 507

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SECURITY REPORT FOR THE MONTH OF OCT. 28-NOV.27 2018

APPREHENSIONS/ACTIVITIES TOTAL

ID VIOLATION - 27

Failure to display or wear required ID/No ID 7

Old/Expired/worn out ID 17

Using ID of other worker 3

TRAFFIC VIOLATION - 15

Non-wearing helmet 3

No Driver's License 3

Illegal parking 9

Overspeeding 0

Disregarding stop sign 0

NOISE / LOUD ACTIVITIES - 5

Barking of dogs 2

Shouting/screaming/conversation 2

Open Muffler 1

CONSTRUCTION VIOLATION - 6

Staging of materials on the sidewalk/vacant lot 3

No overtime/working permit 0

Dress Code Violation 2

Scattered sand/gravel/soil on the road 0

Mixing cement on the sidewalk 1

OTHER VIOLATIONS - 3

Improper hanging of clothes 1

Bringing out items with unauthorized/no gatepass 1

Loitering 1

ENVIRONMENTAL & SAFETY ISSUE - 28

Scattering Wastes 18

Staging of garbage on the sidewalk/vacant lot 10

Open burning 0

Road/sidewalk/creek obstruction 0

Scattering soil/sand/gravel/mud 0

SECURITY APPREHENSIONS - 302

Denied entry 17

Entry/Exit confirmation 25

Jobsites inspection 24

Busted Street lights 15

Medical assistance (Driving ambulance) 12

Security assistance to residents/visitors 6

Response to resident's complaint/report 1

Construction Materials delivery 164

Terminated/resigned/employees/workers 12

Car speed monitoring 26

STRAY/LOOSE ANIMALS - 23

Dogs 1

Cows 22

TOTAL 409