HEALTH AND SAFETY MANAGEMENT SYSTEM

OCCUPATIONAL HEALTH AND SAFETY

MANAGEMENT SYSTEM

Version 8.0 2020

of 195 Back to Table of Contents

COKEL OHS MANAGEMENT SYSTEM MANUAL REVISION HISTORY

Version Date Summary of Changes Author(s) Approved by 1.0 Dec 1, 2013 OHSMS creation Cokel OHS Cody Fermaniuk

2.0 Aug 1, 2015 COR audit action plan update Cokel OHS Cody Fermaniuk

3.0 Jul 1, 2016 COR audit action plan update Cokel OHS Cody Fermaniuk

4.0 Sep 1, 2017 COR audit action plan update Cokel OHS Cody Fermaniuk

5.0 May 1, 2018 New OHS legislation update Cokel OHS Cody Fermaniuk

6.0 Aug 1, 2019 COR audit action plan update Cokel OHS Cody Fermaniuk

7.0 Jan 30, 2020 Policy and Procedure review and updated Cokel OHS Cody Fermaniuk

8.0 Jun 5, 2020 General updates due to client requirements Cokel OHS Cody Fermaniuk


CONTENTS

CONTENTS ...................................................................................................................................................................... - 3 -

1.0 INTRODUCTION .................................................................................................................................................... - 6 -

2.0 MANAGEMENT LEADERSHIP AND ORGANIZATIONAL COMMITMENT ................................................................... - 7 -

2.1 Company Health and Safety Policy .................................................................................................................... - 7 - 2.2 Health and Safety Responsibilities .................................................................................................................... - 8 - 2.3 Management Commitment ............................................................................................................................. - 10 - 2.4 OHS Legislation ............................................................................................................................................... - 10 - 2.5 Worker Participation, Committees, Representatives ...................................................................................... - 10 - 2.6 Dangerous Work and Discriminatory Action ................................................................................................... - 11 -

3.0 COMPANY RULES ................................................................................................................................................ - 13 -

3.1 Company Rules ................................................................................................................................................ - 13 - 3.2 Violence and Harassment Policy ..................................................................................................................... - 14 - 3.3 Violence and Harassment Plan ........................................................................................................................ - 14 - 3.4 Progressive Discipline ...................................................................................................................................... - 17 - 3.5 Fit for Duty Policy and Standard ...................................................................................................................... - 18 -

4.0 HAZARD ASSESSMENT, ELIMINATION, AND CONTROL ....................................................................................... - 26 -

4.1 Formal Hazard Assessment ............................................................................................................................. - 26 - 4.2 Field-Level Hazard Assessment........................................................................................................................ - 27 - 4.3 Pre-Project Hazard Assessment ....................................................................................................................... - 27 - 4.4 Risk Analysis .................................................................................................................................................... - 27 - 4.5 Hazard ID Reporting ........................................................................................................................................ - 27 - 4.5 Hazard Controls ............................................................................................................................................... - 28 - 4.6 Worker Participation ....................................................................................................................................... - 29 -

5.0 SAFE WORK PRACTICES ....................................................................................................................................... - 30 -

5.1 SWP 01 – Office Safety .................................................................................................................................... - 32 - 5.2 SWP 02 – Ergonomics ...................................................................................................................................... - 33 - 5.3 SWP 03 – Working Alone ................................................................................................................................. - 39 - 5.4 SWP 04 – General Field Work .......................................................................................................................... - 41 - 5.5 SWP 05 – Workplace Violence and Harassment ............................................................................................. - 43 - 5.6 SWP 06 – Wildfire Prevention ......................................................................................................................... - 47 - 5.7 SWP 07 – Wildlife and Livestock Awareness ................................................................................................... - 49 - 5.8 SWP 08 – Work During Hunting Season .......................................................................................................... - 56 - 5.9 SWP 09 – Overhead Power Lines ..................................................................................................................... - 57 - 5.10 SWP 10 – Working Near Heavy Equipment ................................................................................................... - 59 - 5.11 SWP 11 – ATV and Snowmobile Use.............................................................................................................. - 61 - 5.12 SWP 12 – Highway Motor Vehicle Operation ................................................................................................ - 65 - 5.13 SWP 13 – Highway Motor Vehicle Operation - WINTER................................................................................ - 67 - 5.14 SWP 14 – Chainsaw Operation ...................................................................................................................... - 70 - 5.15 SWP 15 – Working Near Sour Gas Facilities .................................................................................................. - 74 - 5.16 SWP 16 – Chemical and Biological Hazards .................................................................................................. - 79 - 5.17 SWP 17 – Logging and Clearing Operations .................................................................................................. - 81 - 5.18 SWP 18 – Safeguarding ................................................................................................................................. - 83 - 5.19 SWP 19 – Transportation – Commercial Vehicles ......................................................................................... - 85 - 5.20 SWP 19 – Working Near Hazard Trees .......................................................................................................... - 87 - 5.21 SWP 20 – Ground Disturbance and Excavation with Equipment ................................................................... - 89 -

1.0 SAFE JOB PROCEDURES ....................................................................................................................................... - 94 -

6.1 SJP 01 – Loading and Unloading ATVs ............................................................................................................ - 95 -


6.2 SJP 02 – Towing and Winching Vehicles .......................................................................................................... - 97 - 6.3 SJP 03 – Changing a Tire.................................................................................................................................. - 99 - 6.4 SJP 04 – Boosting a Battery ........................................................................................................................... - 101 - 6.5 SJP 05 – Rigging, Lifting, Winching ............................................................................................................... - 103 - 6.6 SJP 06 – Energy Isolation ............................................................................................................................... - 105 - 6.7 SJP 07 – WHMIS 2015, Hazardous Products .................................................................................................. - 108 - 6.8 SJP 08 – Safety Spotters ................................................................................................................................ - 115 -

1.0 PERSONAL PROTECTIVE EQUIPMENT ................................................................................................................ - 117 -

7.1 Selection of PPE ............................................................................................................................................. - 118 - 7.2 Safety Footwear ............................................................................................................................................ - 118 - 7.3 Hearing Protection ........................................................................................................................................ - 120 - 7.4 Head Protection............................................................................................................................................. - 121 - 7.5 Respiratory Protection................................................................................................................................... - 122 - 7.6 Hand Protection ............................................................................................................................................ - 124 - 7.7 Eye Protection ............................................................................................................................................... - 124 - 7.8 Body Protection and Clothing ........................................................................................................................ - 125 -

8.0 INSPECTIONS .................................................................................................................................................... - 126 -

8.1 Formal Inspections ........................................................................................................................................ - 126 - 8.2 Informal Inspections ...................................................................................................................................... - 127 - 8.3 Inspection Frequencies .................................................................................................................................. - 127 -

9.0 PREVENTATIVE MAINTENANCE ......................................................................................................................... - 128 -

10.0 HEALTH AND SAFETY COMPETENCY AND TRAINING ......................................................................................... - 130 -

10.1 Health and Safety Orientation .................................................................................................................... - 130 - 10.2 Competency Training .................................................................................................................................. - 130 - 10.3 Refresher Training ....................................................................................................................................... - 131 - 10.4 Competency Assessment ............................................................................................................................. - 131 - 10.5 Periodic Safety Meetings ............................................................................................................................. - 131 -

11.0 EMERGENCY PREPAREDNESS ............................................................................................................................ - 132 -

11.1 Emergency Contacts .................................................................................................................................... - 132 - 11.2 Emergency Response Plans ......................................................................................................................... - 132 - 11.3 Responsibilities ............................................................................................................................................ - 132 - 11.4 First Aid ....................................................................................................................................................... - 134 - 11.5 Working Alone ............................................................................................................................................. - 134 -

13.0 INCIDENT MANAGEMENT ................................................................................................................................. - 136 -

12.1 Incident Management Process .................................................................................................................... - 136 - 12.2 Emergency Response Procedures ................................................................................................................ - 137 - 12.3 Incident Investigation .................................................................................................................................. - 137 - 12.4 Incident Reporting ....................................................................................................................................... - 138 - 12.5 Employee Assistance ................................................................................................................................... - 140 - 12.6 Monitor Controls ......................................................................................................................................... - 140 - 12.7 Modified Duty Program and Policy ............................................................................................................. - 140 -

13.0 CONTRACTOR MANAGEMENT .......................................................................................................................... - 142 -

13.1 Contractor Selection and Required Information .......................................................................................... - 142 - 13.2 Verification of Qualifications ....................................................................................................................... - 143 - 13.3 OHS Management ....................................................................................................................................... - 143 - 13.4 Monitoring Health and Safety Performance ............................................................................................... - 144 -

14.0 RECORDS ............................................................................................................................................................. - 145 -

APPENDIX A – HAZARD ASSESSMENT FORMS ............................................................................................................. - 147 -


A-1 Job Hazard Assessment ................................................................................................................................. - 147 - A-2 Field Level Hazard Assessment ......................................................................................................................... 148 A-3 Risk Assessment ................................................................................................................................................ 150

APPENDIX B – INSPECTION FORMS ................................................................................................................................. 151

B-1 Field Inspection ................................................................................................................................................. 151 B-2 Highway Motor Vehicle Inspection ................................................................................................................... 153 B-3 Off-Highway Vehicle Inspection ........................................................................................................................ 155 B-4 Office Inspection ............................................................................................................................................... 157 B-5 Site Inspection ................................................................................................................................................... 159

APPENDIX C - PREVENTATIVE MAINTENANCE FORMS ..................................................................................................... 160

C-1 Equipment Maintenance Record ....................................................................................................................... 160 C-2 Maintenance Request ....................................................................................................................................... 161 C-3 Motor Vehicle Maintenance Record ................................................................................................................. 162 C-4 Tag-Out Example .............................................................................................................................................. 163

APPENDIX D – TRAINING FORMS .................................................................................................................................... 164

D-1 New Employee Orientation Template ............................................................................................................... 164 D-2 Training Needs Assessment .............................................................................................................................. 166

APPENDIX E - EMERGENCY RESPONSE FORMS ................................................................................................................ 167

E-1 Emergency Response Plan Template ................................................................................................................. 167 E-2 STARS Landing Zone Card .................................................................................................................................. 170 E-3 Emergency Contact Information Sheet (Worker) .............................................................................................. 171 E-4 First Aid Kit Requirements ................................................................................................................................. 173

APPENDIX F - INCIDENT REPORTING FORMS ................................................................................................................... 179

F-1 First Aid Record ................................................................................................................................................. 179 F-2 Near Miss Report ............................................................................................................................................... 181 F-3 Medical Aid and Lost Time Incident Report ....................................................................................................... 183 F-4 Property Damage Incident Report ..................................................................................................................... 185 F-5 Serious Incident Report ..................................................................................................................................... 189 F-6 WCB Reports ..................................................................................................................................................... 192

APPENDIX G – CONTRACTOR MANAGEMENT FORMS ..................................................................................................... 193

G-1 Contractor Commencement Form .................................................................................................................... 193

APPENDIX H - SDS LISTING .............................................................................................................................................. 195


1.0 INTRODUCTION The purpose of the Cokel Occupational Health and Safety Management System is to enhance business capacity by integrating health and safety principles into all business activities and to promote the health safety of our employees above all other considerations. WHY THE FOCUS ON HEALTH AND SAFETY? By having a strong health and safety culture there are several real, tangible benefits to people and business:

IT IS THE RIGHT THING TO DO – a focus on health and safety puts people first and demonstrates that people are Cokel’s number one resource and priority. By ensuring that all employees are safe and healthy, Cokel endeavors to position itself as a leader in employee satisfaction and loyalty. IT MAKES GOOD BUSINESS SENSE – When employees are protected from injury or harm then productivity may increase. When equipment is used and maintained properly the loss due to damage is reduced. Both states add up to a reduction in lost time and losses due to damage, and an increase in production, morale, reputation, and business capacity. IT DEMONSTRATES DUE DILIGENCE – Health and safety minimum requirements are defined in law. There are clearly defined obligations and procedures that must be adhered to, and the Cokel Health and Safety Management System will meet or exceed legislated minimums.

The benefits of a health and safety culture are wide and long reaching. At Cokel the only way to do business is to do business safely. The policies and procedures within this safety management system manual apply to current Cokel operations which consist of project supervisory/management, site/environmental assessment, land agent services, heavy equipment operation, road construction/maintenance, trenching, reclamation, and site clean-up. The work conducted by Cokel falls under the authority of the Alberta Occupational Health and Safety Act, Regulation, and Code. Should work be undertaken that falls under Federal oversight, then the OHS requirements of Canada Labour Code Part 2 may apply. Other legislation shall also apply depending upon the work tasks.


2.0 MANAGEMENT LEADERSHIP AND ORGANIZATIONAL

COMMITMENT 2.1 Company Health and Safety Policy

COMPANY HEALTH AND SAFETY POLICY STATEMENT COKEL FORESTY LANDS ENVIRONMENTAL places the highest value on health and safety and commits to implementing and maintaining an Occupational Health and Safety Management System (OHSMS) that protects our employees, subcontractors, visitors, other workers, the public, the environment, and property. COKEL’s OHSMS is based on the premise that health and safety is a shared responsibility where everyone has a role to play in fostering a culture where health and safety is the foundation upon which our business practices are built, and includes physical, psychological, and social well-being. MANAGEMENT commits to leading the way by modelling the desired safety behaviours, establishing and communicating safety policy and procedures through the OHSMS, ensuring effective two-way communication, ensuring that adequate resources are allocated in order to meet the objectives of the OHSMS, and taking appropriate and timely steps to address deficiencies and non-compliance. SUPERVISORS will ensure that all workers under their supervision follow all required safety procedures, utilize/follow all hazard controls including PPE, apply training, and report all incidents. The supervisor will investigate all incidents for root cause, address cases of harassment or bullying, identify and communicate all foreseeable hazards to workers, and ensure all workers are fit for duty. WORKERS and CONTRACTORS will cooperate and comply with the rules and procedures in the COKEL OHSMS, report all incidents including near misses, assess hazards and determine hazard control methods before work begins, actively participate in the OHSMS process of continual improvement, and conduct themselves in a safe and professional manner. All incidents must be reported, defective equipment must be tagged out, and all required PPE must be worn as per hazard assessments and SWPs/SJPs. This policy does not take precedence over any legislated requirement. All employees and workers, including service providers and contractors, will follow all requirements of the Occupational Health and Safety Act, Regulation, and Code, as well as applicable legislation. By implementing and maintaining a safety management system, COKEL will:

• Meet or exceed all legislative requirements that apply to the site/task(s). • Endeavor to prevent incidents before they occur. • Foster a culture where health and safety is an integral part of all business practices and job tasks. • Proactively identify and manage health and safety risks. • Cooperate with all other stakeholders in all matters related to health and safety • Endeavor to continually improve the OHSMS through active worker participation, shared responsibility,

and annual formal evaluation.

Signed copy on file _____________________________________ ______________________________ Cody Fermaniuk Date Owner, Cokel Forestry and Land Services


2.2 Health and Safety Responsibilities

Health and safety is a shared responsibility. Whether a manager, supervisor, worker or contractor all levels of employment have specific responsibilities and a role to play in ensuring a health and safe workplace. NOTE: a person may have multiple obligations under the OHS Act, and in such a case the person must meet the requirements of all roles (a person may be a supervisor AND a worker, for example).

MANAGEMENT OBLIGATIONS

• To ensure that safety is integrated in to all business activities through the creation and implementation of the Cokel Safety Management System (SMS).

• To ensure that the Cokel SMS meets the requirements of a Health and Safety Program under the OHS Act.

• To continually improve the SMS through formal evaluations by a PIR Certifying Partner, and the ensure that hazards created by new work processes, new equipment, and new personnel are addressed in the SMS.

• To ensure that all workers are aware of their responsibilities under the SMS and all applicable legislation, and to make health and safety information available to all workers as required under the OHS Act, Regulation, and Code.

• To create and manage the Company Rules as well as the progressive discipline program. • To ensure that all equipment that is provided for use is safe, in good working condition,

maintained, and appropriate to the task. • To ensure that all workers receive required training prior to starting work, and to allow time and

resources for certifications to be maintained. • To take all reasonable steps to protect the health and safety of workers. • To assume Supervisor responsibilities in the absence of a designated supervisor on site (Cokel,

Prime, or client). • To ensure that Prime Contractor is identified when applicable.

SUPERVISOR OBLIGATIONS

• To ensure that the Cokel SMS is implemented and followed by workers and contractors at all times.

• To ensure that all workers follow the Company Rules and to ensure that appropriate steps are taken for non-compliance.

• To ensure that no worker is subjected to or participates in harassment or bullying. • To follow the standard process in the SMS to report and investigate incidents and to cooperate

with investigations carried out by governing authorities. • To ensure that inspections are carried out and that equipment maintenance occurs as per

manufacturer’s specifications. • To advise workers and other worksite parties of any hazards present at the site or relevant to the

task. • To ensure that FLHAs are completed before the task begins and to submit them to Cokel for

review. • To ensure that workers follow/implement all hazard controls, including the appropriate use of

PPE. EMPLOYEE OBLIGATIONS

• To follow the Policies, procedures and practices described in the SMS and to follow all Company Rules.


• To take reasonable care to protect their own health and safety as well as the health and safety of others on site.

• To report all incidents that occur, including near miss incidents as soon as possible. • To wear all required PPE at all times and to ensure that PPE is in safe operating condition by

conducting pre-use inspections. • To report all unsafe conditions immediately. • To refuse dangerous work as defined in s.31 of the OHS Act. • To report to Cokel if any condition exists that could compromise the worker’s ability to work

safety. • To apply training principles to the work being done.

CONTRACTOR OBLIGATIONS

• To conduct all work in a manner that does not create an uncontrolled health or safety risk to any other worker.

• Advise Cokel, or the Prime, of the names of every worker or self-employed person for whom the contractor directs the work of.

• To provide all requested information to Cokel prior to beginning work and to cooperate in the verification process (See section on Contractor Management).

• To follow the contractor’s own health and safety plan, as well as any additional processes required by Cokel and/or the Prime Contractor.

• To report all incidents to Cokel as soon as possible, and to provide an incident report, investigation results, and recommended corrective action.

• To follow-all site-specific safety rules and requirements. • To participate in all safety meetings and submit FLHAs to Cokel for review.

PRIME CONTRACTOR OBLIGATIONS – when required under s.10 of the OHS Act, if Cokel is the Prime Contractor the Cokel shall:

• Post the name of the Prime Contractor in conspicuous place, and include contact information. • Establish a system to ensure all workers, contractors, and self-employed persons comply with the

OHS Act, Regulation, and Code. • Take reasonable steps to ensure that no person is exposed to hazards arising from the work

being done. • Create/appoint and/or consult with the Joint Worksite Health and Safety Committee or

representative is required for the project. • Coordinate the health and safety programs when there are two or more employers or self-

employed persons at the worksite. • Ensure that all duties imposed on any employer or self-employed person are complied with as if

the duty were directly imposed upon the Prime.

SELF-EMPLOYED PERSON OBLIGATIONS • To conduct all work in a manner that does not create an uncontrolled health or safety risk to any

other worker. • Advise a Prime that the self-employed person is working on the project. • Comply with all requirements of the OHS Act, Regulation, and Code. • Report any unsafe conditions, uncontrolled hazards, and incidents to Cokel and the Prime if there

is one.


2.3 Management Commitment

Cokel management is committed to the implementation and maintenance of the Cokel Safety Management System designed to promote awareness of health and safety responsibilities and processes designed to ensure worker safety. Cokel management will lead by example, support training, and participate in inspections and incident investigations. Safety will be integrated into all aspects of Cokel operations, with the goal being a culture where health and safety is integrated into all company activities.

2.4 OHS Legislation

All employees must be able to access a copy of the current Occupational Health and Safety Act, Regulation, and Code. Access may be via a paper copy or a bookmarked link if digital access is available. It is also recommended that any other applicable legislation, codes, standards and information be made available to staff in any manner that is practical. Other applicable legislation may include:

• Worker’s Compensation Act • Transportation of Dangerous Goods Regulation • WHMIS • Canada Labour Code Part 2 • National Safety Code • Traffic Safety Act • OHS Legislation from other provinces • Provincial and Federal environmental legislation • Human Rights Legislation

2.5 Worker Participation, Committees, Representatives

Because health and safety is a shared responsibility it is essential that all employees and contractors participate in health and safety initiatives and cooperate with Cokel’s SMS by:

• Fulfilling assigned responsibilities • Applying training • Following all health and safety processes that apply to the work being done

There are three fundamental worker rights in Canada concerning OHS: The Right to Know, the Right to Refuse, and the Right to Participate. The Right to Participate is realized in Part 3 of Alberta’s Occupational Act which details the requirements for health and safety committees and representatives.

• Committee – a committee is required when there are more than 20 workers present at a worksite that will be in existence for greater than 90 days.

• Representative – if there are 5-19 workers present at a workplace that will exist for greater than 90 days then health and safety representative must be appointed.

• If there are two or more employers on a worksite that will exist for greater than 90 days, and the total number of employees in either of the above scenarios are met or exceeded, then:

o The Prime Contractor will coordinate the appointment of a representative or committee.

o In no Prime exists, then all involved employers shall coordinate the appointment of a representative or committee.


Committee and Representative Duties – the duties of the Committee and Representative are similar: a) the receipt, consideration and disposition of concerns and complaints respecting the health and

safety of workers; b) participation in the identification of hazards to workers or other persons arising out of or in

connection with activities at the work site; c) the development and promotion of measures to protect the health and safety of persons at the

work site and checking the effectiveness of such measures; d) cooperation with an officer exercising duties under this Act, the regulations and the OHS code; e) the development and promotion of programs for education and information concerning health

and safety; f) the making of recommendations to the employer, prime contractor or owner respecting the

health and safety of workers; g) the inspection of the work site at regular intervals; h) the participation in investigations of serious injuries and incidents at the work site in accordance

with section 40; i) the maintenance of records in connection with the receipt and disposition of concerns and

complaints and the attendance to other matters relating to the duties of the committee; j) such other duties as may be specified in the Act, the regulations and the OHS code.

Committee/Representative scope, membership, training, meeting requirements, quorum, term of office, etc, must be documented in a Terms of Reference. All requirements of Part 3 of the Alberta OHS Act must be met.

2.6 Dangerous Work and Discriminatory Action

Fundamental to worker rights is the Right to Refuse Dangerous Work, and a prohibition of Discriminatory Action. The Three Fundamental Work Rights (Right to Know, Right to Participate, Right to Refuse) must be highlighted during all new employee orientations. DANGEROUS WORK If a worker believes on reasonable grounds that there is a dangerous condition at a worksite, or that the work constitutes a danger to the worker’s health and safety or that of others, then the worker has the right to refuse the work. A work refusal must immediately be reported to the supervisor or designate, and the Cokel Record of Work Refusal must be completed by the supervisor/designate. The most senior Cokel representative or designate overseeing the work will stop all work in the area in question, and inspect the worksite with the worker if safe to do so. If applicable and safe to do so, the inspection will include a member of the health and safety committee or representative. The most senior Cokel representative or designate will complete the Record of Work Refusal which will include details of the refusal, the remedy(s) taken, or the reasons why remedial action cannot be done or is not necessary (ie: no uncontrolled dangerous condition exists). During the investigation the employer may not assign another person to do the work that was refused unless the employer informs the replacement worker in writing of the first refusal, the reasons for the refusal, the reason(s) why the work does not constitute a dangerous condition, and the replacement worker’s right to refuse.

http://www.qp.alberta.ca/documents/Acts/O02P1.pdf

http://www.qp.alberta.ca/documents/Acts/O02P1.pdf


NOTE: The worker(s) are entitled to their regular pay during the refusal and investigation, and the employer may assign them different work while the investigation and/or remedial action is being undertaken. If the worker continues to refuse work after the employer has remedied the condition(s) or has determined that no dangerous condition exists, then the employer may request the opinion of an Officer. DISCRIMINATORY ACTION PROHIBITION Discriminatory action may not be taken against any worker by reason of the worker:

• acting in compliance with this Act, the regulations, the OHS code or an order given under this Act, the regulations or the OHS code or the terms, conditions or requirements on an acceptance under section 55 or on an approval under section 56,

• being called to testify, intending to testify or testifying in a proceeding under this Act, • giving relevant information about work site conditions affecting the health and safety of any

worker engaged in work or any other person present at the work site to any of the following: o (i) an employer or a person acting on behalf of an employer; o (ii) an officer or another person concerned with the administration of this Act, the

regulations or the OHS code; o (iii) a joint work site health and safety committee or a health and safety representative,

• performing duties or exercising rights as a member of a joint work site health and safety committee or as a health and safety representative,

• assisting or having assisted with the activities of a joint work site health and safety committee or health and safety representative,

• refusing to do work under section 31(1), • seeking to establish a joint work site health and safety committee or have a health and safety

representative designated, • being prevented from working because of an order under this Act, the regulations or the OHS

code, and • taking reasonable action to protect the health and safety of that worker or any other person.

Discriminatory work is defined as:

“…any action or threat of action by a person that does or would adversely affect a worker with respect to any terms or conditions of employment or opportunity for promotion, and includes termination, layoff, suspension, demotion or transfer of a worker, discontinuation or elimination of a job, change of a job location, reduction in wages, change in hours of work, reprimand, coercion, intimidation or the imposition of any discipline or other penalty”

Complaints of discriminatory action can result in investigation by an OHS Officer, as well as orders to re-instate, removal of disciplinary record from the employee’s file, payment of lost wages, cease the discriminatory action, etc.


3.0 COMPANY RULES 3.1 Company Rules

GENERAL RULES: • All employees, workers, contractors, and self-employed persons must be fit for duty throughout the

workday, and must report any incidents where impairment is noticed in another, or when personal impairment can affect the person’s ability to work safely.

• All incidents must be reported, including Near Miss incidents. • All unsafe conditions and/or acts must be reported to Cokel or to the site supervisor immediately. • All site-specific rules by the site owner and/or prime contractor must be adhered to in addition to

these company rules. • All required PPE must be worn at all times. The minimum PPE requirement for general bush work is

CSA approved steel-toe boots, a high-visibility vest, and a certified hardhat. • Workers are responsible for following the requirements of the Cokel SMS including the

responsibilities assigned therein, as well as any safe work practices and safe job procedures. • All equipment must be maintained as per the preventative maintenance policy and the

manufacturer’s specifications. • Workers must inform Cokel of the expiration/revocation of any safety certificate or any other permit,

license, or certificate required to perform the work (including driver’s license). • All legislation and laws on and off the worksite must be followed at all times. • Workers are responsible for maintaining a clean worksite, free from slip, trip, and fall hazards. • Workers are responsible for proactively communicating with Cokel in regards to arriving and

departing from the site, as per the Working Alone Policy and SWP. • Workers are responsible for communicating with Cokel when working alone at a frequency

commensurate with the hazard level of the task/location as per the Working Alone Policy and SWP. • No employee, worker, contractor, self-employed person or any other person at the worksite shall be

subjected to or participate in workplace violence, harassment, or bullying.

RULES THAT CAN RESULT IN IMMEDIATE DISMISSAL AND/OR CONTRACT TERMINATION:

• Possession, distribution, and/or use of illegal drugs or alcohol while at work or while in a work camp while on a shift. This includes the selling or distribution of medications not prescribed by a doctor.

• Theft (property, information), vandalism, fighting, making threats, intimidation, or assault. • The commission of a criminal act. • Negligence, horseplay, intentionally acting in an unsafe manner at any time. • Breaking confidentiality in any manner, whether digitally, verbally, or providing confidential

documentation to a third party without authorization. • Insubordination, misrepresentation, dishonesty, not meeting contractual obligations. • Engaging in workplace violence, harassment, or discrimination as per the Cokel Workplace violence

and Harassment Policy.


3.2 Violence and Harassment Policy 3.3 Violence and Harassment Plan

PROCEDURES (note: the following procedures were developed in conjunction with the Cokel Health and Safety Representative. The violence and harassment policy, plan, and procedures will be reviewed annually):

WORKPLACE VIOLENCE AND HARASSMENT POLICY COKEL FORESTY LANDS ENVIRONMENTAL promotes a workplace of respect, where all employees and worksite parties are professional, tolerant, and inclusive. Cokel prohibits any employee or contractor from participating in or subjecting any other person to workplace violence, including domestic and sexual violence, or harassment, bulling, hazing, or any other disrespectful or unhealthy behavior. Cokel is committed to eliminating or controlling the hazards of violence and harassment. DEFINITIONS: “Harassment” means any single incident or repeated incidents of objectionable or unwelcome conduct, comment, bullying or action by a person that the person knows or ought reasonably to know will or would cause offence or humiliation to a worker, or adversely affects the worker’s health and safety, and includes

• conduct, comment, bullying or action because of race, religious beliefs, colour, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, gender, gender identity, gender expression and sexual orientation, and

• a sexual solicitation or advance, but excludes any reasonable conduct of an employer or supervisor in respect of the management of workers or a work site. “Violence”, whether at a work site or work-related, means the threatened, attempted or actual conduct of a person that causes or is likely to cause physical or psychological injury or harm, and includes domestic or sexual violence. MANAGEMENT will ensure that that all incidents of violence and harassment are reported and investigated, and appropriate and timely corrective actions taken by the most appropriate means. Management will not disclose the circumstances of an incident or the names of those involved unless required by law or where necessary to investigate and/or implement corrective actions. When required to disclose information, only the minimum information necessary to inform workers or address the incident/hazard will be disclosed. SUPERVISORS will ensure no worker participates in or is subjected to workplace violence or harassment. WORKERS ensure that they conduct themselves in a professional, respectful, and inclusive manner at all times, and will report all observed or known incidents to their supervisor. This policy does not take precedence over any legislated requirement or worker right. All employees and workers, including service providers and contractors, will follow all requirements of the Occupational Health and Safety Act, Regulation, and Code, as well as applicable legislation.

Signed copy on file _____________________________________ ______________________________

Cody Fermaniuk Date Owner, Cokel Forestry Lands Environmental


• PREVENTION: Cokel commits to implementing the following measures in order to eliminate or control the hazards of violence and harassment:

o Completing and maintaining a hazard assessment for human interaction. o Ensuring that all employees and contractors are informed of their responsibilities,

definitions of violence and harassment, specific procedures for reporting incidents, and consequences for non-compliance.

o Communicating Safe Work Practices, signs or violence and harassment, acceptable vs unacceptable behaviours, and immediate steps to take if an incident occurs or is witnessed.

o Ensuring that all incidents of violence and harassment are reported and investigated. o Ensuring that all office locations are locked, with only authorized individuals granted

access. o Ensuring that best practices are followed in the field, including locking vehicles, securing

valuable items and equipment, proactively communicating with landowners and stakeholders, pre-planning work, and completing field level hazard assessments.

• NATURE AND EXTENT: the nature and extent of violence and harassment hazards at Cokel is not widespread, but there is risk whenever there are interactions with a large, diverse population such as public, landowners, stakeholder groups, contractors, colleagues, etc. Specific areas where there is an increased risk of violence and harassment include:

o Public and stakeholder interaction during project layout, surveying, construction o Public and stakeholder consultation o Contractor management activities o Application of internal progressive discipline process when warranted o Work conducted in highly visible, high land-use areas such as the eastern slopes,

protected areas, key wildlife habitat, etc

• REPORTING INCIDENTS: the following process is to be followed when incidents of violence and harassment are identified or witnessed:

o The person experiencing or witnessing the violence or harassment must immediately report the incident to their supervisor.

o The supervisor must complete an incident report and begin the investigation. o For matters of harassment where the person feels they are being treated in an

unacceptable manner, they will be asked if they are comfortable speaking to the offending party about their behaviour, as education is the first control measure considered. If the person feels unsafe or uncomfortable speaking to the offending party, the

supervisor will ask the person if they wish for the supervisor to speak with the offending party.

If the person wishes for the incident to be reported confidentially and does not feel that action is warranted at this time then this should be indicated to the supervisor.

The supervisor may take action in such a case if the actions of the offending party must be addressed, and the name of the complainant will not be identifiable.

o The supervisor shall notify Cokel management and Cokel OHS whenever an incident report due to violence or harassment is initiated.

o Cokel will collect completed documentation, review recommended corrective actions, and take follow-up action as appropriate, which may include education, progressive discipline, or other action up to and including termination of contract or employment.


o All corrective actions will be assigned and tracked for completion. o Results of investigations will be communicated to all staff in a manner that does not

unnecessarily identify individuals or specific, personal details. See below for information disclosure.

o Any employee who requires mental health support following an incident should contact Cokel OHS to find locally available resources.

o NOTE: For incident of violence or harassment that pose a real, imminent danger to people or property, call 911, the police of jurisdiction, or site security depending on the site.

o NOTE: Any person who feels that the incident constitutes dangerous work for themselves or others may refuse the work until an investigation is completed.

• INFORMATION DISCLOSURE: when incidents are reported and investigated, information will be

collected only as necessary to complete the investigation, implement corrective action, and inform others of control measures of new controls. The following information will be collected:

o Names of parties involved o Details of the incident o Witness statements o Recommended corrective action o Implemented corrective action

Information collected is considered confidential. There are times when information must be disclosed and in such cases only the minimum information necessary will be disclosed. Information and will only be disclosed under the following circumstances:

o As required under law, such as when a criminal act has occurred o As demanded by an OHS Officer o When necessary to inform others of lessons learned and new controls o When necessary to inform workers of a newly identified hazard or hazardous situation.


3.4 Progressive Discipline

PROGRESSIVE DISCIPLINE POLICY Company Rules exist to protect worker health and safety it is important to have a system in place to hold people accountable for their actions. Accordingly, Cokel will use the following system of progressive discipline to ensure that rules are followed and so that there is a reduced risk of injury and/or property damage.

Enforcement of rules is not about punishing workers for reporting incidents. If a worker is involved in an incident, they must report it to Cokel, and disciplinary action will only apply if the incident occurred due to a rule violation. There are four levels of discipline:

Level 1 - Verbal Warning: the worker will be informed of the violation, and that further non-compliance will result in a written warning. Level 2 – Written Warning: for repeated minor violations or for a violation that poses a higher level of risk of injury or property a written warning will be provided to the worker. The written warning may be initiated by a supervisor or manager and will have the following information as a minimum:

• Date and location of violation • Details of violation, including what rule/policy/practice/procedure was violated • Consequences of further violation • How long the warning will be held on file for (one year from date of occurrence)

Level 3 – Disciplinary Action: the disciplinary action taken will be in consideration of the nature of the violation(s), and action will be initiated by management. Level 3 will apply for repeated/continued violations or for a single violation where a written warning is not deemed sufficient to address the seriousness of the violation. Action taken may include but is not limited to:

• Sending the worker home without pay • Reassigning the worker to a different task or area • Limiting the job tasks that the worker may perform • A loss of bonus or performance pay

Level 4 – Dismissal or Termination: Management will take action at level 4 for continued violations of a serious nature, for violations of rules with termination as an immediate consequence. Appropriate authorities must be notified when the violation is of a criminal nature.

