HeadMaster Webinar for PDS School...

HeadMaster Webinar

for PDS School Clients

John A. George

[email protected]

PDS School Office Announcement

• Help our clients accomplish more with the latest technology

• HeadMaster will be our only school program

• Plans to manage the transition if and when you are ready

What does this means for you?

• Continue to use School Office as long as you want

• After August 2016, no more School Office support

• Before August 2016, switch to HeadMaster

• We will help you with the transition

What does this mean for PDS?

• Continue to be the premier Catholic solution

• Huge part of who we are and don’t plan to change that

• Better support schools with HeadMaster

OnDemand Benefits

Remote Office

Anytime, Anywhere Access

Automatic Backup and Recovery

Instant Software Upgrades / Updates

Complete Solution Packages

Premium Data Security

OnDemand Solution Includes•Administration Logins

•Teacher Logins

•Tuition & Billing Login

•Parent Logins

•Fully Integrated Add Ins:

•Donor Tracking – ACS People

•Non-Profit Financial Management –ACS Financials

•Integrated 3rd Party Solutions:

•Learning Management – Solomon

•Mass Emergency Notification –SchoolCast

•Background Checks – Secure Search

Feature SetInformation Management

Communication

Parent Portal

Admissions & Enrollment

Skills & Tracking Evaluations

Attendance Tracking

Classroom Management

Grades & Academics

Security

Lunch Program

Fees & Tuition Management

Integrated 3rd Party Solutions

Financial & People Integration

Information Management

Students

Teachers

Parents Families

Staff Classes


• Add Student Assistant: easily input student & family information

Student Information


• Profile Information

• Schedules

• Immunization Records

• Emergency Contacts

• Pickup / Drop Off Contacts

• Communication History

• Re-enrollment Tracking

• Enrollment History

• Behavior Records

• Billing Record

• Activities

• Categorized Notes

• Customizable

Student Information


• Importance information at a glance

Student Information


• Custom Fields – unlimited – categorized

Examples:•Sacraments•Allergies•Public School District•Medical Conditions•Before/Aftercare

Student Information

Information ManagementStudent Information

• More than 120+ system reports


• Secure Online Parent Login

HeadMaster Online – Overview tab


HeadMaster Online – My Profile

• Parents can edit profile online

HeadMaster Management

• Parents can opt in to be publish in online directory

HeadMaster Online - Reports


•Teacher Schedules•Multiple Phone #’s•Multiple Email Addresses•Emergency contacts

You can manage:•Staff Attendance•Staff Directories•ID Badges•Birthday List

Key Reports:

Teacher & Staff Information


• Keep track of important tasks and dates

• Administration can create public reminders viewable by all users

Reminders


• Keep a record of detentions and demerits

• Track repeat offenders

Behavior

Information ManagementBehavior


• Powerful search capabilities

• Apply searches to reports and correspondence

Searches


• More than 120 built-in reports

• Built-in customization tools

• Printable information grids

• Export to Excel

Reporting

Information ManagementAlumni Tracking


• Export specific information with Advanced Exports.

• Easily Export data to other software like Excel™.

Advanced Exports


• Schedule Assistant Wizard

• Schedule one or multiple students at the same time

Class Schedule


Student Schedule

Communication

• Generate letters

• Keep a record of correspondence

• Send correspondence via Mass Email

Correspondence

CommunicationHeadMaster Online - Overview

Parents can view:• Announcements• Personal Information

Changes• Homework• Assignments &

Grades• Attendance• Behavior• Schedules• Calendar• Billing Statements

Communication

• Parents can view student homework by week or by subject

HeadMaster Online - Homework

Communication

• Parents can view assignments and grades

HeadMaster Online - Academics

Communication

• Parents can view student schedules to plan appointments

HeadMaster Online - Schedule

CommunicationHeadMaster Online – Calendar

• Parents can view School Calendar Events

Communication

• Parents can view progress reports for each student

HeadMaster Online - Reports


•Manage waiting lists•Track all steps of admissions•Register new students online


• Parents can re-enroll students online

HeadMaster Online – Re-Enrollment

Tracking Student Evaluations

• Parents view current Skills Reports and Student Report Cards

HeadMaster Online – Reports

Attendance Tracking• Track school attendance and lunch counts

• Enter reason codes for absent and tardy

Attendance Tracking

• School Attendance – taken once a day

• Class Attendance – taken every class by

grid or seating chart

Attendance Tracking

HeadMaster Online – Attendance

• Parents can view attendance details

HeadMaster Teacher Login

• Simplify and automate the common tasks teachers face every day


• As Teachers enter grades, attendance, lunch counts and behavior the data is available through out the system