NOTE: A contractor’s employer shall be informed of all violations acted out by their employee. NOTE: Discipline shall not be applied to a worker’s reasonable actions to refuse dangerous work or comply with an obligation under the OHS Act. Signed copy on file _____________________________________ ______________________________ Cody Fermaniuk Date Owner, Cokel Forestry and Land Services


3.5 Fit for Duty Policy and Standard

FIT FOR DUTY POLICY Cokel is committed to maintaining a healthy and safe workplace. As a part of this goal Cokel addresses Fit for Duty through this policy, outside resources for health and well-being, alcohol and drug testing requirements, and clear expectations and accountabilities. Cokel has adopted the Canadian Model for Providing a Safe Workplace as the basis for managing impairment and fit for duty issues. The term Fit for Duty refers to the condition in which an employee's physical, physiological and psychological state enables them to continuously perform assigned tasks safely (Energy Safety Canada definition). Fit for Duty includes all forms of potential impairment, including fatigue, stress, physical and mental health, and use of medications, drugs, alcohol. Cokel’s Impairment Program will be managed as per the procedures detailed in the Cokel Fit for Duty Program and the Canadian Model. The Cokel program consists of the following elements:

• Responsibilities • Alcohol and Drug Work Rule • Requirements and Prohibitions • Identification of Impairment • Procedures and Requirements under the Cokel Fit for Duty Program • Return to Work and Disability Management

Cokel employees in safety sensitive positions may be subject to alcohol and drug testing as follows, either at the request of Cokel or a client:

• Pre-employment • Post-incident • Return to duty after violation • Return to duty after treatment • Reasonable cause • At the request of an outside authority (OHS for example)

With the exception of exclusively off administration work, all Cokel employees are considered to be safety sensitive positions due to the variability of work, tasks, and hazards which include motor vehicle operation, working alone, working near high-hazard equipment and operations, wildlife, aircraft, and more. Cokel recognizes that clients may have a different standard for alcohol and drug testing, and the higher standard will be followed when required by the client. Signed copy on file _____________________________________ ______________________________ Cody Fermaniuk Date Owner, Cokel Forestry and Land Services


COKEL FIT FOR DUTY PROGRAM

1. URESPONSIBILITIES COKEL RESPONSIBILITIES

• Provide a safe workplace. • Create, implement, and maintain the requirements of the Fit for Duty Policy and Program. • Inform and educate workers about the requirements of this Fit for Duty Policy and Program. This will be

done at the new employee orientation and during annual all-staff meetings. • Ensure that all workers are physically and otherwise capable of doing assigned job tasks. • Establish requirements and processes for managers, supervisors, and workers to identify and address Fit for

Duty issues at the workplace. • Guide Employees who voluntarily seek assistance for a personal problem to appropriate resources (AHS,

medical doctor, psychologist, local resources, etc) while maintaining confidentiality as far as possible. • Encourage an assessment with a medical professional when an employee discloses a personal issue such as

addiction or another mental health condition. • Take appropriate steps to investigate any possible violation of the requirements of this Fit for Duty Policy

and Policy and Program. This may include offering assistance to workers who are unable to perform their job duties. Such assistance may include additional training, tools, equipment, personnel, as well as the help of local medical or mental health resources.

• Prevent a person from starting or continuing work if there is a reasonable belief that they are unfit for duty. • Ensure that supervisors and workers are trained in recognition of impairment. • Maintain all documentation related to incidents, fit for duty or impairment issues, return to work plans, and

medical notes. All confidentiality considerations will apply to such information.

SUPERVISOR RESPONSIBILITIES • Be knowledgeable about and comply with the Fit for Duty Policy and Program as well as the company’s

alcohol and drug work rule, requirements, and prohibitions. • Ensure worker and contractor compliance with the Fit for Duty Policy and Program. • Ensure that all workers and contractors as assigned work tasks that they are able and competent to

undertake. • Be knowledgeable about the use of alcohol and drugs and be able to recognize the symptoms of the use

of alcohol and drugs. • Understand Cokel policy and how the Canadian Model is integral to that policy. • Monitor the workplace for unsafe behaviours and occurrences where fitness for duty may be

compromised for any reason including fatigue, alcohol or drug use, or any other impairment. • Take action on occurrences of impairment, which may include removal from the workplace if necessary. • Complete any supervisor training required by Cokel, including recognition of impairment as detailed in

section 5.

EMPLOYEE RESPONSIBILITIES – all employees are expected to perform their jobs safely at all times by following Company Rules and assigned responsibilities. In addition, all employees will:

• Report fit-for-duty for all scheduled or unscheduled duty and remain fit whenever on company business, representing the company in any capacity, using company property, and while on or using the property of our clients.

• Read and abide by Fit for Duty Policy and Program as well as their responsibilities under it. • Not attend the workplace or undertake any work task if unfit for duty due to any reason. This may include

fatigue, injury, illness, or the use of alcohol or drugs, including prescription medications that may affect a person’s ability to work safely.

• Report to the supervisor the use of any prescription medications that may negatively affect the worker’s fitness for duty.

• Seek and follow the advice of a physician or health care professional if they have a current or emerging problem, and follow recommended monitoring programs after attending treatment.

• Co-operate with any work modification related to safety concerns. • Notify their manager if they believe a co-worker, contract worker or visitor is unfit for duty.


• Cooperate with an investigation into a violation of this Impairment Policy and Program, including any request to participate in the testing program when required to do so under the Company Policy.

CONTRACTOR RESPONSIBILITIES – contractors are expected to work safely by following their own safety program/SMS (or the requirements of their employer), and by adhering to any client or site-specific rules or processes. In addition, contractors must:

• Report fit-for-duty for all scheduled or unscheduled duty and remain fit whenever on company business, representing the company in any capacity, using company property, and while on or using the property of our clients.

• When requested by a hiring client or Cokel, provide Cokel with a 12-panel alcohol and drug test result within five days of commencement for all the contracted workers who will be on site.

• When employed by Cokel, to follow the requirements of this Fit for Duty Policy and Program and provide test results whenever required (See Testing, below).

• Report any person whom is believed to not be fit for duty.

2. ALCOHOL AND DRUG WORK RULE The following is adopted from the Canadian Model:

3.1 An employee shall not: (a) While at a company workplace or work site, use, possess or offer for sale

(i) Alcohol, (ii) Drugs other than those permitted under section 3.2, or (iii) Any product or device that could tamper with any sample for an alcohol or drug test.

(b) Report to work or work (i) With an alcohol level equal to or in excess of 0.04 grams per 210 litres of breath, (ii) With a drug level equal to or in excess of the concentrations of the drugs set out in

Tables 1 and 2 where a medical review officer has verified the results as a positive test result (e.g. no legitimate medical explanation), or

(iii) While the employee’s ability to safely perform his or her duties is adversely affected because of the use of alcohol and/or drugs, whether prescription drugs or non-prescription drugs, lawful or unlawful.

(c) Refuse to (i) Comply with a request made by a representative of the employer under section 4.3, (ii) Comply with a request to submit to an alcohol and drug test made under sections 4.4,

4.5, 4.6 or 4.7, or (iii) Comply with a request to submit to an alcohol or drug test made under section 4.8.

(d) Tamper with a sample for an alcohol or drug test. 3.2 An employee complies with section 3.1(a) or 3.1(b)(iii) of the alcohol and drug work rule if he or she is in possession while at a company workplace of a prescription drug prescribed for him or her or a non-prescription drug and

(a) The use of the prescription or non-prescription drug does not adversely affect the employee’s ability to safely perform his or her duties, and the employee is using the prescription or non-prescription drug for its intended purpose and in the manner directed by the employee’s physician or pharmacist or the manufacturer of the drug, or

(b) There are potentially unsafe side effects associated with the use of the prescription or non-prescription drug, and the employee has notified his or her supervisor or manager before starting work of any potentially unsafe side effects, and the employee complies with conditions and limitations set by the employer respecting the possession and use of the drug before reporting to or being at the company workplace or work site.

3.3 Disclosure of information The supervisor or manager who has received a notification under section 3.2 may not disclose any information provided under section 3.2 to any person other than a person who needs to know, to discharge a statutory or common-law obligation.


NOTE: When an alcohol/drug test is required, Cokel shall require a 12-panel test in accordance with the Canadian Model. Cokel does not undertake random testing.

3. REQUIREMENTS AND PROHIBITIONS

In addition to the alcohol and drug work rule specified in the Canadian Model, the following are prohibited while on company business, representing the company in any capacity, using company property, and while on or using the property of our clients:

a. The use, possession, cultivation, manufacture, storage, distribution, offering or sale of alcohol, illicit drugs or drug paraphernalia.

b. The possession, storage or use of prescription medications prescribed for another individual or the possession, storage or use of prescription medications without being able to produce a legally, medically obtained prescription.

c. The use of prescription medication in a dose and manner inconsistent with the prescription and the orders of the doctor and/or pharmacist, and in such a manner that impairs the person’s ability to work safely.

d. The distribution, offering or sale of medications. e. When on-call or standby, employees must remain fit for duty to respond to a call and be in compliance

with this policy and supporting standards. f. If an employee is impaired and is contacted by the company to perform unscheduled services, the

employee must decline the work request without any adverse consequences to the employee (this does not apply to on-call employees).

g. Employees must advise a manager if a person may not be fit for duty and/or impaired, or may otherwise be in violation of this Impairment Policy and Framework. Reports must be made as soon as able.

h. Subject always to an obligation to be fit for duty, an employee must also refrain from the use of alcohol or drugs after being involved in or observing an incident until the earlier of (i) the employee has been tested, or (ii) the employee has been advised by the company that they will not be tested, or (iii) 32 hours have elapsed since the incident.

i. Employees must, when requested, participate fully in any investigation under this Impairment Policy and Framework.

4. IDENTIFICATION OF IMPAIRMENT

The following is from the Canadian Center of Occupational Health and Safety (in italics): We often think of impairment as a result of substance use or in terms of addiction or dependence to alcohol or drugs (used legally or illegally). While not formally defined by the Canadian Human Rights Commission describes the appearance of impairment at work as: “e.g. odor [sic] of alcohol or drugs, glassy or red eyes, unsteady gait, slurring, poor coordination.” However, impairment can be the result of various situations, including many that are temporary or short term. Issues that may distract a person from focusing on their tasks include those that are related to family or relationship problems, fatigue (mental or physical), traumatic shock, or medical conditions or treatments. Examples include:

• experiencing the effects of substance use, including alcohol or other drugs (legal or illegal) • treating illness or using medication(s) with side effects (such as radiotherapy causing tiredness, or

antibiotics causing nausea) • having fatigue • being tired due to long work periods, or working more than one job • experiencing the disruption to body circadian rhythm caused by shiftwork • having a crisis in the person’s family • assisting a child or a family member or having a young infant • preparing for an external activity such as an exam or wedding • experiencing shock or insecurity after a workplace incident, fire, or robbery


• having unresolved conflict with the employer, or among employees • experiencing sexual harassment or bullying • being exposed to extreme cold (results in lower mental alertness, less dexterity in hands, etc.) or heat

(results in increased irritability, loss of concentration, loss of ability to do skilled tasks or heavy work, etc.) Adapted from: “Temporary Impairment”, Department of Labour, New Zealand (2003) Note that other issues, such as problematic gambling or shopping, may also be a cause of distraction, inattention, or making inappropriate decisions while at work. As such, they may also be considered a form of impairment. In general, employers should consider if there is a risk to the individual’s safety or the safety of others. For example:

• Does the person have the ability to perform the job or task safely (e.g., driving, operating machinery, use of sharp objects)?

• Is there an impact on cognitive ability or judgement? • Each individual should be assessed on a case-by-case basis.

Note: it is not the role of the supervisor or employer to diagnose a possible substance use or dependency problem. Their role is to identify if an employee is impaired, and to take the appropriate steps as per the organization’s policy. As per the Cokel Impairment Policy, non-office positions are considered safety sensitive positions due to the wide variety of hazards that workers may face, and the fact that the hazards may rapidly change over the course of a workday.

5. WHAT IMPAIRMENT CAN LOOK LIKE

The following is from the Canadian Center of Occupational Health and Safety (in italics): Because impairment may be the result of various circumstances, the employer should develop a clear statement of what is considered to be impaired behaviour within their workplace. The Canadian Human Rights Commission uses the following characteristics as they relate to changes in an employee’s attendance, performance or behaviour:

• personality changes or erratic behaviour (e.g. increased interpersonal conflicts; overreaction to criticism) • appearance of impairment at work (e.g., odour of alcohol or drugs, glassy or red eyes, unsteady gait,

slurring, poor coordination) • working in an unsafe manner or involvement in an accident/incident • failing a drug or alcohol test • consistent lateness, absenteeism, or reduced productivity or quality of work

Sometimes there are immediate signs and symptoms present. Other times, it is a pattern of behaviour that may be a concern. The following table is from “A Toolkit to Address Problematic Substance Use that Impacts the Workplace” as published by the Atlantic Canada Council on Addiction (ACCA) which can be used to help determine impairment in general. ACCA notes the following about using signs and symptoms:

• They may be different from person to person. • When used alone or in combination, they do not necessarily mean that somebody has a substance use

problem. However, they may be indicators that your employee is in trouble or in need of some help (regardless of if the issue stems from problematic substance use or another cause).

Table 1 Signs and Symptoms of Problematic Substance Use (not specific to any causal agent): Category Indicators Physical

• deterioration in appearance and/or personal hygiene • unexplained bruises • sweating • complaints of headaches


• tremors • diarrhea and vomiting • abdominal/muscle cramps • restlessness • frequent use of breath mints/gum or mouthwash • odour of alcohol on breath • slurred speech • unsteady gait

Psychosocial impacts

• family disharmony (e.g., how the colleagues speak of family members) • mood fluctuations (e.g., swinging from being extremely fatigued to

‘perkiness’ in a short period of time) • inappropriate verbal or emotional response • irritability • confusing or memory lapses • inappropriate responses/behaviours • isolation from colleagues • lack of focus/concentration and forgetfulness • lying and/or providing implausible excuses for behaviour

Workplace performance and professional image

• calling in sick frequently (may work overtime) • moving to a position where there is less visibility or supervision • arriving late for work, leaving early • extended breaks; sometimes without telling colleagues they are leaving • forgetfulness • errors in judgement • deterioration in performance • excessive number of incidents/mistakes • non-compliance with policies • doing enough work to just ‘get by’ • sloppy, illegible or incorrect work (e.g., writing, reports, etc.) • changes in work quality

6. WHAT TO DO IF IMPAIRMENT IS SUSPECTED The following is from the Canadian Center of Occupational Health and Safety (in italics): If a supervisor or co-worker becomes aware of an employee who is showing signs of impairment (regardless of cause), it is very important that action is taken. Examples of corrective actions include but are not limited to:

• Call for first aid or emergency medical assistance, if necessary. • Speak to the employee in a private area to discuss their behaviour. • Ask another supervisor or designated person to be present as a witness. • State your concerns about safety for others and themselves to the employee and request that they explain

what is going on. Do not assume substances are the cause. • Based on employee response, discuss options, where applicable and available. • Follow the steps outlined in the Fit for Duty program. In some cases, it may be necessary to assign non-

safety sensitive work, or to ask the employee to stop their work. • If applicable, notify senior management and/or union representative. • Be familiar with available resources and supports (e.g., Employee Assistance Programs, or agencies within

the local community), and help employees seek treatment as necessary. Encourage access and use of support programs, and reassure the employee that the services are voluntary and confidential.

• If necessary, call a taxi or have employee escorted home; do not allow them to drive if you suspect impairment.


• If disciplinary action is required, follow your organization’s policies on progressive discipline

Every discussion should be accompanied by an incident report. The report should include the events preceding the incident, identification of the employee’s unsafe work practices, the matters discussed with the employee, that management and union representatives were notified, a list of all actions taken, and any recommendations made to the employee. Recall it is not the employer or supervisor’s duty to diagnose an employee, or to know if they have a disability. Employers can observe changes in an employee’s attendance, performance, or behaviour. They can initiate a discussion about the issue(s) as related to work, and discuss possible solutions. The discussion between the employer and employee may need to occur more than once. Document all discussions. Provide support and practice empathy, not sympathy. Focus on solutions, but if disciplinary action is necessary, it is important to follow through.

7. PROCEDURES AND REQUIREMENTS UNDER FIT FOR DUTY PROGRAM

• All employees/workers/contractors (‘workers’) must arrive for work fit for duty and remain so throughout the day/shift.

• All workers are to advise their supervisor of they are unfit to work for any reason. • If a worker is suspected of being impaired, no matter the cause, they will not be permitted to work.

Issues of pay will be dealt with separately, as the primary initial reaction is a matter of ensuring safety first.

• Any employee may confidentially request assistance from Cokel in finding a medical or addition professional to consult with concerning addiction issues.

• DO NOT ASSUME CAUSE. An open and frank discussion is preferable to an accusation, and the goal is to get a worker assistance if required, or time to get to a state of fitness for work.

o A coworker should talk to the worker to discuss the possibility of impairment, and ask that the impaired worker report to the supervisor. If the impaired person does not report to the supervisor, then the observing worker shall.

o The supervisor shall approach the suspected worker directly and advise that they will not be permitted to work for the day, and an incident report will be completed. If a second (or more) occurrence, then further action may be taken such as referral to a medical practitioner, suspension, or disciplinary action up to and including termination.

o If the worker is still unfit for duty, then: If a medical issue, psychological or addiction, is present and identified then the worker

shall be referred to a medical practitioner for assessment. Pay and/or benefits depend upon the terms of employment.

• NOTE: All documents related to medical issues, including addiction issues, are strictly confidential, and can only be disclosed when required under law.

8. RETURN TO WORK AND DISABILITY MANAGEMENT

When a worker is returning to work after a medical leave, the following will apply. Note that a medical leave may be due to injury, illness, mental health issues, or addiction.

• Prior to returning to work, the worker must provide a medical certificate indicating fitness for duty, as well as any limitations to their ability to do meet their employment requirements (job tasks, use of PPE, etc).

• When a worker sees a doctor due to a work-related injury or illness, and the worker is advised that they cannot return to full duty immediately, the worker must inform the medical provider that there is a modified duty program available and ask for a medical note detailing any limitations or restrictions.

• A return to work plan may be required which will indicate, at a minimum, the following: o Any limitations, restrictions, or accommodations required o Schedule of gradual return to work o Milestones, required assessments and/or check-ins with the supervisor o Timeline for full return to duty


• Opportunities for modified duty will be sought for injured workers whenever possible. Modified duty opportunities will be reasonable and will meaningfully contribute to the organization. Any and all modified duty must be consistent with medical restrictions/limitations, and any Return to Work plan that is in place.

• Examples of modified duty include: o Roadside work as opposed to work requiring hiking through difficult terrain o Consultation as opposed to field work o Coordination and documentation of work as opposed to field work

9. FATIGUE MANAGEMENT

Fatigue is a factor that may be considered impairment, and it is considered a part of the Cokel Fit for Duty Policy. Fatigue is a hazard like any other, and must be managed just as we would manage any other hazard. In general, a certain level of fatigue, physical or mental, is to be expected when doing physical or repetitive work. Fatigue becomes a hazard when it excessively affects a person’s ability to concentrate sufficiently on the task to do it safely. In other words, when it impairs a person’s ability. The following applies when managing fatigue at work:

• All employees and contractors must be informed and aware of fatigue as a hazard. • Procedures and controls in place to manage fatigue must be communicated. Such controls may vary from

job task to job task, and where fatigue is identified as a hazard then any additional controls (in addition to the formal hazard assessment) must be documented in a project of field level hazard assessment. These may include:

o Breaks and rest schedules o Task rotation to avoid complacency and boredom o Shift rotation o Driving partner, driving shifts o Hydration during hot weather

• All employees must report to their supervisor whenever fatigue is affecting their ability to safely complete their assigned job tasks.

• Employees shall report any other person they reasonable believe to be impaired by fatigue and are therefore unable to safely complete their assigned job tasks.

• NO person shall operate any hazardous equipment while excessively fatigued. This includes but is not limited to:

o Highway motor vehicles o Off-highway vehicles o Equipment such as skid-steers, tractors, heavy equipment o Chainsaws, power tools o Any other equipment that requires concentration and alertness in order to prevent injury.

What can you do to minimize fatigue at work?

• Ensure that breaks are taken. This includes scheduled breaks, as well as breaks when excessive fatigue is being recognized.

• Ensure you stay hydrated, especially when working in hot conditions • Ensure adequate, healthy nutrition to maintain cognitive alertness and to assist your body in recovering

after physical work • Get enough sleep • Dress appropriately for the work conditions. This may include a hat to protect against sun, or warm

clothes when working in the cold. • Ensure proper fitting clothing and PPE is used, and be aware that new PPE such as footwear can

contribute to fatigue during the break-in process • Allow enough time to travel and to complete job tasks


4.0 HAZARD ASSESSMENT, ELIMINATION, AND CONTROL

Part 2 of the OHS Code states:

7(1) An employer must assess a work site and identify existing and potential hazards before work begins at the work site or prior to the construction of a new work site. 7(2) An employer must prepare a report of the results of a hazard assessment and the methods used to control or eliminate the hazards identified.

A hazard is a situation, condition, or thing that may be dangerous to the safety or health of workers.

Hazards may arise from a variety of sources which can be classified in four categories (with examples): People – unsafe acts, inadequate or no training, fatigue, distraction, traffic Equipment – tools, machinery, guards, flying debris, repetitive motion Materials – harmful substances, chemical hazards, biological hazards Environment – hazardous conditions, weather, noise, temperature, wildlife, trip/fall hazards, etc. In order to ensure that workers are protected from hazards, Cokel requires that known and foreseeable

hazards associated with job tasks are documented on a hazard assessment, including an evaluation of risk, and identification of appropriate controls.

There are three types of hazard assessments undertaken at Cokel: Field Level Hazard Assessments,

Job/Task Hazard Assessments, and Pre-Project Hazard Assessments. All types follow the procedures required under Part 2 of the Code, and must be dated, signed, and communicated with affected workers.

4.1 Formal Hazard Assessment

A Formal Hazard Assessment (F HA) is a formal evaluation of hazards associated with job tasks. A JHA is conducted for each job position at Cokel, and it consists of documenting employee jobs tasks, identifying the hazards associated with the job tasks, rating the risk of each hazard, and identifying appropriate control measures. A JHA must be created, edited, or reviewed whenever any of the following occurs:

• When a new job task is assigned • Whenever a new hazard associated with a job task is identified • After an incident occurs related to the job task • Whenever work at a new site begins • Whenever new or modified equipment is utilized • At a minimum every year

JHAs must be dated, signed, and communicated to all affected workers, and a representative number of affected workers must be consulted in completion of the hazard assessments.


4.2 Field-Level Hazard Assessment

A Field-Level Hazard Assessment (FLHA) works in conjunction with a FHA and the Project Hazard Assessment (PHA). Whereas a JHA will identify the majority of general hazards a worker will face, the FLHA is done to account for the remaining hazards that are specific to the site and/or task. FLHAs are completed:

• After a daily safety briefing • When a new hazard is identified • When work begins in a new area (including an area not owned or under the control of Cokel) • When a new task is undertaken • When the existing risk analysis on a JHA is not appropriate for the hazard and/or task being

done • When new controls are introduced

Information from the FLHAs may be used to update JHAs when a new hazard, process, or control becomes an integral part of the job and/or task. The FLHA is a living document and must be added to, edited, or recreated throughout the day if hazards or conditions change significantly.

4.3 Pre-Project Hazard Assessment

A Project Hazard Assessment is a higher-level assessment done at the beginning of a project, and it is done in addition to formal and field-level hazard assessments. The goal of a project hazard assessment is to identify the hazards associated with a project at the planning phase and during the operational stage. The major components of a project are identified and assessed such as:

• Storage of materials and equipment, including fuel • Site access and security • Changing weather/seasons with long-term projects • Multiple contractors/employers on site • Temporary workers/visitors/inspectors • Traffic management • Heavy equipment operation • Soil conditions • Contractor management

4.4 Risk Analysis

Hazard Assessment reports include a section on risk analysis, the purpose of which is to evaluate the risk of loss based on the frequency/probability of an incident occurring, and the severity of the loss. Based on the calculated level of risk, controls should be implemented to address the high hazard activities first, as these have the highest potential for injury/loss. Controls must be implemented as per s.9 of the Occupational Health and Safety Code using the hierarchy of elimination, engineering controls, administrative controls, PPE, or a combination thereof.

4.5 Hazard ID Reporting

Cokel utilized as Hazard Identification Process to records instances where a worker identifies a hazardous situation which has not caused injury or loss but has potential to. See Section 12: Incident Management for a description of the Hazard ID process.


Risk Matrix

1 - Improbable 2 - Unlikely 3 - Possible 4 - Probable

Remote chance of occurring, almost never exposed to the hazard.

Not known to happen often, rarely exposed to the hazard.

Could happen under the right conditions, sometimes exposed to the

Has happened, known to occur, frequently exposed to the hazard.

4 - Severe LossEquipment or environmental damage > $50,000.

Fataility or hospitalization for two or more days due to injury or illness.

4 8 12 16

3 - Major LossEquipment or environmental damage > $10,000.

Lost time injury, medeical treatment required, time is lost due to injury or illness.

3 6 9 12

2 - Moderate LossEquipment or environmental damage > $2,000.

Medical aid injury, treatment by paramedic, or medical doctor.

2 4 6 8

1 - Minor LossEquipment or environmental damage < $2,000.

First Aid injury, minor illness, near miss.

1 2 3 4

11-16 - HIGH RISK: proceed with extreme caution, all risk reduction measures and hazard controls must be put in place to proceed with task.

INCI

DEN

T SE

VERI

TY

FREQUENCY AND PROBABILITY

1-5 = LOW RISK: safe to proceed, control higher-risk hazards first, monitor the task and reassess if required.

6-10 = MODERATE RISK: proceed with caution, follow all safety procedures and practices, utilize hazard assessments to eliminate or control hazards.

4.5 Hazard Controls

Once hazards are identified and the degree of risk is determined, each hazard will be in accordance with the procedures outlines in s.9, Code.

The first and most preferable type of control is elimination, but if hazards cannot be eliminated then the employer shall control them using the following hierarchy of controls:

1. Engineering controls – physical controls that provide the highest degree of protection to

workers. Engineering controls include elimination, substitution, redesign, isolation, and automation.

2. Administrative controls – if engineering controls are not reasonably practicable then the

employer may use administrative controls. These controls consist of training, signage, processes, policies, scheduling, safe work practices, safe job procedures, etc.

3. Personal Protective Equipment – If administrative controls are not reasonably practicable the

personal protective equipment (PPE) may be considered. PPE consists of protective equipment that is worn, and since it does nothing to eliminate the hazard it is considered a last-resort measure.

4. Combination – if a hazard cannot be controlled using the methods described above, then the

employer may consider a combination of the three previous methods.


4.6 Worker Participation

As pers.8 of the OHS Code, affected workers must be involved in the hazard assessment process. When a JHA is created it must be reviewed with affected employees to ensure that all tasks, hazards, risk ratings, and controls are captured and appropriate for the work being done. The name of the employee(s) who participated in the creation process will have their name recorded on the hazard assessment. Similarly, an FLHA requires employee participation as well. Because an FLHA is created on site prior to work beginning, all employees present will participate in its creation and all will have their names recorded (even subcontractors – indicate when a participant is a contractor). Whenever an employee or contractor discovers a missing element to the hazard assessment, they will report it to their supervisor as soon as possible.


5.0 SAFE WORK PRACTICES

Safe Work Practices have been written to provide guidelines for safely conducting certain job tasks that are variable and subject to frequent change. For job tasks that typically follow a standard procedure, refer to the Safe Job Procedures. Tasks that pose a high risk of injury or loss will be considered Critical Tasks. These critical tasks should always be addressed at safety meetings when the task is to occur that day, and specific control measures must be addressed on the FLHA. Critical tasks are identified below as well as on each SWP and SJP form in the top right corner. While SWPs and SJPs are to be reviewed by all employees engaged in the job task, and the following situations dictate when a review is required:

• Upon commencement, as a part of the new employee orientation • Annually at the seasonal start-up meeting • After an incident occurs (including a Near Miss) • As required as a part of an update team

A supervisor or manager will conduct/document the above reviews, but employees are encouraged to informally review the procedures whenever they have questions about procedure, PPE, hazards, or responsibilities. When an employee is working in an area by themselves, or when a supervisor/manager is not present on site, the workers will assume the supervisor/manager duties such as obtaining required information and communicating to other workers on the site. If the employee has any questions or concerns then work should not begin until consultation with a Cokel supervisor or manager occurs, and the employee may refuse work they deem to be unsafe as per s.35 and 36 of the OHS Act. Safe Work Practices include the following:

• SWP 01 General Office Work • SWP 02 Ergonomics • SWP 03 Working Alone • SWP 04 General Field Work • SWP 05 Workplace Violence and Harassment • SWP 06 Wildfire Prevention • SWP 07 Wildlife/Livestock Awareness • SWP 08 Work During Hunting Season • SWP 09 Overhead Power Lines • SWP 10 Working Near Heavy Construction Equipment • SWP 11 ATV and Snowmobile Use • SWP 12 Highway Motor Vehicle Operation • SWP 13 Highway Motor Vehicle Operation – WINTER • SWP 14 Chainsaw Operation • SWP 15 Working Near Sour Gas Facilities • SWP 16 Chemical and Biological Hazards • SWP 17 Logging and Clearing Operations • SWP 18 Safeguarding


• SWP 19 Transportation – Commercial Vehicles >4500 kg NOTE: No SWP or SJP takes precedence over any applicable legislation, and any a conflict between a procedure or practice and legislation must be reported to a Cokel representative, and work must be stopped until the conflict is resolved.


5.1 SWP 01 – Office Safety

APPLICATION Applies to all office and administrative work. Objective is to ensure workers are protected from injury/illness when working in the office environment and with general office equipment.

REFERENCE MATERIAL, STANDARDS, AND TRAINING

Refer to the Formal Hazard Assessment for hazards, engineering, administrative, and PPE controls, as well as emergency response equipment. Complete a Field Level Hazard Assessment as needed. TRAINING DOCUMENTATION AND STANDARDS

• New employee orientation • Violence and harassment prevention • Ergonomics awareness

• Manufacturers specifications for equipment used

• Emergency Response Plan

LEGISLATION s.2, OHS Act Part 2, 7, 11, 27, 28, 29 OHS Code Alberta Fire Code

SUPERVISOR RESPONSIBILITY

1. Ensure that workers are aware of their responsibilities to work safely while in the office environment.

2. Ensure that Ergonomic information is provided to office workers. 3. Ensure training in emergency response procedures. 4. Ensure that hazards are identified and that job hazard assessments are completed

and communicated.

WORKER RESPONSIBILITY

1. Ensure familiarity with emergency evacuation. 2. Ensure that all electrical cords are in good condition and are not overloaded. 3. Ensure that ergonomic principles are followed. 4. Ensure fans/space heaters are used to manufacturer specifications. 5. Ensure floors and aisles are kept clear and not cluttered. 6. Ensure that only one drawer of filling is open at one time and that drawers are

closed when not in use. 7. Be aware of fire extinguisher, alarm, and first aid kit locations. 8. Follow recommended lifting and carrying procedures (see Ergonomics SWP). 9. Operate all office equipment according to manufacturer’s specifications. 10. Ensure photocopier is maintained according to manufacturer’s specifications. 11. Ensure rugs are kept clean and in good repair – free of tripping hazard. 12. Ensure paper cutter blade is placed in closed lock position. 13. Ensure all loose clothing is tied back when using paper shredder. 14. Ensure that all hazards and incidents are reported as soon as possible.

SWP: Office Safety REFERENCE: NUMBER: SWP-01

DATE CREATED: Sep 1, 2014 DATE REVISED: Oct 1, 2018 VERSION #: 002


5.2 SWP 02 – Ergonomics

APPLICATION Applies to all work, from office to field. Objective is to ensure that ergonomic principles are incorporated into work design and operations in order to reduce the risk of ergonomic-related injury such as repetitive strain, musculoskeletal injury, etc.


Refer to the Formal Hazard Assessment for hazards, engineering, administrative, and PPE controls, as well as emergency response equipment. Complete a Field Level Hazard Assessment as needed. TRAINING REFERENCE MATERIAL AND STANDARDS

• New employee orientation • Ergonomics awareness/orientation

• Ergonomic office furniture • Ergonomics for Drivers • WCB ergonomics information • Work Safe BC Office Ergonomics • CCOHS Ergonomics for drivers • WCB lifting and back care information • WCB Alberta online information • CCOHS ergonomic information

LEGISLATION s.2, OHS Act

Part 2, OHS Code SUPERVISOR RESPONSIBILITY

1. Facilitate and/or provide proper instruction to employees on ergonomic principles.

2. Ensure that a hazard assessment is completed before manually lifting a load. Lifting being included on an FLHA is acceptable.

3. Ensure that employees report all ergonomic injury immediately after it occurs or is noticed.

4. Provide mechanical lifting aids/devices whenever practicable when heavy or awkward loads must be pulled, pushed, carried, or lifted (pallet jacks, hydraulic tailgate lift, etc).


1. Apply ergonomic training principles. 2. Ensure that when lifting is required that it is included on the hazard

assessment. 3. Use ergonomic equipment only for the intended purpose. 4. Report any injuries related to ergonomics and/or repetitive strain to WCB and

to Cokel. 5. Follow the advice of their medical doctor.

SWP: Ergonomics REFERENCE: NUMBER: SWP-02



UERGONOMICS FOR DRIVERS – CCOHS Is sitting in a car seat the same as sitting in a chair?

No, even though you are sitting, they are different activities. When you use the steering wheel, your hands and arms are higher than when you are working at a desk. To operate the brake and accelerator pedals, you have to extend your legs more forward than you would when sitting at a desk. One foot may be flat on the floor and the other at an angle to operate the accelerator and brake pedals. If your vehicle has a standard (manual) transmission, you must use the other foot on the clutch and one arm and hand to operate the gear shift.

In addition, your body experiences up-and-down vibrations from the car travelling on uneven or bumpy road surfaces and the body moves sideways when you turn on corners. Depending on how fast you accelerate or decelerate, you will feel a force on your body.

Can driving cause discomfort or pain?

Yes. Discomfort and lower back pain are frequent complaints reported by drivers. In the United Kingdom, the term "repetitive driving injury" (RDI) has been used. These injuries include foot cramps, low back pain, stiff neck, and sore shoulders from poor posture, stress, tension, and staying in one posture or position for an extended period. RDI is a form of a work-related musculoskeletal disorder (WMSD). See the OSH Answers on 2T 2T36TUmusculoskeletal disorders U2T36T 2Tfor more information.

What occupations are at risk?

Any person who spends a lot of time in a vehicle (car, truck, ambulance, etc.) is likely to experience aches and pains. Drivers tend to experience pain more often as it is more difficult to shift body positions while driving. However, passengers can also feel the same effects if they are sitting in a vehicle for prolonged periods without changing position or getting out of the vehicle and stretching or taking a break every hour or two.

What causes these aches and pains?

Causes include:

• Poor posture - from personal habit, or from an improperly adjusted or fitted seat. • Low frequency whole-body vibration in moving cars and trucks can contribute to effects on the lower back • The shape of the vehicle seat itself may put pressure on selected parts of the legs, back and buttocks. This contact

can lead to pain or discomfort at pressure points and may affect blood flow to the legs and feet.

In general what do I need to know to improve driving comfort?

To be comfortable while driving, look for features such as the interior of the vehicle designed to provide postural and thermal comfort, sufficient "room" or space, acceptable noise levels, and adjustable features that allow the driver to fit the vehicle to their needs.

A vehicle's interior must be adjustable so drivers of different heights and shapes can:

• reach the pedals and controls, • have sufficient headroom, • sit high enough to see out the front and side windows and mirrors, • reach the steering wheel without stretching the arms.

http://www.ccohs.ca/oshanswers/ergonomics/risk.html

http://www.ccohs.ca/oshanswers/ergonomics/risk.html


The driver should have sufficient room (25 - 30 cm or 10 -12 in) between the steering wheel and his or her chest (breast bone) in order for the seat belt and air bag to provide the maximum safety protection in case of a crash. The steering wheel column should not interfere with leg movement or bump the knees when getting in and out of the vehicle or while steering and operating the pedals.

More specifically, what do I look for when selecting a vehicle?

Consider the following factors:

• Does it match requirements for the body size of the driver(s) and any physical limitations the driver(s) may have?

• Do the layout and ergonomic features of the vehicle (e.g., steering wheel, seat, pedals and other controls, displays) meet your needs?

• How much time per day does the driver use the vehicle and what distance does he or she drive per year? • Does it have features that assist in the kind of work the driver does, e.g., an easy to load trunk for a salesperson

who takes samples to clients?

If buying vehicles for a specific group of workers ensure that they are able to provide input on the selection of vehicles.

Examine various aspects of a vehicle, such as:

Getting in and out the vehicle

• Are the door handles easy to grab and operate, including when the driver is wearing gloves? • Does the open door provide enough space to get in and out easily (without stooping or banging your head on

the door frame; and without bumping their knees on the bottom of the dashboard / instrument panel and steering column)?

• If the driver has to climb up and down to enter the vehicle cab, are the steps and handholds (or ladder and grab handles) located appropriately and designed to prevent slipping when if wet or snow-covered. If the step height is high (e.g., SUVs and pick-up trucks), does it have or can you add a running board?

Sitting in the cab

• Is it comfortable and sufficiently spacious for the occupant to sit in and maintain a neutral posture (i.e., in a position that places the least strain on the body)?

Seats

• Is the seat comfortable (if possible, drive for about an hour)? Is there enough headroom so you do not slouch or bump your head if the car hits ruts or potholes?

• Does the seat support the full length of your thighs and all parts of your back? • Can you independently adjust the:

o seat height from the floor, o seat cushion angle, o seat back angle (tilt), and o distance between the seat back and the steering wheel?

When properly adjusted , the driver should be able to reach the pedals, steering wheel and other controls without stretching the legs and arms and should have a good view of the instruments, gauges, and all mirrors, and a good vision through the front and side windows.


• Is the length of the seat pan (seat cushion) adjustable? There should be about 2-3 fingers width in the space between the front of the seat cushion and the back of the driver's knee. If it is too long, it will exert pressure on the back of the knees, be uncomfortable, and may impede proper blood circulation in the legs and feet.

• Is the seat pan (cushion) contoured to better distribute the weight on the seat and prevent or minimize pressure points on the buttocks?

• Is most of the seat upholstered in a breathable material (for thermal comfort)? The edges of the seat pan and back can be finished in plastic or leather to minimize wear and to make it easier to slide in and out of the seat.

• Is the seat pan material ribbed? Horizontal ribbing on the seat cushion helps to prevent slipping forward and vertical ribbing in the back helps to prevent sideways movement.

• Will the seat and seat belt accommodate drivers who are wearing heavy winter coats or protective clothing?

Seat Back Rest and Lumbar Support

• Is the seat back rest high and wide enough to support your shoulders? The back rest should be shoulder-height and not interfere with rear-view vision.

• Does the seat back rest have adjustable lumbar (lower back) support? The back rest should be in contact along the full length of the drivers back. The lumbar adjustments (in and out, up and down) will enable the driver to fit the back rest to his or her back and be more comfortable.

Seat Belt

• Does the vehicle have an adjustable shoulder belt anchorage on the B-pillar (the pillar between the front and back door) that can be moved up or down? This adjustment lets the person position the shoulder belt so that rests on the middle of the collar bone (clavicle) rather than on neck or off the shoulder.

• Does the vehicle have an auditory signal if the seat belt is not buckled?

Head Restraint (Head Rest)

Although commonly called a head rest, it should be called a head restraint as it is designed to restrict head movement when a vehicle is hit from behind. The head restraint offers more protection when it is close to the head as the restraint will come in contact with the head faster and the contact lasts longer during a rear-end collision. A well-designed head restraint will decrease the likelihood of the neck bending backwards and causing whiplash.

• Is the head restraint adjustable for height and for the angle forward and backward? • Can the head restraint be locked in position? If not, the head restraint may move during a collision and the

driver (and passengers) may experience whiplash. • Is the head restraint in the most effective position?

o Height - as high as the top of the occupant's head, but it should not be lower than 6 cm (about 2.5 in) from the top of the head (i.e., not lower than the height at the top of the ears)

o Backset - the distance between the back of the occupant's head and the front of the head restraint - the head should be as close as possible to the head restraint: an acceptable distance is about 7 cm (2.75 in) or less but it should not be greater than 10 cm (about 4 in).

Air Bags

The air bag is an additional occupant restraint device and should never be considered a substitute for a seat belt. A seat belt alone can protect drivers from injury in slow speed collisions, without the air bag deploying. The air bag is designed to deploy in cases of higher speed, frontal impact. If an air bag is deployed while the occupant is not wearing a seat belt, injuries are likely to occur. An air bag alone will not prevent an occupant from being ejected from the vehicle.

• How many air bags are present? • Does the vehicle have side air bags that can offer protection for the side of the torso in the event of impact from

the side?


• Does the vehicle have curtain air bags that can protect the occupants' heads sideways impact and from broken glass?

Steering Wheel

• Does the vehicle have power steering which requires less effort to use? • Will the steering wheel adjust up or down, and in or out? • Does the steering wheel have tilt-away feature to make it easier for the driver to get in or out of the car? • Can the steering wheel be positioned so it does not obscure the display panel? • Is the steering wheel column collapsible in case of impact?

Pedals and Gear Shift

• Does the vehicle have fixed or adjustable accelerator, brake and clutch pedals to accommodate leg length? • Do the adjustable pedals have a retractor safety system that does not allow feet to be caught between the

pedals and the floor? • Are the pedals far apart enough to accommodate drivers with large footwear or winter boots? • If a manual transmission, is the gear shift in a comfortable position and is it easy to shift in all gears?

Trunk

• Does the trunk lid open to give you adequate head space? • Is the trunk floor a suitable height from the ground to enable the driver to load and unload the trunk without

having to stoop or lean into it? • Does the sill (or lip) of the trunk level with the floor of the truck so that a driver can load the trunk by sliding

the item onto the trunk. • How close to the trunk interior can you get; that is, how "thick" is the sill or bumper? Shorter distances are

easier for loading. • Is there a cargo net, anchor points, straps or other means for securing the load to the floor and prevent

material from entering the passenger zone in case of a collision or roll-over? • Is the back seat a folding seat or a split seat (either or both parts of the seat fold forward). Folding seats may be

weaker than fixed back seats and may not secure a heavy load in the event of a severe frontal collision. This difference is the reason for needing properly installed anchor points or tie-offs in the trunk floor.

Car Environment

• Does the vehicle have adequate temperature and humidity control systems (heating, air conditioning, ventilation, HVAC) to maintain comfortable conditions in both winter and summer seasons, and help maintain good vision by keeping the windows clear of fog or frost?

• Is the vehicle interior sufficiently quiet to enable easy communication with passengers in the front or back seat. Low noise levels also make driving more relaxing and less stressful.

How do I adjust the driver's seat to fit me?

Read to vehicle manual and understand all the adjustments that you can do (e.g., seat position, backrest angle, headrest position, steering wheel height and tilt, seat belt, mirrors). Common adjustments include:

1. Seat height 2T 2T- raise the seat as high as you can but still be comfortable. This height will optimize your vision through the windows. You should be able to see at least 76 mm (3 in) over the top of the steering wheel. Ensure that you have sufficient room between the roof and the top of your head. Adjust the mirrors after you have finished setting the other features.


2. Seat cushion length, if possible - adjust the seat length so that the back of your knees is about 3 - 6 cm (about 1-1/4 to 2-3/8 in) from the front on the seat.

3. Seat forward/back position2T 2T- move the seat forward until you can easily push the pedals through their full range with your whole foot, not just your toes. You may have to readjust the seat height to get better control of the pedals.

4. Seat cushion angle 2T 2T- tilt the seat cushion until your thighs are supported along the full length of the cushion without there being pressure at the back of your knees.

5. Seat back rest 2T 2T- adjust the back rest until it supports the full length of your back when you are stilling upright. If you are leaning too far back, you may end up bending your head and neck forward, which may cause muscle fatigue, neck or shoulder pain, tingling in the fingers, etc.

6. Lumbar support2T 2T- adjust the lumbar support up-and-down and in-and-out until you feel an even pressure along your back from the hips to shoulder height. As this point, the seat back should feel comfortable and there should be no gaps or pressure points in the back support area.

7. Steering wheel2T 2T- adjust the steering wheel for height or tilt and pull it back for easy reach. The center of the steering wheel should be about 25 - 30 cm (10 - 12 in) from the driver's breast bone. The closer you are to the air bag, the higher the possibility of injury if the air bag deploys, even if you are wearing a seat belt. If your steering wheel can be tilted up-and-down, tilt it so the air bag behind the center of the steering wheel is pointing to your chest, not your head and neck or your stomach. In addition, your arms should be in a comfortable position (not too high or too low).

8. Head restraint (head rest)2T 2T- while sitting, raise the head restraint until the top of it is level with top of your head. If the head restraint can be tilted, adjust the angle of the head restraint until is practically touching the back of your head when you are in your sitting posture.

9. Fine tuning2T 2T- you may have to go through steps 1 - 8 again if you need to optimize the way that vehicle cab fits you. You should be able to reach and operate all of the controls, pedals, the steering wheel, etc., and have good visibility through the windows and mirrors.


5.3 SWP 03 – Working Alone

APPLICATION Applies to all Cokel employees working by themselves and who may have a limited ability to call for/summon help in the event of an emergency.


Refer to the Formal Hazard Assessment for hazards, engineering, administrative, and PPE controls, as well as emergency response equipment. Complete a Field Level Hazard Assessment as needed. TRAINING REFERENCE MATERIAL AND

STANDARDS • New Employee Orientation • Working alone procedures

• Working Alone Policy • Emergency Contact List • Work Safe Alberta – Working Alone

Safely

LEGISLATION s.2, OHS Act Part 2, OHS Code Part 28, OHS Code


1. Ensure that working alone is addressed during safety briefings. 2. Ensure that working alone is identified on the FLHA. 3. Minimize whenever possible the frequency with which employees will work

alone. 4. Establish the check-in procedure and frequency with the employee to be

working alone. 5. Ensure that emergency contact information is readily available and current. 6. Provide communication equipment such as a cell phone, radio, SPOT, sat

phone, etc, and ensure communication equipment is in proper working order. 7. When electronic communication is not possible, arrange for a visual or in-

person check-in process.


1. Attend and participate in the safety briefing 2. Ensure that working alone is identified on the FLHA when the employee will be

working alone. 3. Communicate with the designated contact at the pre-determined intervals. 4. Communicate changing working conditions. 5. Ensure that communication equipment is charged and in working conditions,

and end the task if communication equipment is damaged or otherwise inoperable.

6. Carry a survival kit in remote locations and a roadside safety kit in vehicles. 7. When working in a ‘working alone’ situation and electronic communication fails

or communication equipment is not functioning, the employee will stop work

SWP: Working Alone REFERENCE: NUMBER: SWP-03



and report in-person to their supervisor to arrange for an alternative check-in procedure.

COKEL CHECK-IN PROCEDURE During the pre-work safety briefing the following must be identified:

1. Employees who will be working alone 2. The location of the work 3. The duration for which the employee(s) will be working alone 4. The means of communication to be used 5. The check-in frequency 6. The procedures for a missed check-in

Check in frequency will be determined by the hazard level of the task and the location of the employee in relation to medical aid. The following shall be used as a guide but should be adjusted to reflect actual conditions:

Hazard Level of Task Location of Employee Relative to Medical Aid Check-In Frequency

High Remote Hourly High Distant Hourly High Close Every three hours Moderate Remote Hourly Moderate Distant Every three hours Moderate Close Upon return Low Remote Upon return Low Distant Upon return Low Close Upon return

High hazard – near high hazard HR2RS location, close to active logging and/or timber processing, steep terrain, high potential for wildlife encounter, task involves power saw use, tree falling. Hazard assessment determines the hazard level to be high. Moderate Hazard – tasks may be the same as for high hazard, but the hazard assessment process identifies the hazard level as moderate. Low Hazard – task poses a low potential for injury as determined during the hazard assessment process. Remote – more than 40 minutes to reach assistance. Distant – 20 to 40 minutes to reach assistance. Close – up to 20 minutes to reach assistance.


5.4 SWP 04 – General Field Work

APPLICATION Applies to all employees who will work in the forest, rangeland, parks, or on private land. Objective is to capture general field hazards that typically apply to field work. Specialized tasks will be captured on their own.


Refer to the Formal Hazard Assessment for hazards, engineering, administrative, and PPE controls, as well as emergency response equipment. Complete a Field Level Hazard Assessment as needed. TRAINING REFERENCE MATERIAL AND

STANDARDS • New employee orientation. • Task-specific training as per

hazard assessment(s)

• Safety briefing • Work Safe Alberta – Working in Heat

and Cold • Appropriate breaks as per ACGIH and

Worksafe guidelines • Emergency response plans

LEGISLATION s.2, OHS Act Part 2, OHS Code Part 28, OHS Code Part 11, OHS Code

SELECTION AND USE Selection based on FLHA and site/environmental conditions


1. Ensure that daily safety briefing includes discussion on site and environmental

conditions. 2. Ensure that FLHA include environmental considerations and site-specific

hazards such as terrain. 3. Ensure that employees have appropriate clothing for conditions. 4. Communicate hazards to employees. 5. Make determination to stop work if environmental conditions are such that

work cannot be safely carried out. 6. Ensure that employees know how to respond to an emergency.


1. Attend and participate in safety briefings. 2. Dress appropriate to expected environmental conditions. 3. Watch out for branches that can strike you in the face or eyes. 4. Be mindful of trip hazards, steep slopes, and uneven footing. 5. Report any incidents, including Near Miss incidents, related to environmental

conditions (dizziness related to heat, hypothermia, etc). 6. Report any incidents, including Near Miss incidents, related to site conditions

SWP: General Field Work REFERENCE: NUMBER: SWP-04



(strains, sprains, scratches to eye, etc). 7. Ensure that proper nutrition and hydration is taken in throughout the day. 8. Ensure that work areas are kept as clean as possible, free from trip/fall hazards

such as tools, materials, equipment, etc. 9. Respond to emergencies as per the ERP(s).


5.5 SWP 05 – Workplace Violence and Harassment

APPLICATION Applies to all employees, workers, contractors.



• New employee orientation • Violence and harassment policy,

procedures

• Emergency Response Plan • Emergency Contact List • Work Safe Alberta – Preventing

Workplace Violence • Communication system


Part 2, OHS Code Part 7, OHS Code Part 27, OHS Code


1. To ensure that workplace violence is included on job and field level hazard assessments when appropriate.

2. To ensure that workplace violence and harassment is discussed at safety briefings when appropriate.

3. To educate employees on the identification of workplace violence and harassment. Education of identification and reporting of harassment and violence shall be provided via new employee orientations, start-up safety briefings, and daily safety briefings when appropriate.

4. To educate employees on the appropriate response to workplace violence and/or harassment, including incident reporting.

5. To advise an employee to consult a health professional of their choice for treatment or referral if the employee has been exposed to workplace violence or harassment and reports injury or other adverse effect from the exposure.

6. To provide follow-up information and resource recommendations for psychological support after an incident occurs.

7. To investigate all incidents of harassment and/or violence that are reported.


1. To participate in safety briefings and identify workplace violence on hazard assessments when appropriate.

2. Apply training principles to the identification of and response to workplace violence incidents.

3. Conduct one’s work in a professional manner at all times. 4. Report all incidents of workplace violence and/or harassment, including Near

SWP: Workplace Violence and Harassment REFERENCE: NUMBER: SWP-05



Miss incidents where no damage or injury resulted, to Cokel as soon as they occur.

5. To complete and submit the WCB Worker’s report after being exposed to incidents of workplace violence and/or harassment.

6. Participate in any treatment for psychological stress or other medical condition resulting from violence or harassment. Follow the advice of the medical or mental health professional.

7. To report criminal activity to the local police of jurisdiction. 8. To cooperate with any investigations into alleged workplace violence or

harassment.

ADDITIONAL INFORMATION

This SWP is to be reviewed whenever any of the following conditions are met: • As a part of an investigation into violence or harassment • Upon the recommendation of the OHS representative • Upon the direction of an OHS officer • At a minimum every three years.

From CCOHS: WHAT IS WORKPLACE VIOLENCE?

Most people think of violence as a physical assault. However, workplace violence is a much broader problem. It is any act in which a person is abused, threatened, intimidated or assaulted in his or her employment. Workplace violence includes:

• Threatening behaviour - such as shaking fists, destroying property or throwing objects. • Verbal or written threats - any expression of an intent to inflict harm. • Harassment - any behaviour that demeans, embarrasses, humiliates, annoys, alarms or verbally abuses a

person and that is known or would be expected to be unwelcome. This includes words, gestures, intimidation, bullying, or other inappropriate activities.

• Verbal abuse - swearing, insults or condescending language. • Physical attacks - hitting, shoving, pushing or kicking.

Rumors, swearing, verbal abuse, pranks, arguments, property damage, vandalism, sabotage, pushing, theft, physical assaults, psychological trauma, anger-related incidents, rape, arson and murder are all examples of workplace violence.

Workplace violence is not limited to incidents that occur within a traditional workplace. Work-related violence can occur at off-site business-related functions (conferences, trade shows), at social events related to work, in clients' homes or away from work but resulting from work (a threatening telephone call to your home from a client).

From Alberta OHS: TIPS FOR PREVENTING AND MANAGING INCIDENTS OF VIOLENCE OR HARASSMENT Although no incident of abuse is deserved, there are steps that workers can take to reduce the incidents of violence or harassment on the job. The following practical suggestions are from a guide entitled “Violence in the Workplace” from the Canadian Centre for Occupational Health and Safety (1999). Dealing with a potentially violent person Tips for verbal communication


• Focus your attention on the other person to let them know you are interested in what they have to say. • DO NOT glare or stare, which may be perceived as a challenge. • Remain calm and try to calm the other person. DO NOT allow the other person’s anger to become your anger. • Remain conscious of how you are delivering your words. • Speak slowly, quietly and confidently. • Speak simply. DO NOT rely on official language or complex terminology. • Avoid communicating a lot of technical or complicated information when emotions are high. • Listen carefully. DO NOT interrupt or offer unsolicited advice or criticism. • Encourage the person to talk. DO NOT tell the person to relax or calm down. • Remain open-minded and objective. • Use silence as a calming tool. • Acknowledge the person’s feelings. Indicate that you can see he or she is upset.

Tips for Non-Verbal Behaviour and Communication

• Use calm body language — relaxed posture with hands unclenched, attentive expression. • Arrange yourself so that your exit is not blocked. • Position yourself at a right angle rather than directly in front of the other person. • Give the person enough physical space …this varies by culture, but normally 1-2 m is considered an adequate

distance. • Get on the other person’s physical level. If they are seated then try kneeling or bending rather than standing over

them. DO NOT pose a challenging stanch such as: o standing directly opposite someone o putting your hands on your hips o pointing your finger o waving your arms o crossing your arms

• DO NOT make sudden movements which can be seen as threatening. • DO NOT fight. Walk or run away. Get assistance from security or police.

Responding to a Physical Attack If you are attacked:

• Make a scene, yell or scream as loudly as possible. Try shouting words like STOP, FIRE or HELP. • If you are being pulled along or dragged, fall to the ground and roll. • Blow a whistle, activate your personal security alarm or push the security alarm. • Give bystanders specific instructions to help you. Single someone out and send them for help. For example, “You

in the yellow shirt, call the police.” • If someone grabs your purse, briefcase or other belongings, DO NOT resist. Throw the item to the ground several

feet away from the thief and run in the opposite direction, yelling “help” or “fire”. • DO NOT chase a thief. • Run to the nearest safe place, a safe office or an open store. • Call security or the police immediately after the incident. • If the attack does not warrant calling the police, inform your supervisors or the authorities at your workplace. • File an incident report.

Be Prepared:

• Take a self-defense course. • Try to imagine yourself responding successfully to different types of attacks. • Practice your responses.


Working Off-Site: If you work away from a traditional office setting you must exercise extra caution. In many cases you have less or no ability to control your work environment. You may require special training to avoid violence by using conflict resolution and mediation tactics. Nevertheless, the following specific preventive tactics or procedures will minimize or prevent risks associated with working off-site:

• Have access to a cellular telephone or similar means of communication. • Use an established check-in procedure that allows you to manage typical situations you may encounter off-site. • Prepare a daily work plan so that you and others know where and when you are expected somewhere. • Arrange to meet in a safe environment. • Be alert and make mental notes of your surroundings when you arrive at a new or different setting. • Use the “buddy system”, especially when you feel your personal safety may be threatened. • Determine under which circumstances unaccompanied visiting would involve unacceptable risk. • Exercise your right to refuse to work in clearly hazardous situations. • Disclose any feelings of discomfort or apprehension about an impending appointment to your supervisor. • DO NOT enter any situation or location where you feel threatened or unsafe. • Carry hand-held alarms, noise devices or other effective alarm devices.

When you are in unfamiliar premises:

• Check for escape routes and position yourself near an escape route. • Mentally rehearse what you will do if an individual becomes aggressive or hostile. Decide what your best

preventive tactic will be. • Take control of the seating arrangements. If possible, seat yourself near the door. • Maintain a “reactionary gap” between you and the person — out of reach of the average person’s kicking distance.

Increase the gap by sitting at a table. Be aware of the person’s proximity at all times. • Be well prepared for an appointment. Review the available information about the individual(s) you are meeting. • Terminate the appointment in a non-confrontational manner if the individual appears to be:

o intoxicated o under the influence of drugs o emotionally disturbed and threatening or out of control.

• DO NOT allow yourself to be backed into a corner. Leave a clear path to the exit. • DO NOT venture too far into the premises e.g. remain near an exit. • DO NOT turn your back on the person or enter a room first.

Terminating a Potentially Abusive Interaction:

• Interrupt the conversation firmly but politely. • Tell the person that you:

o do not like the tone of the conversation o will not accept abusive treatment o will end the conversation if necessary.

• Tell the person that you will ask them to leave the building, or that you will leave (if working off-site). • If the behaviour persists, end the conversation. • Ask the person to leave the building or leave yourself. • If the person does not agree to leave, remove yourself from the scene and inform your manager or supervisor

immediately. • DO NOT return to the person if you believe they pose a physical threat. • Advise other staff and have them leave the immediate area. • Call security or your local police. • File an incident report.


5.6 SWP 06 – Wildfire Prevention

APPLICATION Applies to all field operations, including travel via highway motor vehicle or off-highway vehicle.



• New employee orientation • Emergency Response Plan • Emergency Contact List • Prohibition on smoking in the field • Agriculture and Forestry wildfire website:

http://www.wildfire.alberta.ca/ • FireSmart Guidebook for the Oil and Gas

Industry

LEGISLATION s.2, OHS Act Part 2, OHS Code Part 7, OHS Code Forest and Prairie Protection Act


1. To ensure that all employees are aware of fire hazard levels and applicable fire bans.

2. Ensure that fire hazard is included on FLHAs when appropriate. 3. Ensure that the workers have emergency contact information and

communication devices available. 4. To ensure that employees are aware of fire suppression equipment (if available)

and trained to use it (if required). 5. To ensure compliance with the Cokel smoking policy.


1. To include fire prevention actions on the FLHA and to indicate current control measures.

2. To follow the smoking policy. 3. To immediately alert ESRD of wildfire situations. 4. To refrain from using ATVs or highway motor vehicles in grassy areas during

periods of high fire hazard. 5. To be aware of ignition sources during periods of high fire hazard. 6. To follow site-specific emergency response procedures for wildfire.

SWP: Wildfire Prevention REFERENCE: NUMBER: SWP-06


http://www.wildfire.alberta.ca/


REPORT A WILDFIRE - WHAT YOU NEED TO KNOW The 310-FIRE line was created as a means for the public to report wildfires in the forested areas. If you see fire threatening a community, call 911 immediately. Alberta Wildfire uses numerous tactics to spot wildfires such as:

• air and ground patrols • lightning mapping systems • lookout observers

Although most wildfires are spotted by those tools, assistance from the public plays a vital role in detecting all wildfires in a timely manner. Calling 310-FIRE is quick and easy and is available toll free, 24 hours a day, 7 days a week. If you see a wildfire or suspicious smoke – regardless of where or when it happens – please make the call.

Calling 310-FIRE: It’s in the Details When calling into 310-FIRE, here are some tips about the kind of information needed.

Where is the fire? Depending on where the fire is, information such as an address, landmark or nearby road will help in determining the fire’s exact location.

How is the fire burning? Supplying details about the appearance and behavior of the wildfire will help us determine what kind of resources to assign to it. For example:

• What is burning – Grass? Trees? Is it on agricultural land? • How fast is it spreading – Is it stationary? Is it slower or faster than a normal walking speed? • What colour is the smoke – Is it light grey or dark grey to black? • How thick is the smoke – Is it light or heavy? • What is the base size – Is it small, medium or large? • Condition of smoke – Is it traveling straight up, drifting high or drifting low?

Other relevant information

• What’s in the immediate area? Are there values at risk, such as homes or structures, roads, or campgrounds?

• Is there road access available to the area or is it blocked? • Is it a high traffic area? • Is there a water source nearby?


5.7 SWP 07 – Wildlife and Livestock Awareness

APPLICATION Applies to all field employees regardless of location.

Refer to the Formal Hazard Assessment for hazards, engineering, administrative, and PPE controls, as well as emergency response equipment. Complete a Site-Specific Hazard Assessment as needed. TRAINING REFERENCE MATERIAL AND STANDARDS

• New employee orientation • Wildlife awareness (bear, cougar,

moose, insects)

• Emergency Response Plan • Emergency Contact List • See below for additional resource links

LEGISLATION s.2, OHS Act Part 2, OHS Code Part 7, OHS Code


1. To identify jobs where there is a hazard of encounter with wildlife and/or livestock.

2. To ensure that the hazard(s) is communicated to affected works and included on the FLHA with appropriate control measures.

3. To provide appropriate control measures to workers. 4. To ensure workers are trained in the use of controls. 5. To ensure that workers are trained in identification, evaluation, and prevention

steps/processes. 6. To ensure that all encounters with aggressive wildlife are reported to Fish and

Wildlife. WORKER RESPONSIBILITY

1. Apply training and principles of avoidance, awareness, and prevention. 2. Make noise when moving through wooded areas. 3. Continually assess habitat for different wildlife preferences. 4. Look and listen for animal activity (scat, grunts, and disturbed logs). 5. Review the safe job procedures for using bear spray and bear bangers. 6. Avoid eye contact or moving towards an animal. 7. Back away slowly, facing animal (bear) stand tall, and make noise. 8. If necessary, climb a tree. 9. In pasture, be aware of livestock location when opening gates and moving

through a field. If a bull is present or a cow with calves, assess the safety of entering a field without a vehicle.

10. Leave an area if you feel uncomfortable or unsafe. 11. Notify your supervisor of any incidents or unsafe working conditions. 12. Use of bear bangers requires pre-approval. Use of bear spray requires training.

SWP: Wildlife/Livestock Awareness REFERENCE: NUMBER: SWP-07



Bears & Industrial Workers A bear’s attraction to garbage can be a challenge for industrial camps. Learn more about what makes bears tick in this video produced by the Oil Sands Development Group:

36TBearSmart – Think like a bear36T

The new Industry BearSmart Program provides strategies to reduce attractants at worksites and education tools for workers to minimize human-bear encounters. The program focuses on two primary components: the industrial camps where workers are housed and the safety of the individual employees working in bear habitat.

Camps operating within bear habitat from April 1 to November 30 should complete a "Bear-Human Conflict Management Plan for Camps", based on the size and duration of the camp operation. These plans allow a systematic check of BearSmart action steps to prevent conflicts.

All workers in bear habitat shall be aware of bears and receive training in preventative safety measures.

A key consideration in preventing bear-human encounters is understanding what motivates bears and how they can become reliant or conditioned to human food sources.

Bear safety for industrial camps

How do conflicts with bears at industrial camps start?

50THuman habituation2T50T 2Toccurs when bears learn to tolerate people, even though their natural behaviour pattern is to be wary of them. They learn this tolerance after they have repeated contact with people without having negative experiences.

50THuman-food conditioning2T50T 2Tis a level of human habituation that occurs when a bear learns to associate people with food. A food-conditioned animal actively searches for food, usually garbage or other attractants, in areas frequented by people. If a bear has no negative experiences associated with foraging for human food, this behaviour may be repeated continuously as long as the animal receives the positive reward of food.

50THuman-bear conflicts2T50T 2Tmost often involve animals that are both human-habituated and human-food conditioned.

How can we prevent bears from becoming human habituated or food-conditioned?

Never allow a bear to feel comfortable in or around human-use areas. When a bear is comfortable in or

around human-use areas, its continual search for food may bring it to a camp, facility or vehicle where it can find garbage or other human food sources. If the bear has no negative experiences to associate with its behaviour, it will repeat the behaviour. A bear that acts on this learned behaviour can be a significant threat to human safety and property.

Set boundaries for bears (e.g., 400 metres from camp or facility) and do not let a bear encroach within the set boundary.

Use negative experiences or devices to chase the bear away, such as air horns or bear bangers. Even if there is no immediate threat, do not let the bear feel comfortable around people or human-use

areas. Ensure the bear cannot access human food sources. Secure all food and garbage in bear-proof containers or

buildings. 50TNever 2T50T 2Tfeed any wildlife. Do not remain in proximity to a bear to watch or photograph it. Doing so increases the likelihood of the bear

becoming habituated to humans.

What might attract a bear to a work camp?

Bears are attracted to anything that has an odour:

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Garbage

Human food

Pet food Petroleum products such as oil and gasoline PPE (personal protective equipment) such as helmets, gloves and chainsaw pants Unclean barbeques

How should these things be stored?

Anything that has an odour needs to be secured in a bear-resistant building or container.

Vehicles and sheds with unsecured doors are not considered bear-resistant.

Is bear-proof electric fencing effective?

Yes. Electric fencing is a proven method for creating an effective barrier between bears and a camp or worksite. An electric fence which is properly constructed and maintained is a key preventative tool to

protect workers reduce the human or food-conditioning of a bear reduce the need for management actions which can result in the needless death of a bear

Where should work camps be located?

Camps should not be located along creeks rivers lakeshores wildlife travel lanes/corridors Camps should be located on industrial locations clearings that afford a good distance of sight between facilities and forest cover sites that offer maximum sightlines to allow workers to see bears long before they reach the facilities

What are other BearSmart practices for industrial camps?

Bear safety information for workers in bear habitat

What signs should I be looking for?

Fresh signs that indicate recent bear activity: Areas where bears could be feeding: Animal carcasses Bee yards Berry patches Digging sites Garbage pits Grain fields Overturned logs or dug-up anthills Ravens, magpies, crows or jays. These birds could be at a carcass or gut pile that may have also attracted a

bear. Scat Tracks

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Be extra cautious during these times:

Carry bear spray and a noisemaker. Keep them on you and know how to use them. If you see a bear, leave the area. Don't risk an encounter. If working in a remote area, ensure food and garbage are secured in bear-resistant food containers.

If you encounter a bear

All bears are individuals, so all bear encounters will be unique. Serious attacks are rare, but you must always be cautious and alert when outdoors.

What should I do if I see a bear but the bear doesn’t see me?

Don’t attract attention. Leave the way you came without calling attention to yourself. Retreat slowly while keeping your eye on the bear.

If you have no choice but to move forward, give the bear as much space as you can. Stay alert. Even if you think you are a safe distance away from the bear, remain quiet and alert. Continue

watching for the bear until you reach your destination.

What should I do if I see the bear and the bear sees me?

Look around. If you see cubs or an animal carcass, the bear will want to protect them. If you see either, back away from them.

Back away. Leave the area the way that you came. Keep your eye on the bear without staring at it aggressively. As you back away, seek out a place of safety. Remember that both black bears and grizzly bears can climb trees, so if you do choose to climb a tree, go as high as you can.

Speak to the bear. Let the bear know you are human and not a prey animal. Prepare to use your bear spray.

What is a defensive encounter?

A defensive encounter occurs when the bear is feeling stressed or threatened. It may have been surprised by your sudden appearance or feels you are a threat to itself, its cubs or its food source. In such an encounter, the bear may show some of the following behaviours:

Vocalizing, such as blowing, huffing, "woofing", growling or snapping its jaws Flicking the ears back Swatting the ground Swaying the head Making a bluff charge

What should I do in a defensive encounter?

Industrial workers have an important role in preventing human-bear encounters and bear mortalities. Don’t let a careless moment result in an injury to you, your fellow employees or the needless death of a bear.

Prepare to use your bear spray. Back away slowly without turning your back to the bear. If the bear charges, do not run. Stand your ground. A bear may come very close to you when making a bluff

charge and it may make more than one bluff charge. NEVER run. Remember that bluff charges are made to communicate that you’ve invaded the bear’s space and it wants you to move off. The majority of charges are, in fact, bluffs, and do not end with the bear making contact. Shooting the bear out of fear in bluff situations may result in the needless death of a bear.

When the bear approaches, use your bear spray:

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At 9 to 15 m (30 to 50 ft) fire a warning blast for ½ to 1 second, aiming the bear spray slightly downward. At 6 to 9 m (20 to 30 ft) fire 1 to 2-second blasts in continuous succession, aiming slightly downward in front

of the bear’s head until the bear leaves. At 0 to 6 m (0 to 20 ft) fire 1 to 2-second blasts in continuous succession, aiming at the head or into the nose

and mouth of the bear until the bear leaves. Try to keep some bear spray in reserve. Always re-evaluate your situation. After spraying the bear, back away. Keep the bear in sight as you leave the area, and stay alert. Bears may be

attracted to the bear spray residue. If the bear does make contact, play dead. Cover the back of your neck with your hands. Lie on your stomach

with your legs anchored in the ground. If the bear rolls you over, roll back on to your stomach. Don’t move until you’re sure the bear has left the area.