Administration Teachers

Integrated Data Management


• Enter Skills Grades

• Enter Grade for entire class

• Display one student at a time

• Omit Grades

• Drop lowest grade

• Footnotes

Assignments & Grades

HeadMaster Teacher LoginLesson Plans

Homework from Lesson Plans displays on HeadMaster Online

Class Information

• Track classes for each age group or by classroom name

• Block Scheduling

• Traditional Class Scheduling

• Self-contained Elementary

• High School/Specials

Class Information• Different report card formats

Grades & Permanent Records

• Capability for weighted grading periods

• Lock completed grading periods

Grades & Permanent Records

• Maintain permanent records

• Easily generate transcripts

Security• Know who’s in the building at all times

• Barcode scanner capability

Security• Do background checks right from HeadMaster

HeadMaster LunchLunch Line: for the cafeteria

Can view the student preordersCan add other items to be purchased.

HeadMaster Lunch

• Parents can view the lunch calendar & order lunch for students

Online Ordering

HeadMaster Billing

• Create unlimited billing codes• Interface with ACS General Ledger

Setup

HeadMaster Billing

• Easily generate invoices & post payments

Generating Invoices

HeadMaster Billing

• Use with your before and aftercare programs

• Billing is based on the amount of time a child is checked in

For Check In / Out

HeadMaster BillingPosting Payments

HeadMaster Billing

• Set up a Vanco Merchant Account

• Parents can pay tuition & lunch

Online Payments

HeadMaster Billing

• You can add, edit, delete billing codes for a student

• Can print or void invoices and payments

Student Records

HeadMaster Billing

• Easily view a report per family for all transactions

Reports

HeadMaster Billing

• Print Statements per family

Reports

HeadMaster Online

Billing: parents can view all transactions online

Billing Report

integration with

Mass Notification System

• Can send messages via• Voice messages• Text to speech• Email• SMS Text Messages

• Can send messages to • Parents • Faculty• Groups• Clubs/ Sports Teams

integration with

Solomon™ Learning Management System is a cloud-based solution for easily

offering online learning to students and expanding your ministry. Solomon™ is

easy to use, provides rapid course deployment, and is mobile friendly. Solomon™

eliminates barriers and limitations to learning by making it available to everyone,

regardless of location and time.

•24/7 access

•Build communities with course

discussion boards

•Offer an online campus

•Train staff and volunteers

•Childcare worker Training &

compliance

•Safety training

•Leadership development

•New member orientation

•Community learning center

•Discipleship development

•And much more...

ACS Financial Suite™ is a full fund accounting financial management

solution. Custom integration is available for the HeadMaster ™ product

line.

Your sales representative is available to assist you in choosing the right

combination of modules for your office:

• General Ledger

• Accounts Payable

• Payroll

• Purchase Orders

• Accounts Receivable

• Fixed Assets

• Accounts Receivable users can link/refresh student and family information in HeadMaster™

• HeadMaster Billing users can link HeadMaster Billing with ACS General Ledger

• ACS Payroll users can link with HeadMaster Check In Out – staff time logs.

Integrated Add In ACS Financials

HeadMaster Bundles

• 3 bundles

• All bundles include:– Initial start up fee (50% or greater discount)

– Software

– Training

– Hardware

• Consult your sales representative for pricing

Bundle #1

• HeadMaster OnDemand– Administration– Teachers– Parents– Billing– Lunch

• $200 Level 2 conversion• Free HM Online Payment setup(until 05/23/15)• Phone training: 5 hours• Free unlimited access to online video series• USB Barcode scanner• 15” touch screen monitor

Bundle #2


• $200 Level 2 conversion• Free HM Online Payment setup (until 05/23/15)• Phone training: 1 hour• Onsite training: 1 day (does not include travel expenses)• Free unlimited access to online video series• Omni-directional Barcode scanner• 17” touch screen monitor

Bundle #3


• $200 Level 2 conversion• Free HM Online Payment setup (until 05/23/15)• Phone training: 2 hours• Onsite training: 2 days (does not include travel expenses)• Free unlimited access to online video series• USB Barcode scanner• Omni-directional Barcode scanner• 17” touch screen monitor• Zenius Single-sided ID Card Printer bundle

Other Things to Consider

• I 2 I National Conference

– HeadMaster Classes

– HeadMaster Clients

– Group Discounts

HeadMaster Webinar for PDS School...

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