Once the bear has stopped, remain quiet. Yelling at the bear may provoke it into a further attack. Defensive attacks are short. If the bear has started to bite or if the attack is prolonged, it may have turned

predatory (see below).

The bear sees me, is not showing signs of stress and is closing the distance. Why?

A bear that does not leave the area once it has detected you may be curious, looking for a handout, attempting to assert its dominance or be assessing you as a potential food source. In these cases, the bear is not showing signs of stress and is:

Staring intently Circling around you to detect your scent Remaining quiet Approaching in a slow, hesitant manner Keeping its head and its ears up

What should I do in these kinds of encounters?

Do not run. Prepare to fight with all means at your disposal. Do not play dead in a predatory encounter. Make yourself look big and shout at the bear. Yell aggressively at the bear. Use your noisemaker and bear spray. Continue to use your bear spray, even when in close contact with the

bear. If the bear makes contact, fight back as forcefully as you can.

Supervisors may also contact the nearest Fish and Wildlife office for further assistance in helping to ensure worksites are BearSmart.

Fish & Wildlife Area Office Contacts 50T

Information Centre50T

50T

Alberta Environment and Sustainable Resource Development50T

Main Floor, Great West Life Building 9920 108 Street Edmonton Alberta Canada T5K 2M4 50T

Hours of Operation:50T

50T

8:15 a.m. - 4:30 p.m. Monday - Friday50T

50T

Closed: Weekends & Statutory Holidays 50T

Call Toll Free Alberta:2T50T

2T

310-ESRD (3773) 50T

Toll Free:2T50T

2T

1 877 944-0313 50T

Fax:2T50T

2T

780 427-4407 50T

Email:2T50T

2T36T

[email protected]

Call Toll free in Alberta - Dial 310-0000

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These services allow you to access the province-wide toll free service without paying long distance or airtime charges. Dial 310-0000, prior to the area code and telephone number.

Area Office Contacts

Office Location Telephone Number

Athabasca 780 675-2419

Barrhead 780 674-8236

Blairmore 403 562-3289

Bonnyville 780 826-3142

Brooks 403 362-1232

Calgary 403 297-6423

Camrose 780 679-1225

Canmore 403 678-2373

Cardston 403 653-5158

Claresholm 403 625-1450

Cochrane 403 932-2388

Cold Lake 780 594-7876

Coronation 403 578-3223

Drayton Valley 780 542-6616

Drumheller 403 823-1670

Edmonton 780 427-3574

Edson 780 723-8244

Evansburg 780 727-3635

Fairview 780 835-2737

Foremost 403 867-3826

Fort McMurray 780 743-7200

Fort Vermillion 780 927-4488

Fox Creek 780 622-3421

Grande Cache 780 827-3356

Grande Prairie 780 538-5265

Hanna 403 854-5540

High Level 780 926-2238

High Prairie 780 523-6521


High River 403 652-8330

Hinton 780 865-8264

Lac La Biche 780 623-5247

Lethbridge 403 381-5266

Lloydminster 780 871-6495

Manning 780 836-3065

Medicine Hat 403 529-3680

Nordegg 403 721-3965

Oyen 403 664-3614

Olds 403 556-4215

Peace River 780 624-6405

Pincher Creek 403 627-1116

Ponoka 403 783-7093

Provost 780 753-2433

Red Deer 403 340-5142

Red Earth 780 649-3853

Rocky Mountain House 403 845-8230

Slave Lake 780 849-7123

Smoky Lake 780 656-3556

Spirit River 780 864-4101

Stettler 403 742-7510

St. Paul 780 645-6313

Stony Plain / Spruce Grove 780 960-8190

Strathmore 403 934-3422

Sundre 403 638-3805

Swan Hills 780 333-2229

Valleyview 780 524-3605

Vegreville 780 632-5410

Vermilion 780 853-8137

Vulcan 403 485-6971

Wetaskiwin 780 361-1250

Whitecourt 780 778-7112


5.8 SWP 08 – Work During Hunting Season

APPLICATION All field employees working in wildlife management areas, during bow or rifle season.



• New employee orientation • Emergency Response Plan • Emergency Contact List


Part 2, OHS Code Part 7, OHS Code Part 27, OHS Code Part 28, OHS Code


1. To ensure that employees are informed of seasonal specific hazards such as

hunting season. 2. To ensure that hazards are communicated to employees and hazard

assessments completed. 3. To ensure that proper PPE including hi-visibility clothing is utilized. 4. Communicate with other stakeholders, including landowners.


1. Wear hi-visibility clothing. 2. Assess the hazard and document control measures on the FLHA. 3. Cooperate with the prime contractor, other contractors, and other

stakeholders. 4. Be aware of hunting blinds, wildlife. 5. Ensure that contact information for local Fish and Wildlife is available. 6. Ensure that check-in frequency is followed if working alone.

SWP: Work During Hunting Season REFERENCE: NUMBER: SWP-08



5.9 SWP 09 – Overhead Power Lines

APPLICATION This SWP will apply when Cokel employees are working with equipment near overhead power lines.



• On-site orientation by power-line company

• Operator-specific training • New employee orientation

• Emergency Response Plan • Emergency Contact List • Fortis Code of Practice Guide


Part 2, OHS Code Part 7, OHS Code Part 17, OHS Code Part 27, OHS Code Part 28, OHS Code Schedule 4, OHS Code Electrical Utility Code 2007 (AEUC)


1. To contact the power line operator to determine voltage and safe approach limits.

2. To communicate safety information to employees who will be working at the site, including proximity to power lines, safe distances, and whether or not they are energized.

3. To arrange for site orientations by the client company and/or the utility company in order to get assistance in protecting worker safety.

4. To ensure that hazard assessments are completed for the job tasks and/or site. 5. To ensure that all workers maintain safe clearance at all times. 6. Ensure that earth or other materials are not placed under or beside an

overhead power line if doing so reduces the safe clearance to less than the safe limit of approach distances listed in Schedule 4 of the OHS Code.

7. When working within 7.0 m of an energized power line, a Safe Work Plan shall be developed in conjunction with the power line operator, and this plan shall be communicated to all workers.


1. A worker must follow the directions of the employer in maintaining the appropriate safe clearances when working in the vicinity of an overhead power line.

2. Follow the instructions of the power line operator. 3. Complete a FLHA prior to commencing with work. 4. Be aware of danger zone areas, signage, changing weather conditions, and

SWP: Overhead Power Lines REFERENCE: NUMBER: SWP-09



danger trees. 5. Communicate any new or emerging hazards to the employer, site safety, and/or

the power line operator. 6. Be aware of emergency response procedures.

Safe Work Planning (Source: Fortis Code of Practice Guide) It must be determined at this stage whether the hazard is with underground or overhead electrical equipment or a combination of them. A site visit is required to assess the hazards. Always consider electrical utilities to be live with the potential of causing serious injury or death. Contact with electrical equipment (i.e. overhead line or buried cable) must be avoided at all cost. In developing a Safe Work Plan, consider such factors as:

• Scope of work • Type of excavation, hoisting, or other equipment that will be required • Height and reach of the equipment • Equipment placement • Equipment or material loading/unloading • Worker competency • Soil condition • Interruptions to electrical services • Hazard to public • Use of ladders, pipe and other conducting materials • Need to notify electric utility owner • Need to communicate all hazards to all workers including contractors or sub-contractors • Changing conditions • Other hazards present (i.e. gas or chemicals)


5.10 SWP 10 – Working Near Heavy Equipment

APPLICATION Applies to all employees who will be operating or working near heavy equipment, including construction equipment, cranes, logging equipment, mulching/trimming equipment. General considerations are included here; for specific tasks such as trenching, see the appropriate SWP/SJP.



• New employee orientation • Site-specific safety procedures

• SWP 17 – Logging and Clearing Operations

• Site-specific safety information Site safety signage.

• Emergency response plan • Safe clearances and line-of-fire

awareness • CCGA Best Practices • CCGA Damage Prevention Processes for

Alberta

LEGISLATION S.2, OHS Act Part 2, OHS Code Part 7, OHS Code Part 18, OHS Code


1. Identify hazards related to the type of equipment used in the area where employees are required to work.

2. Ensure that employees are informed of the type of equipment working, safety clearances, line-of-fire zones, site-specific hazards, and PPE requirements.

3. Establish safe clearances and communicate them at the safety briefing. 4. Ensure that FLHAs are completed prior to work beginning. 5. Ensure that a communications system is in place so that employees can

communicate with equipment operators when necessary.


1. Wear all required PPE at all times. 2. Ensure that the equipment operator can see you at all times and do not enter

any blind spots or areas in a line of fire. 3. Communicate location with the site foreman or equipment operator. 4. Stay clear of danger zones such as steep terrain, danger trees, excavations, or

overhead power lines.

SWP: Working Near Heavy Equipment REFERENCE: NUMBER: SWP-10



5. Do not approach any closer than 200 meters to any mulching equipment that is being operated.

6. Respect all approach limits specified for specific equipment. 7. Do not approach any heavy equipment without first contacting the operator. 8. Follow all site-specific safety procedures. 9. Complete a hazard assessment prior to beginning work. 10. Report all incidents, including near misses.


5.11 SWP 11 – ATV and Snowmobile Use

APPLICATION All employees who operate ATVs, including snowmobiles, must comply with all applicable laws, as well as any site-specific safety requirements. This SWP applies to all off-highway vehicles including ATVs, side-by-sides, Argos, six wheelers, etc.



• OHV Training specific to the equipment being used.

• Manufacturer’s specifications • Emergency response plan • SJPs for loading/unloading OHVs

LEGISLATION s.2 OHS Act Part 2, OHS Code Part 7, OHS Code Part 18, OHS Code Part 19, OHS Code


1. To ensure that employees required to utilize ATVs are competent and trained. 2. To ensure that current training certification is provided at commencement and

repeated at required intervals (3 year minimum for ATV). 3. To ensure that ATVs are inspected prior to use and maintained according to

manufacturer’s specifications. 4. To ensure that employees wear required PPE at all times. 5. To ensure that all employees report all incidents. 6. To ensure that special concerns and hazards (steep terrain for example) are

communicated during safety briefings and included on FLHAs. 7. When an ATV equipped with rollover protection is required, ensure that

employees are aware of the requirement to use the seatbelts at all times.


1. Wear all PPE at all times. 2. Conduct a visual inspection of the ATV prior to EVERY use. 3. Perform/arrange for maintenance as per manufacturer’s specifications. 4. Operate the ATV in accordance with ALL applicable laws and rules. 5. Operate the vehicle in a manner safe for the conditions, and not push the

equipment beyond its limitations. 6. DO NOT operate an ATV on highways or paved surfaces. 7. Report all hazards and incidents to Cokel. 8. Maintain PPE in accordance with the manufacturer’s specifications. 9. Remove defective equipment from service and report the deficiency to Cokel.

SWP: Off-Highway Vehicle Use (OHV) REFERENCE: NUMBER: SWP-11



10. Ensure that the ATV is secured against unintentional movement when not in use.

11. To use seatbelts in all equipment equipped with rollover protection.

Pre-ride Inspection: Prior to driving an ATV, walk around the vehicle, scan the area for obstacles and perform a pre-driving inspection of the vehicle. A full check as outlined below should be performed at the beginning of the job, and periodically thereafter. Items to check include: Tires

• Excessive wear or damaged areas on tread and sidewalls. • Pressure on any tires that seem too low or full (use low pressure tire gauge – tire manufacturer recommended tire

pressure generally 3-5 psi). • Ensure wheels are unimpeded by mud, ice, snow, or other debris in wheel well.

Body

• Vehicle body damage - record any findings. • Loose racks, mud flaps, seat, and grips. • Condition of CV boots for cracks and presence of grease. • Steering by turning handlebar to each extreme side. • Steering linkage to ensure that both wheels are turning with handlebar.

Engine/Electrical

• Oil and gas levels visually (always start trip with a full tank of gas). • Functional ‘kill/stop switch’. • Functional headlights, brake lights and horn (if present).

Brakes

• Hand brake by squeezing and releasing brake lever. • Foot brake by depressing pedal and ensuring its return to original position. • Park brake by engaging and attempting to move by pushing ATV. • Hydraulic lines around disc brakes for cracks and hydraulic fluid. • Hydraulic fluid level through the window on the black box next to the right-hand brake lever.

Throttle

• Moves smoothly and snaps closed with handlebars in any position. • Securely set throttle limiter. • Functioning ability while moving handlebars from left to right.

Note: Brakes may be tightened using the wing nuts found in the back of the ATV between the rear tires, one for the hand brake and one for the foot brake. Carry a tool kit with spare parts on the ATV. Pre-ride inspections checks and ATV maintenance must be documented and contained on the worksite. It should be made available to the operator of the ATV. Off-roading is hard on an ATV, so it is important to perform periodic maintenance as outlined in the owner’s manual. Do not risk injury or vehicle breakdown due to lack of proper maintenance. Starting Procedures When starting an ATV you are responsible for controlling it. Practice the following procedure to help you start the engine safely and efficiently.


Brakes Set the Parking Brake if necessary. On Turn the fuel cap vent to ‘on’.

Turn fuel valve on. Turn ignition on.

Neutral Put transmission into ‘neutral’ (check indicator). Engine Place engine stop switch into ‘run’ or ‘start’ position. Choke If engine is cold, put choke into ‘on’ position

Start engine according to Operator’s Manual. Once engine is warm, turn choke to normal position.

Driving Procedures Proper driving of an ATV involves attention to:

• Posture • Shifting gears • Braking • Parking • Turning • Stopping • Swerving • Riding over obstacles • Riding uphill/downhill and traversing a slope • Adequately compensating weight/speed when towing a trailer, and • Reading the terrain.

Note: Two (2) or more people on an ATV are not allowed. Reading the Terrain When riding an ATV, it is important to ‘read’ the terrain ahead by: Scanning/Searching

• Keep eyes moving. • Check overall environment (watch several seconds ahead).

Identifying Hazards

• Pick out specific problems. • Consider obstacles, surface composition, and other trail users (people and wildlife).

Predicting What Will Happen

• Consider riding techniques. • Predict results of choices.

Deciding What to Do

• Reduce speed to increase reaction time. • Reduce risk. • Stay within personal limits and capabilities of the ATV. • Pick the best line or path.

Road Types Adjust driving to suit road conditions. Do not drive ATVs in the city or on the highway. Use the following guidelines for your particular situation. Logging/Exploration Roads

• Yield to large equipment, pull over and stop if possible. • Most intersections will be uncontrolled, exercise caution when approaching all intersections.


• Obey all signs – do not cut through well/construction sites. Non-Maintained Roads/Trails

• Watch out for obstacles such as rocks, logs and dips, trenches, or over-hanging trees. • Be aware that the ground conditions can change quickly over time and distance. • Watch out for creek crossings, bogs, ponds, and muskeg. • Always test ice before crossing frozen lakes/ponds, or creeks, especially in the spring and fall. • If you do not feel comfortable driving in unfamiliar terrain or conditions, do not hesitate to ask someone who is

comfortable to drive. • Before attempting to climb/descent unfamiliar hills, scout ahead on foot to familiarize yourself with the terrain. • Look down the road/trail to observe, and anticipate obstacles or problem areas. • Maintain a safe speed at all times.

Weather/Road Conditions During different weather conditions driving style will need to be adjusted to suit driving conditions. The following guidelines must be applied to the respective situations. Snow/Ice

• If the trail is covered in snow, be aware that it covers many obstacles that may pose a threat to safe driving (significant snowfall may require use of a snowmobile).

• When crossing frozen bodies of water, generally follow an ATV track that has previously crossed the same body of water (use common sense).

• Try to stay within the driving ruts as fresh snow may pull you off the trail. Mud/Rain

• Do not accelerate into a turn, but accelerate out of a turn if necessary. By accelerating out of a turn, you are able to slide the rear end of the ATV out, which allows for sharper steering or collision avoidance.

• When descending slippery slopes, do not lock-up the brakes as this will facilitate an uncontrolled slide, rather use a lower gear to slow the machine down, keep your weight backwards to avoid rolling the machine forward.

• When climbing slippery slopes, use some speed (momentum) and avoid spinning the tires, as this creates deeper ruts. Keep your weight forward to avoid rolling the ATV backwards.

• If you are unable to completely reach the top and are stopped halfway up, use the K-turn (as described and practiced in ATV training) to turn the ATV around and descend the hill. If the K-turn is not practical, slowly back down using threshold braking to manage speed and do not turn until you are back on a manageable grade.

• Always lean uphill, whether climbing, descending or turning on a hill. • Always lean into a corner to maintain maximum control. • Be aware that hauling a trailer will increase your stopping distance, decrease your turning ability, and change the

mechanics of operating your ATV. Gravel

• Keep your speed down, gravel conditions can change without warning. • Be cautious on gravel roads that have been recently graded as the gravel is usually soft and loose. • Dust can limit visibility significantly.


5.12 SWP 12 – Highway Motor Vehicle Operation

APPLICATION Applies to any employee or contractor who is required to operate a highway motor vehicle for work.



• Defensive driving training from a provider that meets the minimum requirement of the Canada Safety Council.

• National Safety Code training if operating vehicles >4500kg GVR

• TDG Ground

• Highway traffic Act • A&D Policy • HMV Inspection/Maintenance program • Manufacturer’s specifications • Working Alone SWP • Distracted Driving legislation

LEGISLATION s.2 OHS Act Part 2, OHS Code Part 7, OHS Code Part 19, OHS Code National Safety Code Distracted Driving Legislation Highway traffic Act


1. Obtain a current Defensive Driving training completion certificate indicating attendance and successful completion within three years.

2. Enforce company rules when non-compliance occurs. 3. Ensure that vehicle maintenance is completed as required. 4. Ensure that employees report all incidents including Near Miss incidents.


1. Maintain a valid operator’s license. 2. Maintain understanding of traffic laws and applicable regulations. 3. Drive defensively. 4. Park as required at site facilities (some require backing in). 5. Ensure the vehicle has an emergency road kit. 6. Do not operate a HMV under the influence of alcohol or drugs. 7. Avoid driving when fatigued. 8. Ensure seatbelts are worn at all times when the vehicle is being operated. 9. Be familiar with the vehicle and its’ capabilities. 10. Offering rides to strangers or hitchhikers is prohibited.

SWP: Highway Motor Vehicle Operation REFERENCE: NUMBER: SWP-12



11. Perform a walk around inspection prior to travelling. 12. Comply with Distracted Driving legislation. 13. Secure all loose items in the cab, and secure cargo in the box of a truck by using

ratchet straps and/or a cargo net. 14. Follow working alone procedures and check-in procedures. 15. Report all incidents, including near miss incidents.


5.13 SWP 13 – Highway Motor Vehicle Operation - WINTER

APPLICATION Applies to any employee or contractor who is required to operate a highway motor vehicle for work in the winter.



• Defensive driving training from a provider that meets the minimum requirement of the Canada Safety Council.

• National Safety Code training if operating vehicles >4500kg GVR

• TDG Ground

• Highway traffic Act • A&D Policy • HMV Inspection/Maintenance program • Manufacturer’s specifications • Working Alone SWP • Distracted Driving legislation

LEGISLATION s.2 OHS Act



1. Ensure that all employees provide a current Defensive Driving certificate indicating attendance and successful completion within three years.

2. Enforce company rules when non-compliance occurs. 3. Ensure that vehicle maintenance is completed as required. 4. Ensure that employees report all incidents including Near Miss incidents.


1. Maintain a valid operator’s license. 2. Maintain understanding of traffic laws and applicable regulations. 3. Drive defensively. 4. When parking at a facility, back in when allowable so that you can drive forward

when leaving (follow facility rules/procedure). 5. Ensure the vehicle has an emergency road kit. 6. Ensure you are not under the influence of alcohol or drugs. 7. Avoid driving when fatigued. 8. Ensure seatbelts are worn at all times when the vehicle is being operated. 9. Be familiar with the vehicle and its’ capabilities. 10. Offering rides to strangers or hitchhikers is prohibited. 11. Perform a “walk around” inspection prior to travelling. 12. Use good judgment and be able to apply recovery action appropriate to the

SWP: Highway Motor Vehicle Operation - WINTER

REFERENCE: NUMBER: SWP-13 DATE CREATED: Sep 20, 2014 DATE REVISED: Oct 1, 2018 VERSION #: 002


vehicle you are driving. 13. Comply with Distracted Driving legislation. 14. Secure all loose items in the cab, and secure cargo in the box of a truck by using

ratchet straps and/or a cargo net. 15. Follow working alone procedures and check-in procedures. 16. Report all incidents, including near miss incidents. 17. Clear snow from all windows, lights and mirrors, when required. 18. Avoid using cruise control on icy roads. 19. Accelerate and brake gently to reduce skids or spinouts. 20. Ensure winter clothing does not restrict movement, vision or hearing. 21. Ensure fuel tank is full when possible. 22. Ensure you are familiar with the installation of snow chains, if applicable. 23. Monitor weather reports, road conditions.


5.14 SWP 14 – Chainsaw Operation

APPLICATION This SWP applies to all chainsaw use including bucking, felling, clearing, and other use.



• Chainsaw training, including NAIT Forest Technology, Energy Safety Canada, Woodland Trainer’s Association, or equivalent

• Competency Assessment may be used in lieu of refresher training. Contact Cokel OHS.

• Manufacturer’s specifications • Emergency Response Plan • Equipment maintenance procedures • CCOHS – Safe Use of Chainsaws • SWP 17 – Logging and Clearing

Operations

LEGISLATION s.2, OHS Act Part 2, OHS Code Part 7, OHS Code Part 11, OHS Code Part 18, OHS Code


1. To ensure that employees who will be using a chainsaw have received instruction in safe operation and care of the equipment.

2. To ensure that chainsaws are not modified from the manufacturer’s design and that they are in proper working order with a functional chain brake.

3. To ensure that employees use personal protective equipment at all times during operation and maintenance.

4. Whenever wind is sustained or gusts to over 40kmh, operations must cease in high risk areas where there are a high number of trees with lean or defects that make them susceptible to falling. In lower hazard areas, such as wind-firm pine stands or healthy defect-free trees, operations may continue but workers are required to continually assess the situation and risk.

5. To ensure that all incidents are reported and investigated. 6. To ensure that adequate first aid supplies and communication devices are

available as per Part 11 and Schedule 2 of the Code and the Cokel Working Alone SWP.

7. Ensure that employees who are hand felling are competent to do so, and trained in regards to the requirements of s.518 and s.519 of the OHS Code.

8. Ensure that all employees follow the requirements of s. 518(4) and (5). 9. Ensure that employees are informed not to leave a partially cut tree standing.

SWP: Chainsaw Operation REFERENCE: NUMBER: SWP-14




1. To wear all required PPE at all times during operation. • Full chainsaw PPE whenever the saw is running includes hardhat with

visor, safety glasses, ear muffs, leather gloves, and Kevlar chaps/pants and appropriate safety footwear.

• For maintenance, leather gloves and eye protection are required. 2. To ensure that the saw is in good working condition and free from defects. 3. To maintain the saw according to manufacturer’s specifications and

preventative maintenance procedures. 4. To ensure that the chainsaw is equipped with a functional chain brake. 5. All protective devices must be in good working order and used (chain brake,

chain sleeve for storage). 6. Ensure stable footing when cutting, and do not cut above shoulder height. 7. Ensure that all other workers in the area are clear before starting the saw. 8. Ensure that your location is known, if working alone, and that the

predetermined check-in procedure is followed. 9. Fuelling a hot saw must be done with extreme caution. 10. A worker shall not adjust the chain while the motor is idling. 11. When hand felling, an employee shall (as per s.518 and 519, OHS Code):

a. Ensure clear working space and escape routes are cut. b. A safe clearance is maintained by other workers of a distance not less

than twice the tree height. c. Fall/remove snags. d. Notch and undercut as per s.518(4), making the under-cut in the

direction that the tree is to be felled. e. Not work on hillsides below other clearing activities f. Use wedges when falling

12. No worker shall leave a partially cut tree standing. 13. When bucking, an employee shall (as per s.518):

a. Take measures to protect other workers from the movement of trees being cut

b. Clear away brush to make a safe work zone c. Work on the upper side of logs lying on inclines

CCOHS – Safe Use of Chain Saws What are some general tips to know when using chain saws?

• Only use chain saws that you have been trained to use properly and safely. • Read the owner's manual carefully. • Make sure you understand instructions before attempting to use any chain saw. • Review pertinent health and safety legislation before operating a chain saw. • Operate, adjust and maintain saws according to the manufacturers' directions and the CSA Standard Z62.1-03

"Chain Saws" (reaffirmed 2008) or ANSI standard B175.1-2000 (Gasoline Powered Chain Saws, Safety Requirements for). Both standards describe safety requirements for the design of chain saws and include recommendations on how to use chain saws safely.

• Operate the chain saw in well-ventilated areas only. • Wear personal protective equipment and clothing. See OSH Answers 2T 2T36TChain Saws - Personal Protective

Equipment 2T36T 2Tfor more detailed information.

http://www.ccohs.ca/oshanswers/safety_haz/chainsaws/ppe.html

http://www.ccohs.ca/oshanswers/safety_haz/chainsaws/ppe.html


• Ask questions if you have any doubts about doing the work safely. Safety procedures that you follow will also depend on where the sawing is carried out (e.g., on the ground or at height in a tree or elevating device) and on the presence of trip, slip, snag, and fall hazards.

• Only operate saws when you are well rested. Fatigue causes carelessness. Be cautious before breaks and end of shift.

• Have all required supplies and equipment with you before you start the work. • Be aware of your surroundings -- weather conditions, terrain, wildlife, buildings, powerlines, vehicles, and

other people.

What are some safety tips to know when starting the saw?

50TDO:

• Use only chain saws that have been manufactured and maintained according to standards like the CSA Standard Z62.1-03 (R2008) "Chain Saws"and that are equipped with a safety chain and chain brake. Check legislation in your jurisdiction for other requirements.

• Know how to use the controls before starting a chain saw. • Remove the chain guard (scabbard) and inspect the saw and machine for damaged, loose, missing parts, or

other signs of wear, or leaks around the engine before starting. See OSH Answers document 2T 2T36TChain Saws - Maintenance and Service36T.

• Ensure that the guide bar is tight and chain fits snugly without binding; adjust the chain tension, if required. • Inspect the saw chain to ensure it is properly lubricated and is sharp. Sharpen and lubricate, as needed. • Check the air filter and clean when needed. • Check the muffler spark arrestor screen, if present. Spark arrestor screens help reduce the risk of fire,

especially in dry forest conditions. • Inspect the chain catcher - it helps reduce the risk of injury when a chain breaks or comes off the guide bar. • Ensure that chain is clear of obstructions before starting. • Engage the chain brake before starting the chain saw. • Ensure that you have secure footing and that your stance is well balanced.

• Hold the saw firmly on the ground using your foot, or by holding the powerhead down with one hand. Point the chain away from your body and nearby obstructions. Use a quick, sharp motion on the starter cord.

• Warm up the saw prior to cutting. The saw should idle without the chain turning. If the chain continues to turn after the throttle switch is released, stop the saw. Then adjust the idle as shown in the owner's manual.

• Check that the throttle trigger, throttle trigger interlock, master control lever, etc. are operating properly.

DO NOT:

• Do not use a saw if it has damaged, improperly adjusted, or has loose or missing parts. • Do not "drop start" (starting a saw in hands) or when a chain saw is touching your body. This method leaves

only one hand to control a running saw and can result in leg cuts.

http://www.ccohs.ca/oshanswers/safety_haz/chainsaws/maintenance.html




• Do not start a saw unless it is at least 3 meters (10 feet) from any approved fuel safety containers. • Do not make adjustments to the chain or guide bar when the motor is running.

What precautions should I take when fuelling a chain saw?

• Follow manufacturer's directions for oil/gas mixture to be used. • Use only safety containers for storing and dispensing fuel that have been approved by standards like the CSA

International B376-M1980 (R2008) titled "Portable Containers for Gasoline and Other Petroleum Fuels" or by agencies like Underwriters' Laboratories (UL or ULC [Canada]).

• Do not refuel a running or hot saw. • Use funnel or spout for pouring. Wipe off any spills. • Mix fuel in a well-ventilated area. Keep a well-maintained fire extinguisher nearby. • Do not smoke or allow any ignition sources while refueling.

What should I do and not do when cutting?

DO:

• Plan each job before you start. Arrange to have help. • Carry the chain saw by its front handle, with the muffler away from your body and the guard bar pointing

behind you. • Know the location of the persons working with you at all times. • Use the correct saw. The weight, power, and bar length should all be suitable for the job. • Operate the chain saw in a firm two-handed grip with fingers and thumb surrounding the handles. Keep both

feet firmly positioned when operating a chain saw. • Maintain full power throughout each cut. • Ensure that the chain does not move when the chain saw is idling. • Turn off the chain saw before refueling or doing any maintenance. • Keep your saw clean -- free of sawdust, dirt and oil. • Wear safety gloves or mitts when sharpening the chain.

DO NOT:

• Do not start a chain saw when it is resting against any part of your body. • Do not refuel a chain saw within 3 m (10 ft) of a fuel storage container. • Do not stand directly behind the saw. • Do not leave a saw running unattended. • Do not carry chain saws while it is running. • Avoid contact with the muffler. Serious skin burns may result. • Do not cut alone.


5.15 SWP 15 – Working Near Sour Gas Facilities

APPLICATION Applies to all work that is done at or near facilities that produce H2S gas.



• Current H2S Alive for supervisors • Current H2S Aware for workers

(minimum requirement, may take Alive)

• Site orientation

• Sour gas facility maps with exposure risk (AEP)

• Signage • Emergency Response Plan • Alberta Work Safe H2S Information

Package • H2S SDS • CCOHS H2S Information (below)




1. To ensure that the risk of exposure is evaluated based on proximity, environmental conditions, and other activities in the area.

2. To contact the facility owner is the level of risk is determined to be high (reference sour gas facility map, discuss with prime contractor, local ESRD office, note local signage).

3. Ensure that all employees who may be exposed have current H2S Alive training which includes the hazards of H2S and safe work procedures.

4. Ensure that employees who may be exposed to H2S are informed of any measurements of airborne concentrations that are taken at the worksite.

5. For areas that pose a high hazard, provide a site-specific safety plan that addresses emergency response.

6. Ensure that employees have the required safety equipment based on risk (personal monitors, RPE).

7. Ensure that employees do not work alone in high hazard areas, or that a frequent check-in procedure be implemented.

8. Ensure that safety briefings and hazard assessments address H2S, and that all procedures are discussed and understood.

9. Ensure that if work is to be conducted ON a sour gas facility and RPE is required, that a Code of Practice for PPE and RPE is referenced and discussed during the

SWP: Working Near Sour Gas Facilities REFERENCE: NUMBER: SWP-15



safety briefing (contact Cokel Health and Safety BEFORE work is conducted on a sour gas facility


1. Maintain current H2S Alive training. 2. Maintain a clean-shaven face if a requirement to wear emergency RPE exists. 3. Be familiar with ALL site-specific emergency response plans and safety plans. 4. Ensure that ALL procedures and requirements indicated on hazard assessments

are understood, and ask your supervisor if anything is unclear. 5. Wear all required PPE including the personal monitor at all times while on a

sour gas site at the direction of the site operator. 6. Report all incidents and concerns immediately to the site supervisor first, other

workers in the area, and Cokel health and Safety (report to Cokel after the emergency response procedures are followed).

7. Ensure that ALL PPE and safety equipment is in working condition. Defective equipment will be tagged out and removed from service.

What are other names or identifying information for hydrogen sulfide?

50TCAS Registry No.50T: 7783-06-4 50TOther Names:2T50T 2TH2S, hydrogen sulphide, sour gas 50TMain Uses: 2T50T 2TEnvironmental contaminant; by-product of industrial processes; manufacture of other chemicals; manufacturing processes. 50TAppearance:2T50T 2TColourless gas. 50TOdour:2T50T 2TRotten eggs. Sickening sweet odour at high concentrations. Can dull the sense of smell.

50TCanadian TDG: 2T50T 2TUN1053

What is the WHMIS classification?


What are the most important things to know about hydrogen sulfide in an emergency?

50TEmergency Overview: 2T50T 2TColourless gas. Rotten eggs odour. COMPRESSED GAS. Contains gas under pressure. May explode if heated. EXTREMELY FLAMMABLE GAS. Distant ignition and flashback are possible. CONFINED SPACE HAZARD. Can accumulate in hazardous amounts in low-lying areas especially inside confined spaces. VERY TOXIC. Fatal if inhaled. May cause respiratory irritation. IRRITANT. Causes moderate or severe eye irritation. May cause frostbite.

What are the potential health effects of hydrogen sulfide?

50TMain Routes of Exposure:2T50T 2TInhalation; eye contact.

• 50TInhalation: 2T50T 2TVERY TOXIC, can cause death. Can cause severe irritation of the nose and throat. Can cause life-threatening accumulation of fluid in the lungs (pulmonary edema). Can cause, excitement, headache, dizziness, staggering, sudden collapse ("knockdown"), unconsciousness, and death Long-term damage may result from a severe short-term exposure. Can harm the nervous system. Can cause lung injury. A single exposure to a high concentration can cause a long-lasting condition like asthma. If this occurs, many things like other chemicals or cold temperatures can easily irritate the airways. Symptoms may include shortness of breath, tightness in the chest and wheezing. {Reactive Airways Dysfunction Syndrome (RADS)}.

• 50TSkin Contact: 2T50T 2TDirect contact with the liquefied gas can chill or freeze the skin (frostbite). Symptoms of mild frostbite include numbness, prickling and itching. Symptoms of more severe frostbite include a burning sensation and stiffness. The skin may become waxy white or yellow. Blistering, tissue death and infection may develop in severe cases.

• 50TEye Contact:2T50T 2TEYE IRRITANT. The gas irritates the eyes. Direct contact with the liquefied gas can freeze the eye. Permanent eye damage or blindness can result.

• 50TIngestion: 2T50T 2TNot a relevant route of exposure (gas). • 50TEffects of Long-Term (Chronic) Exposure:2T50T 2TConclusions cannot be drawn from the limited studies available.

May harm the nervous system. Symptoms may include restlessness, reduced ability to think, muscle tremors, memory loss and personality changes. May harm the respiratory system.

• 50TCarcinogenicity: 2T50T 2TNot known to cause cancer.

International Agency for Research on Cancer (IARC): Not specifically evaluated. American Conference for Governmental Industrial Hygienists (ACGIH): Not specifically designated.

• 50TTeratogenicity / Embryotoxicity: 2T50T 2TNot known to harm the unborn child. Conclusions cannot be drawn from the limited studies available.

• 50TReproductive Toxicity: 2T50T 2TNot known to be a reproductive hazard. • 50TMutagenicity: 2T50T 2TNot known to be a mutagen.

What are first aid measures for hydrogen sulfide?

50TInhalation: 2T50T 2TTake precautions to prevent a fire (e.g. remove sources of ignition). Take precautions to ensure your own safety before attempting rescue (e.g. wear appropriate protective equipment). Move victim to fresh air. Keep at rest in a position comfortable for breathing. If breathing is difficult, trained personnel should administer emergency oxygen. DO NOT allow victim to move about unnecessarily. Symptoms of pulmonary edema may be delayed. If breathing has stopped, trained personnel should begin artificial respiration (AR). If the heart has stopped, trained personnel should start cardiopulmonary resuscitation (CPR) or automated external defibrillation (AED). Avoid mouth-to-mouth contact by using mouth guards or shields. Immediately call a Poison Centre or doctor. Treatment is urgently required. Transport to a hospital. NOTE: Victims may pose a threat to responders due to the release of hydrogen sulfide from their clothing, skin, and exhaled air.

50TSkin Contact: 2T50T 2TLiquefied gas: quickly remove victim from source of contamination. DO NOT attempt to rewarm the affected area on site. DO NOT rub area or apply direct heat. Gently remove clothing or jewelry that may restrict circulation. Carefully


cut around clothing that sticks to the skin and remove the rest of the garment. Loosely cover the affected area with a sterile dressing. DO NOT allow victim to drink alcohol or smoke. Immediately call a Poison Centre or doctor. Treatment is urgently required. Transport to a hospital. Double bag, seal, label and leave contaminated clothing, shoes and leather goods at the scene for safe disposal.

50TEye Contact:2T50T 2TGas: immediately flush the contaminated eye(s) with lukewarm, gently flowing water for 15-20 minutes, while holding the eyelid(s) open. Liquefied gas: immediately and briefly flush with lukewarm, gently flowing water. DO NOT attempt to rewarm. Cover both eyes with a sterile dressing. DO NOT allow victim to drink alcohol or smoke. Immediately call a Poison Centre or doctor. Treatment is urgently required. Transport to a hospital.

50TIngestion: 2T50T 2TNot applicable (gas).

50TFirst Aid Comments: 2T50T 2TSome of the first aid procedures recommended here require advanced first aid training. All first aid procedures should be periodically reviewed by a doctor familiar with the chemical and its conditions of use in the workplace.

What are fire hazards and extinguishing media for hydrogen sulfide?

50TFlammable Properties: 2T50T 2TEXTREMELY FLAMMABLE GAS. Can easily ignite. Can readily form explosive mixture with air at room temperature.

50TSuitable Extinguishing Media: 2T50T 2TCarbon dioxide, dry chemical powder, water spray or fog.

50TSpecific Hazards Arising from the Chemical: 2T50T 2TGas may travel a considerable distance to a source of ignition and flash back to a leak or open container. Gas may accumulate in hazardous amounts in low-lying areas especially inside confined spaces, resulting in a health hazard. Heat from fire can cause a rapid build-up of pressure inside cylinders. Explosive rupture and a sudden release of large amounts of gas may result. Cylinder may rocket. In a fire, the following hazardous materials may be generated: corrosive sulfur oxides.

What are the stability and reactivity hazards of hydrogen sulfide?

• 50TChemical Stability: 2T50T 2TNormally stable. • 50TConditions to Avoid: 2T50T 2TOpen flames, sparks, static discharge, heat and other ignition sources. • 50TIncompatible Materials: 2T50T 2THighly reactive. Increased risk of fire and explosion on contact with: metal oxides

(e.g. copper oxide), oxidizing agents (e.g. peroxides), strong bases (e.g. sodium hydroxide). In the presence of water, corrosive to: carbon steel. Not corrosive to: aluminum alloys.

• 50THazardous Decomposition Products:2T50T 2TNone known. • 50TPossibility of Hazardous Reactions: 2T50T 2TNone known.

What are accidental release measures for hydrogen sulfide?

50TPersonal Precautions: 2T50T 2TEvacuate the area immediately. Isolate the hazard area. Keep out unnecessary and unprotected personnel. Evacuate downwind locations. Do not touch damaged containers or spilled product unless wearing appropriate protective equipment. Ventilate area. Eliminate all ignition sources. Use grounded, explosion-proof equipment. Distant ignition and flashback are possible.

50TMethods for Containment and Clean-up: 2T50T 2TLiquid: stop or reduce leak if safe to do so. If not, allow liquid to vapourize. Ventilate the area to prevent the gas from accumulating, especially in confined spaces. Gas: stop or reduce leak if safe to do so. Ventilate the area to prevent the gas from accumulating, especially in confined spaces.

What handling and storage practices should be used when working with hydrogen sulfide?


50THandling: 2T50T 2TBefore handling, it is important that all engineering controls are operating and that protective equipment requirements and personal hygiene measures are being followed. Only trained personnel should work with this product. Do NOT work alone with this product. In event of a spill or leak, immediately put on escape-type respirator and exit the area. Use non-sparking ventilation systems, approved explosion-proof equipment and intrinsically safe electrical systems. Electrically bond and ground equipment. Ground clips must contact bare metal. Eliminate heat and ignition sources such as sparks, open flames, hot surfaces and static discharge. Post "No Smoking" signs. Prevent accidental contact with incompatible chemicals. Use the pressure regulator appropriate for cylinder pressure and contents. Secure cylinder in an up-right position. Protect cylinders from damage. Use a suitable hand truck to move cylinders; do not drag, roll, slide, or drop.

50TStorage: 2T50T 2TStore in an area that is: cool, dry, temperature-controlled, well-ventilated, out of direct sunlight and away from heat and ignition sources, separate from incompatible materials, an approved, fire-resistant area, clear of combustible and flammable materials (e.g. old rags, cardboard), on the ground floor or preferably, in an isolated, detached building. Electrically bond and ground containers. Ground clips must contact bare metal. Avoid bulk storage indoors. Empty containers may contain hazardous residue. Store separately. Keep closed.

What is the American Conference of Governmental Industrial Hygienists (ACGIH®) recommended exposure limit for hydrogen sulfide? ACGIH® TLV® - TWA: 1 ppm ACGIH® TLV® - STEL [C]: 5 ppm

50TExposure Guideline Comments: 2T50T 2TTLV® = Threshold Limit Value. TWA = Time-Weighted Average. STEL = Short-term Exposure Limit. C = Ceiling limit.

What are the engineering controls for hydrogen sulfide?

50TEngineering Controls: 2T50T 2TUse a local exhaust ventilation and enclosure, if necessary, to control amount in the air. It may be necessary to use stringent control measures such as process enclosure to prevent product release into the workplace. Use non-sparking ventilation systems, approved explosion-proof equipment and intrinsically safe electrical systems in areas where this product is used and stored. Use a ventilation system separate from other exhaust ventilation systems. Filter the contaminated air before it is directly exhausted to the outside. Use leak and fire detection equipment and an automatic fire suppression system.

What Personal Protective Equipment (PPE) is needed when working with hydrogen sulfide?

50TEye/Face Protection:2T50T 2TWear chemical safety goggles. A face shield (with safety goggles) may also be necessary.

50TSkin Protection: 2T50T 2TWear chemical protective clothing e.g. gloves, aprons, boots. In some operations: wear a chemical protective, full-body encapsulating suit and self-contained breathing apparatus (SCBA). 2T 2T36TSuitable materials 2T36T 2Tinclude: Tychem® BR/LV, Tychem® Responder.

50TRespiratory Protection:2T50T 2TUp to 100 ppm: wear a powered air-purifying respirator with an appropriate cartridge, wear a full facepiece NIOSH approved air-purifying respirator with an acid gas cartridge, wear a NIOSH approved self-contained breathing apparatus (SCBA) or supplied air respirator. ESCAPE: wear a full facepiece NIOSH approved air-purifying respirator with an acid gas cartridge.

http://www.ccohs.ca/oshanswers/prevention/ppe/trade_name.html


5.16 SWP 16 – Chemical and Biological Hazards

APPLICATION The SWP applies to all work that may result in employee exposure to chemical or biological hazards. Workers may not be exposed to a concentration of a hazardous product that exceeds the Occupational Exposure Limits specified in Schedule 1 of the Occupational Health and Safety Code or the ACGIH TLV Guide Book. NOTE: H2S is addressed in SWP 15.



• New employee orientation • Site-specific orientation • TDG Ground (also TDG Air, if

transport by air is required)

• SDS • WHMIS Labels • Signage • Emergency Response Plan • SWP 15 - H2S Safe Work Practice • NIOSH Pocket Guide • ACGIH TLV and BEI Booklet


Part 2, OHS Code Part 4, OHS Code Part 7, OHS Code Part 18, OHS Code Part 29, OHS Code

SELECTION AND USE Based on proximity, risk, hazard assessment, and sometimes professional testing to determine exposure level compared to Occupational Exposure Limits (OELs). NOTE: Biological hazards include exposure to insects, parasites, snake venom, poisonous plants, viruses, and bacteria. NOTE: Currently Cokel employees are not required to handle any harmful substance or chemical aside from fuel, lubricants for vehicles and equipment.


1. To identify situations where exposure to harmful substances or hazardous products may be present based on job /project activities.

2. To consult with the Prime Contractor, Site/Project Manager, or Site Safety personnel to identify hazardous areas or activities.

3. To ensure that exposure s kept as low as reasonably achievable. 4. When identified on the hazard assessment, recommend testing (airborne

sampling or monitoring) for exposure by a certified occupational Hygienist to determine actual exposure compared to the OEL.

5. Communicate the risk of exposure to workers who will be in the area.

SWP: Chemical and Biological Hazards REFERENCE: NUMBER: SWP-16

DATE CREATED: Oct 10, 2014 DATE REVISED: Oct 1, 2018 VERSION #: 002


6. If testing is required, communicate the results to affected workers. 7. If specific training is required in order to work safety around harmful

substances, employees will be trained in procedures, PPE, and emergency response.

8. Ensure that emergency response procedures address worker overexposure and the steps that must be taken when overexposure occurs or is suspected.

9. Ensure that the emergency washing equipment is readily available when skin or eye exposure is a potential hazard with the job task.

10. Ensure that all requirements of Part 4, OHS Code are followed in regards to Schedule 1 substances, s.28 substances, and biological hazards.

11. Ensure that employees follow all PPE requirements and apply training when required.


1. Take any required training and use procedures appropriately and apply the training to the work being done.

2. Maintain current H2S Alive training. 3. Maintain a clean-shaven face if a requirement to wear emergency RPE exists. 4. Be familiar with ALL site-specific emergency response plans and safety plans. 5. Ensure that ALL procedures and requirements indicated on hazard assessments

are understood, and ask your supervisor if anything is unclear. 6. Wear all required PPE including the personal monitor at all times while on a

sour gas site. 7. Report all incidents and concerns immediately to the site supervisor first, other

workers in the area, and Cokel health and Safety (report to Cokel after the emergency response procedures are followed).

8. Ensure that ALL PPE and safety equipment is in working condition. Defective equipment will be tagged out and removed from service.

NOTE: See the WHMIS 2015 Fact Sheets from the CCOHS for more information concerning WHMIS 2015. Refer to Cokel SJP 07 for more information re WHMIS 2015.


5.17 SWP 17 – Logging and Clearing Operations

APPLICATION Applies to all employees who will be working on or near active logging operations and in post-harvest areas. “Near” can be defined as within 500m of active logging operations. Applies to workers on the ground, as well as equipment operators.



• Equipment operator training • Traffic safety training when

required • Site/project orientation

• Emergency response plan • FLHA and Safety briefings • Safe clearances and line-of-fire

awareness • SWP 10 – Working Near Heavy

Construction Equipment • SWP 14 – Chainsaw Operation • Site safety signage • Preventative maintenance procedures

LEGISLATION S.2, OHS Act

Part 2, OHS Code Part 6, OHS Code Part 7, OHS Code Part 16, OHS Code Part 18, OHS Code Part 21, OHS Code Part 34, OHS Code


1. Identify situations when employees will be working in proximity to active logging or clearing operations as well post-harvest areas.

2. Identify the hazards associated with the work being done and communicate them to the employees during a safety briefing.

3. Ensure that safety briefings occur daily at a minimum when working in/near land clearing operations.

4. Ensure that employees are aware of PPE requirements and ensure that PPE is being utilized.

5. Ensure that employees have a means to communicate with the logging/clearing foreman if present on site or equipment operators.

6. Establish safe clearances with the logging/clearing operators, and communicate this to employees during the safety briefing.

7. Communicate to employees that during mechanized felling, brushing, mulching, or clearing, all employees must remain at a distance no less than what the

SWP: Logging and Clearing Operations REFERENCE: NUMBER: SWP-17



manufacturer recommends, or a minimum of 200 meters, whichever is greater. 8. Communicate that before an employee approaches closer than the

predetermined clearances, that the employee contact the site foreman or equipment operator to ensure it is safe to approach.

9. Ensure that employees identify and report any danger trees including any burned stems/boles or partially cut trees to the equipment operator and to ensure that the danger tree is not left standing.

10. Ensure that employees be aware of signage is placed near roadways or pathways that warns the public or other stakeholders that clearing operations are occurring.

11. When Cokel is the Contractor and the logging/clearing company the subcontractor, Cokel shall ensure that mechanized fellers and limbers meet the requirement of s.520 of the Code, and that other equipment meet s.521.

12. When Cokel is the Contractor and the logging/clearing company the subcontractor, Cokel shall ensure that road warnings meet the requirement of s.522 of the Code.

13. Burning of downed material may not occur without the written authorization of Cokel and/or the Prime Contractor.


1. Wear all required PPE at all times. 2. Take and apply any required training. 3. Communicate with the site foreman, equipment operators, and other workers

so that the employee’s location is known. 4. Identify and report any danger trees. 5. Maintain all safe clearance distances. 6. Ensure that an FLHA is completed at least daily. 7. Watch for shifting logs/debris or holes/hollows in post-harvest areas. 8. Check out when leaving the site. 9. Maintain awareness and communication regarding underground or overhead

utilities. 10. Stop work when a dangerous condition is identified.

EQUIPMENT OPERATOR RESPONSIBILITIES

1. Conduct a visual inspection daily, and periodic formal inspections as per manufacturer’s specifications.

2. Maintain all equipment safety features and ensure all are operational. 3. Participate in daily safety meetings and site/project safety plans. 4. Sign off on all site-specific hazard assessments. 5. Maintain pre-determined distances from other workers and equipment. 6. Follow-all client-specific procedures.


5.18 SWP 18 – Safeguarding

APPLICATION This SWP applies to work practices where employees may be exposed to moving parts of machinery or equipment, debris that may be thrown from machinery or equipment, energized electrical cables, or points where material is bored, cut, or shaped, or any other hazard that requires a safeguard to protect from injury.



• Equipment operator training • Site/project orientation

• Manufacturer’s specifications • FLHA • Hazard assessments • Preventative maintenance requirements • Equipment Inspections • Manufacturer’s specifications • SWP 10 – Working Near Heavy

Construction Equipment • SWP 17 – Logging and Clearing

Operations

LEGISLATION S.2, OHS Act Part 2, OHS Code Part 7, OHS Code Part 18, OHS Code Part 22, OHS Code Part 34, OHS Code


1. Identify situations where there is a hazard of injury due to contact with moving equipment parts debris that may be thrown from machinery or equipment, energized electrical cables, or points where material is bored, cut, or shaped, or any other hazard that requires a safeguard to protect from injury (see s. 310, OHS Code).

2. Ensure that existing safeguards as per manufacturer’s specifications are in place and have not been tampered with or modified in any way.

3. When existing safeguards are not in place as per manufacturer’s specifications, remove the equipment, machinery, or material from service and do not allow its use.

4. When additional safeguarding is required, consult with the equipment owner, operator, or manufacturer specifications to determine what additional safeguard would be required to provide the same or greater level of protection

SWP: Safeguarding REFERENCE: NUMBER: SWP-18



as the manufacturer intended or the law requires. 5. Ensure that warning signs are placed near all areas where moving parts or

energized cables are exposed, and ensure that signage is used for machinery that can start automatically.

6. Ensure that all employees and contractors are trained in the use of safeguards and the process to remove defective equipment from service.

7. If no safeguard is possible (s.312, Code) ensure that the level of PPE required is appropriate to the hazard(s).

8. Ensure that when working on a platform that appropriate guardrails are in place as per s.315, Code.

9. When there is a hazard of falling objects, ensure that employees are protected by the use of toe-boards, PPE, signs, or warning horns/lights, or a combination of the above.

10. If there exists a hazard of falling into a bin, chute, or hopper, ensure that safeguards are in place to prevent an employee from falling in.


1. Ensure that all training is applied. 2. A worker will not tamper with or modify a safeguard in any way. 3. Wear required PPE at all times. 4. Report any deficiencies, hazards or defective equipment immediately, and

remove the defecting equipment from service by tagging it, locking it out, or otherwise rendering it inoperable.

5. A worker will not move or obscure a warning sign or sticker.


5.19 SWP 19 – Transportation – Commercial Vehicles

GENERAL To protect against injury or loss by ensuring that a commercial vehicle is inspected and roadworthy.

APPLICATION This SWP applies to any employee whom operates a commercial vehicle with a GWR of >4500 kilograms.



• Driver’s license of appropriate class • TDG ground • Commercial carrier training

o NSC training o Logbook o Hours of service o Inspections

• Inspection process and records • Preventative maintenance program • Hours of Service Regulation • Manufacturer’s specifications • NSC Standard 13 – Trip Inspections • Cokel Inspections Element • Cokel Preventative Maintenance

Element

LEGISLATION S.2, OHS Act Part 2, OHS Code Part 19, OHS Code Part 34, OHS Code Commercial Vehicle Safety Regulation Alberta Drivers’ Hours of Service Regulation Federal Commercial Vehicle Drivers Hours of Service Regulation National Safety Code


1. Ensure that any Cokel employee who operates a commercial vehicle has the appropriate license and training in order to perform the job safely.

2. Prohibit the operation of any commercial vehicle that may cause a danger to people or property.

3. Commercial vehicles retrofitted with equipment that was not originally intended by the manufacturer are prohibited.

4. Before any commercial vehicles are operated, ensure that the applicable inspection and maintenance processes are in place and understood by the employees.

5. Ensure that reported defects are documented and repaired before the vehicle is put into operation.

6. Ensure that inspections occur daily, with inspections being valid for only 24 hours.

SWP: Transportation – Commercial Vehicles REFERENCE: NUMBER: SWP-19



7. Ensure inspections are documented and include as a minimum the requirements of the NSC Standard 13.

8. Ensure that all records are maintained as per the requirements of the Alberta Commercial Vehicle Safety Regulation, sections 37 and 38.

9. Ensure that no driver exceeds 13 hours of driving time in a day. 10. Ensure that operators of a commercial vehicle maintain a log book as per the

requirement of the Alberta Drivers’ Hours of Service Regulation.


1. Comply with all applicable laws and operate the vehicle in a safe manner at all times, in compliance with all posted speed limits.

2. Ensure training and licensing is up to date and communicates to the employer whenever any changes to licensing or training status occur.

3. Conduct pre-trip inspections daily. 4. Immediately report and document deficiencies identified during the trip

inspection, and make arrangements for repairs as required. 5. Ensure that all cargo is secured, contained, or immobilized prior to operating

the vehicle. 6. Ensure that no more than 13 hours of driving occurs in a day. 7. Ensure that logs are maintained as required.


5.20 SWP 19 – Working Near Hazard Trees

APPLICATION This SWP applies to any employee who is working in forested areas where trees are of sufficient size to be able to cause injury or property damage should they or their branches fall and hit a worker. This SWP does NOT apply to felling, bucking, or removing hazard trees (see SWP 17). Cokel’s hazard tree assessment process follows the general principles of the WorkSafeBC requirements as well as client-specific processes from electrical and other utility companies.



• Site orientation • Hazard tree assessment

documentation review

Prior to assessing hazard trees or working in an area with a high number of hazard trees (such as a burnover, recently disturbed area, blowdown, etc) the following documents must be reviewed: • Wildlife/Dangerous Trees Awareness – A

Safety Guide for Logging Operations. • WDTAC – Forest Harvesting and

Silviculture Module, Table 1. Levels of Disturbance for Unprotected Workers in Various Work Activities.

• Dangerous Tree Management in Preparation for Silviculture Operations

LEGISLATION S.2, OHS Act

Part 2, OHS Code


1. Ensure that all workers are aware of the processes for working near hazard trees.

2. Ensure that FHAs are FLHAs are completed, communicated, and understood before work begins.

3. Whenever wind is sustained or gusts to over 40kmh, operations must cease in high risk areas where there are a high number of trees with lean or defects that make them susceptible to falling. In lower hazard areas, such as wind-firm pine stands or healthy defect-free trees, operations may continue but workers are required to continually assess the situation and risk.

4. Ensure that emergency response information is complete and available. 5. Ensure that working alone situations are identified and communication systems

SWP: Working Near Hazard Trees REFERENCE: NUMBER: SWP-20

DATE CREATED: May 27, 2017 DATE REVISED: Jan 7, 2017 VERSION #: 002


are in place. 6. Ensure that those designated to assess hazard trees review the WorkSafe BC

documentation mentioned below, as well as apply the client-specific procedures when assessing trees near utility lines.


8. Review all applicable JHAs and SWPs/SJPs. 1. Review the WorkSafe BC documentation on hazard trees. 2. Complete, or participate in group completion, of FLHAs. 3. Apply hazard controls and training. 4. Unless required to assess a specific tree, stay 2x the tree height away from

known hazard trees. 5. Communicate the location of identified hazard trees to other workers, and if

safe to do so flag the tree with high-visibility tape. 6. Wear all required PPE at all times.


5.21 SWP 20 – Ground Disturbance and Excavation with Equipment

APPLICATION This SWP applies to ground disturbance with equipment, and includes excavation, trenching, digging, and piling. All aspects of ground disturbance with equipment are included as per the definition specified in s.441 of the Alberta OHS Code, including the exemptions to the definition.



• Site and project orientation • Ground Disturbance Level II • Utility Owner or Prime Contractor

training • Competent • Pre-Disturbance Checklist (Energy

Safety Canada template or other). • Site procedures and restrictions • Crossing Agreement awareness • Emergency Response Procedures

• Common Ground Alliance Best Practices Version 3

• Common Ground Alliance Damage Prevention process.

• Energy Safety Canada, Industry Recommended Practice

• Field and Project-level hazard assessment

• Emergency Response Plan • Applicable Codes of Practice – owner,

operator, Prime • Applicable Crossing Agreements for

URWs • Work Permit requirements • CSA S250-11, Mapping of Underground

Utility Infrastructure

LEGISLATION S.2, OHS Act Part 2 OHS Code Part 19 OHS Code Part 32 OHS Code

GENERAL CONSIDERATIONS

GENERAL GROUND DISTURBANCE WITH EQUIPMENT • includes grading, surface material removal, topsoil removal, brush/vegetation

removal, excavation, trenching, piling, daylighting, etc. • A project plan and site-specific hazard assessment must be completed prior to

work beginning. The project safety plan completed prior to work beginning must include the following at a minimum:

o Roles, responsibilities, communication, project contacts o Overview of the work area, site layout including dig area, piling area,

staging area(s), parking, traffic restrictions

SWP: Ground Disturbance and Excavation with Equipment REFERENCE: NUMBER: SWP-21

DATE CREATED: Jun 1, 2017 DATE REVISED: Jan 10, 2017 VERSION #: 002


o Project tasks, stages, timeline, milestones o Site-specific hazards o Fuel areas o Emergency response procedures, equipment, personnel,

transportation, and muster point. o PPE requirements, including any personal monitors required o Site orientation and training requirements o Need for safety watch or spotters

• Any necessary permits must be obtained from the Prime or site-representative, and may include:

o Ground Disturbance Permits if disturbing soil within 30m of a below-grade facility.

o Confined space entry permit if entering a confined or restricted space.

o Use of explosives o Hot Work (as determined by Cokel, the Site Operator, or Prime) o Crossing pipelines or other underground

• A trained, qualified, and experienced locator to assess the area prior to work beginning.

• Pre-job safety meeting is required with all who may be affected by the work. EXCAVATION AND TRENCHING – Includes the general procedures above, as well as the following:

• Marking excavations, access restriction. • Soil stabilization method(s) to be used, sloping, cutting back, shoring, or

another temporary protective structure as dictated by the soil type, site conditions, equipment used, and any applicable regulations. Must be engineered if >3m deep.

• Water hazards, groundwater and atmospheric conditions • Worker access requirements, method, hazards, and controls whenever a

worker is required to enter a trench or excavation greater than 1.5 meters deep.

• Ensure that any requirements of the AER or NEB are identified and complied with.

• Excavations greater than 6m deep must be certified by a professional engineer PILING MATERIAL – Includes the general procedures above, as well as the following:

• Material must not be piled to within 1m of the edge of the excavation • The slope of the pile cannot exceed 45 degrees

EXPOSING BURIED FACILITIES - includes utility lines, underground facilities, active or not. – Includes the general procedures above, as well as the following:

• A trained, qualified, and experienced locator to assess the area prior to work beginning.

• The facility owner must be contacted prior to the work being done. • Locate marks should be sufficient to not be disturbed or moved by the activities

of the site. If a locate mark is moved and the true location is not known, then a new locate will be required.

• Hand exposing or hydrovacing must be undertaken at the direction of the facility owner, site-supervisor, Prime Contractor, or locator.


CROSSING OVERHEAD OR BELOW GRADE FACILITIES – includes powerlines, pipeline, or any other utility. Includes the general procedures above, as well as the following:

• Contact the utility owner. • Obtain a crossing agreement. • Plan the crossing and follow any appropriate procedure, including ramping over

a pipeline, or using goalposts for crossing under a powerline. • Follow any directions of the facility owner.

SITE/PROJECT SUPERVISOR RESPONSIBILITY

1. Ensure that all roles and responsibilities are known, including the facility owner representative, ground disturbance supervisor, and/or Prime Contractor.

2. Ensure that communication lines are clear and known. 3. Ensure that any required permits or agreements are in place and

communicated. 4. Ensure that project plans and site-specific hazard assessments are completed. 5. Lead or participate in daily safety meetings with all workers at the site, and sign

off on any required documentation. 6. Enforce procedures and follow-up with non-compliance.


11. Review all applicable FHAs and SWPs/SJPs. 12. Participate in daily safety meetings. 13. Apply training that is received, and follow any site/project requirement,

procedure, or process. 14. Wear all PPE required for the task. 15. Report all incidents that occur, including near miss incidents. 16. Report any hazardous condition immediately. 17. Refuse any dangerous work where uncontrolled hazards exist.

EQUIPMENT OPERATOR RESPONSIBILITY

1. Ensure that all equipment is inspected. 2. Ensure that all safety features and guards are in place and functioning. 3. To complete preventative maintenance as required by the manufacturer. 4. Report all incidents, including near miss incidents to the Cokel and site

representative. GROUND DISTURBANCE SUPERVISOR RESPONSIBILITY

From Energy Safety Canada IRP: 1. complying with all regulatory requirements; 2. complying with the terms and conditions of all written approvals, permissions, 3. permits, and checklists; 4. ensuring that workers are competent in ground disturbance procedures; 5. confirming that all required buried facility locates have been requested; 6. understanding the locates provided and their documentation; 7. managing the locates; 8. hand exposing buried facilities as required by regulations and that may be in 9. conflict with a ground disturbance; 10. conducting pre-job and tailgate meetings; 11. supporting exposed buried facilities; 12. backfilling exposed buried facilities with care; 13. reporting any damage caused or found.

FACILITY OWNER RESPONSIBILITY

From Energy Safety Canada IRP: 1. maintaining buried facility rights-of-way and signage, as per regulations; 2. having a system in place to receive and respond to notifications of intent to 3. disturb the ground near their buried facilities (e.g. one-call registration); 4. ensuring that the one-call database and mapping are up to date and correctly


5. identify the location of the owner‘s buried facilities; 6. providing any help the ground disturber may require to comply with 7. regulatory requirements, to ensure the safety of workers conducting ground 8. disturbance activities, and to prevent any damage to buried facilities; 9. ensuring that a competent locator identifies and marks the location and 10. approximate horizontal alignment of the buried facilities; 11. ensuring that locates are documented, that the ground disturber has a copy 12. of locate documentation, and that locate documentation is kept on file for a 13. minimum of two years or the life of the pipe for federally regulated pipelines.

From Energy Safety Canada IRP:


1.0 SAFE JOB PROCEDURES

Unlike Safe Work Practices, Safe Job Procedures apply to job tasks that typically follow a standard procedure or set of steps. Tasks that pose a high risk of injury or loss will be considered Critical Tasks. These critical tasks should always be addressed at safety meetings when the task is to occur that day, and specific control measures must be addressed on the FLHA. Critical tasks are identified below as well as on each SWP and SJP form in the top right corner. While SWPs and SJPs are to be reviewed by all employees engaged in the job task, and the following situations dictate when a review is required:

• Upon commencement, as a part of the new employee orientation • Annually at the seasonal start-up meeting • After an incident occurs (including a Near Miss) • As required as a part of an update team

A supervisor or manager will conduct/document the above reviews, but employees are encouraged to informally review the procedures whenever they have questions about procedure, PPE, hazards, or responsibilities. When an employee is working in an area by themselves, or when a supervisor/manager is not present on site, the workers will assume the supervisor/manager duties such as obtaining required information and communicating to other workers on the site. If the employee has any questions or concerns then work should not begin until consultation with a Cokel supervisor or manager occurs, and the employee may refuse work they deem to be unsafe as per s.35 and 36 of the OHS Act. Safe Job Procedures include the following:

• SJP 01 Loading and Unloading ATVs (CT) • SJP 02 Towing and Winching (Vehicles) (CT) • SJP 03 Changing a Tire (CT) • SJP 04 Boosting a Battery • SJP 05 Rigging, Lifting, Winching (CT) • SJP 06 Energy Isolation • SJP 07 Controlled Products

NOTE: No SWP or SJP takes precedence over any applicable legislation, and in the event of a conflict between a procedure or practice and the legislation, the legislation will prevail.


6.1 SJP 01 – Loading and Unloading ATVs

GENERAL To protect employees from injury and to protect property from damage as a result of loading and unloading ATVs

PPE REQUIRED Steel-toe boots Leather gloves Helmet (see ATV use SWP for required standard).

TRAINING REQUIRED ATV Safety Training

APPLICABLE LEGISLATION s.2, OHS Act Part 2, OHS Code Part 18, OHS Code Part 19, OHS Code

OTHER INFORMATION SWP 11 - ATV Use

CONSIDERATIONS • The employee loading/unloading must have ATV training. • The ATV and ramps must be in good working condition. • The trailer deck or truck box must be free of obstacles and able to

handle the weight of the ATV being loaded.

GENERAL PROCEDURE

LOADING:

1. Clear truck bed or trailer deck of debris. 2. Position the ramp and secure with a tie-down. 3. For truck loading, place a wooden block between the cab and the ATV to prevent the winch from

breaking the back window of the truck (if necessary). If in doubt as to a suitable block, ask. 4. Drive the ATV up the ramp at a steady pace to avoid moving the ramp. If possible, use a spotter. 5. Position the ATV at the front of the truck box, or across the axle of the trailer. 6. Shut the ATV off, leave in gear, remove the key, and set the park brake. 7. Secure the ATV using at least four straps and set the park brake. 8. Store the ramps in a secure position, using tie-downs when necessary. 9. If using a trailer, double check the hitch connection (safety pin, ball, and safety chains) and the trailer

wiring. UNLOADING:

1. Park on level ground with a safe space to work in. 2. Set the parking brake. 3. Release all straps.

SJP: Loading and Unloading ATVs REFERENCE: NUMBER: SJP 01

DATE CREATED: Sept 20, 2014 DATE REVISED: Oct 1, 2018 VERSION #: 002


4. Clear any debris from the ATV’s path. 5. Place the ramp in position and lock into place with a tie-down. 6. Ensure the fuel valve is turned on and start the ATV. 7. Back the ATV off the truck or trailer slowly, using a spotter if available. 8. Unload all personal gear and leave the quad box clean. 9. Return the ATV to the rental agent (if applicable), ensuring that the requirements of the return policy

are fulfilled.


6.2 SJP 02 – Towing and Winching Vehicles

GENERAL To protect employees from injury and to protect property from damage as a result of towing and winching. This SJP applies to HMV towing/winching as well as for ATV.

PPE REQUIRED Steel-toe boots Leather gloves Helmet when operating an ATV (see ATV use SWP for required standard). Eye protection High visibility vest or clothing

TRAINING REQUIRED HMV Defensive Driving ATV Safety Training Review of winch instructions from manufacturer

APPLICABLE LEGISLATION

s.2, OHS Act Part 2, OHS Code Part 18, OHS Code Part 19, OHS Code

OTHER INFORMATION SWP 11 - ATV Use SWP 12 – Highway Motor vehicle Operation SWP 13 - Highway Motor vehicle Operation – WINTER SJP 05 – Rigging, Lifting, and Winching

CONSIDERATIONS • Nylon tow ropes are preferable to chains • Employees should ensure that roadside triangles, flares, or other warning

devices are deployed on a highway before attempting to two or winch another vehicle.

• Whenever possible a tow truck should be called. • Employees should not tow or winch when alone. • Incidents where a vehicle requires towing or winching should be reported as

an OHS incident to Cokel health and Safety. • The vehicle and winch/tow rope should be inspected after use.

GENERAL PROCEDURE

1. Warning devices should be put in place on a roadway. 2. The scene must be assessed for any hazards including deep snow, watercourses hidden under snow,

terrain, other vehicles, other equipment, etc.

SJP: Towing and Winching (Vehicles) REFERENCE: NUMBER: SJP 02



3. Towing/winching equipment must be inspected prior to use. All lifting and winching equipment must be inspected and maintained as per the manufacturer’s specifications, and records must be kept indicating what was done, when, and by whom.

4. Hand signals should be discussed before the towing/winching begins. 5. PPE must be donned before the towing/winching begins. 6. Once the vehicles are properly rigged, the cable/rope connections should be inspected. 7. No employee should stand in the ‘snap’ zone or in a line of fire, and no employee should stand between

the vehicles during towing or winching. 8. Before the rigging is released both vehicles should be stable, on level ground (as much as possible), and

turned off with the emergency brakes engaged.


6.3 SJP 03 – Changing a Tire

GENERAL To protect employees from injury and to protect property from damage as a result changing a tire.

PPE REQUIRED Steel-toe boots Leather gloves Eye protection High visibility vest or clothing (if changing on roadside)

TRAINING REQUIRED HMV Defensive Driving Review of operator’s manual

APPLICABLE LEGISLATION s.2, OHS Act Part 2, OHS Code Part 18, OHS Code Part 19, OHS Code

OTHER INFORMATION SWP 12 – Highway Motor vehicle Operation SWP 13 - Highway Motor vehicle Operation – WINTER

CONSIDERATIONS • Do not change a tire if it is unsafe to do so. Either call for roadside assistance or slowly drive to a safe location out of traffic.

• If the spare tire or the jack is not serviceable then do not use them. Call for assistance.

• If driving alone, notify Cokel as per working alone procedures, and check in when the tire is changed and travel is about to resume.

• Incidents involving flat tires need to be reported to Cokel health and Safety.

• No person should remain in the vehicle as it is being jacked up. Even a large dog should be removed so that weight does not shift when the car is off the ground.

• A temporary spare (space saver) will change vehicle handling and is not appropriate for high speed. Consult the operator’s manual and proceed with caution to the nearest garage for a tire replacement.

GENERAL PROCEDURE

1. Pull over on a flat hard surface, clear of any traffic. 2. Put the vehicle in park, turn it off, and engage the parking brake. 3. Use wheel chocks or an improvised block (wood, rock) if available to stabilize the tires that will not be

lifted. 4. Remove any heavy or unstable load if possible. 5. Remove the jack assembly and position the jack under the jacking point (consult operator’s manual). 6. Fetch the spare tire and place next to the tire that is to be changed.

SJP: Changing a Tire REFERENCE: NUMBER: SJP 03



7. Remove the wheel cover if applicable using the tool included with the jack assembly. 8. With the vehicle still on the ground loosen the lug nuts. A significant amount of force may be required,

and if the nut starts to strip call for assistance. 9. Raise the vehicle with the jack until the flat tire clears the ground. 10. Remove the previously loosened lug nuts, and place them in the wheel cover for easy recovery. Grasp

the flat tire with both hands and slip it off the wheel bolts. 11. Now lift the spare tire onto the wheel bolts. 12. When the tire is in position, replace the lug nuts by hand ensuring that the tapered end of the nut goes

toward the vehicle. Tighten each lug-nut by hand as much as possible in a star-pattern (as per diagram below).

13. Lower the vehicle to the ground. 14. With the car back on the ground, you can now tighten the lug nuts. Rather than tightening them one by

one in order, start with one lug nut, tighten it about 50%, move to the opposite nut (across the circle) and tighten that one about the same amount. Keep tightening opposite lug nuts gradually in turn until each lug nut is tight (tighten until it requires more than a reasonable amount of force to turn the nut). If using a torque wrench, tighten to the manufacturer’s specifications.

15. Proceed with caution and proceed to the nearest garage to have the lug nuts torqued to the manufacturer’s specifications (if a torque wrench was not used on site).

16. Check the lug nuts after driving to ensure uniform torque. NOTE: The operator’s manual may require different or extra steps, and if so they shall prevail over the steps indicated above. NOTE: When removing rocks caught between dual rear wheels, use a strap or chain to wrap the rock, secure the other end to the truck, and slowly pull forward so the rock is dislodged without risking a blow-out in close proximity.


6.4 SJP 04 – Boosting a Battery

GENERAL To protect employees from injury and to protect property from damage as a result of boosting an automotive battery.

PPE REQUIRED Leather gloves Eye protection High visibility vest or clothing (if boosting on roadside)

TRAINING REQUIRED HMV Defensive Driving Review of operator’s manual

APPLICABLE LEGISLATION s.2, OHS Act Part 2, OHS Code Part 18, OHS Code

OTHER INFORMATION SWP 12 – Highway Motor vehicle Operation SWP 13 - Highway Motor vehicle Operation – WINTER

CONSIDERATIONS • If boosting on roadside ensure that it is safe to do so, and put out flares or triangles to alert other drivers.

• Wear hi-visibility clothing/vest if boosting on roadside. • If working alone when a battery dies, follow notification procedure and

notify Cokel. • An incident where a battery dies during work hours is reportable to

Cokel Health and Safety.

GENERAL PROCEDURE

1. Position the vehicles close together, with their batteries as close to each other as possible, but not

touching. 2. Ensure that both vehicles have the same battery voltage (12 volts is typical, but some utility vehicles

may have 24 volt systems). Using batteries with different voltages could cause a power surge damaging the computer components.

3. Turn off all accessories in both vehicles except for the heater fan. Running the heater fan motor will help protect your car’s computer and electrical system from potential power surges.

4. Attach the positive (red) cable end to the positive terminal on the dead car. 5. Attach the other end of the red cable to the positive terminal on the live car. 6. Attach the negative (black) cable end to the negative post on the live car. 7. Attach the other end of the black cable to an unpainted metal surface on the dead car, not to the

SJP: Boosting a Battery REFERENCE: NUMBER: SJP 04



battery post (Otherwise, a spark could react with the hydrogen gas which is always present in a battery). 8. Start the boosting (live) car first, and run it at fast idle. 9. Start the dead vehicle. If it is difficult to start, wait a few minutes between attempts to allow the battery

and starter to cool down. 10. Remove the cables in reverse order, beginning with the (previously) dead vehicle, and allow the vehicle

to run for at least twenty minutes to sufficiently charge the battery.


6.5 SJP 05 – Rigging, Lifting, Winching

GENERAL To protect workers from injury and to protect property from damage as a result of the rigging, hoisting, or winching of materials. This includes winches on trucks, ATVs, winch tractors and heavy equipment, as well as any lifting or hoisting device.

PPE REQUIRED Leather gloves Eye protection High visibility vest or clothing Head protection CSA hard toe boots

TRAINING REQUIRED • Site-specific orientation by Contractor, Prime, Site/Project Manager. • Emergency response training. • Operation of any winch or lifting device requires training. For HMV or ATV

mounted winches or lifts, manufacturers operating instructions must be reviewed and followed. For any device with a rated load capacity of 2000kg or over, specific training and certification is required.


s.2, OHS Act Part 2, OHS Code Part 6, OHS Code Part 18, OHS Code Part 21, OHS Code Part 34, OHS Code

OTHER INFORMATION SJP 02 – Towing and Winching (Vehicles)

CONSIDERATIONS Cokel does not own or operate cranes or powered equipment used specifically for lifting. Any winching or lifting to be done by a hoe or excavator may only be done if operating within the specifications of the equipment. When cranes are required, such services will be contracted to a qualified service provider.

GENERAL PROCEDURE

1. All lifting and winching equipment must be inspected and maintained as per the manufacturer’s

specifications, and records must be kept indicating what was done, when, and by whom. 2. All lifting and winching equipment (referred to hereafter as ‘equipment’) must be commercially

manufactured, with a load rating indicated. 3. All equipment must have an operator’s manual available for the specific piece of equipment. 4. Rated load capacities cannot be exceeded at any time. 5. Any rigging/hoisting lines that have been used for towing cannot be used for any hoisting operation.

SJP: Rigging, Lifting, Winching REFERENCE: NUMBER: SJP 05



6. All slings must have a label that complies with s.298(1) of the Code. 7. All equipment must be used only for the manufacturer’s intended purpose. 8. A worker must be able to demonstrate competence at the request of the employer or prime

Contractor’s representative. 9. Whenever possible, a load shall not pass over any workers on site. 10. Signaling shall be conducted in accordance with s.191 of the Code, and signals shall be agreed to before

the lift/winch occurs. 11. Employees shall not pass under suspended loads. 12. All employees and workers shall stay a safe distance away from winching operations. A safe distance

will be a minimum of 100m three times the length of cable played out for the winching (whichever is longer), or in a vehicle, building, or other form of shelter.

13. No employee shall stand within the snap radius of the rope, chain, or cable being used to winch. 14. PPE must be worn at all times. 15. All cables, ropes, or chains must be inspected and tagged out if not in safe operating condition. 16. All loads must be secured against shifting or failing. 17. Suspended loads or loads must not be left unattended. 18. Items being winched must not be left unattended with the rigging attached, and must be secured

against movement before rigging is removed.


6.6 SJP 06 – Energy Isolation

GENERAL To protect employees from injury and to protect property from damage as a result exposure to hazardous energy. Hazardous energy may arise from any of the following sources:

• Hydraulic • Kinetic • Potential • Chemical • Ionizing (radiation) • Electrical, including static, • Thermal • Gravitational • Electromagnetic

PPE REQUIRED Required PPE will depend upon the task and the type of energy being managed. PPE

must be detailed on a FLHA prior to commencing the task, and the FLHA must be communicated to ALL workers in the area that may be affected by an energy release. PPE must address as required:

• Hearing protection • Eye protection • Skin protection • Head protection • Respiratory protection • Foot protection – crush, electrical, chemical

TRAINING REQUIRED • Emergency response training. • Manufacturer’s specifications. • Servicing of any equipment beyond normal operator maintenance as per

manufacturer’s specifications requires a competent individual trained in the type of servicing required.


s.2, OHS Act Part 2, OHS Code Part 15, OHS Code Part 18, OHS Code Part 19, OHS Code

OTHER INFORMATION Manufacturer’s specifications Site-specific procedures

SJP: Energy Isolation REFERENCE: NUMBER: SJP 06



CONSIDERATIONS Energy isolation must be done by a competent worker, trained in the specific procedures for the equipment, and my require that an outside consultant be hired to conduct the work and/or manage the energy isolation. Cokel employees are NOT permitted to engage in any task for which they are not deemed competent. Contact Cokel OHS with any questions.

GENERAL PROCEDURE

NOTE: See Part 15 of the OHS Code for the full list of requirements. What follows is a summary:

1. Machinery, equipment, or powered mobile equipment (hereafter referred to as ‘Equipment’) that requires servicing must be at a full stop when servicing is to occur.

2. Equipment requiring servicing must have all energy sources turned off and secured with an energy-isolating device secured as per s. 214 of the Code.

3. Equipment that is to be serviced must be rendered inoperative and protected against accidental activation. See below for the five basic steps to locking out.

4. If Equipment must be serviced while operational, then documented procedures must be developed to ensure the work can be done safely while the Equipment is in operation. Note that Cokel employees are prohibited from performing maintenance while equipment is in operation.

5. If servicing must be done to piping that contains harmful substances, then it must be confirmed that the flow is regulated to a safe level as per s.215.4 of the OHS Code.

6. No work may begin until it is verified that all hazardous energy has been isolated and secured. 7. All individuals working on the Equipment must use a personal lock on each energy control point. 8. Procedures for removing and reassigning locks must be developed. 9. When a worker must leave shift prior to completion of the work, the new shift worker must attach their

own lock prior to removing the departing worker removing their lock. 10. A group procedure for lock-out may be used as long as s.215 of the Code is followed and a worker

designated to verify locks and zero energy status. 11. Procedures for removing locks and restoring Equipment to operation must be developed and followed

in accordance with s.215.3 of the Code. 12. Procedures for isolating piping and pigging operations must be developed if servicing is required to the

piping or pig, and these procedures must conform to s. 214.4 and 215.5 of the Code. 13. Any procedures developed under this SJP or in accordance with Part 15 of the Code must be

communicated to all affected workers via training. 14. Cokel employees are prohibited from performing servicing on equipment beyond standard

owner/operator maintenance as per manufacturer’s recommendations. There are five basic steps to locking out (source: WorkSafe BC):

1. Identify the machinery or equipment that needs to be locked out. 2. Shut off the machinery or equipment. Make sure that all moving parts have come to a complete stop.

Also ensure that the act of shutting off equipment does not cause a hazard to other workers. 3. Identify and de-activate the main energy-isolating device for each energy source. 4. Apply a personal lock to the energy-isolating device for each energy source, and ensure that all parts

and attachments are secured against inadvertent movement. 5. Test the lockout to make sure it’s effective and to verify that each energy source has been effectively

locked out. First ensure that all workers are in the clear and that no hazard will be created if the lockout


is not effective. Lockout can be tested after each energy isolating device is locked out or after a group of nearby devices is locked out.

Emergency lock removal: Only a worker who secured a lock may remove it, but in emergency situations when a lock must be removed and the worker who secured it is not available then the following procedure shall be followed:

1. A specific worker is designated to remove a lock in an emergency situation. 2. The designated worker is notified that the original lock must be removed. 3. The designated worker fastens their own lock on all energy sources that that the original worker had

locked out. 4. The designated worker shall ensure that the new locks are effectively secured, and shall then ensure

that all other workers in the area are accounted for and informed of the impending lock removal. 5. Once all workers are accounted for, the designated worker shall close the area around the Equipment

by flagging the area off or placing signage by all access areas. 6. The original lock(s) may be removed by the designated worker. 7. Prior to removing his own lock(s) the designated worker shall:

• Ensure that all Equipment components are functional • All tools and lose material have been removed from the area(s) being serviced • Ensure that the area around the equipment is clear of employees

8. The designated worker’s locks may be removed, and all workers notified that the equipment is not locked out.

9. The designated worker shall ensure that all workers on the subsequent shift are informed that the Equipment is not locked out.


6.7 SJP 07 – WHMIS 2015, Hazardous Products

GENERAL To protect employees from injury or illness due to the exposure to or handling, use, storage of hazardous products.

PPE REQUIRED PPE requirements depend upon the substances being used, but may include: • Eye protection • Respiratory protection • Hand/body protection for chemical/biological hazards • Chemical or hydrocarbon resistant Boots

TRAINING REQUIRED • WHMIS training required every three years

• Other training recommended by manufacturer


s.2, OHS Act Part 2, OHS Code Part 18, OHS Code Part 29, OHS Code

OTHER INFORMATION WHMIS 2015 labels and pictograms SDS Sheets NIOSH Pocket Guide ACGIH Threshold Limit Values and Biological Exposure Indices

CONSIDERATIONS Cokel employees are prohibited from transport Dangerous Goods, explosives, or radioactive materials without prior authorization and training.

GENERAL PROCEDURE

1. All Cokel field employees are required to take and apply WHMIS training. Training must include: a. Supplier labels and required information b. SDS sheets and their use c. Safe storage, handling, and use of the product d. Placard identification requirements e. Emergency response procedures in the event of release

2. All hazardous products must have a supplier label affixed to the original container. 3. Labels must not be removed, altered, or modified. 4. When a supplier label is missing or illegible, a new supplier label or a worksite label must be affixed. 5. Each individual container of a product must have a label. 6. When a product is decanted/transferred into another container, the new container must have a

worksite label applied unless the product is for immediate use, will be completely used up during the

SJP: WHMIS 2015, Hazardous Products REFERENCE: NUMBER: SJP 07

DATE CREATED: Oct 10, 2014 DATE REVISED: Jan 30, 2020 VERSION #: 003


shift, or the product is clearly identifiable on or by the container. 7. Cokel will ensure that SDS sheets for hazardous products will be obtained for all hazardous products

that are obtained. SDS sheets will be provided or made available to all affected employees via the Cokel cloud system.

8. All SDS sheets will be current, and if a new SDS is obtained from a supplier or manufacturer, then it will replace the previous one on file.

9. All employees shall review the SDS sheets for controlled products or harmful substances at least annually and shall inform Cokel OHS whenever a new product/substance poses a risk of exposure to the employee.

10. When employees are working near the use or manufacture of controlled products, a field level hazard assessment shall include this.

From the CCOHS:

The following pictograms will be associated with these hazard classes and categories.


The flame pictogram is used for the following classes and categories:

• Flammable gases (Category 1) • Flammable aerosols (Category 1 and 2) • Flammable liquids (Category 1, 2 and 3) • Flammable solids (Category 1 and 2) • Pyrophoric liquids (Category 1) • Pyrophoric solids (Category 1) • Pyrophoric gases (Category 1) • Self-heating substances and mixtures (Category 1 and 2) • Substances and mixtures which, in contact with water, emit flammable gases (Category 1, 2 and 3) • Self-reactive substances and mixtures (Types B*, C, D, E and F) • Organic peroxides (Types B*, C, D, E and F)

The flame over circle pictogram is used for the following classes and categories:

• Oxidizing gases (Category 1) • Oxidizing liquids (Category 1, 2 and 3) • Oxidizing solids (Category 1, 2 and 3)

The gas cylinder pictogram is used for the following classes and categories:

• Gases under pressure (Compressed gas, Liquefied gas, Refrigerated liquefied gas, and Dissolved gas)

The corrosion pictogram is used for the following classes and categories:


• Corrosive to metals (Category 1) • Skin corrosion/irritation - Skin corrosion (Category 1, 1A, 1B and 1C) • Serious eye damage/eye irritation - Serious eye damage (Category 1)

The exploding bomb pictogram is used for the following classes and categories:

• Self-reactive substances and mixtures (Types A and B*) • Organic peroxides (Types A and B*)

The skull and crossbones pictogram is used for the following classes and categories:

• Acute toxicity - o Oral (Category 1, 2 and 3) o Dermal (Category 1, 2 and 3) o Inhalation (Category 1, 2 and 3)

The health hazard pictogram is used for the following classes and categories:

• Respiratory or skin sensitization - Respiratory sensitizer (Category 1, 1A and 1B) • Germ cell mutagenicity (Category 1, 1A, 1B and 2) • Carcinogenicity (Category 1, 1A, 1B, and 2) • Reproductive toxicity (Category 1, 1A, 1B and 2) • Specific Target Organ Toxicity - Single exposure (Category 1 and 2) • Specific Target Organ Toxicity - Repeated exposure (Category 1 and 2) • Aspiration hazard (Category 1)


The exclamation mark pictogram is used for the following classes and categories:

• Acute toxicity – Oral, Dermal, Inhalation (Category 4) • Skin corrosion/irritation – Skin irritation (Category 2) • Serious eye damage/eye irritation – Eye irritation (Category 2 and 2A) • Respiratory or skin sensitization – Skin sensitizer (Category 1, 1A and 1B) • Specific target organ toxicity – Single exposure (Category 3)

The biohazardous infectious materials pictogram is used for the following classes and categories:

• Biohazardous Infectious Materials (Category 1)

* Both the Flame and Explosive pictogram are used for Self-reactive substances and mixtures (Type B) and Organic peroxides (Type B)

NOTE: Physical Hazards Not Otherwise Classified and Health Hazards Not Otherwise Classified classes are required to have a GHS pictogram that is appropriate to the hazard identified.

What is required on a Supplier Label? Supplier labels must be in both official languages of Canada (English and French). They may be bilingual (as one label), or available as two labels (one each in English and French). Providing a supplier label in just English or French would not be considered to be in compliance.

The supplier label must include the following information:

1. Product identifier – the brand name, chemical name, common name, generic name or trade name of the hazardous product.

2. Initial supplier identifier – the name, address and telephone number of either the Canadian manufacturer or the Canadian importer*.

3. Pictogram(s) – hazard symbol within a red "square set on one of its points". 4. Signal word – a word used to alert the reader to a potential hazard and to indicate the severity of the

hazard. 5. Hazard statement(s) – standardized phrases which describe the nature of the hazard posed by a

hazardous product.


6. Precautionary statement(s) – standardized phrases that describe measures to be taken to minimize or prevent adverse effects resulting from exposure to a hazardous product or resulting from improper handling or storage of a hazardous product.

7. Supplemental label information – some supplemental label information is required based on the classification of the product. For example, the label for a mixture containing ingredients with unknown toxicity in amounts higher than or equal to 1% must include a statement indicating the percent of the ingredient or ingredients with unknown toxicity. Labels may also include supplementary information about precautionary actions, hazards not yet included in the GHS, physical state, or route of exposure. This information must not contradict or detract from the standardized information.

* Initial supplier identifier – There are two exceptions to this requirement:

• In a situation where a hazardous product is being sold by a distributor, the distributor may replace the name, address and telephone number of the initial supplier with their own contact information.

• In a situation where an importer imports a hazardous product for use in their own workplace in Canada (i.e., the importer is not selling the hazardous product), the importer may retain the name, address and telephone number of the foreign supplier on the SDS instead of replacing it with their own contact information.


6.8 SJP 08 – Safety Spotters

GENERAL This SJP sets standards for the competency of a designated Spotter to ensure that safe practices are followed during high-hazard work. This SJP applies to designated spotters on any job where a spotter is required. Spotters are required on a Cokel project whenever heavy equipment and/or tall loads are crossing under or working under overhead power lines, or where contact with guy-wires or tower structures is possible. This requirement applies even is lines are isolated or de-energized.

PPE REQUIRED PPE requirements depend upon the substances being used, but may include: • High visibility clothing • Hard hat • Protective eyewear • Safety boots appropriate to task • Flame resistant clothing

TRAINING REQUIRED In order to be considered a Qualified Spotter, a worker complete the following

training prior to work commencing: • Altalink ALS 1717 9.10 Non-Utility Worker – Transmission Lines and Right of

Ways • Pre-job site orientation with Prime Contractor Safety Rep. • Other utility operator training as required

A Qualified Spotter must also be familiar with the following documents/processes:

• Burns & McDonnell / Altalink Safety Program Manual – 17.1.14 • Other utility operator training as required • SNC Directive – Preventing Contact with Overhead Power Lines • Job Hazard Assessment for the project • Hazard Communication process • Emergency Response Plan


s.2, OHS Act Part 2, OHS Code Part 7, OHS Code Part 17, OHS Code Part 27, OHS Code Part 28, OHS Code Schedule 4, OHS Code Electrical Utility Code 2007 (AEUC)

SJP: Safety Spotters REFERENCE: NUMBER: SJP 08



OTHER INFORMATION Emergency Response Plan Job Hazard Assessment SWP 09 Daily Safety Briefings Daily Field Level Hazard Assessment

CONSIDERATIONS • Additional training may be required for different projects or different hazards (Atco requiring a Utility Tree Worker, for example).

• When a spotter is required on a high-hazard project, safety meetings shall occur daily and FLHAs shall be completed and submitted daily as well.

• If new hazards arise

GENERAL PROCEDURE

1. Once the need for a spotter is identified then the following steps must be completed. 2. Communication procedures must be determined before work begins, including immediate danger hand

signals/call signs. 3. For electronic or radio communication, a communications check must be conducted before work begins. 4. If hand signals are to be used then they shall be documented and included at every safety briefing and

on FLHAs. 5. No equipment shall work if the spotter is not available or in sight, no exceptions. 6. Spotters must maintain a safe distance from equipment at all times, and this distance shall be

documented on the FLHA. 7. All potential hazards must be documented on the FLHA. 8. Spotters shall be used until it is determined that the high-hazard work is complete, and the

discontinuation shall be identified at the morning safety briefing and on the FLHA.


1.0 PERSONAL PROTECTIVE EQUIPMENT

PERSONAL PROTECTIVE EQUIPMENT POLICY Personal Protective Equipment (PPE) is the last line of defense, and its use may be considered only after the use of engineering and administrative controls is deemed not sufficient to control the hazard alone. When PPE is to be used it is critical to have a process in place to ensure proper selection, care, and use. Through this policy Cokel commits to ensuring that the use and care of PPE is effectively managed by implementing a standard that addresses the selection, care, use, and replacement of PPE, as well as training requirements for specialized PPE. MINIMUM REQUIREMENT The minimum requirement for PPE shall be a CSA approved hardhat, CSA approved steel or composite toe boots, and CSA approved safety glasses. PPE requirements may change based on the job tasks, equipment, materials, or other factors, so one must ensure that job hazard assessments, field level hazard assessments, and safe work practices/job procedures, and MSDS sheets are reviewed to see if extra or specialized PPE is required. COKEL RESPONSIBILITIES

• To ensure that the selection, use, and care of PPE is done in accordance with the standard, client requirements, and legislative requirements.

• To ensure that all required PPE is used at all times and to enforce use through the progressive discipline policy.

• To ensure that employees are trained in the use and care of PPE. • To ensure that PPE is not modified or used in a manner not intended by the manufacturer. • To ensure that the use of the PPE does not endanger the employee.

EMPLOYEE AND CONTRACTOR RESPONSIBILITIES

• To apply the training received in regards to PPE. • To wear required PPE at all times. • To remove defective PPE from service. • To ensure that other workers are using their PPE in required areas. • To use all PPE in accordance with manufacturer’s specifications. • To inspect PPE before each use and conduct any required tests (fit check for example).


7.1 Selection of PPE

The minimum requirement for PPE shall be a CSA approved hardhat, CSA approved steel or composite toe boots, CSA approved safety glasses, and hi-visibility clothing when on site. In order to determine if other PPE is required, including specialized PPE, an employee must review one or more of the following safety documents:

• Safe Work Practice • Safe Job Procedure • Job Hazard Assessment • Field Level hazard Assessment • Site-specific signage • MSDS sheets • Equipment operator’s manual • Site orientation material • Applicable Code of Practice

An employee may also consult with a site safety coordinator to determine if any PPE requirements exist in excess of the minimum. PPE is discussed in terms of BASIC and SPECIALIZED PPE. Basic PPE can be used with a minimum of training unless the job task has a specific training requirement where the use and care of PPE is specifically addressed. Specialized PPE is sometimes required for certain job tasks, and specific training is required for specialized PPE.

BASIC PPE SPCIALIZED PPE Safety footwear Fall protection Head protection Respiratory protection Hi-visibility clothing Hearing protection Gloves Personal monitoring devices Fire resistant clothing

7.2 Safety Footwear

The selection of safety footwear depends upon the nature of the job tasks. At a minimum Cokel will require CSA footwear with protective toe and sole puncture protection. Other job tasks may have different requirements, such as Kevlar boots for chainsaw use, metatarsal protection while rigging, or chemical resistant while working at a refinery. The SWP or SJP will indicate task-specific footwear requirements. CSA Z195.1 establishes guidelines for the selection of protective footwear. Different footwear exists for different hazards, and it is important to use footwear specific to the hazard associated with the job task. CSA marks protective footwear with the following markings identifying the level of protection afforded:


DO:

• Choose footwear according to the job hazard and approved standards. • Lace up boot and tie laces securely (boots do not protect if they are a tripping hazard, or if they

fall off). • Choose a high-cut boot to provide ankle support (fewer injuries).

DO NOT: • Wear defective safety footwear (i.e., exposed steel toe caps). • Under-protect your feet. • Modify safety footwear.

See s.233 of the Occupational Health and Safety Code for more information


7.3 Hearing Protection

Hearing protection is designed to reduce the level of sound energy reaching the inner ear and is measured in dBA. The decibel scale is logarithmic, meaning that for every increase of three dBA there is a doubling of sound energy, and a reduction by three dBA halves the sound energy. An exposure of 85 dBA or greater is considered to be excessive noise and may have a negative effect on hearing potentially resulting in Noise Induced Hearing Loss, and Cokel employees must not be exposed to noise above this level. A rule of thumb for estimating when hearing protection is required is when you cannot carry on a conversation at normal volume from a distance of three feet apart. The goal of hearing protection is to keep the level of noise reaching the inner ear as low as reasonably practicable, and the following table illustrates the occupational exposure durations one may be exposed to:

When selecting hearing protection is required, Cokel will provide hearing protection that meets the requirement of CSA Z94.2-02 (Performance, Selection, Care and Use), and is also of the appropriate grade and class as described in Schedule 3, table 2 of the OHS Code. NOTE: dBA Lex refers to a workers total noise exposure (dBA) weighted over the workday and adjusted to an equivalent 8-hour exposure:

See Part 16 and Schedule 3 of the occupational health and Safety Code for more information about the selection, care, and use of hearing protection.


If Cokel employees are exposed to noise levels near or above 85 dBA Cokel will ensure that a hazard assessment is completed in collaboration the affected worker(s), and suitable controls will be decided upon and implmented. If engineering or administrative controls alone cannot be used to reduce the noise level to below 85 dBA, then hearing protection will be required and workers will be provided with training in regards to hearing conservation and audiometric testing procedures. Spot checks may be conducted to determine noise levels when excessive noise is suspected, as long as the dosimiter is calibrated and in good working order. If the spot check reveals sound levels at or above 82 dBA, then a professional must be consulted to determine the actual noise level that employees are exposed to. If employees are required to wear hearing protection, then they shall be trained in the use and care of the protection.

7.4 Head Protection

A standard piece of PPE for Cokel employees is a hardhat that meets the CSA type 2 standard (which includes side impact protection). When an attachment to the headwear is required, it shall be of a type that is designed for this use and compatible with the headwear. The care and maintenance of headwear are needed if the headwear is to protect as designed. Its lifespan is affected by normal use and by heat, cold, chemicals and ultraviolet rays. Clean the suspension and shell regularly according to the manufacturers' instructions. When operating powered mobile equipment such as quads, Argos, snowmobiles, trail bike, or any other type of similar ATV, the employee must wear a safety helmet that meets one of the following standards:

• U.S.A. Federal Motor Vehicle Safety Standard FMVSS 218, Motorcycle Helmets 1993 OCT • BSI Standard BS 6658: 05, Specification for Protective Helmets for Vehicle Users • Snell Memorial Foundation Standard M2005, 2005 Helmet Standard for Use in

Motorcycling

DO:

• Inspect and replace a shell that shows signs of wear, scratches or gouges. Shells exposed to heat, sunlight and chemicals can become stiff or brittle. A visible pattern of tiny cracks may develop. Over time, weathered hats can become dull in colour or have a chalky appearance.

• Replace headwear when any of the above signs of wear start to appear. • Replace headwear that has been struck, even if no damage is visible. • Remove and destroy any headwear if its protective abilities are in doubt.

DO NOT:

• Do not drill holes, alter or modify the shell. Alterations may reduce the protection provided by the headwear.

• Do not paint the plastic shell. Paint solvents can make plastic headwear brittle and more susceptible to cracks. Paint can also hide cracks that may develop. Instead, use reflective marking tape to make numbers or symbols for identification purposes. Some headwear may be painted, but check with the manufacturer for approval.


• Do not use winter liners that contain metal or electrically conductive material under Class G or E headwear.

• Do not use metal labels on Class G or E headwear. See s.234 to s.239 of the occupational health and Safety Code for more information.

7.5 Respiratory Protection

Cokel employees may be required to utilize Respiratory Protective Equipment (RPE) whenever:

• Exposure to airborne chemicals in excess of the action level (>50% Occupational Exposure

Limit (OEL) as defined in Schedule 1 of the OHS Code) is identified as a hazard • Exposure to a high concentration of particulates is identified as a hazard • Working in an oxygen deficient atmosphere (<19.5% OR2R by volume) • Working in a confined space • Working with chemicals that have poor warning properties • If required to work in an IDLH environment (Cokel employees are NOT required to work in

an IDLH environment).

In order to determine actual exposure levels and necessity for RPE, a professional Hygienist may be required to test exposure levels. Testing results can be used to determine if RPE is required, as well as the required type of RPE (supplied air vs. air purifying). When it is determined that RPE is required, Cokel shall ensure that a Code of Practice is in place that addresses facial hair, effective seal, quantitative and qualitative fit testing, fit checks, and training that includes selection, use, and care of RPE. When RPE may be required for a job or task, it shall be readily available to the employee. Cokel shall ensure that the RPE is:

• Stored in a readily accessible location • Stored in a manner that prevents contamination or damage • Maintained in clean and sanitary condition • Inspected before each use to ensure it is in working condition • Serviced and used in accordance with the manufacturer’s specifications

Fit testing will be done by a professional at least annually, and fit checks will be conducted by the user prior to each use to ensure an effective seal. Things that will affect the fit and seal of RPE include:

• Facial hair (employee shall have no facial hair if RPE is a requirement) • Glasses • The use of hearing protection • Hard hats • Facial structure • Temperature • Modifications to RPE (shall NOT be allowed)

When determining the requirement for RPE, one must consider health conditions such as:

• Heart disease


• Lung function • Perforated eardrum • Claustrophobia • Medications

When the regular use of RPE is a job requirement (not counting emergency use) an employee shall be cleared by a medical professional and provide a copy of the clearance to Cokel OHS. Currently Cokel employees are working outdoors and not working with chemicals and are not working in confined spaces therefore there is no requirement for RPE based on the current job tasks. As a general guide, if RPE is required for a task the following shall be used as a guide:

PROTECTION FACTORS

TYPE DESCRIPTION PROTECTION FACTOR NOTES

Air Purifying Disposable 10 Half Mask 10 Full Face 10 Full Face PAPR 100 Qualitative fit test Full Face PAPR 1,000 Quantitative fit test

Supplied Air Full Face Pressure Demand 1,000 Positive Pressure 10,000

Protection Factor required = concentration outside face piece / concentration inside face piece The following shall be true: (airborne concentration/APF of respirator) < OEL

Types of air purifying respirators Oil resistance of filter Filtration rating Particle N = no oil protection 95 = 95% Gas / Vapour R = oil resistant 99 = 99% Combination P = oil proof 100 = 99.97%

Filter Colour Protection Green Ammonia White Acid gas Black Organic vapours Yellow Organic vapour / acid gas combination Magenta HEPA (particulate) Orange Mercury

NOTE: Air purifying respirators shall NOT be used for any of the following conditions:

• IDLH atmosphere (supplied air required) • Oxygen deficient atmosphere • Substances that are toxic are very low doses


• Substances with poor warning properties or that affect the sense of smell (HR2RS for example)

• Substances that have an odour threshold less than the OEL • Substances that irritate the eye (unless a full face air purifying mask is used)

Contact the Cokel Health and Safety Consultant if RPE is identified as a requirement for a particular job task or site. See s.244 to s.255 of the Occupational Health and Safety Code for more information.

7.6 Hand Protection

Hand protection should be chosen based on the type of hazard present. The FLHA, SWP, or SJP will indicate the type of hand protection required for the job task. Types of hand protection include:

• Chainsaw use – leather gloves • Biohazard handling – Nitril or latex • Chemical handling – depends on nature of chemical, refer to MSDS • Hydrocarbon – Nitril or latex for low to moderate hazard level, Neoprene or Butyl rubber

for higher hazard.

See s. 242 and s. 243 of the Occupational Health and Safety Code for more information. 7.7 Eye Protection

When hazards related to flying objects, blowing dust/particulates, tree branches, or splashing exist then eye protection is required. CSA approved safety glasses are the standard when safety eyewear is required. Prescription glasses, sunglasses, sport glasses are not allowed to be used in lieu of CSA approved safety eyewear unless they conform to the CSA standard. Use judgment and refer to SWPs and SJPs to determine whether or not anti-fog, wrap around, or full goggles are required. Employees will indicate on the FLHA the type of eyewear required for the task.

DO • Ensure your eye protection fits properly (close to the face). • Clean safety glasses daily, or more often if needed. • Store safety glasses in a safe, clean, dry place when not in use. • Replace pitted, scratched, bent or poorly fitting safety glasses. Damaged eye protection

interferes with vision and will not provide the protection it is designed to deliver.

DON’T • Modify eye protection. • Use eye protection that does not have a proper certification. Various markings or the

safety stamp for safety glasses are usually on the frame inside the temple, near the hinges of the glasses.

See s.229 of the occupational Health and Safety Code for more information.


7.8 Body Protection and Clothing

Certain job tasks may require hand, limb and body protection. Types of limb and body protection may include specialty gloves, leg, arm, belly, or chin guards, leather aprons, flame resistant clothing, chemical resistant clothing, or boot/shoe covers. The type of PPE required for the job task will be indicated in the SWP, SJP, FLHA, or will be discussed in the daily safety briefing. Types of body protection that may be required include:

• Skin hazards – body protection such as chemical resistant clothing • Burn/fire hazards – flame resistant clothing • Biohazard exposure – protective clothing such as Tyvec suit, lab coat • Impact to limb hazards – leg/shin or arm guards • Hot particles, sparks – leather apron, hat, face shield

If you are unsure of the specific PPE requirements then do not begin the task until you are given instruction by your supervisor, site supervisor, site safety contact, or prime contractor. If an employee will be working with or from a boat and may be exposed to a drowning hazard, then a life jacket that conforms to s.240 of the Occupational health and Safety Code requirement is used. See s.232, s.242, and s.243 of the Occupational Health and Safety Code for more information.


8.0 INSPECTIONS

Hazards at the workplace must be eliminated or controlled, and the inspection process is a critical element to any health and safety program. Inspections do not replace the need for hazard assessments as both processes have a different purpose. A hazard assessment allows for the identification of hazards related to a worker’s job tasks, an evaluation of risk the hazard poses, and the determination of hazard controls designed to eliminate, minimize, or mitigate the risk associated with the hazard. While the inspection process may result in the identification of a hazard, the primary intention is to serve as a means to monitor worksite conditions and the effectiveness of existing hazard controls. Inspections allow for the safety of a worksite to be assessed and for corrective action to be implemented to address identified deficiencies. Inspections not only look for the effectiveness of existing hazard controls, they also take into account housekeeping to ensure that the workplace is free from hazards that can result in slips, trips, or falls. NOTE: When a hazard is identified during the inspection process, the hazard must be addressed on the on the Field Level hazard Assessment. NOTE: If an imminently dangerous situation/condition is identified during the inspection process then the inspection must stop and the imminently dangerous situation takes priority.

8.1 Formal Inspections

Formal inspections are conducted at regular intervals using a standardized inspection checklist specific to the place/thing being inspected. The goal of the inspection is to identify:

• Unsafe conditions – weather, terrain, missing controls, defective equipment, poor

lighting, etc. • Unsafe acts/actions – PPE not being worn, improper use of equipment, etc. • Health hazards – chemical exposures, noise exposures, etc. • Safety hazards – missing guards, barriers, malfunctioning hazard controls

The inspection checklist will serve as a report and must therefore be as complete as possible, with explanations and recommendations included. Formal inspections are conducted on:

• Permanent, semi-permanent, and temporary worksites • Highway motor vehicles • Heavy equipment • Off-highway vehicles such as ATVs and snowmobiles • Power-equipment such as chainsaws, generators, etc – via preventative maintenance and

tag-out system

Corrective action taken on any equipment must be in accordance with the manufacturer’s specifications.


The formal inspection is completed by an inspection lead assigned by Cokel management. When a single person is working then the required inspections shall be completed by the individual and submitted to Cokel OHS. See Appendix B for inspection forms.

8.2 Informal Inspections

Informal inspections are an ongoing activity and do not involve an inspection lead, team, or form. Every day is an inspection: whenever a hazard is identified it is reported and addressed through completion of a hazard assessment, an incident report, a verbal notification, or by tagging and removing defective equipment from service. Informal inspections are typically visual inspections and do not require a form unless the site/equipment being inspected has a deficiency and must be removed from service. Motor vehicles, ATVs, and all PPE must be visually inspected prior to each use. Maintenance must be provided as per manufacturer’s specifications and all maintenance records must be kept (see Preventative Maintenance). While permanent and semi-permanent worksites require a monthly formal inspection, field work is a constantly changing activity so the Field inspection Checklist will be used at the beginning of every project, and monthly for projects that last longer than four weeks.

8.3 Inspection Frequencies

Inspection frequency guidelines are as follows:

• Offices – annual formal inspection • Permanent and semi-permanent field sites – monthly formal • Highway motor vehicles (fleet, rental, or personal) – daily visual, maintenance and

records kept as per manufacturer’s specifications. • Commercial Vehicles >4500 kg GWR (if applicable) – inspected pre-use, defects observed

must be documented. Annual CVIP. • Heavy equipment – pre-use visual, maintenance and records kept as per manufacturer’s

specifications. • Power tools – pre-use visual inspection required • ATV – pre-use visual, maintenance records kept • Snowmobile - pre-use visual, maintenance records kept • PPE – daily, prior to use


9.0 PREVENTATIVE MAINTENANCE

All equipment used for Cokel work shall be maintained in accordance with the manufacturer’s specifications in order to ensure that equipment can operate safely for the intended purpose. Equipment may not be used in a manner that is not consistent with manufacturer’s specifications, not shall it be modified to perform a task for which it was not designed. A maintenance schedule shall be developed as per the manufacturer’s recommendations, and maintenance records shall be kept and submitted to the Cokel Safety officer. The following items will require preventative maintenance: VEHICLES

• Highway motor vehicles – manufacturer’s service recommendations. • ATVs - as per manufacturer’s specifications • Snowmobiles - as per manufacturer’s specifications

GENERAL

• Permanent facilities (office, shop) – as required by item (exhaust system, sprinkler, emergency shower, etc).

• First Aid/Emergency supplies – AED(s) monthly visual and quarterly pad/battery check, first aid kits annually inventoried and restocked as a minimum.

• Fire extinguishers – monthly inspection, annual servicing • Trailers – as per manufacturer’s specifications

When a contractor completes maintenance on equipment or tools that will be used on a Cokel project, the contractor shall ensure that all records of the maintenance are recorded and receipts retained for a minimum of three years. The record of maintenance and receipts may be requested by Cokel to verify maintenance. See Appendix C for maintenance records. Lock-Out and Tag-Out When a worker discovers equipment that is defective or inoperable, the equipment shall be removed from service and other workers must be notified that the equipment is not safe by tagging or flagging the equipment, locking it out, and/or rendering it permanently unusable (cutting a defective sling, for example). Survey ribbon, tape, signage, etc, are acceptable means of identifying defective equipment.


10.0 HEALTH AND SAFETY COMPETENCY AND TRAINING

All Cokel employees shall be competent to perform the job tasks assigned to them, including the operation of equipment and awareness/application of standard safety processes. Sections 13, 14, and 15 of the occupational Health and Safety Regulation apply.

10.1 Health and Safety Orientation

All new Cokel employees and subcontractors must undergo a safety orientation as a part of the overall onboarding process. The orientation shall occur prior to any work beginning, and must include the following information:

• Employee and contractor responsibilities • Cokel safety policy(s) • Hazards related to assigned job tasks and existing controls • Hazard identification, risk analysis, and hazard reporting • Standard safety processes • Procedures for emergency response including emergency contacts • Required certifications, training, and clearances • Ergonomic hazards related to the work

10.2 Competency Training

Before undertaking an assigned job task or using equipment (including PPE), Cokel employees will be competent to perform the job task and/or use the equipment. Competency as per the OHS Regulation means “adequately qualified, suitably trained and with sufficient experience to safely perform work without supervision or with only a minimal degree of supervision”. Required training will depend upon the job task (admin vs field work, for example). See the Cokel Training Matrix below for minimum training requirements. Additional training may be required for specific tasks.

COKEL MINIMUM TRAINING STANDARD Field worker

Supervisor Manager Admin Equip. Operator

Driver

Orientation Yes Yes Yes Yes Yes Yes Standard First Aid Yes Yes Yes Yes Yes Yes WHMIS 2015 Yes Yes Yes Yes Yes Yes WHMIS 2015 for Supervisors -- Yes -- -- -- --

H2S Alive -- Yes -- -- Yes Yes H2S Aware Yes -- Yes -- -- --

Ground Disturbance Level II Yes Yes Yes -- Yes --

Transportation of Dangerous Goods - Ground Yes Yes Yes -- Yes Yes

Transportation off Dangerous Goods - Air If needed If needed If needed If needed If needed If needed Defensive Driving Yes Yes Yes Yes Yes Yes

ATV safety If needed If needed If needed If needed If needed If needed Snowmobile Training If needed If needed If needed If needed If needed If needed Heavy Equipment specific to type -- -- -- -- Yes Yes Log Book/Hours of Service -- -- -- -- Yes Yes Load Securement -- -- -- -- Yes Yes

Wildlife awareness Yes Yes Yes -- Yes --

Client-specific training may be required in addition to any of the above.


Any training that is received must be obtained from an acceptable and recognized provider in good standing with any governing body that oversees the material/training provided.

10.3 Refresher Training

If a certification must be maintained then Cokel shall ensure that employees receive certification training, and shall ensure that contractors maintain required certifications. Employees also have the responsibility to ensure that they have the certifications required to complete assigned job tasks, and if an employee becomes aware of any condition or circumstance that affects any of their required certifications or their ability to do their job safely then they shall inform Cokel immediately. Conditions and circumstances may include the lapsing of a safety certification and/or the loss of a required license (including driver’s license) or professional designation.

COKEL REFRESHER TRAINING STANDARD Refresher Required Orientation At commencement and reassignment. Standard First Aid Every 3 years WHMIS 2015 -- WHMIS 2015 for Supervisors -- H2S Alive Every 3 years H2S Aware Every 3 years Ground Disturbance Level II Every 3 years Transportation of Dangerous Goods - Ground -- Transportation off Dangerous Goods - Air -- Defensive Driving Every 3 years or competency assessment ATV safety Every 3 years or competency assessment Snowmobile Training Every 3 years or competency assessment Heavy Equipment specific to type As per training provider requirements Log Book/Hours of Service As recommended by provider Load Securement As recommended by provider Wildlife awareness --

10.4 Competency Assessment

A competency assessment may be used to assess a worker’s competency in lieu of formal training. This assessment will require a worker to disclose their previous training, qualification, and experience for the task. If a worker has received training in the past, and has continually undertaken the task for three or more years/seasons, then they may be deemed competent. Assessments shall be on a case-by-case basis. Contact Cokel OHS for more details.

10.5 Periodic Safety Meetings

A Cokel safety meeting will occur at the beginning of each new project and/or at the beginning of a field season. Thereafter periodic meetings will be held as required by the client, based on the hazard level of the work being undertaken, after an incident occurs that results in medical aid or lost time, or at a minimum quarterly. Daily safety meetings occur to complete and discuss the FLHA. Cokel employees will attend all client safety briefings when required.


11.0 EMERGENCY PREPAREDNESS

The purpose of the Cokel Emergency Response element is to prevent or injury and property damage in the event of an emergency. Emergency response procedures are critical in order to effectively react and communicate in order to prevent further injury or loss in the event of an emergency. All workers and contractors must be aware of general procedures as well as site-specific procedures/contacts. The prime contractor’s emergency response procedures take precedence over the general procedures included in this manual.

11.1 Emergency Contacts

Appendix E contains a general Emergency Response Contact List where employees list the names of people to be notified in case of an emergency, as well as any medical conditions which they choose to disclose (bee allergy, for example).

11.2 Emergency Response Plans

Emergency response activities will vary depending upon the type of emergency, and every site can have its own unique hazards requiring specific emergency response procedures. Examples of emergencies that may need to be considered when working on-site include:

• Fire – structural and wild fire • Flood • Medical emergency • Workplace violence • Weather • Chemical release • Wildlife attack • HR2RS Incident • Power line contact incident

Management must ensure that Emergency Response Plans must are tested at least annually, via table top exercises or drills. The EP Testing Record must be completed, identifying deficiencies, corrective actions, and person(s) responsible for action.

11.3 Responsibilities

FIELD OPERATIONS

PROJECT MANAGER/PRIME CONTRACTOR - The Project Manager or Prime Contractor Representative is responsible for ensuring that all hazards and emergency response procedures/equipment are identified and communicated to all workers and contractors. Other stakeholders, such as power line or pipeline operators, may need to be brought in to provide specific emergency response procedures as well, and it is the manager/Prime that ensures this occurs. The Project Manager or Prime shall ensure that emergency contact information is provided and current.


COKEL MANAGEMENT – Cokel management shall ensure that the Prime Contractor is identified and this shall be communicated to the site supervisor and employees. Cokel shall ensure that the Prime provides site-specific safety information, including training, ERPs, and emergency contacts. In the event that there is no site-specific ERP information received from the prime, then Cokel shall ensure that an ERP is created using the Emergency Response Plan Template and ensure that employees are trained in the ERP requirements. COKEL SITE SUPERVISOR – The Cokel Site/Project Supervisor will ensure that all Cokel employees and subcontractors follow site-specific emergency response actions as dictated by the Prime Contractor or Project Manager, and will also ensure that Emergency Response Plan (ERP) is communicated. The Supervisor shall provide site-specific ERP training to employees and subcontractors. Information from the ERP that is to be communicated to employees and subcontractors includes:

• Potential emergencies that may occur • Responsibilities during an emergency • Response procedures, including rescue and evacuation • Location of emergency response equipment (fire, RPE, etc) • Location of first aid kit, medical responder, first aid shack or truck • Muster point locations • ERP training requirements • Emergency Contact information

EMPLOYEES AND SUBCONTRACTORS – All employees and subcontractors are required to be familiar with emergency response procedures, participate in any drills or table top exercises, and attend any required training or safety briefings. Employees and subcontractors must ensure that they have a site- or task-specific ERP and emergency contact list with them at all times, and should therefore ensure that a copy is in the truck and with the emergency kit on a quad or snowmobile. NOTE: as an employees or subcontractor you have a responsibility under the OHS Act to protect your own health and safety, so you have any questions in regards to emergency response activities then ask!

OFFICE ENVIRONMENT

OFFICE MANAGER – the Cokel Office manager shall ensure that an ERP is current and available for the office, and all employees and visitors shall be informed of the following:

• Potential emergencies that may occur • Responsibilities during an emergency • Response procedures, including rescue and evacuation • Location of emergency response equipment (fire, RPE, etc) • Location of first aid kit, medical responder, first aid shack or truck • Muster point locations • ERP training requirements • Emergency Contact information


EMPLOYEES – Employees are responsible for understanding their responsibilities during an emergency and to cooperate with the employer during drills, training, and safety. Employees are also responsible for orienting directing visitors and clients on what to do in the event of an emergency during their time at the Cokel office.

11.4 First Aid

TRAINING All Cokel employees and subcontractors are required to have Standard First Aid with Level C - CPR and AED training before beginning work. AVAILABILITY OF FIRST AIDERS Cokel employees are expected to provide first aid assistance when required, and because all Cokel employees and subcontractors are certified in First Aid there should always be a first aider available unless the individual is working alone. No Cokel employee or subcontractor shall work alone if they do not have first aid training. SUPPLIES All Cokel Offices shall be equipped with first aid supplies and trained first aiders in accordance with Schedule 2 of the Occupational Health and Safety Code (see Appendix E). All field sites shall have the location of first aid supplies clearly identified and marked. The location shall be recorded on the emergency response plan for the site, and communicated to all Cokel employees. All Cokel vehicles shall be equipped with a minimum of a #1 first aid kit, three blankets, and a fire extinguisher. TRANSPORTATION Emergency transportation requirements will be documented on the site ERP. The type of emergency transport will be determined before the project begins, and will be established in accordance with Part 11 of the OHS Code. If the Site Owner or prime Contractor does not have a central site with an attended first aid station and ambulance, then Cokel shall determine and document the procedures to be used for Cokel employees. The Emergency Transportation system may involve STARS, and Cokel will determine if the project and area is registered with STARS, as well as the location of designated landing areas. All Cokel employees will be required to document the STARS number on the Emergency Contact List, and ERP, and a copy of the STARS landing card will be provided. All completed first aid records shall be submitted to the Cokel Safety officer for minimum three year retention.

11.5 Working Alone

Procedures for working alone are provided in SWP 03. Any employee who is or may be working alone must include this fact in the Field Level Hazard Assessment and ensure that a communication system is in effect. A copy of the following documents shall be provided to an employee who is working alone:

• Site-specific ERP • Emergency Contact List


The employee shall ensure that these documents are carried with them at all times. When working alone an employee must have a means of communication and a check-in process must be put in place with a check-in frequency commensurate with the hazard level of the work. When no communication is possible, the employee shall not work alone unless a visual or physical check-in process is possible. This does not apply to situations where cell coverage may be unavailable periodically throughout the day for a few minutes at a time, but if there is no means of communication via radio, cell, or satellite for more than an hour at a time, then the worker should not be working alone, or a physical/visual check-in procedure shall be put in place.


13.0 INCIDENT MANAGEMENT

A critical element of any health and safety program is a process to report, document, and investigate incidents. An incident is defined as an unplanned and unexpected event that results in, or could have resulted in, injury, illness or loss.

By reporting and investigating incidents we can determine the root cause of the incident, implement controls, prevent recurrence, document employer and worker due diligence, and ensure that worker benefits such as Worker’s Compensation are maintained.

12.1 Incident Management Process

All workers and contractors have the responsibility to report all incidents that cause or may cause injury, illness or loss, including minor injuries and near miss incidents. Reportable incident types include:

• Near miss incident/Hazard ID – an identified hazard that may cause injury, illness or loss but has not yet done so is reportable as a Hazard ID, while an incident that occurred but did not cause injury or loss is a near miss.

• Potentially Serious Incident – An incident that occurred, and though it could have resulted in serious injury, illness or damage, it did not. Such an incident is reportable to Alberta Labour as a PSI using the online reporting system.

• Work refusal – all work refusals are considered a reportable incident and must be investigated. • First aid incident – an incident where only first aid treatment was necessary. • Medical aid incident – an incident where treatment beyond first aid is required and the worker

requires treatment from a medical doctor or paramedic. May be for injury or illness. • Lost time – an incident that results in a worker losing time from work beyond the day of the

incident. May be for injury or illness. • Motor vehicle/property damage incident – any incident involving damage to a motor vehicle

and/or other equipment. • Chemical spill/release an incident related to the spill or release of a harmful substance(s) into

the environment. • Serious incident/fatality – an incident that results in any of the following:

o an injury/illness or accident that results in death, o an injury/illness or accident that results in a worker’s being admitted to a hospital

(admission beyond the emergency room. When a bed in a ward is assigned then this is assumed to be admittance.

o an unplanned or uncontrolled explosion, fire or flood that causes a serious injury or that has the potential of causing a serious injury

o the collapse or upset of a crane, derrick or hoist o the collapse or failure of any component of a building or structure necessary for the

structural integrity of the building or structure.

The incident management process consists of six key steps, with the goal being to prevent the incident from occurring again.

1. Follow emergency response procedures and notify emergency services and/or the governing authority as required (OHS, Police/RCMP, TSB, etc).

2. Investigate the incident to determine root cause and recommend corrective action. 3. Report the incident as per incident reporting. 4. Offer Employee Assistance.


5. Monitor the effectiveness of implemented control measures. 12.2 Emergency Response Procedures

Immediately after an incident occurs it is important to act quickly and follow emergency response procedures in order to minimize further injury, illness or damage, and to facilitate the investigation process. When an incident occurs the following immediate steps shall be taken (See Emergency Response Plan, Emergency Contact List, or FLHA for contact numbers):

1. Protect your own safety first. 2. Provide first aid and call for medical assistance if necessary (paramedic, EMT, EMR, Medivac). 3. Call for emergency services as required (Police, RCMP, Fire, ESRD for Wildfire). 4. If safe to do so, move equipment or materials out of harm’s way to prevent damage. 5. Warn others and close off the area to prevent access. 6. Notify the site contact as well as Cokel OHS. NOTE: Cokel OHS must be notified immediately

after an incident occurs, but no later than 24 hours. The incident report must be submitted within seven calendar days of the incident occurring.

7. Disturb the scene as little as possible in order to preserve the scene for the investigation. 12.3 Incident Investigation

When an incident occurs, it is important to determine the root cause so that corrective measures can be put in place to prevent the incident from recurring. All incidents must be investigated, and the following items must be documented on the incident report: the root cause, contributing factors, and the corrective measures put in place to prevent recurrence. The employee’s supervisor or a designated investigation Lead shall investigate all incidents as soon as possible after occurrence. The employee shall provide as many details as possible on the incident report, including photos, in order to assist with the investigation. If the employee is unable to report due to injury or hospitalization, then the supervisor shall obtain information from witnesses if possible. Anyone conducting an incident investigation must be trained. At a minimum, the investigation lead will be trained in-house by Cokel OHS; alternatively, training at an institution like the ACSA will be accepted. The cause of the incident may not always be readily apparent, and an incident rarely has a single cause. Typically, several factors combine to allow an incident to occur, and in order to put effective control measures in place one must investigate to determine the root cause. The following Incident Causation Model shall be used to assist with root cause determination. While the sequence of events flows from the left to the right, an investigation works backwards from the incident (right) to the root cause (left):

INCIDENT CAUSATION MODEL TIME

Management SystemComplianceStandards

MANAGEMENT SYSTEM FAILURE

Personal FactorsJob Factors

CONTRIBUTING CAUSES

Hazardous ActsHazardous Conditions

DIRECT CAUSES

The event that causes the loss

INCIDENT

InjuryProperty Damage

LOSS

INVESTGATION STEPS


Direct and indirect causes may consist of People, Equipment, Materials, and Environmental factors (PEME), and it is important that all potential factors be considered when determining incident causation. The following table shows examples of direct and indirect causes, as well as human factors.

12.4 Incident Reporting

All incidents that result in or could have resulted in injury, illness or loss must be reported as soon as possible after occurrence and documented, and the type of incident will determine what incident


reporting forms are required. If there is any question as to whether or not an event is reportable then err on the side of caution and report. WHEN IN DOUBT, FILL IT OUT. While all incidents must be reported to Cokel, serious incidents must be reported to the occupational health and Safety Contact Center, and WCB must be reported to when a worker requires medical attention beyond first aid or cannot do his job beyond the day of the incident. All incident records must be kept for a minimum of three years from the date of the incident. The employee must notify Cokel of the incident as soon as it is safe to do so, and the completed report must be submitted for review within 48 hours of the incident. Cokel has 72 hours to report applicable incidents to WCB from the date of notification. If the worker’s injury is such that he is unable to complete reports then the supervisor shall complete and submit the appropriate report(s). See below for the incident reporting matrix and see Appendix F for incident reports:

INCIDENT TYPE

RESPONSIBILITY REPORTING REQUIREMENT

Near Miss Incident or Hazard ID, Potentially Serious Incident (PSI), work refusal

Worker: complete the Near Miss Report and submit to the Supervisor for investigation. Work refusals are reported on the near miss form. Supervisor: Investigate the cause and recommend corrective actions if appropriate. Manager/Cokel: implement reasonable controls as appropriate. Report PSIs to Alberta Labour.

Near Miss/Hazzard ID Report – submit to Cokel @ [email protected] Report PSIs to: https://psi.labour.alberta.ca/

First Aid Incident

Worker: report the incident to the supervisor, and submit the First Aid Record. First Aider: provide first aid and complete the First Aid Record. Supervisor: Investigate the cause and recommend corrective actions if appropriate. Manager/Cokel: implement reasonable controls as appropriate.

First Aid Record – submit to Cokel @ [email protected]

Medical Aid and/or Lost Time Incident

Worker: complete the applicable Incident Report and submit to the Supervisor for investigation. Complete WCB Worker’s Report and submit to WCB. Supervisor: Investigate the cause and recommend corrective actions if appropriate. Complete the WCB Employer’s Report and submit to Cokel for review/submission to WCB. Manager/Cokel: implement reasonable controls as appropriate. Submit the WCB Employer’s Report to WCB.

Medical Aid and Lost Time – submit to Cokel @ [email protected] WCB Worker’s Report – submitted to WCB at fax 780-427-5863 or 1-800-661-1993 WCB Employer’s Report – submitted to WCB at fax 780-427-5863 or 1-800-661-1993

Motor Vehicle and Property Damage incident

Worker: complete the applicable Incident Report and submit to the Supervisor for investigation. NOTE: injuries are to be reported separately, depending on the result (First Aid, Lost Time, Medical Aid). Supervisor: Investigate the cause and recommend corrective actions if appropriate. Manager/Cokel: implement reasonable controls as appropriate.

Equipment Incident Report – submit to Cokel @ [email protected]

Serious Incident/Fatality and Potentially Serious Incidents

Worker: complete the applicable Incident Report and submit to the Supervisor for investigation. Supervisor: Investigate the cause and recommend corrective actions if appropriate.

• Notifies the Occupational Health and Safety Contact Center at 1-866-415-8690

• Notifies the Police in the event of a fatality (911 for local authority emergency).

• Notifies Cokel as soon as possible after the appropriate emergency service or governing authority is notified.

Manager/Cokel: implement reasonable controls as appropriate. Ensure all relevant reports are submitted.

Incident Report – submit to Cokel @ [email protected] WCB Worker’s Report – submitted to WCB at fax 780-427-5863 or 1-800-661-1993 WCB Employer’s Report – submitted to WCB at fax 780-427-5863 or 1-800-661-1993


https://psi.labour.alberta.ca/






12.5 Employee Assistance

After an incident occurs it is very important to consider an employee’s well-being. People may be affected by incidents in different ways, and some may show signs of distress/stress afterwards while some may not. All employees will be encouraged to see their doctor or obtain mental health support after an incident. When a worker sees a licensed medical practitioner (including a mental health professional) or loses time from work, then WCB shall be notified and reports submitted.

12.6 Monitor Controls

Control measures implemented as a result of the incident investigation will be monitored for effectiveness. Ways in which effectiveness may include:

• Monitoring further incidents including near misses. • Ensuring that the control measure is included in inspections. • Conducting job observations to ensure training is being applied.

When a recommended control measure is found to not to control the hazard in the manner intended, then other measures should be considered following the process described in s.9 of the OHS Code.

12.7 Modified Duty Program and Policy

Cokel’s supports a modified work and gradual return to work program in order to promote a timely, effective, and safe return to work. The goal is to promote fairness, resiliency, dignity, and safety while assisting an employee back to work. The process is as follows:

• Incident occurs o Investigation o Reporting internally and to WCB o Corrective actions implemented and monitored

• Worker has restrictions or limitations o Medical note provided, specifying limitations/restrictions. Note that a Fitness for Work

Form may be provided for the worker to take to their doctor, and the worker will be provided an Offer of Modified Work Form.

o Cokel reviews modified work alternatives If appropriate work is available, a Notice to Injured Employee form will be

provided, and a Physical Demands Analysis may be conducted. If there is no appropriate work, for example if the available work is beyond the

worker’s abilities, limitations, then Cokel will approach the WCB Case Manager for an alternative course of action.

• A Return to Work Plan will be created to manage the modified duties and any gradual increases to duties, including length of shift, type of work, etc.

• Changes to the plan will require consultation with the Case Manager and Cokel may require additional medical clearance if there are concerns about safety sensitivity and abilities/fitness.

• The worker returns to full duties once the plan milestones are met and medical clearance for full duties is provided.

https://www.wcb.ab.ca/return-to-work/return-to-work-planning/formalizing-a-modified-work-program.html






Medical notes are the responsibility of the worker, and Cokel will consider this when requesting notes. Medical clearance provided the WCB case manager is acceptable, but Cokel may require additional clearance from a licensed medical practitioner if there are concerns about safety. It is acceptable practice to phone a worker who is off due to injury or illness. As an employer Cokel should check in on workers to see how they are doing, and such communication can help to identify modified work opportunities.

MODIFIED WORK POLICY Cokel supports a modified work program that promotes returning to work as soon as possible after an injury or illness in a manner that promotes recovery, safety, work resilience, and dignity. After the occurrence of an incident that affects a worker’s ability to perform their primary job tasks, Cokel will work with the medical/health-care provider, WCB, specialists, etc as necessary, to identify limitations, medical restrictions, and appropriate alternate work.

Prior to returning to work, a medical note indicating fitness for modified duties will be required, and Cokel may provide additional information for the worker to take back to their medical provider when there may be specific questions about the type of modified work available and the injured worker’s fitness for duty. COKEL RESPONSIBILITIES

• To promote fairness, dignity, efficiency, and safety through modified work and gradual return to work options as recommended by a licensed medical practitioner.

• To create and maintain a list of appropriate modified duty opportunities. • To communicate with workers while off work due to injury or illness. • To maintain the worker’s pre-accident job for a reasonable amount of time until the worker is able

to return or the worker refuses to return. EMPLOYEE AND CONTRACTOR RESPONSIBILITIES

• To cooperate with the employer when determining modified work options. • To cooperate with the WCB Case Manager and medical practitioner and follow all recommended

treatments and rehabilitation requirements. • To communicate with the employer while off work concerning status, prognosis, changes to the

return to work plan or offer of modified work.


13.0 CONTRACTOR MANAGEMENT The use of contractors and self-employed persons does not absolve Cokel or the employing organization from liability or a responsibility to ensure that employers and workers are conducting work safely. The intent of the Cokel Contractor Management Program is to ensure that all contractors and subcontractors are able and willing to meet their responsibilities under the OHS Act, and will not cause a hazard for their workers, other workers, or any other person in the vicinity of the work being undertaken.

RESPONSIBILIITES COKEL RESPONSIBILITIES

• Ensure that all contractors are able to meet the minimum requirements of the OHS Act, Regulation, and Code.

• Clearly communicate expectations, job duties, communication lines, processes for reporting/correcting hazards.

• Hold contractors accountable for health and safety and follow-up on deficiencies and hazardous conditions/acts.

• Address unsafe behaviours, actions, or conditions when they become known.

CONTRACTOR AND SELF-EMPLOYED PESON RESPONSIBILTIES • Provide all required information to Cokel. • Provide any information requested concerning an employee of the contractor including training

records, competency assessments, drug and alcohol test results, and any other record requested by Cokel or the Prime Contractor.

• Cooperate with the required procedures of Cokel, the Prime Contractor, or the organization in control of the site/project.

• Report all incidents, including near miss incidents to Cokel. • Disclose any changes to status of insurance and WCB status, as well as any investigations or

enforcement action taken against the contractor by Alberta Labour. • To cooperate with any OHS Officer or Cokel representative concerning any matter of health and

safety. • To obtain approval from Cokel when work awarded to the contractor will be given to a

subcontractor. 13.1 Contractor Selection and Required Information

When selecting contractors Cokel will only select those with a demonstrated record of health and safety performance. Prior to beginning work the contractor is required to submit applicable information to Cokel. While different contracts will require different items, generally these consist of:

• Current WCB Clearance letter • WCB premium Rate Statement • Contractor liability Insurance, including vehicle insurance, and errors and omissions

coverage • Certificate of Incorporation (if a limited company) • A copy of the contractor’s OHS Program • COR or SECOR certification • Copies of safety certificates for all workers that will be on site, including but not limited to:


o Level of First Aid training received (Standard FA with level C CPR and AED as minimum)

o HR2RS Alive o TDG o WHMIS o ATV safety certificate o Ground Disturbance Level II o Defensive Driving o A current and clean drug and alcohol test result

See Appendix G for a checklist for hiring Contractors.

13.2 Verification of Qualifications

All items provided to Cokel will be verified whenever possible whether it is a pre-employment verification or verification of a recertification. When requested information cannot be verified the contractor may not begin work until verification is provided. In the event that a mandatory item cannot be provided then the services of the contractor may be terminated. See Appendix G for the verification checklist.

13.3 OHS Management

At all times the contractor must meet the requirements of the OHS Legislation, the site-specific requirements of the Prime Contractor, the requirements of Cokel, and any other requirements under legislation related to the work being done. Because Cokel may have employer responsibility during the terms of the contract and therefore an increased liability, the contractor will submit their safety plan to Cokel for review prior to the work commencing. While the contractor will be expected to work in accordance with their own safety plan, Cokel may require that other safety processes be followed if it is found that a critical safety element is missing or not addressed in the contractor’s safety plan. If the contractor does not have an OHS program but meets the other requirements of the contract (insurance, WCB coverage, etc), or if the contractor’s OHS program does not meet the requirements of Cokel’s OHS management system, then the contractor shall follow Cokel’s SMS. This will be agreed to in advance of work beginning, and Cokel shall provide orientation training to the contractor in such a case. In all cases, Cokel shall provide a site and/or project orientation to the contractor prior to work beginning. Safety requirements will be covered in this orientation, including:

• Hazard assessment requirements • Site-specific hazards • Incident reporting and investigation • Training requirements and recertification standard • Emergency response procedures • Emergency contacts • Inspections • Equipment maintenance and preventative maintenance • Working alone and workplace violence procedures


• Drug and alcohol testing requirements, including those of the Hiring Client (Site Operator).

Cokel will report all incidents that occur on the project/site to the hiring contractor/prime contractor, even those incidents that only involve a worker(s) employed by a subcontractor to Cokel.

13.4 Health and Safety Performance

The Contractor will be required to report all incidents to Cokel, participate in all safety meetings, submit all FLHAs, and follow Cokel company rules. Failure to meet performance expectations may result in termination of the contract at any time. Not only must the subcontractor report all incidents to Cokel, Cokel will participate in the subcontractor’s incident investigations when they occur. Health and safety performance will be monitored throughout the life of the contract/job, and a post-job review will occur. The results of the post contract review will affect contractor eligibility for future contracts and jobs with Cokel.


14.0 RECORDS

Effective OHS Documentation is of critical importance to Cokel operations for the following reasons: It promotes the health and safety of Cokel employees and contractors by ensuring that key OHS processes are followed. It is the law. OHS legislation requires that employers meet specific minimum requirements, and in order to demonstrate due diligence Cokel must have documentation in place. It is a business need. Cokel’s clients have expectations and have established certain requirements in regards to safety. In order for Cokel to continue doing the excellent work that our clients have come to expect, we must meet their expectations and requirements. It facilitates communication. Documentation allows for communication of hazards, hazard controls, emergency response procedures, incident details, and training records. It protects employees. Documentation protects employees when an incident occurs, because incident reports provide a record of work-related injuries that can assist WCB when adjudicating a claim. The following page details Cokel documentation requirements for employees and contractors. Note that requirements may change if a client or a certifying partner changes their requirements.


DOCUMENT NOTES Field Level Hazard Assessment (FLHA)

A FLHA is to be completed or reviewed and submitted daily. Throughout the day the FLHA must be revised whenever any of the following occurs:

• A new hazard is identified • A new job task is undertaken • New equipment is introduced. • Work is to begin in a new location or on a new project

The FLHA does not have to be changed unless there are changes to any of the above points. Even if the FLHA is not changed it must be signed, dated, and submitted daily. If it is not possible to submit a FLHA on a given day it must be submitted as soon as it is possible to do so, and it must be signed and dated for every day that was missed. Even if you are a contractor and have your own safety program, a Cokel FLHA must be completed whenever you are working on a Cokel project.

Formal Hazard Assessment

Formal hazard assessments are to be reviewed and revised annually at a minimum. A Job Hazard Assessment has been created for Cokel field employees, and this document may be used by contractors if the contractor does not have their own that meets or exceeds the Cokel document. Formal hazard assessments must be updated whenever any of the following occur:

• New tasks are assigned to the job position • A hazard is identified that applies to all or most of the job tasks the position is responsible

for • At the beginning of a new project or when work begins at a new site. • After an incident occurs

Incident Record

Incident records are to be submitted within 48 hours of the incident occurring with notification occurring within 24 hours.

Training Certificate(s)

Training certifications must be provided upon request in order to safely conduct certain job tasks. NOTE: Every contractor and employee has the responsibility to report to Cokel whenever a certification, license, or designation required to complete assigned job tasks lapses or is revoked for any reason.

Inspection Records

Inspections records must be submitted as follows: • HMV inspections – monthly • OHS inspections – monthly • Site inspections – at project commencement • Office inspections - annually

Maintenance Records

Maintenance records are to be submitted as follows: • For Cokel owned equipment/vehicles – must submit monthly maintenance records. • For privately owned equipment/vehicles –if records are required for audit or investigation

purposes they will be requested, otherwise do not submit. Other

Safety Meetings – information from meetings will be captured on the FLHAs Emergency Response Plans – will be provided to you. Drug and alcohol records - upon request as per policy. SWPs and SJPs – will be updated annually and provided.


APPENDIX A – HAZARD ASSESSMENT FORMS A-1 Job Hazard Assessment

of 195

A-2 Field Level Hazard Assessment

a)


b)


A-3 Risk Assessment The Hazard Assessment report includes a section on risk analysis. The purpose of this section is to evaluate each hazard and determine what the potential for loss is based on the frequency with which the task is conducted, the potential for an incident to occur, and the reasonable severity as a result of the incident. Based on the calculated level of risk, controls should be implemented to address the high hazard activities first, as these have the highest potential for injury/loss. Controls must be implemented as per s.9 of the Occupational Health and Safety Code using the hierarchy of elimination, engineering controls, administrative controls, PPE, or a combination thereof. Risk Matrix

1 - Improbable 2 - Unlikely 3 - Possible 4 - Probable

Remote chance of occurring, almost never exposed to the hazard.

Not known to happen often, rarely exposed to the hazard.

Could happen under the right conditions, sometimes exposed to the

Has happened, known to occur, frequently exposed to the hazard.

4 - Severe LossEquipment or environmental damage > $50,000.

Fataility or hospitalization for two or more days due to injury or illness.

4 8 12 16

3 - Major LossEquipment or environmental damage > $10,000.

Lost time injury, medeical treatment required, time is lost due to injury or illness.

3 6 9 12

2 - Moderate LossEquipment or environmental damage > $2,000.

Medical aid injury, treatment by paramedic, or medical doctor.

2 4 6 8

1 - Minor LossEquipment or environmental damage < $2,000.

First Aid injury, minor illness, near miss.

1 2 3 4

11-16 - HIGH RISK: proceed with extreme caution, all risk reduction measures and hazard controls must be put in place to proceed with task.

INCI

DEN

T SE

VERI

TY

FREQUENCY AND PROBABILITY

1-5 = LOW RISK: safe to proceed, control higher-risk hazards first, monitor the task and reassess if required.

6-10 = MODERATE RISK: proceed with caution, follow all safety procedures and practices, utilize hazard assessments to eliminate or control hazards.


APPENDIX B – INSPECTION FORMS B-1 Field Inspection

FIELD INSPECTION PROJECT NAME DATE INSPECTED PROJECT # INSPECTED BY LOCATION* *For location indicate a land description or GPS coordinates for the project staging area, site office, or major landmark.

ITEM INSPECTED ACCEPTABLE

COMMENTS YES NO N/A DOCUMENTATION AND TRAINING Has a site orientation been provided? Has all required training been identified? Have all required training certificates been provided?

Have all job tasks been identified? Have all hazards associated with the project been identified and communicated?

Have OHS Contacts been identified and communication channels established?

Have regular safety briefings been scheduled?

Has the prime Contractor been identified?

Is a copy of the OHS legislation and Prime Contractor Safety manual/program/SMS available on site?

Do you have a copy of the Cokel safety management system available?

EMERGENCY RESPONSE Have muster points been established? Have emergency response personnel been identified?

Have STARS landing zones been identified and communicated?

Are ERPs in place for field work? Are there hazardous areas/substances in the project area (terrain, HR2RS, equipment, etc)?

Have emergency medical personnel been identified and contact information provided?


Is fire suppression equipment available? Are first aid supplies available? Is there a medical trailer, shack? Are there specific vehicle requirements for the site (parking, flags)?

Are there specific working alone procedures in place?

PERSONAL PROTECTIVE EQUIPMENT Are there areas requiring specialized PPE?

Have site-specific PPE requirement been communicated?

Is PPE provided on-site? Are all workers wearing appropriate PPE?

ENVIRONMENTAL AND ADMINISTRATIVE Are there ecologically sensitive areas nearby (wetlands, protected areas)?

Are there settlement or culturally sensitive areas in the vicinity?

Are there trap lines in the vicinity? Are there riparian or wildlife protection areas in the vicinity?

RECOMMENDED CORRECTIVE ACTION

PERSON RESPONSIBLE DATE COMPLETED

INSPECTED BY

SIGNATURE DATE

REVIEWED BY

SIGNATURE DATE


B-2 Highway Motor Vehicle Inspection MOTOR VEHICLE INSPECTION VEHICLE # DATE INSPECTED PLATE # INSPECTED BY YEAR ODOMETER READING MAKE/MODEL DATE OF LAST SERVICE


COMMENTS YES NO N/A BODY AND GLASS Body damage, dents Windshield and glass Windshield wipers Bumpers Tailgate Headache Rack Trailer hitch LIGHTS Headlights Bright setting Fog lights Truck box lights Brake lights Left front signal Right front signal Left rear signal Right rear signal Reverse lights Parking lights TIRES AND WHEELS Tire condition Rim condition Spare tire Jack assembly Tire pressures (check door) INTERIOR Interior cleanliness Interior damage Floor mats Interior cargo secured Insurance and registration documentation

Owner’s manual Mileage logbook


Maintenance logbook Horn MECHANICAL Engine oil Power steering fluid Windshield washer fluid Air filter Undercarriage free from leaks Belts SAFETY #2 First Aid Kit – stocked Fire extinguisher – 20lb, strapped

Roadside emergency kit - winter Phone charger Roadside triangles Booster cables Tow straps Cargo net Ratchet straps RECOMMENDED MAINTENANCE PERSON RESPONSIBLE DATE COMPLETED

INSPECTED BY

SIGNATURE DATE

REVIEWED BY

SIGNATURE DATE


B-3 Off-Highway Vehicle Inspection

OFF HIGHWAY VEHICLE INSPECTION Includes ATVs, snowmobiles, side by sides, Argos, etc. VEHICLE # DATE INSPECTED PLATE # INSPECTED BY YEAR DATE OF LAST SERVICE MAKE/MODEL


COMMENTS YES NO N/A GENERAL Lights (head, tail, beacon, warning)

Brakes Starter Throttle Seat belts Seats secure Tire pressure steering CV joint boots Oil level Winch Winch cable Cargo net or straps Fenders Foot pegs Speedometer Warning lights electrical Skis suspension Track condition and tension Track appropriate for conditions SAFETY Type P First Aid Kit – stocked Roll-over protection Guards and covers Aerial safety flag Emergency tool kit Fire extinguisher Shovel Cold weather kit Spare belt


RECOMMENDED MAINTENANCE PERSON RESPONSIBLE DATE COMPLETED

INSPECTED BY

SIGNATURE DATE

REVIEWED BY

SIGNATURE DATE


B-4 Office Inspection OFFICE INSPECTION SITE NAME DATE INSPECTED SITE LOCATION INSPECTED BY ADDRESS GPS COORDINATES CITY, POSTAL CODE

LEGAL LAND DESCRIPTION

** NOTE: if no civic address then use GPS or legal land description


COMMENTS YES NO N/A GENERAL CONDITIONS - INDOOR Floors and corridors free from trip hazards? Corridors and emergency evacuation routes unobstructed?

Corridor width adequate? Stairs and handrails in good condition? Flooring in good condition with no trip hazards? Lighting is adequate? Ceiling tiles secure? Airflow is adequate? Temperature and humidity comfortable? Noise level acceptable? Washrooms clean and free from trip/slip hazards? Kitchen facility clean? Appliances in safe operating condition? Cleaning supplies labelled and stored properly? GENERAL CONDITIONS - OUTDOOR Outdoor lighting adequate? Walkways and entranceways clear and unobstructed?

Snow/ice/mud removed? EMERGENCY RESPONSE Emergency response plan available? Exit signs illuminated? Adequate first aid supplies and first aiders? Fire extinguisher(s) available, charged, and inspected?

Secure entrances and exits operational? Muster point identified and clearly marked? Emergency contact information available? STORAGE Adequate shelving? Shelving and cabinets secure? Shelving/cabinets loaded from the bottom up?


Confidential files under lock? Boxes stacked no more than three high? Storage area free from fall hazards and trip hazards?

Adequate step stool/ladder available? ELECTRICAL

GFI outlets within one meter of sinks? Cover plates in good shape and not cracked/broken/missing?

Electrical cords secured/tied to prevent tripping hazards?

Adequate receptacles? Overhead lighting has cage over bulb(s) Cords in good condition and not cracked or frayed? Outlets not overloaded? Are space heaters safe, clear of combustibles, and equipped with auto shut off and tip-over shut off?

FURNITURE

Office chair(s) ergonomic, five castors, adjustable? Work surface adequate, in good condition, and free from unnecessary clutter?

Furniture not damaged? Carts and dollies in good condition? Photocopier, fax, shredder, other office equipment in good condition, safe, and operational?

GENERAL

Employees aware of ergonomic principles? Employees aware of working alone procedure? Harmful substances labelled with WHMIS labels? MSDS sheets available and current within three years?

Firearms locked in a secure cabinet? RECOMMENDATION PERSON RESPONSIBLE TARGET/COMPLETE DATE

INSPECTED BY

SIGNATURE DATE

REVIEWED BY

SIGNATURE DATE


B-5 Site Inspection

SITE INSPECTION REPORT INSTRUCTIONS: A site inspection is required for permanent and semi-permanent worksites, with the goal being to conduct a systematic evaluation of the site in order to identify hazards, evaluate the effectiveness of existing controls, and recommend corrective actions to prevent injury or loss before it occurs.

When completing this report indicate what was inspected, what deficiencies were noted, and what corrective action is recommended. When identifying hazards consider all hazard sources including: PEOPLE, EQUIPMENT, MATERIALS, ENVIRONMENT.

SITE NAME LOCATION (GPS OR LEGAL) DATE INSPECTED BY

ITEM/AREA INSPECTED DEFICIENCY HAZARD PRIORITY

RECOMENDED CORRECTIVE ACTION

DATE COMPLETED

NOTE: Hazard Priority is classified as follows:

A hazard – this finding/hazard poses a high risk of injury/loss and requires immediate attention before work continues (Note: for imminent danger see section 2. e). B hazard – this finding/hazard, while not posing a high risk of injury/loss, requires attention as soon as it is practical to do so. Work may continue with existing controls in place until they can be evaluated and upgraded. C hazard – low risk of injury/loss, minimal controls required but action should be taken as time allows.

REVIEWED BY:

SIGNATURE:

DATE:


APPENDIX C - PREVENTATIVE MAINTENANCE FORMS C-1 Equipment Maintenance Record

EQUIPMENT MAINTENANCE LOG EQUIPMENT TYPE

OWNED BY Cokel ☐

Operator ☐ Rental ☐ MODEL

SERIAL NUMBER

ASSIGNED TO (n/a if personal)

DATE SERVICE DETAILS (submit receipts to Cokel for Cokel-owned equipment) PERFORMED BY


C-2 Maintenance Request

MAINTENANCE REQUEST VEHICLE ☐

EQUIPMENT ☐

VEHICLE OR EQUIPMENT TYPE

OWNED BY Cokel ☐ Operator ☐ Rental ☐ LICENSE PLATE OR MODEL

UNIT NUMBER OR SERIAL NUMBER


YEAR/MAKE/MODEL (for vehicle)

DATE ODOMETER (if applicable)

RECOMMENDED MAINTENANCE

REASON FOR MAINTENANCE

PERFORMED BY AND DATE COMPLETED

REQUESTED BY

SIGNATURE DATE

REVIEWED BY

SIGNATURE DATE


C-3 Motor Vehicle Maintenance Record

MOTOR VEHICLE MAINTENANCE LOG VEHICLE TYPE

PRIVATE OR PERSONAL

LICENSE PLATE


UNIT NUMBER

YEAR/MAKE/MODEL

DATE ODOMETER SERVICE DETAILS (submit receipts to Cokel for Cokel-owned

vehicles) PERFORMED BY


C-4 Tag-Out Example

DEFECTIVE EQUIPMENT


APPENDIX D – TRAINING FORMS D-1 New Employee Orientation Template

NEW EMPLOYEE ORIENTATION EMPLOYEE NAME

SUPERVISOR

COMMENCEMENT DATE

REVIEW DATE

TOPIC REVIEWED

COMMENTS YES NO N/A COKEL SAFETY PROGRAM Cokel safety policies Assignment of responsibilities OHS legislation and imminent danger Company rules, discipline, and drug and alcohol policy

Hazard assessment procedure SWPs and SJPs process PPE requirements Inspection frequencies Preventative maintenance procedures OHS training (see below) Emergency preparedness Incident management requirements Contractor management process TRAINING REQUIREMENTS Job-specific training Training needs assessment Refresher training Periodic safety meetings Site- and client-specific training requirements EMERGENCY PREPAREDNESS Emergency contacts Emergency response procedures – muster points

First aid kit locations and first aiders Fire extinguisher locations Employee ICE contacts JOB TASKS Hazards associated with assigned job tasks Applicable SWPs and SJPs


Site specific orientation requirements Site contacts PPE required for job tasks Communication devices Working alone procedures FLHA requirements Daily safety briefings GENERAL ADMINISTRATIVE Timesheet submission Expense claims Check-in procedures Paperwork required while on the job EMPLOYEE PRINTED NAME

SIGNATURE DATE

SUPERVISOR PRINTED NAME

SIGNATURE DATE


D-2 Training Needs Assessment

TRAINING NEEDS ASSESSMENT EMPLOYEE NAME

SUPERVISOR

COMMENCEMENT DATE

REVIEW DATE

EMPLOYEE POSITION

REQUIRED TRAINING (Office staff only requires training marked with a *)

New employee orientation* Ground Disturbance Bear/Wildlife Awareness First Aid training* HR2RS Alive WHMIS TDG Ground Defensive Driving* ATV Safety

OTHER REQUIRED TRAINING

JOB TASK TRAINING REQUIRED TRAINING PROVIDED BY DATE PROVIDED

EMPLOYEE PRINTED NAME

SIGNATURE DATE

SUPERVISOR PRINTED NAME

SIGNATURE DATE


APPENDIX E - EMERGENCY RESPONSE FORMS E-1 Emergency Response Plan Template

EMERGENCY RESPONSE PLAN TEMPLATE SITE NAME SITE LOCATION (address, GPS, legal land)

DATE ERP CREATED CREATED BY

EMERGENCY TYPES APPLICABLE ☐ FIRE – STRUCTURAL ☐ FIRE – WILDFIRE ☐ MEDICAL EMERGENCY ☐ WEATHER

☐ WORKPLACE VIOLENCE ☐ WILDLIFE INCIDENT/ATTACK ☐ CHEMICAL RELEASE/EXPOSURE ☐ HR2RS LEAK/EXPOSURE

☐ STRUCTURAL EMERGENCY ☐ POWERLINE CONTACT ☐ PIPELINE/UTILITY CONTACT

☐ OTHER: SPECIFY ☐ OTHER: SPECIFY A. EMERGENCY RESPONSE TRAINING REQUIREMENTS Include the personnel required, as well as required training.

•

B. COMMUNICATION REQUIREMENTS ☐ RADIO – CHANNEL/FREQ: ☐ RADIO – CHANNEL/FREQ: ☐ RADIO – CHANNEL/FREQ:

☐ CELL PHONE ☐ SATTELITE PHONE ☐ TABLET W/INTERNET ☐ SPOT LOCATOR

EMERGENCY CONTACT LIST AVAILABLE? ☐ YES ☐ NO (if no, then complete section D)

☐ OTHER: SPECIFY ☐ OTHER: SPECIFY

C. EMERGENCY RESPONSE PERSONNEL CONTACT INFORMATION

NOTE: if an emergency contact list is available then check this box ☐ and proceed to section E NAME OF PERSON/AGENCY/STAKEHOLDER

ROLE (site safety, fire warden, power line owner, etc)

CONTACT (phone, radio channel, etc)

POLICE FIRE MEDICAL


D. ALARM SYSTEMS ALARM TYPE MEANING OF ALARM DESCRIPTION (sound, how to activate,

response)

E. EMERGENCY EQUIPMENT AND SUPPLIES EMERGENCY TYPE EQUIPMENT REQUIRED LOCATION (on site, in vehicle etc) FIRST AID AND MEDICAL AID

•

FIRE – STRUCTURAL AND WILDLAND

•

OTHER – SPECIFY:

•

OTHER – SPECIFY:

•

F. EMERGENCY RESPONSE EMERGENCY TYPE

RESPONSE (evacuate, shelter in place, rescue, alert, communicate, muster points, safe room, etc)

PPE REQUIRED

EMERGENCY RESPONSE PERSONNEL:

•

WORKERS:

•

EMERGENCY RESPONSE PERSONNEL:

•

WORKERS:

•

G. ADDITIONAL INFORMATION LEGISLATION REFERENCES

OTHER CONSIDERATIONS

OTHER OTHER OTHER


CREATED/UPDATED BY: PRINTED NAME

SIGNATURE DATE

MANAGER PRINTED NAME

SIGNATURE DATE

GENERAL RESPONSE TO EMERGENCY:

1. Ensure Your Own Safety • Stay calm • Shut down equipment when possible • Proceed in a calm manner to the muster area (or to a safe up-wind site if the former is not safe)

2. Ensure the Safety of Others

• Phone for emergency assistance • Sound an alarm (i.e., horn, yell, radio, etc.) • Remove injured from danger, without risking your safety

3. Evaluate the Hazard

• Act to reduce/eliminate the hazard if it is safe to do so • Record number of people associated with the project and possible injuries

4. Contact the Cokel Site Supervisor or Manager 5. Contact Cokel OHS 6. Contact the Client Representative if required


E-2 STARS Landing Zone Card


E-3 Emergency Contact Information Sheet (Worker)

EMERGENCY CONTACT LIST

MEDICAL EMERGENCY In the event of a medical emergency, immediately contact:

• STARS Emergency Link Center at: 1-888-888-4657 and have the following information ready:

STARS SITE NUMBER

LOCATION (LEGAL OR GPS)

SITE EMERGENCY CONTACT NAME

SITE CONTACT NUMBER OR RADIO CHANNEL

SITE HAZARDS (HR2RS, hazard trees, fire, etc)

• If near a city/town with emergency services call 911 • Contact Cody at 780-887-9115 or Mike at 780-231-5928

• Complete an incident report as soon as possible and submit to Cokel OHS at [email protected]

FIRE EMERGENCY In the event of a structure fire contact the Fire Department at 911 In the event of wildfire contact ESRD at 310-FIRE (3473) DANGEROUS GOODS EMERGENCY In the event of a dangerous goods incident contact:

• Alberta ESRD at 1-800-222-6514

• Alberta Transportation at 1-800-272-9600

• CANUTEC at *666 or 1-613-996-6666

POLICE EMERGENCY In the event of a police emergency contact 911 Site Security Contact:



EMERGENCY CONTACT INFORMATION Please complete the following and submit to Cokel: EMPLOYEE/CONTRACTOR NAME:

DATE OF BIRTH:

IN CASE OF EMERGENCY CONTACT:

NAME CONTACT #

OPTIONAL and CONFIDENTIAL: are there any existing medical conditions you would like Cokel to be aware of (allergies, diabetes, etc) and any special requirements (EpiPen, medication, etc)? SIGNATURE DATE


E-4 First Aid Kit Requirements

A Type P First Aid Kit consists of the following:

10 sterile adhesive dressings, assorted sizes, individually packaged; 5 10 centimetres x 10 centimetres sterile gauze pads, individually packaged; 1 10 centimetres x 10 centimetres sterile compress dressing, with ties; 5 antiseptic cleansing towelettes, individually packaged; 1 cotton triangular bandage; 1 waterproof waste bag; 1 pair disposable surgical gloves.

A Number 1 First Aid Kit consists of the following:

10 antiseptic cleansing towelettes, individually packaged; 25 sterile adhesive dressings, individually packaged; 10 10 centimetres x 10 centimetres sterile gauze pads, individually packaged; 2 10 centimetres x 10 centimetres sterile compress dressings, with ties, individually packaged; 2 15 centimetres x 15 centimetres sterile compress dressings, with ties, individually packaged; 2 conform gauze bandages — 75 millimetres wide; 3 cotton triangular bandages; 5 safety pins — assorted sizes; 1 pair of scissors; 1 pair of tweezers; 1 25 millimetres x 4.5 metres of adhesive tape; 1 crepe tension bandage — 75 millimetres wide; 1 resuscitation barrier device with a one-way valve; 4 pairs of disposable surgical gloves; 1 first aid instruction manual (condensed); 1 inventory of kit contents; 1 waterproof waste bag.


10 antiseptic cleansing towelettes, individually packaged; 50 sterile adhesive dressings, individually packaged; 20 10 centimetres x 10 centimetres sterile gauze pads individually packaged; 3 10 centimetres x 10 centimetres sterile compress dressings, with ties, individually

packaged; 3 15 centimetres x 15 centimetres sterile compress dressings, with ties, individually

packaged; 1 20 centimetres x 25 centimetres sterile abdominal dressing; 2 conform gauze bandages — 75 millimetres wide; 4 cotton triangular bandages; 8 safety pins — assorted sizes; 1 pair of scissors; 1 pair of tweezers; 1 25 millimetres x 4.5 metres roll of adhesive tape; 2 crepe tension bandages — 75 millimetres wide; 1 resuscitation barrier device with a one-way valve; 6 pairs of disposable surgical gloves;


1 sterile, dry eye dressing; 1 first aid instruction manual (condensed); 1 inventory of kit contents; 1 waterproof waste bag.


24 antiseptic cleansing towelettes, individually packaged; 100 sterile adhesive dressings, individually packaged; 50 10 centimetres x 10 centimetres sterile gauze pads individually packaged; 6 10 centimetres x 10 centimetres sterile compress dressings, with ties, individually

packaged; 6 15 centimetres x 15 centimetres sterile compress dressings, with ties, individually

packaged; 4 20 centimetres x 25 centimetres sterile abdominal dressings, individually packaged; 6 conform gauze bandages — 75 millimetres wide; 12 cotton triangular bandages; 12 safety pins — assorted sizes; 1 pair of scissors; 1 pair of tweezers; 2 25 millimetres x 4.5 metres rolls of adhesive tape; 4 crepe tension bandages — 75 millimetres wide; 1 resuscitation barrier device with a one-way valve; 12 pairs of disposable surgical gloves; 2 sterile, dry eye dressings, individually packaged; 1 tubular finger bandage with applicator; 1 first aid instruction manual (condensed); 1 inventory of kit contents; 2 waterproof waste bags.


Schedule 2 First Aid Table 1 Low hazard work - “Low hazard work” means work at:

(a) administrative sites where the work performed is clerical or administrative in nature; (b) dispersal sites (i) where a worker is based, (ii) where a worker is required to report for instruction, and

(iii) from which a worker is transported to a work site where the work is performed.

Table 2 High hazard work - “High hazard work” means work involving:

(a) construction or demolition, including (i) industrial and commercial process facilities, (ii) pipelines and related gas or oil transmission facilities, (iii) commercial, residential and industrial buildings, (iv) roads, highways, bridges and related installations, (v) sewage gathering systems, (vi) utility installations, and (vii) water distribution systems;

(b) operation and maintenance of (i) food packing or processing plants, (ii) beverage processing plants, (iii) electrical generation and distribution systems, (iv) foundries, (v) industrial heavy equipment repair and service facilities, (vi) sawmills and lumber processing facilities, (vii) machine shops, (viii) metal fabrication shops, (ix) gas, oil and chemical process plants, (x) steel and other base metal processing plants, and (xi) industrial process facilities not elsewhere specified;

(c) woodlands operations; (d) gas and oil well drilling and servicing operations; (e) mining and quarrying operations; (f) seismic operations; (g) detonation of explosives.


Schedule 2 – Low Hazard Work


Schedule 2 – Medium Hazard Work


Schedule 2 – High Hazard Work


APPENDIX F - INCIDENT REPORTING FORMS F-1 First Aid Record

FIRST AID RECORD Complete this form for incidents where minor injury occurred, requiring first aid treatment only. When treatment beyond first aid is required, a medical doctor is seen, or time is lost beyond the day of the injury complete the medical aid/lost time incident record.

DATE OF INJURY OR ILLNESS TIME:

DATE INJURY OR ILLNESS REPORTED TIME:

DESCRIPTION AND CAUSE OF THE INJURY OR ILLNESS

WAS FIRST AID PROVIDED? YES or NO

NAME OF FIRST AIDER:

FIRST AIDER QUALIFICATIONS:

☐ EMERGENCY FIRST AIDER ☐ STANDARD FIRST AIDER ☐ ADVANCED FIRST AIDER ☐ SELF-ADMINSITERED

☐ EMR ☐ EMT ☐ EMT-PARAMEDIC ☐ NURSE

EMPLOYEE NAME

DESCRIPTION OF WHERE THE INJURY/ILLNESS OCCURRED/BEGAN

DESCRIPTION OF FIRST AID PROVIDED


COPY PROVIDED TO WORKER ☐ COPY REFUSED ☐ WORKER INITIALS Has the FLHA or Task Hazard Assessment been updated as a result of this incident? YES ☐ NO ☐ N/A ☐

A COPY OF THIS RECORD MUST BE RETAINED FOR AT LEAST 3 YEARS FROM THE DATE THE INJURY/ILLNESS IS REPORTED

SUBMIT A COPY OF THIS REPORT TO COKEL OHS AT [email protected]

CORRECTIVE ACTION TAKEN AND/OR RECOMMENDED TO PREVENT RECURRENCE



F-2 Near Miss Report

NEAR MISS INCIDENT RECORD This report is completed for an incident that had the potential to cause injury or loss but did not.

DATE OF INCIDENT TIME:

DATE INCIDENT REPORTED TIME:

DESCRIPTION OF THE INCIDENT Describe what occurred, how it occurred, where it occurred, and any other people, activity, equipment in the vicinity. POTENTIAL IMPACT Describe the injury, equipment/property damage, downtime, process interruption, environmental release, environmental damage that may have occurred as a result of this incident. INCIDENT CAUSATION FACTORS CONTRIBUTING TO CAUSE: Check all that apply and describe.

☐ PEOPLE ☐ EQUIPMENT ☐ MATERIALS ☐ ENVIRONMENT

NOTES: Include a description of the direct and indirect causes:

NAME OF PERSON REPORTING



Has the FLHA or Task Hazard Assessment been updated as a result of this incident? YES ☐ NO ☐ N/A ☐ Employee Signature

Date

Manager Name

Date

Manager Signature SUBMIT A COPY OF THIS REPORT TO COKEL OHS AT [email protected] PHOTO DESCRIPTION

Include details regarding scale, direction, distances, etc.

Email full size photos to [email protected]




F-3 Medical Aid and Lost Time Incident Report

MEDICAL AID AND LOST TIME INCIDENT RECORD The manager completes this form when injury occurs that requires treatment by a medical doctor, and/or time is lost beyond the day of the incident. Notify Cokel at 780-887-9115 and Cokel OHS at 780-231-5928. The WCB Employer’s Report and the Worker’s Report must both be completed for this type of incident.



TYPE OF INCIDENT: ☐ Medical Aid The worker requires treatment from a medical doctor ☐ Lost Time The worker loses time beyond the day of the incident

DESCRIPTION OF THE INCIDENT Describe what occurred, how it occurred, where it occurred, and any other people, activity, equipment in the vicinity. INCIDENT CAUSATION FACTORS CONTRIBUTING TO CAUSE: Check all that apply and describe.



NAME OF INJURED EMPLOYEE



Has the FLHA or Task Hazard Assessment been updated as a result of this incident? YES ☐ NO ☐ N/A ☐ Have WCB forms been completed and submitted? YES ☐ NO ☐ Has this injury developed over time? YES ☐ NO ☐ Have WCB forms ben submitted? YES ☐ NO ☐ Employee Signature

Date

Manager Name

Date




INJURED WORKER’S STATEMENT




F-4 Property Damage Incident Report

PROPERTY DAMAGE INCIDENT REPORT This form is completed when damage occurs to property including, tools, equipment, mobile equipment, highway motor vehicles, or personal property. Damage cause by normal operation and wear is not reportable. Injuries are reported



DESCRIBE THE TYPE OF EQUIPMENT DAMAGED Tab to add more rows below TYPE OF EQUIPMENT HMV, mobile equipment, equipment, tools DAMAGE SUSTAINED

ESTIMATED COST (CAD)

NOTE: If the incident involves highway motor vehicle, please complete pages 2-4 of this report. DESCRIPTION OF THE INCIDENT Describe what occurred, how it occurred, where it occurred, and any other people, activity, equipment in the vicinity. Include details regarding speed, direction, weather, time of day, noise, etc. INCIDENT CAUSATION FACTORS CONTRIBUTING TO CAUSE: Check all that apply and describe.


NOTES:



Include a description of the direct and indirect causes:

Has the FLHA or Task Hazard Assessment been updated as a result of this incident? YES ☐ NO ☐ N/A ☐ Employee Signature

Date

Manager Name

Date








DRIVER OF YOUR VEHICLE

DRIVER’S LICENSE NUMBER

YOUR INSURANCE COMPANY AND POLICY #

YEAR, MAKE, MODEL OF VEHICLE

LICENSE PLATE # AND PROVINCE

ADDRESS

PHONE NUMBER

OTHER DRIVER NAME

DRIVER’S LICENSE NUMBER

INSURANCE COMPANY AND POLICY #

YEAR, MAKE, MODEL OF VEHICLE

LICENSE PLATE # AND PROVINCE

ADDRESS

PHONE NUMBER

POLICE REPORT REFERENCE #

WITNESS NAME AND #

WITNESS NAME AND #

WITNESS NAME AND #


F-5 Serious Incident Report

SERIOUS INCIDENT REPORT The manager completes this form when a serious incident occurs as per s.18 of the OHS Act:

(a) an injury or accident that results in death, (b) an injury or accident that results in a worker’s being admitted to a hospital for more than 2 days, (c) an unplanned or uncontrolled explosion, fire or flood that causes a serious injury or that has the

potential of causing a serious injury, (d) the collapse or upset of a crane, derrick or hoist, or (e) the collapse or failure of any component of a building or structure necessary for the structural

integrity of the building or structure. Notify the Police in the event of a fatality. Serious incidents must be reported to the OHS Contact Center at 1-866-415-8690 Notify Cokel at 780-887-9115 and Cokel OHS at 780-231-5928. NOTE: REPORT ANY PROPERTY DAMAGE ON THE PROPERTY DAMGE INCIDENT REPORT

DATE OF INCIDENT 45TClick here to enter a date. TIME:

DATE INCIDENT REPORTED 45TClick here to enter a date. TIME:

DESCRIPTION OF THE INCIDENT Describe what occurred, how it occurred, where it occurred, and any other people, activity, equipment in the vicinity. NAMES OF INJURED EMPLOYEES Describe what injuries they sustained, where they were just prior to the incident occurring, what equipment they were operating, etc. NAME DETAILS

INCIDENT CAUSATION



FACTORS CONTRIBUTING TO CAUSE: Check all that apply and describe. For Environmental factors, include the time of day, weather conditions, height of the sun above the horizon, wind, noise, etc.


45TClick here to enter text. 45TClick here to enter text. 45TClick here to enter text. 45TClick here to enter text.


Has the FLHA or Task Hazard Assessment been updated as a result of this incident? YES ☐ NO ☐ N/A ☐ Have WCB forms been completed and submitted? YES ☐ NO ☐ Employee Signature

Date

Manager Name

Date

Manager Signature SUBMIT A COPY OF THIS REPORT TO COKEL OHS AT [email protected]


INJURED WORKER’S STATEMENT



PHOTO DESCRIPTION





F-6 WCB Reports

WCB reports can be accessed by visiting the WCB website. Workers can access WCB reports by clicking HERE, and employer reports can be found HERE. For more information about claims and benefits contact WCB.

http://www.wcb.ab.ca/workers/report_injury.asp

http://www.wcb.ab.ca/employers/report_injury.asp

http://www.wcb.ab.ca/public/contact.asp


APPENDIX G – CONTRACTOR MANAGEMENT FORMS G-1 Contractor Commencement Form COMPANY NAME

ADDRESS PHONE

FAX

EMAIL

WEBSITE

PRE-EMPLOYMENT SUBMISSION REQUIRMENTS

COMPANY INFORMATION TO BE SUBMITTED TO COKEL SUBMITTED

NOT SUBMITTED

NOT APPLICABLE

Certificate of Incorporation ☐ ☐ ☐ Current WCB Clearance letter ☐ ☐ ☐ WCB Premium Rate Statement ☐ ☐ ☐ Insurance – Commercial General Liability ☐ ☐ ☐ Insurance – Commercial Automobile ☐ ☐ ☐ Insurance – Errors and Omissions ☐ ☐ ☐ Safety Plan and/or Management System Manual. ☐ ☐ ☐ COR Certificate ☐ ☐ ☐

CONTACT NAME ALTERNATE CONTACT NAME

POSITION POSITION

PHONE PHONE

CORPORATION AND GST INFORMATION – indicate n/a to corporation info if company is not limited.

BUSINESS NUMBER DATE OF INCORPORATION

GST NUMBER

WCB INFORMATION

WCB ACCOUNT

WCB CLASS CODE


WORKER INFORMATION TO BE SUBMITTED TO COKEL – Information to be submitted for EACH worker who will be present on site. Additional safety certifications will be required depending on the job requirements. SUBMITTED

NOT SUBMITTED

NOT APPLICABLE

Clean Drug and Alcohol Test Result ☐ ☐ ☐ First Aid Certificate ☐ ☐ ☐ TDG Ground (and air, if applicable) ☐ ☐ ☐ WHMIS ☐ ☐ ☐ HR2RS Alive ☐ ☐ ☐ Ground Disturbance ☐ ☐ ☐ ATV Safety ☐ ☐ ☐ Defensive Driving ☐ ☐ ☐ Bear/Wildlife Awareness ☐ ☐ ☐ Other: ☐ ☐ ☐ Other: ☐ ☐ ☐ Other: ☐ ☐ ☐ Other: ☐ ☐ ☐ Other: ☐ ☐ ☐ Other: ☐ ☐ ☐

SUBMIT COMPLETED FORMS TO: [email protected]



APPENDIX H - SDS LISTING

The following is a list of MSDS Sheets that each employee should have in their MSDS binder. Contact Cokel OHS if you are missing any of the following:

1. Chain oil 2. Bear spray 3. 2-Cycle motor oil 4. 10W-40 engine oil 5. Gasoline – unleaded 6. Diesel fuel 7. Transmission / drive train oil 8. Synthetic transmission oil 9. Snowmobile motor oil 10. Outboard motor oil 11. Deep Woods Off 12. Muskol 13. Motor oil – 5W-20, 5W-30, 10W-30, 10W-40, 20W-50 14. Hydraulic fluid – AW 22, 32, 46, 68, 80, 100

HEALTH AND SAFETY MANAGEMENT SYSTEM

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